Workflow Templates

This workflow helps template creators automatically generate an overview sticky note for any n8n template. Paste your workflow JSON into the Set node, run the workflow, and the AI returns a ready-to-use sticky note node JSON with a clear title, “How it works” steps and a setup checklist - all formatted in Markdown and sized correctly for the canvas.

This workflow is designed for teams or freelancers who want to auto-generate and send contracts based on information gathered from a Typeform (e.g., client name, project scope, deadlines). Perfect for HR onboarding, client agreements, or legal operations. Prerequisites To use this workflow, you’ll need: A Typeform account and a published form Access to Google Docs (or use a local document template) Gmail or SMTP email integration in n8n n8n Desktop or a hosted n8n instance How It Works Trigger:** Listens for new Typeform submissions. Extract Data:** Parses the answers from the form. Generate Contract:** Fills a contract template using form inputs. Create PDF:** Exports the filled contract as a PDF. Send Email:** Sends the PDF to the client’s email address provided in the form. Nodes Used Typeform Trigger** – Triggers on form submission. Set Node** – Maps form answers into variables. Google Docs (or HTTP Request)** – Uses a template to generate the contract. Google Drive / PDF Converter** – Converts to PDF (if needed). Email (Gmail/SMTP)** – Sends the completed contract to the recipient. Tips Replace the Google Docs template ID with your own. Ensure the variable placeholders (like {{client_name}}) match your document. Use the Cron node instead of Typeform Trigger if you want to poll periodically.

Description: Accelerate VIP support handling with this n8n workflow template that automatically identifies high-priority customers and ensures their tickets get instant attention. This automation pulls customer ticket data from Google Sheets, checks for the VIP tag, and seamlessly creates a priority task in ClickUp, while sending an instant Telegram alert to your team. What This Template Does: 🔍 Detects VIP-tagged customers in real time 📝 Creates high-priority ClickUp tasks for their tickets 📱 Sends Telegram alerts with ticket details (subject + requester email) 📊 Organizes VIP workload for easy tracking in ClickUp Built-in logic ensures: • Only VIP-tagged customers are escalated • Priority tasks are auto-assigned without delays • Teams receive instant notifications for fast response • No missed high-value customer interactions Requirements: • Google Sheets API credentials • ClickUp API credentials • Telegram Bot token & Chat ID • n8n instance (self-hosted or cloud) Perfect For: Customer support teams, sales organizations, and service-based businesses who need to prioritize VIP tickets instantly and streamline customer experience.

Competitor Analysis & SEO Data Logging Workflow Using Competitor Analysis Semrush API Description This workflow automates SEO competitor analysis using the Competitor Analysis Semrush API and logs the data into Google Sheets for structured reporting. It captures domain overview, organic competitors, organic pages, and keyword-level insights from the Competitor Analysis Semrush API, then appends them to different sheets for easy tracking. Node-by-Node Explanation On form submission – Captures the website URL entered by the user. Competitor Analysis – Sends the website to the Competitor Analysis Semrush API via HTTP POST request. Re format output – Extracts and formats the domain overview data. Domain overview – Saves organic keywords and traffic into Google Sheets. Reformat – Extracts the organic competitors list. Organic Competitor – Logs competitor domains, relevance, and traffic into Google Sheets. Reformat 2 – Extracts organic pages data. Organic Pages – Stores page-level data such as traffic and keyword counts. Reformat2 – Extracts organic keywords details. organic keywords – Logs keyword data like CPC, volume, and difficulty into Google Sheets. Benefits ✅ Automated competitor tracking – No manual API calls, all logged in Google Sheets. ✅ Centralized SEO reporting – Data stored in structured sheets for quick access. ✅ Time-saving – Streamlines research by combining multiple reports in one workflow. ✅ Accurate insights – Direct data from the Competitor Analysis Semrush API ensures reliability. Use Cases 📊 SEO Research – Track domain performance and competitor strategies. 🔍 Competitor Monitoring – Identify competitor domains, keywords, and traffic. 📝 Content Strategy – Find top-performing organic pages and replicate content ideas. 💰 Keyword Planning – Use CPC and difficulty data to prioritize profitable keywords. 📈 Client Reporting – Generate ready-to-use SEO competitor analysis reports in Google Sheets.

Automatically detects and hides hate speech/toxic comments, alerts your team, and logs flagged content for review. Workflow Overview Trigger**: A Schedule node runs every 15 minutes to poll for new comments (Instagram doesn't natively push notifications easily, so polling is used). You could replace this with a Webhook if you set up Instagram webhooks via Graph API. Scan Comments**: Uses Instagram Graph API (via HTTP Request) to fetch recent posts and their comments. Assumes you have an Instagram Business Account and a valid access token (from Facebook Developer Portal). Detect Toxicity**: For each comment, it sends the text to Google's Perspective API (a free toxicity detection API; sign up at https://perspectiveapi.com/ for an API key). Threshold for "toxic" is set to >0.7 toxicity score (configurable). Auto-Hide Offensive Ones**: If toxic, uses Instagram API to hide the comment. Alert Team**: Sends a Slack notification (or email; configurable) with details. Store Evidence**: Appends the toxic comment details (text, user, score, timestamp) to a Google Sheet for auditing. Error Handling**: Basic error node to notify if API calls fail. Business Value Alignment**: This automates protection, reducing manual moderation and building trust. Prerequisites: n8n installed (self-hosted or cloud). Instagram Graph API access token (set in n8n credentials or as environment variable). Perspective API key (free tier available). Slack webhook or email credentials. Google Sheets API credentials (for storage). How to Import In n8n, go to the workflows list. Click "Import from JSON" (or paste into a new workflow). Update placeholders: Replace YOUR_INSTAGRAM_ACCESS_TOKEN with your token. Replace YOUR_PERSPECTIVE_API_KEY with your key. Set up credentials for HTTP Request (Instagram), Slack, and Google Sheets. Adjust YOUR_INSTAGRAM_BUSINESS_ACCOUNT_ID and YOUR_MEDIA_ID (or make it dynamic). Test and activate. If you encounter issues (e.g., API rate limits), adjust the schedule or add waits. Notes on Customization Looping**: The "Loop Over Comments" uses SplitInBatches to process comments one by one, avoiding API rate limits. Toxicity API**: I used Perspective API as it's reliable and free for low volume. If you prefer another (e.g., Hugging Face), swap the HTTP Request body. Instagram API**: This fetches comments for the first recent post (simplified). To handle multiple posts, add another loop. Alerts**: Slack is used; change to Email node if preferred. Storage**: Google Sheets for simplicity; could be swapped for MongoDB or Airtable. Sticky Notes**: Three notes explain phases – they won't affect execution but help in the UI. Testing**: Start with test data. Instagram API requires app review for production.

Automated SEO Website Audit with n8n, Google Docs & RapidAPI's SEO Analyzer Description: Use n8n to automate SEO audits with the Website SEO Analyzer and Audit AI from RapidAPI. Capture a URL, run a full audit, and export a structured SEO report to Google Docs — all without manual steps. ⚙️ Node-by-Node Explanation 🟢 formTrigger — On Form Submission Starts the workflow when a user submits a URL through a form. Collects the website to be analyzed. 🌐 httpRequest — Website Audit Sends the submitted URL to the Website SEO Analyzer and Audit AI via a POST request. Fetches detailed SEO data, including meta tags, keyword usage, and technical performance. 🧠 code — Reformat Transforms raw JSON from the Website SEO Analyzer and Audit AI into a structured Markdown summary. Organizes insights into sections like Metadata, Keyword Density, Page Performance, and Security. 📄 googleDocs — Add Data In Google Docs Automatically inserts the formatted SEO audit report into a pre-connected Google Docs file. Allows audit data to be easily shared, tracked, or archived. 🌟 Benefits ✅ Powered by **Website SEO Analyzer and Audit AI:** Leverage a reliable, cloud-based SEO tool via RapidAPI. 🔁 End-to-End SEO Workflow: Fully automates input, audit, formatting, and export to documentation. 📊 Human-Readable Reports: Translates raw API output into structured, insightful summaries. 📂 Centralized Documentation: Stores SEO audits in Google Docs for easy reference and historical tracking. 🚀 Use Cases 📈 SEO Agencies: Generate fast and consistent SEO audits using the Website SEO Analyzer and Audit AI — ideal for client reporting. 🏢 In-House Web Teams: Regularly audit corporate websites and track performance in a document-based SEO log. 🧲 Lead Generation for SEO Services: Offer real-time audits through a public form to attract and qualify leads. 📅 Monthly SEO Health Checks: Automate recurring site audits and log results using n8n and RapidAPI. Create your free n8n account and set up the workflow in just a few minutes using the link below: 👉 Start Automating with n8n Save time, stay consistent, and grow your LinkedIn presence effortlessly!

😎 For Fast-Growing Your Telegram Channel (Lead Magnet Gate) 📋 No plug-and-play workflow This workflow implements a subscription gate for a Telegram lead magnet campaign. Users must subscribe to a Telegram channel before they can access the lead magnet (e.g., a free resource, discount code, or exclusive content). 🇺🇦 Українською Цей воркфлоу реалізує шлюз підписки для кампанії лід-магніту в Telegram. Користувачі повинні підписатися на канал Telegram, перш ніж зможуть отримати доступ до лід-магніту (наприклад, безкоштовного ресурсу, коду знижки або ексклюзивного контенту). 🎥 YouTube Video Integration Watch Tutorial in English - UPD Link After Approve Workflow Дивитись Інструкцію Українською -UPD Link After Approve Workflow NOW Sticky Notes - all have for Implementation 🛠️ Configuration Notes Channel ID - Replace inputyourid with your actual Telegram channel ID (without @) or -100 type for closed channel Bot Token - Replace bot token placeholders with your actual Telegram bot token Lead Magnet - Update the lead magnet delivery message with your actual file/resource links/ webinar link / discount code Upsell Content - Customize the upsell/cross-sell content as needed 🌍 Bilingual Support All user-facing messages are provided in both Ukrainian and English to support international audiences: Ukrainian text appears first English text follows after a line break Buttons include both languages where appropriate. 📈 Use Cases Lead generation for Telegram channels Content gating for exclusive resources Community building through subscription requirements Marketing funnel automation 🤖 Template Features ✅ Ready-to-Use Template Simply import and configure with your Telegram bot credentials. 📚 Comprehensive Documentation Visual sticky notes explaining each node's purpose Detailed workflow documentation Logic explanation notes 🧠 Smart Workflow Design Efficient data flow with minimal API calls Proper error handling and user feedback Responsive button interactions Conditional routing based on subscription status 🚀 Quick Start Guide Import Workflow Download the JSON file Import into your n8n instance (Cloud or Self-hosted) Configure Telegram Credentials Set up your Telegram bot token in the credentials section Ensure your bot has necessary permissions Customize Channel Settings Replace inputyourid with your actual Telegram channel ID Update all placeholder links with your actual resources Personalize Messages Modify lead magnet delivery messages Customize upsell content Watch YouTube tutorial links Test the Workflow Activate the workflow in your n8n instance Test with a non-subscribed account Verify subscription verification works correctly Test the upsell sequence with the /ok command (command you can change) 📄 License This template is provided as-is for use with n8n automation platform. Feel free to modify and adapt to your specific needs. 🙋‍♂️ Support For issues with this template, please check: All placeholder values have been replaced Telegram bot has proper permissions n8n instance is properly configured Internet connectivity is available https://t.me/nikolenkoclub

Analyze Webpages with Landing Page Analyzer AI & Generate Google Docs Reports (CRO) Description This workflow integrates the Landing Page Analyzer AI to automatically audit landing pages, format the insights into a conversion-focused report, and save it directly into Google Docs. It leverages the Landing Page Analyzer AIto grade your page, highlight strengths, and suggest improvements—all without manual steps. Nodes Explanation On form submission Captures the URL of the landing page entered by the user to trigger the workflow. Serves as the entry point to pass the URL to the Landing Page Analyzer AI. WebPage Analyzer (API Call via RapidAPI) Sends the URL to the Landing Page Analyzer AI for audit data. Retrieves key analytics: grade, score, suggestions, strengths, and conversion metrics. Reformat (Code Node) Converts the raw JSON from the Landing Page Analyzer AI into structured Markdown. Builds sections for grade, overall score, suggestions, strengths, and score breakdown. Upload In Google Docs Inserts the formatted Markdown report into a predefined Google Document. Ensures the audit output from the Landing Page Analyzer AI is saved and shareable. Benefits of This Workflow Hands-Free Audits: Automatically performs a landing page evaluation using the powerful **Landing Page Analyzer AI. Consistent, Professional Reports**: Standardized Markdown formatting ensures clarity and readability. Effortless Documentation**: Results are directly stored in Google Docs—no manual copying required. Scalable & Repeatable**: Ideal for continuous optimization across multiple pages or campaigns. Use Cases SEO & CRO Agencies: Quickly generate conversion audit reports using the **Landing Page Analyzer AI to optimize client landing pages at scale. Marketing Teams**: Automate weekly or campaign-based auditing of landing pages, with results logged in Google Docs for easy sharing and review. Freelancers & Consultants: Deliver polished, data-driven conversion reports to clients—powered by **Landing Page Analyzer AI via RapidAPI—without repetitive manual work. Growth Hackers & Product Managers**: Monitor iterations of landing pages over time; each version can be audited automatically and archived in Docs for comparison. 🔐 How to Get Your API Key for the Landing Page Analyzer AI API Go to 👉 Landing Page Analyzer AI Click "Subscribe to Test" (you may need to sign up or log in). Choose a pricing plan (there’s a free tier for testing). After subscribing, click on the "Endpoints" tab. Your API Key will be visible in the "x-rapidapi-key" header. 🔑 Copy and paste this key into the httpRequest node in your workflow. Conclusion This n8n workflow streamlines landing page optimization by leveraging the Landing Page Analyzer AI, transforming raw audit output into insightful, presentation-ready reports in Google Docs. Perfect for teams and individuals focused on data-driven improvements, scalability, and efficiency. Create your free n8n account and set up the workflow in just a few minutes using the link below: 👉 Start Automating with n8n

This workflow automates the process of receiving vendor quotations, extracting and summarizing their contents using AI, and logging the results for comparison. The system listens for new file uploads via webhook, processes each file using a summarization engine, and generates a well-formatted summary table that is stored in Google Sheets and sent via email to stakeholders. Good to Know Saves hours of manual work** by auto-comparing multiple vendor quotations. Uses AI summarization** to intelligently identify highlights and differences in each quote. Supports structured summaries** for quick stakeholder decision-making. Maintains a Google Sheets log** for historical comparison and auditing. Email notifications** ensure stakeholders receive real-time updates. How It Works 1. Upload Quotes Webhook trigger that listens for uploaded vendor quotation files (PDF, Excel, or Docs). 2. Extract File Data Parses the uploaded file and extracts relevant quote data (price, items, vendor name, etc.). 3. AI Summarization Sends extracted data to an AI API (Grok) to generate a human-readable comparison summary. 4. Wait For Reply Pauses the workflow until the AI response is fully received. 5. Format Summary Formats the AI-generated content into a structured summary (e.g., table format or comparison bullets). 6. Log to Google Sheets Appends the formatted summary to a Google Sheet for tracking and reference. 7. Send Email Emails the summary to predefined recipients (procurement, finance, etc.). Data Sources Uploaded Vendor Quotation Files** – Typically in PDF, DOCX, or Excel format containing vendor proposals. AI API (Grok)** – Processes the quote data and returns a summarized comparison. How to Use Import the workflow into your n8n instance (self-hosted or cloud). Configure the Webhook URL to receive file uploads. Set up file extraction logic in the “Extract File Data” node to match your file format. Configure your Grok API credentials in the “AI Summarization” node. Connect your Google Sheets account to the “Log to Google Sheets” node. Customize the recipient email address in the “Send Email” node. Test with sample quotation files to validate the entire flow. Requirements Self-hosted n8n instance** (if using community nodes). API key for Grok** or another AI summarization service. Google account access** to log summary data to Sheets. Mail credentials** for sending automated emails (SMTP setup). File parsing logic** (for PDFs, DOCX, Excel) depending on your vendor formats. Customizing This Workflow Modify the Extract File Data node** to support additional quote formats or fields. Enhance AI Summarization** with custom prompts or models for industry-specific terms. Format output into a PDF summary** or comparison chart if needed. Add Slack/Teams integration** for real-time team alerts. Apply filters** to compare only specific vendors or line items.

🧠 What It Does This n8n workflow automatically generates 10-second UGC-style portrait video ads for any product — entirely powered by AI. Simply provide your Product Name, Prompt or Idea, and Image Link in Google Sheets, and the system will research your product, craft a modern video prompt, and generate a professional short ad using Kie.ai Sora 2. It combines Tavily search, OpenAI prompt engineering, and Kie.ai image to video generation to create fresh, authentic, and trending video ads that look like real influencer content or cinematic brand clips — perfect for social media campaigns. 💡 Why This Workflow? Creating quality short-form ads usually takes a video editor, copywriter, and creative researcher. This workflow automates all of that. It: Researches your product’s category and trends using Tavily Search API Generates optimized video prompts using AI Agent Automatically creates realistic 10-second videos via Kie.ai Sora 2 Updates your CRM (Google Sheets) with the finished video link Handles retries, errors, and success tracking automatically Ideal for UGC marketers, product owners, and AI automation freelancers who want to scale ad content creation. 👤 Who It’s For E-commerce brands** wanting fast ad content for new or existing products Freelancers and agencies** creating short-form AI ad videos for clients Automation enthusiasts** building no-code AI video generation systems Marketing teams** testing multiple product angles and styles efficiently ⚙️ How It Works Manual Trigger Run the workflow manually to start video generation for one product entry at a time. 📄 Google Sheets Integration The workflow reads product info (Name, Prompt, Image Link, Processed Status) and fetches one unprocessed row. 🤖 AI Prompt Engineering (via OpenAI) The AI Agent uses a custom system message to act as a video prompt engineer, designing rich cinematic or UGC-style prompts for Sora 2. It researches trends and related product insights through Tavily Describes detailed scene, tone, lighting, camera motion, and emotion Adapts to either cinematic or handheld influencer style automatically 🎬 Sora 2 Video Generation (Kie.ai API) The refined video prompt and product image are sent to Kie.ai Sora 2 to create a 10-second portrait video. ⏳ Progress Monitoring A Wait node (15 s) plus a Switch node checks the generation status: ✅ Success → Save video link ⚠️ 500 Error → Log error message 🔁 Pending → Loop back to wait and recheck 🗂️ Save to Google Sheets Once successful, the workflow updates your CRM sheet with: Video Link (no watermark) Processed = “Yes” 🛠 How to Set It Up Open n8n (Cloud or Self-Hosted). Import the workflow file: Sora 2 Video Generator.json. Create and connect these credentials: 🧾 Google Sheets OAuth 2.0 🔍 Tavily Search API (Header Auth) 🤖 OpenAI API Key 🎥 Kie.ai Sora 2 API (Header Auth) Update the Google Sheets link inside the nodes to your own sheet. Ensure the sheet columns include: ID | Product Name | Prompt | Image Link | Video Link | Processed Click Execute Workflow to begin generating your first ad video. ⚡ Example Use Case You’re launching a new skincare product. Add its name, image, and a short description to your Google Sheet — and this workflow will automatically research the market, generate a trending 10-second UGC ad prompt, and produce a ready-to-share Sora 2 video link — all hands-free.

Working with Large Documents In Your VLM OCR Workflow Document workflows are popular ways to use AI but what happens when your document is too large for your app or your AI to handle? Whether its context window or application memory that's grinding to a halt, Subworkflow.ai is one approach to keep you going. > Subworkflow.ai is a third party API service to help AI developers work with documents too large for context windows and runtime memory. Prequisites You'll need a Subworkflow.ai API key to use the Subworkflow.ai service. Add the API key as a header auth credential. More details in the official docs https://docs.subworkflow.ai/category/api-reference How it Works Import your document into your n8n workflow Upload it to the Subworkflow.ai service via the Extract API using the HTTP node. This endpoint takes files up to 100mb. Once uploaded, this will trigger an Extract job on the service's side and the response is a "job" record to track progress. Poll Subworkflow.ai's Jobs endpoint and keep polling until the job is finished. You can use the "IF" node looping back unto itself to achieve this in n8n. Once the job is done, the Dataset of the uploaded document is ready for retrieval. Use the Datasets and DatasetItems API to retrieve whatever you need to complete your AI task. In this example, all pages are retrieved and run through a multimodal LLM to parse into markdown. A well-known process when parsing data tables or graphics are required. How to use Integrate Subworkflow's Extract API seemlessly into your existing document workflows to support larger documents from 100mb+ to up to 5000 pages. Customising the workflow Sometimes you don't want the entire document back especially if the document is quite large (think 500+ pages!), instead, use query parameters on the DatasetItems API to pick individual pages or a range of pages to reduce the load. Need Help? Official API documentation**: https://docs.subworkflow.ai/category/api-reference Join the discord**: https://discord.gg/RCHeCPJnYw

Automated Keyword Analysis and Google Sheets Logging Automate keyword research with n8n and log essential SEO data like search volume, trends, competition, and keyword difficulty directly into Google Sheets. Simplify your SEO efforts with real-time insights. Node-by-Node Explanation 1. On form submission (Trigger) Purpose:** Triggers the workflow when a user submits the form with "country" and "keyword" as inputs. Explanation:** This node initiates the process by accepting user input from the form and passing it to the next node for analysis. 2. Keyword Analysis (HTTP Request) Purpose:** Sends a request to an external SEO API to analyze the provided keyword, fetching data like search volume, trends, and competition. Explanation:* This node calls the *Keyword Research Tool API** with the country and keyword inputs from the form, retrieving essential keyword data for further processing. 3. Re-format output (Code) Purpose:** Processes and reformats the API response into a structured format suitable for logging into Google Sheets. Explanation:** Extracts and organizes the keyword data (e.g., competition, CPC, search volume) into a format that can be easily mapped to Google Sheets columns. 4. Google Sheets (Append) Purpose:** Appends the reformatted keyword data into the specified Google Sheets document. Explanation:** Logs the fetched keyword insights into a Google Sheets document, allowing for continuous tracking and analysis. Benefits of This Workflow Automated Keyword Research:* Eliminates manual keyword research by automating the entire process using the *Keyword Research Tool API**. Real-time Data Tracking:* Fetches up-to-date SEO metrics from the *Keyword Research Tool API** and logs them directly into Google Sheets for easy access and analysis. Efficient Workflow:** Saves time by integrating multiple tools (form, SEO API, Google Sheets) into one seamless process. SEO Insights:* Provides detailed insights like search volume, trends, competition, and keyword difficulty, aiding in strategic decision-making with the help of the *Keyword Research Tool API**. Use Case This workflow is ideal for digital marketers, SEO professionals, and content creators who need to analyze keyword performance and track essential SEO metrics efficiently. It automates the process of keyword research by calling the Keyword Research Tool API, fetching relevant data, and logging it into Google Sheets. This makes it easier to monitor and optimize SEO strategies in real-time.