Auto-Create Airtable CRM Records for Zoom Attendees

🗂️ Auto-Create Airtable CRM Records for Zoom Attendees

This workflow automatically logs every Zoom meeting attendee into an Airtable CRM — capturing their details for sales follow-up, reporting, or onboarding.

⚙️ How It Works Zoom Webhook → Captures participant join event.
Normalize Data → Extracts attendee name, email, join/leave times.
Airtable → Saves/updates record with meeting + contact info.

🛠️ Setup Steps

1. Zoom Create a Zoom App with meeting.participant_joined event.
   Paste workflow webhook URL.

2. Airtable Create a base called CRM.
   Table: Attendees.
   Columns:
   Meeting ID
   Topic
   Name
   Email
   Join Time
   Leave Time
   Duration
   Tag

3. n8n Replace YOUR_AIRTABLE_BASE_ID + YOUR_AIRTABLE_TABLE_ID in the workflow.
   Connect Airtable API key.

📊 Example Airtable Row | Meeting ID | Topic | Name | Email | Join Time | Duration | Tag | |------------|--------------|----------|--------------------|----------------------|----------|----------| | 999-123-456 | Sales Demo | Sarah L. | sarah@email.com | 2025-08-30T10:02:00Z | 45 min | New Lead |

⚡ With this workflow, every Zoom attendee becomes a structured CRM record automatically.