AI-Powered Salon Booking with GPT, Google Calendar & Email Confirmations

Overview

This workflow is an AI-powered Salon Booking Assistant that automates hair, beauty, and spa appointment scheduling through a Webhook trigger.
It interacts with the user in natural conversation, collects booking details (service type, stylist preference, date/time, and any special requests), finalizes the draft, and confirms the appointment by storing it in Google Calendar and sending an email confirmation — fully automated end-to-end.

How It Works

1. User Interaction The workflow starts when a user submits a request via the Webhook.
   The AI agent asks step-by-step questions:
   Type of service (haircut, facial, manicure, etc.)
   Preferred stylist (optional)
   Preferred date & time
   Any additional notes (special treatments, products, etc.)
   Once details are gathered, it generates a draft appointment summary.

2. Confirmation & Personal Details The user reviews the draft and confirms.
   The assistant then asks for personal details (name, email, phone number).

3. Booking & Notifications After confirmation, the details are sent to Google Calendar to create an appointment.
   A confirmation email is sent to the user with all booking information.
   A final webhook response confirms that the appointment is successfully booked.

How to Use Triggered directly via a Webhook URL (can be embedded in your salon website or mobile app).
Simply fill in the details, and the assistant will guide the user step by step until the booking is finalized.
Once completed, the user receives both an email confirmation and an on-screen success message.

Requirements To use this workflow, you’ll need:
n8n account** (self-hosted or cloud)
Webhook node** (for booking trigger)
OpenAI or OpenRouter API Key** (for AI-driven conversation)
Google Calendar API access** (to create appointments)
Gmail / SMTP credentials** (to send confirmation emails)