Lead Tracking System for HubSpot with Automated Notifications via Gmail & Slack

🎯 Project Purpose

This project automates the process of collecting and managing new leads submitted through a web form. It eliminates the need for manual data entry and ensures that each lead is:

Properly recorded and time-stamped in a structured format Automatically communicated to the sales or support team Ready for follow-up, with a reminder system in place

It’s a lightweight but effective solution suitable for freelancers, small teams, and growing businesses that want to streamline their lead intake process.

🛠️ Tools & Technologies Used

Google Forms / Web Form** – Frontend for capturing leads Google Sheets** – Central database for storing lead information n8n** – Automation platform that connects and coordinates all services Gmail** – Handles email notifications for new leads Slack* (optional) – Provides instant team notifications Date & Time nodes* – Tracks and manages lead response timing Conditional (IF) nodes** – Filters out duplicate and incomplete entries

🔄 Workflow Overview

✨ Key Features

✅ No-code integration using n8n ✅ Instant alerts via Gmail and/or Slack ✅ Google Sheets as an easily accessible backend ✅ Modular design — easy to expand with CRM tools (like HubSpot) ✅ Clean JSON structure and logic, beginner-friendly

📈 Possible Improvements

Add email validation via external API (e.g., NeverBounce, Hunter) Integrate with a CRM for deeper automation Add lead scoring based on answers Include automatic follow-up emails after X days Schedule weekly summary reports via email

🧑🏻‍💻 Creator Information Developed by: Adem Tasin Adem T.

🌐 Website: Dataplusminus+- 📧 Email:dataplusminuss@gmail.com 💼 LinkedIn: Adem Tasin