Automate Meeting Minutes Distribution with Google Sheets and Gmail

Description This workflow sends a summary of your meeting minutes via Gmail, directly from the notes stored in your Google Sheet.

Context Taking notes during meetings is important, but sharing them with the team can be time-consuming. This workflow makes it simple: just write down your meeting minutes in a Google Sheets, and n8n will automatically send them by email after each meeting.

Who is this for? Perfect for anyone who:

Uses Google Sheets to keep track of meeting notes.

Wants to automatically share minutes with teammates or stakeholders.

Values speed, productivity, and automation.

Requirements

Google account.

Google Sheets (with your meeting minutes). You will need to setup the required columns first : Topic, Status, Owner, Next Step.

Gmail.

How it works

⏰ Trigger starts after a new row is added in your Google Sheet.

📑 The meeting minutes are retrieved from the sheet.

📨 Gmail automatically sends the minutes to the configured recipients.

Steps 🗒️ Use the sticky notes in the n8n canvas to:

Add your Google credentials (Sheets + Gmail).

Define your sheet and recipient email addresses.

Test the workflow to check if the minutes are sent.

You’ll get this: An email containing your full meeting minutes, straight from your notes.

Tutorial video Watch the Youtube Tutorial video

About me : I'm Yassin, IT Project Manager, Agile & Data specialist. Scaling tech products with data-driven project management.

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