Bulk Auto-Publish Videos to Social Networks with AI Copy and Client Approval

This workflow automates batch video publishing prep from a Google Drive folder with AI-generated, platform-specific copy and a simple approval queue in Google Sheets. Perfect for Agencies, content creators or Teams

What This Workflow Does

Fetches videos from a Google Drive folder
You provide a folder ID and the workflow lists all files, filtering to keep only .mp4.

Builds a simple publishing calendar
You configure: Start date Cadence (daily, 5/week, 3/week) Timezone One Publish Hour shared across all selected platforms

The workflow creates: Schedule Date Schedule DateTime for each video

Analyzes each video with AI
Gemini performs a structured analysis of the video to understand: What happens in the content Key topics Tone Audience intent

Generates platform-specific social copy
For each video, the AI creates unique text for: TikTok Instagram Reels YouTube Shorts

The prompts are language-aware: If the video is in English, the titles/descriptions are generated in English. If the video is in Spanish, they are generated in Spanish.

Saves everything to Google Sheets as drafts
Each video becomes one row with: Titles, descriptions, hashtags/tags A single shared Schedule DateTime Status = draft

Auto-publishes approved rows (Flow 2)
Every hour: Loads the sheet Filters rows where Status = approved Downloads the Drive file Schedules the video to the selected platforms Updates Status = scheduled

Sheet Structure

The tracking sheet is designed to be a clean approval queue.
Recommended columns:

Video ID
Video Name
Index
Status
Schedule Date
Schedule DateTime
TikTok Title
TikTok Description
TikTok Hashtags
Instagram Title
Instagram Description
Instagram Hashtags
YouTube Title
YouTube Description
YouTube Tags
Summary
Profile
Platforms
Created At

How Approval Works

New rows start as draft. You revise any copy directly in Sheets. When ready, change Status to approved. Flow 2 schedules the video and updates the row.

Requirements

Google Drive** access
Google Sheets** access
Gemini API key**
Upload-Post** account with connected social profiles

Installation & Setup

Create your tracking sheet
Copy this sheet in your drive https://docs.google.com/spreadsheets/d/1cegJHxj7Kx4Tg8gMr3uixpzToNc62VEvuuz37iFvnRw/edit?usp=sharing

Connect credentials in n8n Google Drive OAuth Google Sheets OAuth Gemini credentials Upload-Post credentials

Run the form Provide: Drive Folder ID Profile Username Platforms Timezone Start Date Cadence Publish Hour Google Sheet ID

If you want to explore the API used for publishing These docs can help for custom extensions:

social media API

Ideal Use Cases

Creators** batching Shorts/Reels/TikToks and wanting a single approval queue
Agencies** that need a simple client-friendly review workflow
Teams** building internal content ops with predictable scheduling

Notes

This version keeps scheduling simple with one Schedule DateTime per video shared across all selected platforms. If you later want per-platform times, extend the calendar builder to generate separate datetimes again.