Send Personalized Healthcare Joke Emails with OpenAI, Gmail, and Google Sheets

Healthcare Email Autoresponder - Daily Outreach 📧

A production-ready n8n workflow for automated healthcare email marketing with AI-powered personalization.

🎯 What This Workflow Does

This automated email system sends daily personalized healthcare-themed emails to your contact list. Perfect for: Healthcare professionals building patient relationships Medical practices maintaining client engagement
Wellness coaches staying connected with clients Health educators sharing daily motivation

✨ Key Features

AI-Powered Personalization**: Uses OpenAI to customize each email with recipient's name Smart Rate Limiting**: Random 2-5 minute delays between emails to avoid spam filters Batch Processing**: Limits to 10 emails per run for better deliverability Email Tracking**: Updates Google Sheets to prevent duplicates and track progress Professional Templates**: Healthcare-themed content with customizable signatures Automated Scheduling**: Runs daily at 1 PM (customizable)

🛠️ Setup Instructions

Prerequisites n8n instance (cloud or self-hosted) Gmail account for sending emails Google Sheets for contact management OpenAI API key

Step 1: Import the Workflow Download the Healthcare_Email_Autoresponder_Community_Template.json file In n8n, go to Templates and click "Import from File" Select the downloaded JSON file The workflow will be imported as inactive

Step 2: Configure Credentials

Gmail OAuth2 Setup: Click on the "Send Email" node Create new Gmail OAuth2 credential Follow n8n's Gmail setup guide Test the connection

Google Sheets Setup: Click on the "Healthcare_Contact_List" node
Create new Google Sheets OAuth2 credential Replace YOUR_GOOGLE_SHEET_ID_HERE with your actual sheet ID Ensure your sheet has these columns: First Name Email
Emailed (for tracking timestamps)

OpenAI API Setup: Click on the "OpenAI Chat Model" node Create new OpenAI credential Add your OpenAI API key Select your preferred model (gpt-4o-mini recommended for cost efficiency)

Step 3: Customize Your Email Template Click on the "AI Email Generator" node Edit the system message to include your details: Replace [YOUR NAME HERE] with your actual name Replace [YOUR TITLE HERE] with your professional title Replace [YOUR COMPANY HERE] with your company name Replace [YOUR PHONE NUMBER] with your phone number Replace [YOUR EMAIL] with your email address Replace [YOUR WEBSITE] with your website URL

Step 4: Prepare Your Contact List Create a Google Sheet with the following structure: | First Name | Email | Emailed | |------------|-------------------|------------| | John | john@example.com | | | Jane | jane@example.com | |

Important Notes: Leave the "Emailed" column empty initially The workflow will populate timestamps as emails are sent Only contacts with empty "Emailed" cells will receive emails

Step 5: Test and Activate Test the workflow with a few sample contacts Check that emails are being generated and sent correctly Verify that Google Sheets is being updated with timestamps Once satisfied, activate the workflow

📊 Google Sheets Structure

Your contact sheet should include these columns: First Name** (required): Used for personalization Email** (required): Recipient email address
Emailed** (required): Timestamp tracking (leave empty initially)

Optional columns you can add: Last Name Company Phone Notes

⚙️ Customization Options

Change Email Frequency Edit the "Daily Trigger (1 PM)" node Modify the schedule (hourly, daily, weekly) Set preferred time zones

Adjust Batch Size
Edit the "Limit to 10 Contacts" node Change maxItems value (recommend staying under 50)

Modify Wait Times Edit the "Random Wait (2-5min)" node Adjust the random delay formula Current: {{ Math.floor(Math.random() * 4) + 2 }} (2-5 minutes)

Update Email Content Edit the system message in "AI Email Generator" node Change the joke, signature, or entire email structure Add seasonal content or special promotions

🔧 Troubleshooting

Common Issues:

Emails not sending Verify Gmail credentials are active Check email quota limits Ensure recipient emails are valid

Google Sheets not updating Confirm sheet ID is correct Check column names match exactly Verify Google Sheets credentials

AI not generating content Validate OpenAI API key Check API quota and billing Test with different model if needed

Rate limiting issues Increase wait times between emails Reduce batch size Check Gmail sending limits

📈 Best Practices

Start Small: Begin with 5-10 contacts to test deliverability Monitor Metrics: Track open rates and responses Respect Privacy: Include unsubscribe options Stay Relevant: Update content regularly Follow Regulations: Comply with CAN-SPAM and GDPR

🤝 Contributing to the Community

This template is designed to be: Easy to understand**: Clear node names and documentation Production ready**: Includes error handling and rate limiting
Customizable**: Template placeholders for personalization Well documented**: Comprehensive setup instructions

Feel free to adapt this workflow for your specific healthcare niche!

📄 License

This workflow template is provided free to the n8n community under MIT License.

🆘 Support

For questions or issues: Check the n8n community forum Review n8n's official documentation Test each node individually to isolate problems

Made with ❤️ for the n8n community