Automatically Triage & Improve Todoist Tasks with GPT-4.1-mini

How it works (high-level)

This workflow automatically triages new tasks created in Todoist in the last 5 minutes. It improves the task description, assigns a priority (P1–P4), and sets a realistic due date based on your current workload.

Main flow steps

Schedule Trigger — runs at a chosen interval. Get many tasks (Todoist) — fetches all tasks created in the last 5 minutes. AI Agent (LLM) — receives the new task plus clear rules to: Rewrite the task description in an imperative style. Score and set the priority (1–4) using Impact × Urgency × Risk. Schedule a due date that respects workload and avoids overbooking. get_open_tasks — provides the agent with the full list of open tasks to check daily capacity. update_task — applies the improved description, chosen priority, and due date back into Todoist.

Setup steps Time required: ~5-10 minutes. Configure Todoist credentials (API token) and OpenAI credentials in the respective nodes. Adjust the Schedule Trigger to how often you want the system to check for new tasks. Optionally, fine-tune the scoring and scheduling rules inside the AI Agent system prompt.

ℹ️ More detailed instructions, reasoning frameworks, and constraints are already included as sticky notes inside the workflow itself.