Manage Emails via WhatsApp with Gmail, GPT and Voice Recognition

🔍 How it works
This workflow turns WhatsApp into a smart email command center using AI.

Users can speak or type instructions like:
"Send a follow-up to Claire” "Write a draft email to Claire to confirm tomorrow’s meeting at 5 PM” "What is the name of Claire's firm?”

The agent transcribes voice notes, extracts intent with GPT, interacts with Gmail (send, draft, search), and replies with a confirmation via WhatsApp — either as text or a voice message.

⚙️ Key Modules Used WhatsApp Business Webhook (Meta) OpenAI Whisper (voice transcription) GPT (intent + content generation) Gmail (search, draft, send) Airtable (contact lookup + memory logging)

🧠 Memory Layer (Optional) The agent logs key fields in Airtable: Recipient email Company / job title And more... This creates a lightweight "gut memory” so the agent feels context-aware.

🗺️ Setup Steps Connect WhatsApp Business API (via Meta Developer Console) Add OpenAI and Gmail credentials in n8n Link your Airtable base for contacts and logging

🧩 Best Use Cases Hands-free email reply while commuting Fast Gmail access for busy consultants / solopreneurs Custom business agents for service-based professionals

⏱️ Estimated Setup Time 30–60 minutes

✅ Requirements WhatsApp Business Cloud access OpenAI API Key Gmail or Google Workspace Airtable account (free plan OK) n8n instance (cloud or self-hosted with HTTPS)