Automated B2B Lead Management and AI Outreach

This workflow is a comprehensive, production-grade automation for B2B lead management and multichannel outreach, designed for Sales Development Representatives (SDRs), growth teams, and sales operations. It covers the entire SDR pipeline: from lead ingestion and validation, through enrichment, scoring, AI-powered outreach, reply handling, analytics, and reporting.

Key Features: Lead validation (email, suppression, geo/GDPR) Multi-source data enrichment Lead scoring and tiering (HIGH/MEDIUM/LOW) AI-generated personalized cold emails (with A/B subject testing) Multichannel outreach (Email, LinkedIn, WhatsApp) with rate limiting and compliance AI-based reply simulation and intent classification Automated routing (qualification, follow-up, manual review) Full event logging to database Aggregated analytics and daily reporting Human-readable AI summary and Slack notifications

What This Workflow Does

1. Lead Ingestion & Validation Loads leads from a source (test data, CRM, webhook, etc.) Validates email format and checks against suppression lists (blocked domains/emails) Applies geo and GDPR compliance logic (blocks/flags leads from restricted countries)

2. Data Enrichment Enriches each lead via one or more external APIs (company info, tech stack, revenue, etc.) Handles enrichment failures gracefully and logs them for analytics

3. Lead Scoring & Segmentation Scores leads based on industry, country, company size, revenue, and pain points Segments leads into HIGH, MEDIUM, or LOW tiers for tailored outreach

4. AI-Powered Outreach Generation Uses OpenAI (or compatible LLM) to generate personalized cold email content Creates A/B tested subject lines for each email Generates LinkedIn and WhatsApp message variants for multichannel outreach

5. Multichannel Outreach Execution Sends emails via SMTP (with rate limiting and quiet hours) Simulates LinkedIn and WhatsApp sends (can be replaced with real integrations) Logs all outreach events to a Postgres database

6. Reply Simulation & AI Classification Simulates a variety of lead replies (interested, not interested, follow-up, unclear) Uses AI to classify reply intent and suggest next actions

7. Automated Routing & Follow-up Routes leads based on AI classification: Interested: Schedules meeting, logs qualification, proposes follow-up Follow-up Later: Schedules future follow-up Not Interested: Marks as closed/lost Unclear: Flags for manual review and notifies team via Slack

8. Event Logging & Analytics Logs every significant event (enrichment, outreach, reply, status change) to a database Aggregates results by lead score, channel, and status Calculates key metrics (qualification rate, enrichment success, multichannel rate, etc.)

9. Reporting & Team Notification Generates a daily analytics row and stores it in the database Uses AI to create a human-readable summary of the run Posts a detailed summary to a Slack channel

Use Cases

Automated SDR Workflows:** Replace manual lead research, outreach, and follow-up with a fully automated, auditable process. Growth Experiments:** Run A/B tests on messaging, subject lines, and channels at scale. Sales Analytics:** Get transparent, granular reporting on every step of the SDR funnel. Compliance-First Outreach:** Ensure all outreach respects geo, GDPR, and suppression rules. AI-Driven Personalization:** Use LLMs to generate highly relevant, non-generic outreach at scale.

Installation & Setup

1. Import the Workflow Download or copy the workflow from the n8n Template Store. In your n8n editor, click Import and paste the workflow JSON, or use the "Use Template" button.

2. Configure Required Credentials Postgres:** Set up a Postgres credential for event and analytics logging. SMTP:** Add your email provider's SMTP credentials for sending emails. OpenAI:** Add your OpenAI API key for AI-powered nodes. Slack:** Add your Slack API credential for notifications. Enrichment APIs:** Add credentials for any external enrichment APIs you use.

3. Customize Lead Source Replace the test data in the Load Test Leads node with your real lead source (e.g., webhook, CRM, Google Sheets, etc.).

4. Adjust Compliance & Suppression Logic Update the suppression lists and geo/GDPR logic in the relevant nodes to match your organization's requirements.

5. Review Multichannel Logic The workflow simulates LinkedIn and WhatsApp sends. Replace these with real integrations if needed.

6. Database Preparation Ensure your Postgres database has the following tables (or adjust node configs): lead_events (for all event logs) analytics_daily (for daily summary rows) meetings (for scheduled meetings) execution_runs (for workflow run metadata)

7. Test the Workflow Run the workflow manually with sample data. Check the database and Slack for logs and notifications. Review AI-generated content for tone and compliance.

Configuration Details

Rate Limiting:** Email, LinkedIn, and WhatsApp sends are rate-limited and respect quiet hours. A/B Testing:** Each email uses a randomly selected subject variant for ongoing optimization. AI Models:** Uses OpenAI GPT-4o-mini by default; can be swapped for other models. Event Logging:** Every action (enrichment, outreach, reply, status change) is logged with timestamp and payload for full traceability. Analytics:** Aggregates by lead score, channel, and status; calculates rates and averages. Slack Notifications:** Posts a summary of each run, including key metrics and AI-generated insights.

Advanced Customization

Add/Replace Enrichment APIs:** Plug in any HTTP-based enrichment service. Custom Lead Scoring:** Adjust the scoring logic in the Compute Lead Score node to fit your ICP. Custom AI Prompts:** Edit the system messages in AI nodes for your brand voice. Additional Channels:** Integrate SMS, phone, or other channels as needed. Webhook Triggers:** Replace manual trigger with webhook for real-time automation.

Requirements

n8n version 1.123.0 or later Postgres database (or adapt for your DB) SMTP email provider OpenAI API key (or compatible LLM) Slack workspace (for notifications) (Optional) Enrichment API keys

Template Store Submission Notes

All credentials are handled via n8n's credential system (no hardcoded secrets). The workflow is modular, well-commented, and ready for production use. All event and analytics logging is auditable and GDPR-compliant. Please review and test all integrations in your environment before using in production.

Example Analytics Output

| Metric | Value | |-----------------------|---------| | Total Leads | 100 | | Qualified | 22 | | Follow-up Scheduled | 15 | | Closed Lost | 40 | | Manual Review | 3 | | Qualification Rate | 22% | | Enrichment Success | 90% | | Multichannel Rate | 60% |

Ready to automate your SDR pipeline? Import this workflow and start scaling your B2B outreach today!