AI IT Asset Allocation Agent for New Hire Onboarding

📊 Description: Automate IT asset allocation for new hires with an intelligent, AI-powered workflow 🤖. This automation reads employee data from Google Sheets, determines role-based requirements, and intelligently assigns the best available assets using smart scoring logic. It validates allocations against company policies, generates a professional PDF allocation letter 📄, and sends automated email notifications 📧. Designed to eliminate manual IT workload, ensure compliance, and streamline onboarding.

What This Template Does: 📋 Triggers when a new employee is added in Google Sheets 🔍 Parses employee details and maps role-based asset requirements 🗄️ Fetches available IT assets from Airtable inventory 🧠 Uses AI-like scoring logic to select the best asset combination ✅ Validates allocation against IT policies with self-critique ⚙️ Updates Airtable to mark assets as allocated 📄 Generates a PDF asset allocation letter via CraftMyPDF 📧 Sends allocation details to employee and manager via email 📊 Logs allocation records in Google Sheets for tracking 🚨 Alerts IT team if allocation fails or violates policy

Key Benefits: ✅ Fully automated IT onboarding with zero manual effort ✅ Intelligent asset allocation based on role and availability ✅ Built-in policy validation ensures compliance and accuracy ✅ Instant document generation and email communication ✅ Real-time inventory updates prevent asset conflicts ✅ Reliable error handling with IT team alerts

Features: Google Sheets trigger for new hire onboarding Airtable integration for asset inventory management AI-inspired allocation logic (MCTS-style scoring) Automated PDF generation using CraftMyPDF Gmail integration for notifications and alerts Self-critique validation layer for policy enforcement Centralized logging and audit tracking

Requirements: Google Sheets OAuth2 credentials Airtable API access Gmail OAuth2 credentials CraftMyPDF API key and template n8n instance with Code node enabled

Target Audience: HR and IT onboarding teams SaaS and tech companies managing employee devices Operations teams automating internal workflows Organizations scaling hiring with structured IT processes