Automate property inspections and reporting with OpenAI, Google Sheets and Slack

Who’s it for Property management companies, building managers, and inspection teams who want to automate recurring property inspections, improve issue tracking, and streamline reporting.

How it works / What it does This n8n workflow schedules periodic property inspections using a Cron trigger. AI generates customized inspection checklists for each property, which are sent to assigned inspectors. Inspectors submit photos and notes via a connected form or mobile app. AI analyzes these submissions to flag issues based on priority (high, medium, low). High-priority issues are routed to managers via Slack/email, while routine notes are logged for reporting. The workflow also generates weekly or monthly summary reports and can optionally notify tenants of resolved issues.

How to set up Configure the Cron trigger with your desired inspection frequency. Connect Google Sheets or your CRM to fetch property and tenant data. Set up OpenAI node with your API key and checklist generation prompts. Configure email/SMS notifications for inspectors. Connect a form or mobile app via Webhook to collect inspection data. Set up Slack/email notifications for managers. Log all inspection results, photos, and flagged issues into Google Sheets. Configure summary report email recipients.

Requirements n8n account with Google Sheets, Email, Slack, Webhook, and OpenAI nodes. Property and tenant data stored in Google Sheets or CRM. OpenAI API credentials for AI checklist generation and note analysis.

How to customize the workflow Adjust Cron frequency to match inspection schedule. Customize AI prompts for property-specific checklist items. Add or remove branches for issue severity (high/medium/low). Include additional notification channels if needed (Teams, SMS, etc.).

Workflow Use Case Automates property inspections for property management teams, ensuring no inspections are missed, AI-generated checklists standardize the process, and potential issues are flagged and routed efficiently. Saves time, improves compliance, and increases tenant satisfaction.

Created by QuarterSmart | Hyrum Hurst