Automate Post-Meeting Tasks with Fireflies, GPT-4o & ClickUp

AI Meeting Assistant: Sync Fireflies Transcripts to ClickUp & Gmail

Act as your personal executive assistant with this high-level automation designed to handle the most tedious post-meeting tasks. This workflow ensures that no action item is forgotten and that participants receive professional follow-ups without you having to lift a finger.

Who is this for? Busy executives and managers who have back-to-back meetings. Project managers who need to sync action items directly into ClickUp. Sales teams who want to automate professional follow-up emails based on meeting context.

How it works Fetch Transcripts: The workflow runs on a schedule and retrieves your latest meeting data directly from the Fireflies.ai API using HTTP nodes. Intelligent Filtering: A JavaScript node filters the list to process only today's meetings. AI Task Extraction: An AI Agent (using GPT-4o-mini) analyzes the transcript to find tasks specifically assigned to the host. It then uses the ClickUp tool to create these tasks with priorities and descriptions. Human-in-the-Loop: To ensure quality, the workflow sends a summary to your Telegram. It asks for approval before sending any external emails. Automated Follow-up: Once approved, a second AI Agent drafts a concise, professional email summary and sends it via Gmail to the external participants.

Requirements Fireflies.ai Account:** You need an API Key (Settings -> Integrations -> Fireflies API). OpenAI API Key:** To power the AI Agents. ClickUp Workspace:** To manage the generated tasks. Telegram Bot:** For the approval notifications. Gmail Account:** For sending the follow-up emails.

How to set up Fireflies API Key: Create a Header Auth credential in n8n. Set the Name to Authorization and the Value to Bearer YOUR_API_KEY_HERE. Configure Credentials: Add your credentials for OpenAI, ClickUp, Telegram, and Gmail. ClickUp Configuration: In the "Create ClickUp Task" node, select your specific Workspace, Space, and List from the dropdown menus. Identity Setup: Open the "Format Transcript Data" code node. Update the hostNames array with your name and aliases (e.g., ['Host', 'My Name']) so the AI correctly identifies you. Telegram Chat ID: Enter your Chat ID in the Telegram nodes to receive the approval prompts.