Automated Personalized Email Outreach with AI, Database Tracking & Scheduling

Initial Outreach Email Workflow

This n8n template demonstrates how to automate personalized cold email outreach using AI and a lead database.
It’s designed to contact unengaged leads, personalize messages at scale, and schedule follow-ups automatically.

Use cases are many: Reach out to new leads, qualify prospects, start conversations, and set up consistent follow-up routines.
Great for sales teams, recruiters, and agencies running cold outreach campaigns.

Good to know Each AI personalization costs about $0.001 with Groq (free tier available; pricing may vary by provider).
The workflow limits emails to 15 per day by default to protect your email reputation and reduce spam risk.
The email template is fully customizable to match your brand tone and offer.
Outreach timing and follow-up intervals are easy to adjust within the workflow.

How it works NocoDB** fetches leads who haven’t been contacted yet (no “Initial Contact Date”).
The Limit node ensures no more than 15 emails per run.
AI personalizes** your chosen email template with lead name and company.
Emails are sent via SMTP or Gmail node.
Each contacted lead is updated in the database with today’s Initial Contact Date and a Next Follow-up Date (default 3 days later).
The workflow runs on a daily schedule at 10:30 AM (configurable).

How to use Set up a NocoDB/any database table with:
first_name
email
Initial Contact Date
Next Follow up/Contact
organization_name (optional)
Customize the email template inside the AI node.
Adjust the daily limit and schedule to match your outreach capacity.
Import leads into NocoDB and configure credentials for NocoDB, AI provider, and SMTP.
Run the workflow manually for testing before going live.