Capture and nurture AI agency leads with Google Gemini, Outlook and Sheets

AI Agent Lead Funnel for AI Agencies
An End-to-End Automation That Turns Demos Into Booked Calls

This n8n workflow is a full inbound → outbound hybrid funnel designed for AI agencies.
It captures warm leads through instant AI value, then automatically follows up with personalized, context-aware outreach and reminders until the lead either replies or books a call.

No cold scraping. No manual follow-ups. Just leverage + timing.

🚀 How the Workflow Works

📋 PART 1 — Lead Capture & Instant Value

1 — Share High-Impact AI Image Edits You post before/after examples using the NanoBanna / Gemini image-editing model on social platforms.
Each post includes a link to a lightweight form.

The visual results do the selling for you.

2 — Lead Submits Image & Details The form collects: Image upload
Edit instructions
Name
Email
Company name

This filters for high-intent prospects only.

3 — AI Edits the Image Instantly Once submitted, the workflow: Sends the image + instructions to the AI image editor
Preserves lighting and camera angle unless specified
Generates a polished result in seconds

4 — Result Delivered via Email The edited image is emailed directly to the user with: A friendly confirmation message
Soft positioning for future work

This establishes trust before any sales motion happens.

5 — Lead Is Logged Automatically All lead data is saved to Google Sheets: Name
Company
Email
Timestamp

This becomes your live CRM of warm inbound leads.

🤖 PART 2 — AI-Driven Personalized Outreach

6 — AI Analyzes the Lead An AI sales agent: Looks at the company name + context
Reviews a library of proven automation ideas
Either selects the best fit or creates a simple custom one

7 — AI Writes a Personalized Outreach Email The agent generates a short email that: Mentions a specific automation already built States you can help implement it quickly Invites them to book a call via your calendar

No marketing fluff. No generic pitches.
Every email feels hand-written.

8 — Outreach Email Is Sent Automatically The email is sent from your inbox (Outlook, Gmail, SMTP, etc.) and includes: Their name
Their company
A clear calendar booking link

📬 PART 3 — Smart Follow-Up System

9 — Wait 48 Hours The workflow pauses to give the lead time to respond naturally.

10 — Check for a Reply After 48 hours: If the lead replied → they are tagged as Interested If no reply → continue to follow-up

(Current reply detection is placeholder logic and can be swapped for a live inbox listener.)

11 — AI Writes a Polite Follow-Up If there’s no response, an AI agent writes: A short, non-pushy follow-up
Referencing the original automation idea
Under 60 words

12 — Follow-Up Email Is Sent The follow-up goes out automatically and keeps the conversation alive without manual effort.

📈 Why This Workflow Converts So Well

Instant Value First Leads experience AI results before being pitched anything.

Context-Aware Outreach Every email is personalized based on the lead, not a template.

Built-In Persistence The system follows up automatically — no leads fall through the cracks.

Fully Automated Once live, this workflow handles: Lead capture
AI delivery
Outreach
Follow-ups
CRM updates

You just keep posting content.

🔧 Setup Requirements

To deploy this workflow, connect:

Google Gemini API** (image editing + agents)
Email provider** Outlook
Gmail
SMTP
Google Sheets** Columns: Name, Company, Email, Time, Status
Calendar booking link** Example: https://cal.com/your-link

All credentials are modular and easily swappable.

🎯 Summary

This n8n automation turns attention into action by: Delivering immediate AI value
Following up with relevant, personalized ideas
Nudging leads toward a booked call — automatically

It’s not just a lead funnel.
It’s an AI sales assistant that runs 24/7.