Automate outbound AI sales calls with double-dial using Airtable and Vapi AI

🚀 The Ultimate AI Sales Outbound Engine

Stop wasting hours on manual dialing and listening to ringtones. This workflow transforms your Airtable into a high-velocity AI Call Center using Vapi AI.

⚡ TL;DR

Automate lead qualification calls, handle voicemails like a pro, and sync every transcript back to your CRM without lifting a finger.

🧠 How it Works

The Scout: Every minute, n8n scans your Airtable for leads marked TBC. The Dialer: It triggers a personalized Vapi AI call, passing along the lead’s name and context. The Reporter: Once the call ends, a Webhook catches the data, including the recording, transcript, and AI summary. The Strategist: * Success? Updates the lead to Called and logs the summary. Voicemail?* Automatically triggers a double-dial* retry after 1 minute. Still nothing?* Schedules a final follow-up for the next day at the *optimal time (your time)**.

🛠️ Setup Guide

Airtable:** Create a "Leads" table with fields for Status, Mobile, Attempt, and Summary. Vapi:** Plug in your Assistant ID and set the Webhook URL to this workflow's address. n8n:* Use the Header Auth* credential for your Vapi API key to keep things secure.

💎 Why This Wins

Aggressive Retries:** Includes a built-in "Double-Dial" strategy to increase connection rates. Clean CRM:** No more messy notes; get structured AI summaries for every call. Plug-and-Play:** Designed to be easily customized for any industry—from real estate to SaaS.