AI-Powered Automated Outreach with Scheduling, Gemini, Gmail & Google Sheets

AI-Powered Automated Outreach Scheduling with Gemini, Gmail & Google Sheets

Automate your lead generation and outreach process seamlessly using AI, Gmail, and Google Sheets—all within n8n. No complicated setup—just import, activate, and start reaching prospects with personalized messages generated by Google Gemini’s AI model.

Quick Setup

Import the Workflow Download and import the provided workflow into your n8n instance.

Connect Your Accounts

Authenticate your Google Sheets account. Connect your Gmail account for sending emails.

Prepare the Spreadsheet Use this template to set up your leads and tracking sheet.

Configure the Gemini API

Obtain your Gemini API key. Here Add it to the Gemini API credentials within n8n.

Set Scheduling Preferences Customize the Schedule Trigger node to control when the workflow runs.

Edit Email Prompts Update the initial and follow-up email prompts to match your outreach tone and goals.

Set Rate Limits Configure the rate limiting settings to comply with Gmail sending limits and avoid spam filters.

Activate the Workflow Enable the workflow to begin automated outreach to your leads.

Track and Manage Leads Monitor responses and update lead statuses directly in your Google Sheet. How It Works

Schedule Trigger:** Automatically starts outreach based on your defined schedule
Google Sheets Integration:** Fetches leads and updates their status after outreach
Email Validation:** Checks if lead emails are valid before sending
Website Scraper:** Gathers info from lead websites to personalize messages
Google Gemini AI:** Generates tailored cold outreach messages optimized for high response
Gmail Node:** Sends personalized emails directly from your Gmail account

Core Features

Pull leads automatically from Google Sheets
Validate emails to avoid bounces
Scrape lead websites for custom messaging context
Generate AI-crafted outreach emails with dynamic personalization
Send emails on schedule without manual intervention
Update lead status to track outreach progress

AI Integration

Uses Google Gemini AI to create professional, friendly, and engaging outreach emails
Dynamic prompt templates tailored to each lead’s company and website content
Structured JSON output to easily map subject, greeting, and body content

💡 Usage Examples

B2B cold outreach campaigns with personalized emails
Automated follow-ups based on lead engagement
Lead nurturing with context-aware messaging
Sales prospecting workflows integrated into your CRM

✨ Benefits

Save hours by automating personalized outreach
Increase response rates with AI-optimized messaging
Keep lead data organized and updated in Google Sheets
Fully scalable and customizable n8n workflow
Minimal setup, ready to run out-of-the-box