Automate HR Q&A Sessions with AI Question Clustering and Google Calendar Integration

This workflow helps HR teams run smoother monthly Q&A sessions with employees.

Who’s it for** HR teams and managers who want to centralize employee questions, avoid duplicates, and keep meetings focused.

How it works**

Employees submit questions through a styled form. Questions are stored in a database. HR selects a date range to review collected questions. An AI Agent deduplicates and clusters similar questions, then generates a meeting script in Markdown format. The Agent automatically creates a Google Calendar event (with a Google Meet link) on the last Friday of the current month at 16:00–17:00. The script is returned as a downloadable .txt file for HR to guide the session.

Requirements**

MySQL (or compatible DB) for storing questions Google Calendar credentials OpenAI (or another supported LLM provider)

How to customize**

Adjust meeting day/time in the Set node expressions Change database/table name in MySQL nodes Modify clustering logic in the AI Agent prompt Replace the form styling with your company’s branding

This template ensures no repeated questions, keeps HR better prepared with a structured script, and automates meeting scheduling in just one click.