Categorize Support Emails with AI and Create Tasks in Dart

Automatically turn incoming support emails into categorized, prioritized tasks in Dart—complete with AI-generated summaries, tags, and sender context.

What It Does

This workflow captures emails from Gmail, uses an AI model to classify them into one of seven categories (e.g., Bug Report, Billing, Feature Request), and creates a structured task in Dart. Each task includes:

Title**: The email subject
Tag**: Based on the detected category
Priority**: Set by the AI based on content analysis
Description**: Includes confidence level, rationale, summary, and the cleaned full email body
Comment**: Automatically adds the sender’s name and email for easy reference

The workflow also parses and cleans the raw HTML email content, ensuring all data is readable and workflow-ready.

Who's It For

This template is built for support and operations teams using Dart who want to streamline how incoming emails are sorted and turned into actionable tasks. It’s ideal for organizations managing multiple types of requests and updates from clients, partners, or systems.

How to Set Up

Import the workflow into n8n
Connect your Gmail and Dart accounts Replace the dummy Dartboard ID with your actual board ID
Choose your preferred AI model (results may vary depending on model quality) If your target email address is in a google group, use the Filter: "Sender" in the Gmail trigger

Requirements

n8n account
Connected Gmail and Dart account

How to Customize the Workflow

Modify the category list to match your team’s taxonomy
Adjust the AI classification prompt to fine-tune tagging and prioritization
Choose your preferred AI model