Manage Emails via WhatsApp with Gmail, GPT and Voice Recognition
🔍 How it works
This workflow turns WhatsApp into a smart email command center using AI.
Users can speak or type instructions like:
"Send a follow-up to Claire”
"Write a draft email to Claire to confirm tomorrow’s meeting at 5 PM”
"What is the name of Claire's firm?”
The agent transcribes voice notes, extracts intent with GPT, interacts with Gmail (send, draft, search), and replies with a confirmation via WhatsApp — either as text or a voice message.
⚙️ Key Modules Used WhatsApp Business Webhook (Meta) OpenAI Whisper (voice transcription) GPT (intent + content generation) Gmail (search, draft, send) Airtable (contact lookup + memory logging)
🧠 Memory Layer (Optional) The agent logs key fields in Airtable: Recipient email Company / job title And more... This creates a lightweight "gut memory” so the agent feels context-aware.
🗺️ Setup Steps Connect WhatsApp Business API (via Meta Developer Console) Add OpenAI and Gmail credentials in n8n Link your Airtable base for contacts and logging
🧩 Best Use Cases Hands-free email reply while commuting Fast Gmail access for busy consultants / solopreneurs Custom business agents for service-based professionals
⏱️ Estimated Setup Time 30–60 minutes
✅ Requirements WhatsApp Business Cloud access OpenAI API Key Gmail or Google Workspace Airtable account (free plan OK) n8n instance (cloud or self-hosted with HTTPS)
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