Manage Google Calendar and Gmail from Telegram with a Claude AI assistant

Telegram AI Personal Assistant — Calendar & Email Manager

This workflow turns a Telegram bot into a fully functional personal AI assistant capable of handling your schedule and inbox through natural conversation. Send it a text message, record a voice note, or snap a photo — it understands all three and responds intelligently.

The assistant is powered by Claude Haiku (via OpenRouter) and comes with a built-in 30-message memory buffer, so it remembers context across a conversation just like a real assistant would. It has full read/write access to Google Calendar and Gmail, meaning it can book meetings, check your availability, send emails, reply to threads, and clean up your inbox — all from a single Telegram chat.

What this workflow does

Multi-modal input handling Text messages are processed directly Voice notes are downloaded from Telegram and transcribed using OpenAI Whisper Photos are downloaded and analyzed using GPT-4o vision, with any caption included as additional context

All three input types are normalized into a unified context object before reaching the agent, so the AI always receives clean, structured input regardless of how the user communicated.

Authorization layer Only the allowlisted Telegram User ID can interact with the assistant. Any unauthorized message receives an instant rejection and the workflow stops — no agent calls are made.

AI agent with tools The LangChain agent receives the full context and decides autonomously whether to reply conversationally or invoke one of the connected tools. It uses the current date/time from n8n to handle scheduling requests accurately.

Google Calendar tools: check availability, create events, list upcoming events, fetch a specific event, update event details, delete events.

Gmail tools: send new emails, search the inbox, read a specific email, reply to a thread, delete messages.

Persistent memory Each user's conversation is tracked using a sliding window of the last 30 messages, keyed by their Telegram User ID. The assistant remembers what was said earlier in the same session without needing reminders.

Example use cases

"What do I have on Thursday?" → fetches and summarizes calendar events "Schedule a call with Ahmed tomorrow at 3pm" → creates a calendar event "Any emails from the client today?" → searches Gmail and summarizes results "Reply to John's last email and say I'll confirm by Friday" → reads the thread and sends a reply [sends a photo of a meeting invite] → extracts details from the image and creates a calendar event

Setup instructions

Telegram API — create a bot via @BotFather and connect the token to the Telegram Trigger node and both send nodes. OpenAI API — required for Whisper voice transcription and GPT-4o image analysis. OpenRouter API — used to run Claude Haiku as the agent's language model. You can swap this for any OpenRouter-compatible model. Google Calendar OAuth2 — authorize your Google account and update the calendar ID (currently set to an example address) in all six calendar tool nodes. Gmail OAuth2 — authorize your Gmail account in all five Gmail tool nodes. User authorization — open the If node and replace the placeholder value with your own Telegram numeric User ID. You can find this by messaging @userinfobot on Telegram.

Customization tips

To support multiple authorized users, replace the If node with a list-based check or a Code node that checks against an array of allowed IDs. To change the AI model, swap the OpenRouter Chat Model node — the agent prompt and all tools remain fully compatible. To adjust memory length, change the contextWindowLength value in the Simple Memory node (currently 30 messages). To modify the assistant's personality or add new instructions, edit the system prompt inside the MainAgent node. Additional tools (e.g. Notion, Slack, Airtable) can be connected to the MainAgent node as sub-nodes without changing any other part of the workflow.