Automate Invoice Generation & Email Delivery with Jotform, Xero & GPT-4o-mini

Generate Invoices for Customers with Jotform, Xero and Slack This workflow automates the entire process of receiving a product/service order, checking or creating a customer in Xero, generating an invoice, emailing it, and notifying the sales team for example (via Slack) — all triggered by a form submission (via Jotform).

How It Works Receive Submission Triggered when a user submits a form. Collects data like customer details, selected product/service, etc.

Check If Customer Exists Searches Xero to determine if the customer already exists. ✅ If Customer Exists: Update customer details. ❌ If Customer Doesn’t Exist: Create a new customer in Xero.

Create The Invoice Generates a new invoice for the customer using the item selected.

Send The Invoice Automatically sends the invoice via email to the customer.

Notify The Team Notifies the sales team for example via Slack about the new invoice.

Who Can Benefit from This Workflow? Freelancers** Service Providers** Consultants & Coaches** Small Businesses** E-commerce or Custom Product Sellers**

Requirements Jotform webhook setup, more info here Xero credentials, more info here Make sure that products/services values in Jotform are exactly the same as your item Code in your Xero account Email setup, update email node (Send email) LLM model credentials Slack credentials, more info here