Monitor Construction Stock & Send Low Inventory Alerts with Google Sheets

Description Automates stock maintenance for real estate (e.g., construction materials, office supplies). Monitors stock levels, processes additions/deductions, and sends low-stock alerts via email. Uses Google Sheets for data storage and n8n for workflow automation.

Essential Information Daily workflow to check and update stock levels. Stores data in a Google Sheet for easy access and analysis. Sends email notifications for low-stock items based on predefined thresholds. Supports dynamic stock updates via API or form input (configurable).

System Architecture Stock Monitoring Pipeline**: Daily Stock Check: Triggers daily to initiate stock monitoring. Fetch Stock Data: Retrieves current stock levels from Google Sheet. Update Stock Levels: Processes stock additions or deductions. Alert Generation Flow**: Check Low Stock: Identifies items below threshold. Send Email Alert: Notifies stakeholders of low-stock items. Data Management**: Update Google Sheet: Saves updated stock levels and timestamps.

Implementation Guide Import the workflow JSON into n8n. Configure Google Sheets credentials and specify sheet ID. Set up SMTP credentials for email alerts. Test stock update and low-stock alert processes. Monitor email delivery and adjust thresholds as needed.

Technical Dependencies Google Sheets API for stock data storage and retrieval. SMTP service for sending low-stock email alerts. n8n for workflow automation and orchestration. Optional: Web form or API for dynamic stock updates.

Database & Sheet Structure Stock Inventory Sheet** (StockInventory): Columns: item, quantity, threshold, last_updated, unit Example: Cement, 100, 20, 2025-07-29T08:00:00Z, Bags

Customization Possibilities Modify Update Stock Levels node to integrate with a form or API for real-time updates. Adjust Check Low Stock node to set custom thresholds per item. Customize email alert format in Send Email Alert node. Add error-handling nodes for invalid stock updates. Integrate with a dashboard tool for visual stock monitoring.