Book, manage, and check appointments using Vapi and Google Calendar

Use this workflow to book, cancel, or reschedule appointments using Vapi and Google Calendar

How it works The Check Availability workflow checks if appointments exist on Google Calendar and returns a response to Vapi.

The Book Appointment workflow schedules an appointment on Google Calendar.

The Manage Appointments workflow updates or cancels appointments based on the user’s request.

Key Features: Ability to book, update, or cancel an appointment

Validates required fields before booking

Handles errors with helpful user messages

Returns a Vapi-compatible response format

Set up steps Prerequisites Vapi.ai account

Google Calendar

n8n instance - Self-hosted or cloud

Steps Step 1: Configure Google Calendar Access

Step 2: Import and Configure Workflows

Step 3: Create Vapi Custom Tools

Step 4: Configure Vapi Assistant

Use Cases Appointment booking automation for service businesses