Jotform to KlickTipp Integration - Webinar registration

Community Node Disclaimer: This workflow uses KlickTipp community nodes.

How It Works:

Jotform Webinar Registry Integration: This workflow streamlines the process of handling webinar registrations submitted via JotForm. It ensures the data is correctly formatted and seamlessly integrates with KlickTipp.
Data Transformation: Input data is validated and transformed to meet KlickTipp’s API requirements, including formatting phone numbers, converting dates, and validating URLs.

Key Features

JotForm Trigger:
Captures new form submissions, including participant details and webinar preferences.

Data Processing:
Standardizes and validates input fields
Converts phone numbers to numeric-only format with international prefixes.
Transforms dates into UNIX timestamps.
Validates LinkedIn URLs and applies fallback URLs if validation fails.
Scales numerical fields, such as work experience, for specific use cases.

Subscriber Management in KlickTipp:
Adds or updates participants as subscribers in KlickTipp.
Includes custom field mappings, such as:
Personal information (name, email, phone number).
Webinar details (chosen webinar, start date/time).
Preferences (reminder intervals, questions for presenters). Tags contacts for segmentation: Adds fixed and dynamic tags to contacts.

Error Handling:
Validates critical fields like phone numbers, URLs, and dates to prevent incorrect data submissions.

Setup Instructions

Install and Configure Nodes:
Set up the JotForm and KlickTipp nodes in your n8n instance.
Authenticate your JotForm and KlickTipp accounts.

Custom Field Preparation in KlickTipp:
Create the necessary custom fields to match the data structure:

| Name | Datentyp | | - | - | | Jotform_URL_Linkedin | URL | | Jotform_Workexperience_in_Years | Dezimalzahl | | Jotform_Webinar_start_timestamp | Datum & Zeit | | Jotform_Questions/Notes | Absatz | | Jotform_webinar | Zeile | | Jotform_reminder | Zeile |

After creating fields, allow 10-15 minutes for them to sync. If fields don’t appear, reconnect your KlickTipp credentials.

Field Mapping and Adjustments:
Verify and customize field assignments in the workflow to align with your specific form and subscriber list setup.

Workflow Logic

Trigger via JotForm Submission: A new form submission from JotForm initiates the workflow
Data Transformation: Processes raw form data to ensure compatibility with KlickTipp’s API.
Add to KlickTipp Subscriber List: Adds participants to the designated KlickTipp list, including webinar-specific details.
Get all tags from KlickTipp and create a list: Fetches all existing Tags and turns them into an array

Define tags to dynamically set for contacts: Definiton of variables that are received from the form submission and should be converted into tags

Merge tags of both lists: Checks whether the list of existing tags in KlickTipp contains the tags which should be dynamically set based on the form submission

Tag creation and tagging contacts: Creates new tags if it previously did not exist and then tags the contact

Benefits

Efficient lead generation: Contacts from forms are automatically imported into KlickTipp and can be used immediately, saving time and increasing the conversion rate.
Automated processes: Experts can start workflows directly, such as welcome emails or course admissions, reducing administrative effort.
Error-free data management: The template ensures precise data mapping, avoids manual corrections and reinforces a professional appearance.

Testing and Deployment:

Test the workflow by filling the form on Jotform and verifying data updates in KlickTipp.

Notes:

Customization: Update field mappings within the KlickTipp nodes to align with your account setup. This ensures accurate data syncing.

Resources:
Jotform KlickTipp Knowledge Base help article Use KlickTipp Community Node in n8n Automate Workflows: KlickTipp Integration in n8n