Bidirectional Company Sync between ProspectPro and HubSpot with Status Tracking

This template syncs prospects from ProspectPro into HubSpot. It checks if a company already exists in HubSpot (by ProspectPro ID or domain), then updates the record or creates a new one. Sync results are logged back in ProspectPro with tags to prevent duplicates and mark errors, ensuring reliable and repeatable integrations.

✨ Features

Automatically sync ProspectPro prospects to HubSpot companies

Smart search logic: match by ProspectPro ID first, then by domain

Creates new HubSpot companies when no match is found

Updates existing HubSpot companies with latest ProspectPro data

Logs sync results back into ProspectPro with tags (HubspotSynced, HubspotSyncFailed)

Extendable and modular: use as a trigger workflow or callable sub-flow

⚙ Requirements

n8n instance or cloud workspace

Install the ProspectPro Verified Community Node

ProspectPro account & API credentials (14-day free trial)

HubSpot account with OAuth2 app and API credentials

🔧 Setup Instructions

Import the template and set your credentials (ProspectPro, HubSpot).

Connect to a trigger (e.g., ProspectPro "New website visitor") or call as a sub-workflow.

Add a propery to Hubspot for the ProspectPro ID if you don't already have one

Adjust sync logic in the "Continue?"-node and HubSpot fields to match your setup.

Optional: extend error handling, add Slack/CRM notifications, or sync back HubSpot data into ProspectPro.

🔐 Security Notes

Prevents re-processing of failed syncs using the HubspotSyncFailed tag

Error branches included for failed updates/creates

Manual resolution required if sync errors persist

🧪 Testing

Run with a ProspectPro ID of a company with a known domain

Check HubSpot for creation or update of the company record

Verify updated tags (HubspotSynced / HubspotSyncFailed) in ProspectPro

📌 About ProspectPro

ProspectPro is a B2B Prospecting Platform for Dutch SMEs. It helps sales teams identify prospects, track website visitors, and streamline sales without a full CRM.

Website: https://www.prospectpro.nl Platform: https://mijn.prospectpro.nl API docs: https://www.docs.bedrijfsdata.nl Support: https://www.prospectpro.nl/klantenservice

Support hours: Monday–Friday, 09:00–17:00 CET

📌 About HubSpot

HubSpot is a leading CRM platform offering marketing, sales, and customer service tools. It helps companies manage contacts, automate workflows, and grow their customer base.

Website: https://www.hubspot.com Developer Docs: https://developers.hubspot.com