Screen resumes with OpenAI GPT‑4.1 and route candidates via Gmail, Slack and Sheets

Overview This workflow automates the resume screening process using AI, enabling faster and more consistent candidate evaluation. It analyzes uploaded resumes, scores candidates based on job fit, and automatically routes them into acceptance, rejection, or manual review flows.

By combining AI scoring, decision logic, and automated communication, this workflow helps HR teams save time, reduce bias, and streamline hiring operations.

How It Works

Webhook Trigger Receives resume uploads along with candidate details.

Workflow Configuration Defines: Target job role Acceptance threshold Borderline threshold

Resume Extraction Extracts text from uploaded PDF resumes.

Data Preparation Structures candidate name, email, and resume content.

AI Resume Scoring AI evaluates candidate based on: Skills match (40%) Experience (35%) Education (15%) Overall fit (10%) Returns: Score (0–100) Decision (accept / reject / borderline) Reason

Decision Routing Accept → proceed to acceptance flow
Borderline → escalate for review
Reject → send rejection

Action Flows Accepted Candidates Send acceptance email Log to Google Sheets

Rejected Candidates Send rejection email Log to Google Sheets

Borderline Candidates Notify HR via Slack Log as escalated in Google Sheets

Setup Instructions

Webhook Setup Configure the webhook endpoint (resume-upload) Connect it to your application or form

OpenAI Credentials Add API credentials for resume scoring

Gmail Integration Connect Gmail account for sending emails

Slack Setup Configure Slack credentials Set HR review channel

Google Sheets Connect your Google account Create a sheet for candidate tracking

Customize Parameters Set job role Adjust: Acceptance threshold (e.g., 75) Borderline threshold (e.g., 50)

Use Cases

Automated resume screening for HR teams
High-volume hiring pipelines
Startup hiring automation
Candidate pre-filtering before interviews
AI-assisted recruitment workflows

Requirements

OpenAI API key
Gmail account
Slack workspace (optional)
Google Sheets account
n8n instance

Key Features

AI-powered resume evaluation
Structured scoring and decision output
Automated candidate communication
Slack-based human review escalation
Centralized tracking in Google Sheets
Configurable thresholds and job roles

Summary

A complete AI-driven hiring assistant that evaluates resumes, scores candidates, and automates decision-making workflows. It reduces manual screening effort while ensuring consistent and scalable recruitment processes.