Workflow Templates

Travel Agent that Auto Response on Mail In this guide, we’ll break down how to set up an AI-powered auto-reply system that works while you sleep. Ready to 10X your efficiency? Let’s dive in! What’s the Goal? AI-driven auto-responses for Email. Instant replies to FAQs, order confirmations, and support queries. 24/7 availability - no more “We’ll get back to you soon” delays. Seamless integration with existing business tools. By the end, you’ll have a self-running communication assistant that never takes a coffee break. Why Does It Matter? Why automate replies? Because time = money and manual typing is so 2010. Here’s why this workflow is a game changer: Zero Human Error: AI doesn’t get tired or make typos. Lightning-Fast Replies: Customers get instant answers, improving satisfaction. 24/7 Availability: No more “Out of Office” replies. Focus on High-Value Work: Free your team from mundane tasks. Think of it as hiring a super efficient virtual assistant - minus the salary. How It Works Here’s the step by step magic behind the automation Step 1: Trigger the Workflow Detect new messages from WhatsApp, Email, or Slack. Use n8n’s webhook or API integration to capture incoming queries. Step 2: Process the Message with AI Send the message to an AI model (like OpenAI GPT-4 or Gemini). Generate a context-aware, human-like response. Step 3: Send the Automated Reply Route the AI-generated response back to the original platform. Ensure personalization (e.g., “Hi [Name], thanks for reaching out!”). Step 4: Log & Optimize Store interactions in a database (Airtable, Google Sheets). Continuously improve AI responses based on past data. How to use the workflow? Importing a workflow in n8n is a straightforward process that allows you to use pre-built or shared workflows to save time. Below is a step-by-step guide to importing a workflow in n8n, based on the official documentation and community resources. Steps to Import a Workflow in n8n 1. Obtain the Workflow JSON Source the Workflow:** Workflows are typically shared as JSON files or code snippets. You might receive them from: The n8n community (e.g., n8n.io workflows page). A colleague or tutorial (e.g., a .json file or copied JSON code). Exported from another n8n instance (see export instructions below if needed). Format:** Ensure you have the workflow in JSON format, either as a file (e.g., workflow.json) or as text copied to your clipboard. 2. Access the n8n Workflow Editor Log in to n8n:** Open your n8n instance (via n8n Cloud or your self-hosted instance). Navigate to the Workflows tab in the n8n dashboard. Open a New Workflow:** Click Add Workflow to create a blank workflow, or open an existing workflow if you want to merge the imported workflow. 3. Import the Workflow Option 1: Import via JSON Code (Clipboard): In the n8n editor, click the three dots (⋯) in the top-right corner to open the menu. Select Import from Clipboard. Paste the JSON code of the workflow into the provided text box. Click Import to load the workflow into the editor. Option 2: Import via JSON File: In the n8n editor, click the three dots (⋯) in the top-right corner. Select Import from File. Choose the .json file from your computer. Click Open to import the workflow.

This workflow is designed for dynamic and intelligent conversational capabilities. It incorporates OpenAI's GPT-4o model for natural language understanding and generation. Additional tools include SerpAPI and Wikipedia for enriched, data-driven responses. The workflow is triggered manually, and utilizes a 'Window Buffer Memory' to maintain the context of the last 20 interactions for better conversational continuity. All these components are orchestrated through n8n nodes, ensuring seamless interconnectivity. To use this template, you need to be on n8n version 1.50.0 or later.

This workflow allows users to generate beautifully stylized 3D-rendered food emoji icons based on a simple text prompt. It combines user input, structured visual design generation, and image rendering using OpenAI’s GPT models. ✨ What It Does Collects user input via a form: e.g. "green apple" Generates a structured JSON specification describing the emoji’s form, lighting, texture, and color scheme Uses AI to render an image based on that spec—styled like a high-quality emoji icon with a transparent background 🧠 Use Case This template is ideal for: Designers or creators needing icon ideas or drafts for food items Developers building emoji packs or digital stickers Inspiration for AI-assisted product illustration or branding 💡 Why It's Useful Instead of prompting a model directly with vague terms, this flow creates a structured visual spec tailored to food items. The final emoji-style icon is polished, modern, and downloadable. ✅ Requirements To get started with this workflow, follow these steps: 🔑 Configure Credentials: Set up your API credentials for OpenAI and Google Drive 💳 Add OpoenAI Credit: Make sure to add credit to your OpenAI account, verify your organization (required for generating images) 📊 Connect Google Drive: Authenticate your Google Drive account ⚙️ (Optional) Customize Prompts: Adjust the prompts within the workflow to better suit your specific needs Note: Each image generation will cost you about $0.17

This workflow helps digital marketers and outreach specialists automate the research and creation of cold email icebreakers for local businesses. What it does: Starts with a Form Trigger, where you input a search keyword (e.g., “Dentist in New York”). Uses Dumpling AI’s Google Maps API to search for local businesses matching the keyword. Extracts individual business data, including website URLs. Sends each website to Dumpling AI to extract: A website summary for personalization An email address (if available) Sends the summary and business info to GPT-4 via OpenAI to write a short, warm, and customized icebreaker message. Filters out results with missing email addresses. Logs the business name, email, website, phone number, website summary, and generated icebreaker into Google Sheets. Optionally pushes the lead and personalization to Instantly.ai for automated cold outreach. Tools Used: Form Trigger (n8n) Dumpling AI (Search & Extraction APIs) OpenAI GPT-4 (via LangChain Node) Google Sheets Instantly.ai (optional lead delivery) 🛠️ How to Customize the Workflow Change the search region or business type:* Adjust the default keyword in the *Form Trigger** or connect a different input source (like Google Sheets). Customize the prompt:* Modify the *GPT-4 node prompt** to match your agency tone or outreach style. Add or remove data fields:* Edit the *Google Sheets node** to store additional business data or remove unnecessary ones. Connect to your CRM or outreach tool:* Replace or extend the *Instantly API node** with your own CRM (e.g., HubSpot, Close, Pipedrive) using HTTP Request or native integrations. Control batching size:* The *Split In Batches node** is set to 2 by default. You can increase this to speed up processing or reduce it to avoid rate limits. This automation is ideal for sales teams, digital marketing freelancers, and agencies who want to scale lead generation while keeping emails personal and relevant.

🧾 Description: This automation uses GPT-4o to scan unread Gmail emails and intelligently classify them as: Action → Requires your attention (reply, review, schedule, or respond) No Action → Informational or promotional; no action needed The result? You eliminate inbox noise and gain a clear daily routine: only check what's in Action Required. ⚙️ How It Works: Trigger: Runs on a customizable schedule Fetch Emails: Pulls unread messages from Gmail Classify via GPT-4o: Determines if each email needs action or not Sort Emails: Labels actionable emails as Action Required Labels non-actionable ones as No Action Removes the Inbox label to clean your primary inbox view ✅ Emails stay in your account—just better organized 🚀 How to Use: Import the workflow into your n8n instance Set up Gmail and OpenAI credentials Create Gmail labels: Action Required No Action Activate the workflow Start your day by checking only the Action Required label 📦 Requirements: n8n (self-hosted or cloud) Gmail OAuth2 account OpenAI API key (GPT-4o or GPT-4o-mini) Gmail labels: Action Required, No Action 💡 Why It Matters: Stop manually filtering emails. This workflow helps you focus only on what matters while keeping everything else out of your way—without deleting or archiving anything.

Get real-time cryptocurrency prices directly in Telegram! This workflow integrates CoinMarketCap API with Telegram, allowing users to request live crypto prices simply by sending a message to the bot. Ideal for crypto traders, analysts, and enthusiasts who need quick and easy access to market data. How It Works A Telegram bot listens for user input (e.g., "BTC" for Bitcoin). The workflow sends a request to the CoinMarketCap API to fetch the latest price. The response is processed using an AI-powered language model (GPT-4o-mini) for structured messaging. The workflow logs session data using a memory buffer for better response tracking. The latest price is sent back to the user via Telegram. Set Up Steps Create a Telegram Bot Use @BotFather on Telegram to create a bot and obtain an API token. Get a CoinMarketCap API Key Sign up at CoinMarketCap and retrieve your API key. Configure API Credentials in n8n Add the CoinMarketCap API key under HTTP Header Auth. Add your Telegram bot token under Telegram API credentials. Deploy and Test Send a message (e.g., "BTC") to your Telegram bot and receive live price updates instantly! Automate your crypto price tracking today with this powerful Telegram bot!

Tags: Productivity, Education, Learning, Language Context I’m a Supply Chain Data Scientist from Paris who lived six years in China — and yes, learning Mandarin while working full-time was tough. Learning Mandarin as an adult can be very difficult, especially if you have a full-time job. With AI, you can now have a Chinese tutor available 24/7 on your phone — no excuses left! It is with this spirit that I designed this workflow to support fellow Mandarin learners with a Chinese Teacher powered by GPT-4o. >Boost your language skills with AI using N8N! 📬 For business inquiries, you can add me on LinkedIn Who is this template for? This workflow template is designed for language learners and educators who need support to learn a vocabulary list in Mandarin (or any other language) using Open AI GPT-4o, an AI agent and a Telegram Bot to interact with users. For the vocabulary list, you can use another template shared in my profile 🉑 Generate Anki Flash Cards for Language Learning with Google Translate and GPT-4o to generate the Google Sheet needed in this workflow. How does it work? The workflow loads a vocabulary list stored in your Google Sheet. The bot will: 📥 Load your vocabulary list from Google Sheets 🧠 Generate multiple-choice questions with GPT-4o ✅ Evaluate your answer and give instant feedback 🔁 Loop to the next word until you're fluent These fields will be automatically added to a Google Sheet, ready to be loaded in Anki to create flash cards. What do I need to start? This workflow does not require any advanced programming skills. Prerequisite A Google Drive Account with a folder including a Google Sheet filled with the vocabulary list you want to learn. API Credentials: Open AI API for the chat model, Google Drive API and Google Sheets API activated with OAuth2 credentials A Telegram Bot with its token recorded in the Telegram Node Credentials A Google Sheet** with two columns (initialText: words in your own language, translatedText: words in the target language) Next Steps Follow the sticky notes to set up the parameters inside each node and get ready to pump your learning skills. 🎥 Watch My Tutorial 🚀 Curious how N8N can supercharge learning or supply chain? 📬 Let’s connect on LinkedIn Notes This workflow can be used for any language. In the AI Agent prompt, you just need to replace Chinese with your language. This workflow has been created with N8N 1.82.1 Submitted: March 23th, 2025

This automation runs daily at 8:00 AM to automatically collect and organize business idea insights from IdeaBrowser.com into a structured Google Docs document. The workflow performs the following actions: Data Collection: Fetches the "idea of the day" content from ideabrowser.com/idea-of-the-day using authenticated HTTP requests. Content Processing: Extracts the base idea path and generates links to all related insight pages including value ladder, market analysis, proof signals, execution plans, and community insights. The workflow also cleans the HTML content to extract readable text. Document Creation: Creates a new Google Docs document in a specified folder with a timestamp and idea name in the title format. Content Aggregation: Systematically visits each insight page (main idea page, value ladder, why now, proof signals, market gap, execution plan, value equation, value matrix, ACP, community signals, and keywords) and collects their content. Document Population: Processes the collected content through markdown formatting and appends it to the Google Docs document, creating a comprehensive report of the daily business idea with all its associated insights. Automated Scheduling: Runs automatically every day at 8 AM, ensuring you have fresh business idea analysis delivered to your Google Drive without manual intervention. This automation is perfect for entrepreneurs, business analysts, or anyone who wants to stay updated with curated business ideas and their detailed market analysis in an organized, searchable format.

🧠 Writes original, thought-provoking blog posts using AI 🕓 Runs every 12 hours automatically ✍️ Publishes directly to Ghost blog with title, tags, and SEO meta 🔧 Features Scheduled every 12 hours OpenAI generates a multi-part blog post with metadata Markdown-compatible output (no HTML) Automatically published to Ghost CMS using authenticated API (🔐 no hardcoded keys) Fully modular and general-purpose — edit prompt for any blog theme! ⚙️ Nodes Overview Step Node Type Purpose 1️⃣ Schedule Trigger Runs every 12 hours 2️⃣ OpenAI Generates blog post + meta info 3️⃣ Code Extracts content, title, meta, and tags 4️⃣ Code Formats content as Ghost mobiledoc payload 5️⃣ HTTP Request Publishes post to Ghost via Admin API 📝 OpenAI Prompt (Generalized) Write a high-quality blog post on a creative or thought-provoking topic. The tone should be engaging and immersive. Length: 2–4 paragraphs. Then add a brief paragraph offering an alternative perspective or logical counterpoint. Finally, generate: Blog post title Meta description 5 tags 🔐 Notes ✅ No hardcoded API keys 🛠️ Ghost Admin API credentials must be set using the Credential Manager 📌 Prompt and Ghost URL are both easily customizable

This workflow allows interactive conversation with the content of an XML file using OpenAI and LangChain. It fetches an XML feed from a specified URL, parses the XML, and enables an AI agent to respond to user queries based on the XML's structure and data. What It Does: Triggered via webhook or manual execution. Sets and fetches an external XML feed URL. Parses the XML into a readable format. Connects OpenAI GPT via LangChain for intelligent chat. AI agent answers questions like extracting nodes, attributes, or structure from the XML.

Lucataco Seed X Ppo Text Generator Description Seed-X-PPO-7B by ByteDance-Seed, a powerful series of open-source multilingual translation language models Overview This n8n workflow integrates with the Replicate API to use the lucataco/seed-x-ppo model. This powerful AI model can generate high-quality text content based on your inputs. Features Easy integration with Replicate API Automated status checking and result retrieval Support for all model parameters Error handling and retry logic Clean output formatting Parameters Required Parameters text** (string): Text to translate target_language** (string): Target language (e.g., 'Chinese', 'French', 'Spanish') Optional Parameters num_beams** (integer, default: 4): Number of beams for beam search max_length** (integer, default: 512): Maximum length of generated text source_language** (string, default: auto): Source language (use 'auto' for automatic detection) How to Use Set up your Replicate API key in the workflow Configure the required parameters for your use case Run the workflow to generate text content Access the generated output from the final node API Reference Model: lucataco/seed-x-ppo API Endpoint: https://api.replicate.com/v1/predictions Requirements Replicate API key n8n instance Basic understanding of text generation parameters

This workflow enables users to submit food images to a Telegram bot, which uses OpenAI’s GPT-4 Vision to identify the item and estimate its caloric value. The results are stored in Google Sheets and sent back to the user. What it does: Triggers on a photo sent via Telegram. Acknowledges the user with a sticky note message. Downloads the image file securely using Telegram's API. Sends the image to GPT-4 Vision with a prompt: “Describe this food and estimate its calories.” Logs the GPT response to a Google Sheet (with timestamp). Replies to the user with the result (e.g., food name and estimated calories). Use cases: Personal food tracking Nutrition logging via chat Meal journaling for fitness or health Requirements: Telegram Bot Token (via credentials) OpenAI GPT-4 Vision access Google Sheets credential with access to the target sheet Notes: You can extend this template to calculate daily totals, categorize meals (breakfast/lunch/dinner), or even integrate with calorie goals. The sticky note node confirms receipt to enhance UX. Ideal for wellness apps, chat-based food journals, or AI-powered health bots.