by Ranjan Dailata
Who this is for? The Automate Etsy Data Mining with Bright Data Scrape & Google Gemini workflow is designed for eCommerce analysts, product researchers, and AI developers seeking to extract actionable insights from Etsy listings at scale. It is ideal for: eCommerce Entrepreneurs** - Researching product demand and competition. Market Analysts** - Tracking pricing, reviews, and trends across Etsy categories. Product Managers** - Identifying niche opportunities and design inspirations. Data Scientists & AI Engineers** - Automating product intelligence pipelines. Growth Hackers** - Leveraging Etsy insights to refine product-market fit. What problem is this workflow solving? Manually browsing Etsy to analyze product listings, pricing, reviews, and seller activity is slow, inconsistent, and unscalable. Scraping Etsy requires unlocking JavaScript-heavy content and structuring noisy data for analysis. This workflow solves: Automated and scalable scraping of Etsy product listings using Bright Data’s infrastructure. A fully paginated data structured Estry production data extraction via the Google Gemini LLM. Enables faster decision-making for product research and competitive analysis via the fully automated paginated data extraction. What this workflow does Receives input: Sets the Esty URL for the data extraction and analysis. Uses Bright Data's Web Unlocker to extract content from relevant sites. Cleans and preprocesses the scraped content for readability. Sends the content to Google Gemini for: Enriched results including: Data persistence over the disk. Sends the response to a target system via Webhook notification. Setup Sign up at Bright Data. Navigate to Proxies & Scraping and create a new Web Unlocker zone by selecting Web Unlocker API under Scraping Solutions. In n8n, configure the Header Auth account under Credentials (Generic Auth Type: Header Authentication). The Value field should be set with the Bearer XXXXXXXXXXXXXX. The XXXXXXXXXXXXXX should be replaced by the Web Unlocker Token. A Google Gemini API key (or access through Vertex AI or proxy). Update the Set Esty Search Query for setting the brand content URL and the Bright Data Zone name. Update the Webhook HTTP Request node with the Webhook endpoint of your choice. How to customize this workflow to your needs Input Sources** : Replace the static URL with dynamic input from Google Sheets, Webhook, or Airtable to research multiple niches. Prompt Customization** : Adjust Gemini prompts to extract specific insights for example: List key features of the product Summarization of the review themes Data Output Options** : Update the Webhook notification to save data to: Google Sheets Notion or Airtable SQL/NoSQL Slack/Email
by Krishna Kumar Eswaran
🧠 Problem This Solves: For developers and creators, consistently posting quality content on LinkedIn can be time-consuming. This workflow automates the process by: Fetching the latest Dev.to articles Posting them to LinkedIn twice daily Preventing duplicates using Airtable Sending success alerts to Telegram This ensures you're always active on LinkedIn, with zero manual effort. 👥 Who This Template Is For Developers who want to build their presence on LinkedIn Tech creators or solo founders looking to grow an audience Community/page managers who want regular, curated content Busy professionals aiming for consistent LinkedIn engagement without doing it manually ⚙️ Workflow Breakdown This automation runs twice a day (9:00 AM and 7:00 PM) and performs the following steps: Fetches Dev.to articles based on a tag Checks Airtable to avoid reposting the same article Posts to LinkedIn if it’s new Sends a Telegram message after posting successfully 🧩 Step-by-Step Setup Instructions ✅ 1. Airtable Configuration Create a new base in Airtable with just one table and one column: Table Name: PostedArticles Column: ArticleID (Single line text – stores the unique ID of each Dev.to article posted) This column is used to track posted articles and prevent duplicates. 🔗 2. Dev.to API Setup Use the following endpoint in the HTTP Request node: arduino Copy Edit https://dev.to/api/articles?tag=YOUR_TAG_HERE&per_page=10 Replace YOUR_TAG_HERE with a tag like android, webdev, ai, etc. 💬 3. Telegram Bot Setup Open @BotFather in Telegram and create a new bot Save the bot token Get your chat ID using @userinfobot or via Telegram API Add a Telegram node in n8n using this token and chat ID This will notify you when a post is successfully published. 🧾 4. LinkedIn Setup Create a LinkedIn Developer App Use OAuth2 to connect it in n8n Choose to post on either a user profile or a company page 🧱 5. n8n Workflow Structure Here’s the basic structure of the workflow: Cron Node – Triggers at 9:00 AM and 7:00 PM daily HTTP Request – Fetches latest articles from Dev.to Airtable Search – Checks if ArticleID already exists IF Node – Filters new vs. already-posted articles LinkedIn Post – Publishes new article Airtable Create – Saves the new ArticleID Telegram Message – Sends success confirmation 🛠️ Customization Tips Change the Dev.to tag in the API URL Modify LinkedIn post format (add hashtags, emojis, personal notes) Adjust posting times in the Cron node Use additional filters (e.g., only post articles with a cover image or certain word count)
by Krishna Kumar Eswaran
🧠 Problem This Solves Manually sharing Medium articles to LinkedIn daily can be repetitive and time-consuming. This automation: Fetches the latest Medium articles based on a tag (e.g., android) Posts them on LinkedIn twice daily Uses Airtable to prevent duplicates Sends a confirmation to Telegram once posted Stay consistently active on LinkedIn without lifting a finger. 👥 Who This Template Is For Developers who write or follow Medium content Tech creators or founders looking to grow an audience Community or page managers needing regular curated posts Busy professionals who want hands-free LinkedIn engagement ⚙️ Workflow Breakdown This automation runs at 9:00 AM and 7:00 PM daily and performs these steps: Fetch articles from MediumAPI.com by tag Check Airtable to prevent reposting the same article Post on LinkedIn if it’s new Store the article ID in Airtable Send a Telegram message after successful posting 🧾 Step-by-Step Setup Instructions ✅ 1. Airtable Configuration Create a base with: Table Name: PostedArticles Column: ArticleID (Single line text – to track posted articles) 🔗 2. MediumAPI Setup Go to https://mediumapi.com Sign up and generate your API key from the dashboard Use this API endpoint in an HTTP node: GET https://mediumapi.com/api/tag/YOUR_TAG/latest Headers: Authorization: Bearer YOUR_API_KEY Replace YOUR_TAG with a topic like android, ai, webdev, etc. 💬 3. Telegram Bot Setup Go to @BotFather and create a new bot Save the bot token Use @userinfobot to get your Telegram chat ID Add a Telegram node in n8n with the token + chat ID 🔗 4. LinkedIn Setup Create a LinkedIn Developer App Connect it via OAuth2 in n8n Choose to post on your profile or company page 🧱 5. n8n Workflow Structure Node Type Description Cron Triggers the flow twice a day HTTP Request Fetches articles from MediumAPI.com Airtable Search Checks if article ID already exists IF Node Skips duplicates LinkedIn Post Publishes to your LinkedIn profile/page Airtable Create Stores posted article ID Telegram Node Sends success notification 🛠️ Customization Tips Change the tag in the API URL to match your niche Add hashtags or personal comments to the LinkedIn message Schedule different posting times in the Cron node Filter Medium posts based on length or title keywords (optional)
by Yar Malik (Asfandyar)
Intro This template is for teams, individuals, or businesses who want to automatically send daily email reminders (e.g., updates, status alerts, follow‑ups) using n8n + Gmail. How it works Cron Trigger fires every day at your specified time. Google Sheets node reads all rows from your sheet. If node filters rows matching your condition (e.g., Status = "Pending"). Send a message (Gmail) sends a customized email to each filtered row. Required Google Sheet Structure | Column Name | Type | Example | Notes | |-------------|--------|--------------------------|------------------------------------| | Email | string | user@example.com | Recipient email address | | Status | string | Pending | Filter criterion | | Subject | string | Daily Status Update | Email subject (supports variables) | | Body | string | “Please update your task”| Email body (text or HTML) | Detailed Setup Steps Google Sheets Build your sheet with the columns above. In n8n → Credentials, add Google Sheets API (avoid sensitive names). Gmail In n8n → Credentials → Gmail (OAuth2 or SMTP), connect your account. Do not include your real email in the credential name. Import & Configure Export the workflow JSON (three‑dot menu → Export). Paste it under Template Code in the Creator form. In each node, select your Google Sheets and Gmail credentials. Sticky Notes On the If node: “Defines which rows to email.” On the Gmail node: “Sends the email.” Customization Guidance Adjust schedule: change the Cron expression in **Cron Trigger. Modify filter: edit the condition in the **If node. Customize email**: use expressions like {{$node["Get row(s) in sheet"].json["Subject"]}}. Troubleshooting Verify the Google Sheet is shared with the connected service account. Check your Cron timezone and expression. Ensure Gmail credentials are valid and not rate‑limited. Security & Best Practices Remove** any real email addresses and sheet IDs. Use** n8n Credentials or environment variables—never hard‑code secrets. Add** sticky notes for any complex logic.
by Naveen Choudhary
Who is this template for? Growth teams, SDRs, recruiters, or anyone who routinely hunts for hard‑to‑find business emails and would rather spend time reaching out than guessing formats. What problem does this workflow solve? Manually piecing together email patterns, cross‑checking them in a verifier, and updating a tracking sheet is slow and error‑prone. This template automates the entire loop—research, guess, verify, and log—so you hit Start and watch rows fill up with ready‑to‑send addresses. What this workflow does Pull fresh leads – Grabs only the rows in your Google Sheet where Status = FALSE. Find the company pattern – Queries Serper.dev for snippets and feeds them to Gemini Flash (via OpenRouter) to spot the dominant email format. Build the address – Constructs a likely email for every first/last name. Verify in real time – Pings Prospeo by default (API) or lets you bulk‑clean in Sparkle.io. Write it back – Updates the sheet with pattern, email, confidence, verification status, and flips Status to TRUE. Loop until done – Runs batch‑by‑batch so you never hit API limits. 🆓 Work free‑tier magic (up to \~2,500 contacts/month) | Service | Free allowance | How this template uses it | | -------------- | ----------------------------- | ------------------------------------------------------------------------------------ | | Serper.dev | 2,500 searches/mo | Scrapes three public email snippets per domain to learn the pattern | | Sparkle.io | 10,000 bulk verifications/day | Manual upload‑download option—perfect to clean your first 2.5k emails at zero cost | | Prospeo | 75 API calls/mo | Built‑in if you prefer fully automated verification | Quick Sparkle workflow: Let the template generate emails. Export the “Email” column to CSV → upload to Sparkle.io. Download the results and paste the "verification\_status" back into the sheet (or add a small n8n import sub‑flow). Setup (5 minutes) Copy the Google Sheet linked in the sticky note and paste its ID into the Get Rows and Update Rows nodes. Add credentials for Google Sheets, Serper (X‑API‑KEY), OpenRouter, and optionally Prospeo. Hit Execute Workflow—that’s it. How to customise Prefer Sparkle for volume:** Skip the Prospeo node, export emails in one click, bulk‑verify in Sparkle, and re‑import results. Swap the search source:* Replace the *Get Email Pattern HTTP node with Bing, Brave, etc. Extend enrichment:* Add phone look‑ups or LinkedIn scrapers before the *Update Rows node. Auto‑run:** Replace the Manual Trigger with a Cron node so the sheet cleans itself every morning. Additional resources | Tool | Purpose | Link | | --------------------------------------------------------------------------------------------------------------------------------- | ----------------------------------------- | -------------------------------------------------------- | | Prospeo – API‑ready email verificationSpecial offer: 20 % free credits for the first 3 months on any plan using this link! | Real‑time, single‑call mailbox validation | prospeo.io | | Sparkle.io – high‑volume bulk verifier (manual upload) | Free daily quota of 10 000 verifications | app.sparkle.io/sign‑up | | OpenRouter – API gateway for Gemini Flash & other LLMs | One key unlocks multiple frontier models | openrouter.ai | | Serper.dev – Google Search API | 2 500 searches/month on the free tier | serper.dev | Add the relevant keys or signup details from these links, drop them into the matching n8n credentials, and you’re all set to enrich your first 2 500 contacts at zero cost. Happy building!
by Milan Vasarhelyi - SmoothWork
Video Introduction Want to automate your inbox or need a custom workflow? 📞 Book a Call | 💬 DM me on Linkedin Transform your messy inbox into a calm, organized command center - in minutes - using this ready-to-use n8n automation! Tired of your Gmail looking like this? With this template, you can have this instead: What does this automation do? AI-powered categorization:** Every new email is analyzed with OpenRouter AI and sorted into categories you define (like Orders, Support, Invoices, Urgent, etc.). Instant color-coded labels:** The workflow creates and applies Gmail labels with custom colors, so you can spot important messages at a glance. Supports Gmail’s Multiple Inboxes:** Display different categories in their own sections—see what matters most right away. Flexible and customizable:** You control the categories and definitions using a simple Google Sheet. How it works – Step by Step See the full setup & demo: Copy the Template Open the n8n workflow template and click Use for free. Log in (or sign up) for n8n Cloud for the quickest start. Customize Your Categories in Google Sheets Use the provided Google Sheets template linked in the workflow notes. Go to File → Make a copy to your own Drive. Edit the categories and their definitions for your business. Example: Add categories like “Existing Order Questions,” define each one to guide the AI, and copy your Google Sheet’s URL into the workflow config node. Connect AI with OpenRouter Go to OpenRouter.ai, log in, and generate a new API key. Paste your API key into the workflow where prompted. Test and Activate the Workflow Connect your Gmail account to n8n. Hit “Test Workflow”—watch as the AI processes your latest emails and applies labels automatically. Labels will appear instantly in Gmail, and any missing ones are created by the automation. Schedule Automatic Runs Switch workflow status to Active in n8n. Set the scheduler trigger—most people use hourly, but you can use crontab.guru for custom times (like only business hours). Tips for Best Results Color Code Your Labels:** In Gmail, you can assign colors to labels—set high-priority categories (like “Customer Complaints”) to a bright color to stand out. Upgrade Your Gmail View:** Enable Multiple Inboxes in Gmail’s settings and set up sections for your key categories. Example search queries: in:inbox label:customer-complaints OR label:urgent-emails in:inbox label:existing-order-questions in:inbox label:support-requests Why Use This? Get rid of inbox chaos for good - no more lost emails or missed deadlines Fully customize the system to your business with just a Google Sheet Works with zero coding - set up in 10-15 minutes Flexible: add auto-replies, draft suggestions, and more as you grow
by Yaron Been
✨ AI Client Onboarding Agent: Auto Welcome Email Generator Transform your client onboarding from manual follow-up into an intelligent automation system. This streamlined n8n workflow monitors Google Forms submissions, generates personalized welcome emails with onboarding checklists using AI, and delivers professional first impressions instantly to every new client. 🔄 How It Works This efficient 6-step automation ensures no new client is ever missed: Step 1: Continuous Form Monitoring The workflow monitors your Google Sheets (connected to Google Forms) every minute, instantly detecting new client submissions and triggering the onboarding process. Step 2: Intelligent Data Processing Client information is automatically extracted and formatted from form responses, including name, email, company details, service requirements, and special onboarding notes. Step 3: Dynamic Checklist Generation A comprehensive 6-step onboarding checklist is created, covering essential phases from account setup through first milestone review, ensuring consistent client experiences. Step 4: AI-Powered Email Creation Google Gemini generates personalized welcome emails featuring: Custom greetings using the client's actual name Service-specific onboarding instructions Professional checklist formatting Company-branded messaging and signatures Contextual guidance based on their specific needs Step 5: Instant Email Delivery Welcome emails are automatically sent to new clients within minutes of form submission, creating immediate engagement and professional first impressions. Step 6: Robust Error Handling Built-in error monitoring ensures workflow reliability, with automatic failure detection and recovery processes to prevent missed onboarding opportunities. ⚙️ Setup Steps Prerequisites Google Workspace account for Forms, Sheets, and Gmail Google Gemini API access for email generation n8n instance (cloud or self-hosted) Basic understanding of Google Forms and Sheets integration Required Google Forms Structure Create a client intake form with these essential fields: 📝 Required Form Fields: Client Name (Short answer text) Email Address (Email field with validation) Company Name (Short answer text) Services Needed (Paragraph text or multiple choice) Any Other Onboarding Info (Optional paragraph text) Form Settings: Enable "Collect email addresses" for verification Set responses to automatically populate Google Sheets Configure confirmation message for client experience Add form validation for required fields Configuration Steps 1. Credential Setup Google Sheets OAuth2**: Monitor form responses and access client data Google Gemini API Key**: Generate intelligent, personalized email content Gmail OAuth2**: Send automated welcome emails with professional formatting Google Forms Integration**: Ensure seamless data flow from forms to sheets 2. Google Sheets Configuration Verify your form responses sheet contains proper column headers: | Timestamp | Client name | email | Company Name | Services Needed | Any other onboarding info | 3. Onboarding Checklist Customization Default 6-step checklist includes: Account Setup**: User accounts, access credentials, initial configurations Welcome Call Scheduled**: Personal introduction and expectations setting Document Collection**: Contracts, requirements, project specifications Service Configuration**: Platform setup, integrations, custom settings Onboarding Session**: Training, walkthrough, initial guidance First Milestone Review**: Progress check, feedback collection, next steps 4. Email Template Personalization AI email generation can be customized for: Service-Specific Content**: Different messaging for different service types Company Branding**: Consistent voice, tone, and visual identity Client Segmentation**: Premium vs standard client experiences Industry Customization**: Specialized language for different business sectors 5. Workflow Activation and Testing Import workflow JSON into your n8n instance Configure all credential connections and verify permissions Test with sample form submissions to ensure accuracy Activate Google Sheets trigger for continuous monitoring 🚀 Use Cases Professional Service Providers Consultants**: Streamline client onboarding for multiple service offerings Agencies**: Maintain consistent welcome experiences across all new accounts Freelancers**: Create professional first impressions without manual effort Coaches**: Ensure every new client receives immediate, personalized guidance SaaS & Technology Companies Software Platforms**: Welcome new users with setup instructions and support App Developers**: Guide users through initial configuration and features Tech Consultants**: Provide immediate next steps for technical implementations Digital Services**: Establish clear expectations and timelines from day one Education & Training Organizations Online Course Creators**: Welcome students with course access and schedules Training Companies**: Provide immediate onboarding for corporate clients Educational Consultants**: Guide parents and students through program enrollment Certification Programs**: Establish clear pathways for certification completion Healthcare & Wellness Wellness Coaches**: Welcome new clients with program overviews and expectations Healthcare Practices**: Streamline patient onboarding with forms and procedures Therapy Practices**: Provide immediate guidance for new patient relationships Fitness Trainers**: Establish workout schedules and goal-setting sessions Financial Services Financial Advisors**: Welcome new clients with account setup and meeting scheduling Insurance Agents**: Guide clients through policy setup and documentation Accounting Firms**: Establish bookkeeping processes and document collection Investment Firms**: Provide immediate next steps for portfolio management 🔧 Advanced Customization Options Multi-Service Workflow Management Create specialized onboarding paths: Service Type Detection: Analyze form responses to determine service category Conditional Checklists: Generate different steps based on service requirements Tiered Onboarding: Premium clients receive enhanced welcome experiences Industry-Specific Templates: Customize messaging for different business sectors Enhanced Client Communication Expand beyond basic welcome emails: Multi-Step Email Sequences**: Follow-up emails for incomplete onboarding steps Calendar Integration**: Automatic welcome call scheduling with calendar links Document Sharing**: Automated access to onboarding portals and resources Progress Tracking**: Client-facing dashboards showing onboarding completion Team Collaboration Features Keep your team informed and engaged: Slack Notifications**: Alert team members about new client onboarding Task Assignment**: Automatically create tasks in project management tools CRM Integration**: Push new client data to Salesforce, HubSpot, or Pipedrive Calendar Scheduling**: Book welcome calls across team member calendars Quality Assurance & Analytics Monitor and improve onboarding effectiveness: Email Delivery Tracking**: Monitor open rates and engagement metrics Onboarding Completion Rates**: Track which clients complete all steps Response Time Analysis**: Measure speed from form submission to email delivery Client Feedback Integration**: Collect and analyze onboarding experience ratings 📊 Generated Email Examples Standard Service Welcome: Hi Sarah Johnson, Welcome to our service! We're excited to work with Digital Marketing Solutions on your upcoming project. Based on your submission, here's your personalized onboarding checklist: ✅ ONBOARDING CHECKLIST Account Setup - We'll create your project dashboard and send login credentials Welcome Call Scheduled - Let's discuss your goals and timeline in detail Document Collection - We'll gather all necessary project requirements and assets Service Configuration - Our team will customize our approach for your specific needs Onboarding Session - We'll walk you through our process and answer any questions First Milestone Review - We'll schedule a check-in to ensure everything is progressing smoothly Your project details: • Services Needed: SEO optimization and content strategy • Special Requirements: Focus on local search rankings What's next? Our team will reach out within 24 hours to schedule your welcome call and begin the account setup process. Best regards, Your Digital Marketing Solutions Team Premium Client Welcome: Hi Michael Chen, Welcome to our premium service tier! We're thrilled to partner with Tech Innovations Inc. on this exciting project. Your VIP onboarding experience includes: 🌟 PREMIUM ONBOARDING CHECKLIST Priority Account Setup - Dedicated account manager assignment within 2 hours Executive Welcome Call - Direct access to our senior team for strategic discussion Expedited Document Collection - Streamlined process with dedicated support Custom Service Configuration - Tailored solutions designed specifically for your needs Comprehensive Onboarding Session - Extended session with our technical experts Weekly Milestone Reviews - Regular check-ins to ensure optimal progress Your premium benefits: • Dedicated account manager: Will be assigned today • Priority support: 4-hour response time guarantee • Custom reporting: Weekly progress dashboards Next steps: Your dedicated account manager will contact you within 2 hours to schedule your executive welcome call. Best regards, Your Tech Innovations Inc. Premium Team 🛠️ Troubleshooting & Best Practices Common Issues & Solutions Google Forms Integration Field Mapping**: Ensure form field names exactly match workflow expectations Response Timing**: Verify Google Sheets updates immediately after form submission Permission Issues**: Confirm n8n has proper access to Google Workspace services Data Validation**: Implement form validation to prevent incomplete submissions Email Delivery Challenges Gmail Limits**: Monitor daily sending limits and implement appropriate delays Spam Prevention**: Use professional email templates and avoid promotional language Email Formatting**: Ensure AI-generated content maintains professional appearance Delivery Confirmation**: Implement tracking for email delivery and open rates AI Content Quality Prompt Refinement**: Continuously improve AI prompts based on output quality Brand Consistency**: Ensure generated emails match your company voice and tone Template Variations**: Create multiple templates for different service types Quality Review**: Implement periodic manual review of AI-generated content Optimization Strategies Response Time Enhancement Trigger Frequency**: Balance monitoring frequency with system resources Processing Efficiency**: Optimize data transformation steps for faster execution Error Recovery**: Implement retry logic for failed email deliveries Queue Management**: Handle high-volume periods with intelligent batching Client Experience Improvement Personalization Depth**: Use all available form data for maximum personalization Follow-up Automation**: Create additional workflows for onboarding step completion Feedback Collection**: Gather client feedback on onboarding experience quality Continuous Improvement**: Regular review and refinement of onboarding processes Business Process Integration CRM Synchronization**: Ensure new client data flows to all relevant systems Team Workflows**: Integrate onboarding triggers with internal task management Resource Allocation**: Automatically assign team members based on service types Progress Tracking**: Implement systems to monitor onboarding completion rates 📈 Success Metrics Efficiency Improvements Response Time**: Reduce new client response time from hours to minutes Consistency**: Achieve 100% consistent welcome experience for all new clients Team Productivity**: Eliminate manual onboarding email creation entirely Error Reduction**: Prevent missed follow-ups and incomplete onboarding processes Client Experience Measurements First Impression Quality**: Measure client satisfaction with initial welcome experience Onboarding Completion**: Track percentage of clients completing all onboarding steps Engagement Rates**: Monitor email open rates and response rates to welcome messages Time to Value**: Measure how quickly new clients achieve first project milestones 📞 Questions & Support Need assistance with your AI Client Onboarding Agent setup or optimization? 📧 Expert Implementation Support Email**: Yaron@nofluff.online Response Time**: Within 24 hours on business days Specialization**: Client onboarding automation, AI email generation, Google Workspace integration 🎥 Comprehensive Learning Resources YouTube Channel**: https://www.youtube.com/@YaronBeen/videos Complete setup and configuration tutorials for Google Forms and Sheets Advanced AI prompt engineering for personalized client communications Integration guides for popular CRM and project management platforms Best practices for professional service provider automation Troubleshooting common Google Workspace and Gmail integration issues 🤝 Professional Community & Networking LinkedIn**: https://www.linkedin.com/in/yaronbeen/ Connect for ongoing client onboarding automation support and consulting Share your client acquisition and onboarding success stories Access exclusive workflow templates for different service industries Join discussions about client experience automation and business growth 💬 Support Request Best Practices Include in your support message: Your service type and typical client onboarding process Current client volume and expected growth projections Specific customization requirements for your industry Integration needs with existing CRM or project management tools Any technical errors or workflow execution issues Ready to create unforgettable first impressions for every new client? Deploy this AI Client Onboarding Agent and transform your client acquisition process into a seamless, professional experience that starts strong relationships from day one!
by Billy Christi
Who is this for? This workflow is ideal for: Customer support teams looking to reduce manual response time SaaS companies that frequently receive product inquiries E-commerce stores with common customer questions about orders, shipping, and returns What problem is this workflow solving? Manually responding to repetitive customer emails is inefficient, prone to inconsistency, and time-consuming. This workflow solves the issue by: Automatically replying to real customer inquiries 24/7 Ensuring every response is consistent, friendly, and based on approved knowledge Preventing responses to non-inquiries like newsletters or confirmations Logging every interaction for traceability, analysis, and compliance What this workflow does This AI-powered Gmail auto-responder intelligently handles inbound emails with the following steps: Monitors your Gmail inbox for new incoming emails in real time Classifies each email as either an “Inquiry” or “Not Inquiry” using GPT-4 Gets context from a Google Sheets FAQ database The context will be used to determine the most accurate and helpful response Generates a professional reply only if it’s a valid inquiry (e.g., pricing, refund, product details) Builds a context-aware, helpful response using verified knowledge only Sends the reply to the original sender automatically Logs everything to a Google Sheet — original email, AI response, timestamp, and email address Example Use Case: An email comes in: "Hi, I want to know your pricing and refund policy." The workflow: Detects it’s an inquiry Finds the pricing and refund FAQs in your Google Sheet Sends back a professional response like: "Hi! Thanks for reaching out. Our pricing starts at \$99/month. Refunds can be requested within 30 days of purchase. Let us know if you have more questions!" Logs the interaction to your “Enquiry\_Log” tab Setup Copy the Google Sheet template here: 👉 Gmail Auto-Responder – Google Sheet Template This contains: A FAQ_Context tab (your knowledge base) An Enquiry_Log tab (interaction logs) Connect your Gmail account to the Gmail Trigger and Gmail Send nodes Add your OpenAI API key in the classification and response generator nodes Link the Google Sheet in both the FAQ lookup and logging nodes Test with a sample email — try asking a pricing and refund question to see the complete process in action How to customize this workflow to your needs Adjust tone or brand voice** in the AI prompt for a more casual or formal reply Modify classification rules** if your use case includes more custom logic Expand the FAQ database** to include new questions and answers Add multilingual support** by customizing the AI prompt to detect and respond in different languages Integrate CRM or ticketing systems** (like HubSpot, Zendesk, or Notion) to log or escalate unanswered queries
by Robert Breen
This n8n workflow reads emails from your Outlook inbox, drafts AI-powered replies using OpenAI, and routes them through the gotoHuman node for human approval before replying automatically. ✅ Key Features Reads Outlook emails** from today only (excluding those from your own address). AI-generated replies** crafted using OpenAI based on the subject and body of the email. Community node integration**: Uses the gotoHuman node for human review and approval of replies before sending. Safe sending**: Only approved responses are automatically sent back via Outlook. Expandable**: Can be easily modified to: Send drafts instead of full replies Include additional email filters Trigger at intervals or via webhook 🧠 Nodes Used Microsoft Outlook – Fetch and reply to emails OpenAI – Generates smart reply text gotoHuman – Human-in-the-loop approval system Loop Over Items, IF, Code, and Set nodes for processing logic Manual Trigger – For testing 🔧 Setup Instructions 1. Connect APIs Outlook OAuth2**: Go to Azure Portal Register an app Add Mail.Read, Mail.Send scopes Set redirect URI: https://api.n8n.cloud/oauth2-credential/callback Paste credentials in n8n credential manager OpenAI API**: Create account at OpenAI Create an API Key Add it to n8n credentials gotoHuman API**: Go to https://gotoHuman.ai and sign in Create a review template (e.g., “Email Responses”) Copy the Template ID and API key into n8n credentials 🪜 Workflow Steps Overview 1. Trigger Use the Manual Trigger to test or schedule execution with a cron node. 2. Filter Emails from Today A Code node outputs today's date in the proper yyyy-mm-dd format. const today = new Date(); today.setHours(0, 0, 0, 0); return [{ json: { searchQuery: received:${today.toISOString().split('T')[0]} } }]; 3. Search and Filter Outlook Messages Uses the Outlook node with a search query like: received:2025-08-06 -from:rbreen@ynteractive.com (Update to your email) 4. Generate AI Response Text prompt to OpenAI: subject: {{ $json.subject }} body: {{ $json.body.content }} System prompt: > You are a personal assistant helping respond to emails. I am an AI automation expert specializing in helping small and medium-size businesses automate processes. Create a short response to the email. Sign the email as Robert Breen. 5. Review with gotoHuman Submit AI output for human approval using the gotoHuman node. The output schema should match the Review Template fields (e.g., "email", "OriginalEmail"). 6. IF Node Decision If status is approved, send reply If not, return to loop for revision or skip ✏️ Customization Ideas ✉️ Send only drafts by skipping the "reply" step and storing results. 🕒 Schedule the workflow with a Cron trigger for automation. 🔎 Add label filters or subject keywords for advanced targeting. 🔗 External Links gotoHuman Community Node OpenAI Microsoft Outlook API Setup 💬 Need More Help? If you'd like help customizing this or building similar automations, reach out: Robert Breen AI & Automation Consultant 🌐 https://ynteractive.com 📧 robert.j.breen@gmail.com 🔗 LinkedIn
by RedOne
Smart Customer Support AI Agent with Gmail and Telegram Who is this for? This workflow is perfect for: Small to medium businesses** looking to automate customer support E-commerce stores** handling order inquiries and customer questions SaaS companies** providing technical support to users Service providers** managing appointment bookings and general inquiries Startups** wanting to provide 24/7 customer service without hiring full-time staff Agencies** managing client communications across multiple channels What problem is this workflow solving? Customer support is essential but resource-intensive. Common challenges include: Slow response times** leading to frustrated customers Repetitive questions** consuming valuable staff time Inconsistent responses** across different support agents Limited availability** outside business hours Scaling support costs** as business grows Context loss** when customers switch between channels This workflow eliminates these pain points by providing instant, consistent, and intelligent responses 24/7. What this workflow does Core Functionality Multi-Channel Monitoring: Simultaneously watches Gmail and Telegram for customer inquiries Intelligent Processing: Uses AI to understand customer intent and context Knowledge Base Integration: Accesses your company's FAQ and support information Contextual Responses: Provides personalized, helpful replies maintaining conversation history Smart Escalation: Automatically escalates complex issues to human agents Comprehensive Logging: Tracks all interactions for analytics and improvement AI Agent Capabilities Natural Language Understanding**: Comprehends customer questions in plain English Context Awareness**: Remembers previous conversations with each customer Knowledge Retrieval**: Searches your knowledge base for accurate information Response Generation**: Creates professional, brand-appropriate responses Escalation Decision**: Identifies when human intervention is needed Multi-Channel Support**: Handles Gmail and Telegram with channel-specific formatting Automation Features Auto-Response**: Replies to customers within seconds Email Management**: Marks processed emails as read Conversation Threading**: Maintains context in email threads and Telegram chats Error Handling**: Gracefully handles failures with admin notifications Analytics Tracking**: Logs interactions for performance monitoring Setup Prerequisites Active Google Workspace or Gmail account Telegram account for bot creation OpenAI API access Google Sheets access n8n instance (cloud or self-hosted) Step 1: Credential Setup Gmail OAuth2 Configuration Go to Google Cloud Console Create new project or select existing one Enable Gmail API Create OAuth 2.0 credentials Add authorized redirect URIs for n8n In n8n: Settings → Credentials → Add Gmail OAuth2 Enter Client ID and Client Secret Complete OAuth flow Telegram Bot Setup Message @BotFather on Telegram Create new bot with /newbot command Choose bot name and username Copy the bot token In n8n: Settings → Credentials → Add Telegram Enter bot token Set webhook URL in bot settings OpenAI API Configuration Sign up at OpenAI Platform Generate API key in API Keys section In n8n: Settings → Credentials → Add OpenAI Enter API key Choose appropriate model (gpt-4o-mini recommended) Google Sheets Setup Use existing Google account from Gmail setup In n8n: Settings → Credentials → Add Google Sheets OAuth2 Complete authorization flow Step 2: Google Sheets Preparation Create three Google Sheets in your Google Drive: Knowledge Base Sheet Sheet Name**: "Knowledge Base" Columns**: ID, Category, Question/Topic, Answer/Response, Keywords, Last_Updated Import sample data from the Knowledge Base example Customize with your company's FAQs and policies Escalation Tracker Sheet Sheet Name**: "Escalations" Columns**: Timestamp, Customer_Name, Customer_Contact, Inquiry_Summary, Escalation_Reason, Priority, Status, Assigned_To This will be auto-populated by the AI agent Interaction Log Sheet Sheet Name**: "Interaction Log" Columns**: Timestamp, Channel, Customer_Name, Customer_Contact, Inquiry_Subject, Customer_Message, AI_Response, Response_Time, Status This tracks all customer interactions for analytics Step 3: Workflow Configuration Import Template Copy the workflow JSON from the template In n8n: Import workflow from JSON Replace placeholder Sheet IDs with your actual Google Sheet IDs Update Sheet References Open each Google Sheets node Select your created sheets from the dropdown Verify column mappings match your sheet structure Customize AI Prompts Edit the "Customer Support AI Agent" node Update system message with: Your company name and description Brand voice and tone guidelines Specific policies and procedures Escalation criteria Configure Error Notifications (Optional) Set up Slack webhook or email notifications Update error notification node with your webhook URL Customize error message format Step 4: Testing Test Gmail Integration Send test email to your support Gmail account Check workflow execution in n8n Verify response is sent and email marked as read Check interaction logging in Google Sheets Test Telegram Integration Send message to your Telegram bot Verify bot responds appropriately Test conversation memory with follow-up messages Check escalation functionality with complex request Test Knowledge Base Ask questions covered in your knowledge base Verify AI retrieves and uses correct information Test with variations of the same question Ensure responses are consistent and helpful How to customize this workflow to your needs Brand Voice Customization Update the AI system prompt to include: Your company's tone (formal, casual, friendly) Key phrases and terminology you use Brand personality traits Communication style preferences Knowledge Base Expansion Add industry-specific FAQs Include product documentation Add troubleshooting guides Create category-specific responses Escalation Rules Customize when to escalate by modifying the AI agent instructions: Billing disputes over $X amount Technical issues requiring developer help Angry or dissatisfied customers Requests outside standard services Legal or compliance questions Additional Channels Extend the workflow to support: Slack**: Add Slack triggers and response nodes WhatsApp**: Integrate WhatsApp Business API Web Chat**: Add webhook triggers for website chat Discord**: Connect Discord bot integration Analytics Enhancement Add sentiment analysis to customer messages Implement customer satisfaction scoring Create automated reporting dashboards Set up alert thresholds for escalation rates Integration Opportunities CRM Integration**: Connect to HubSpot, Salesforce, or Pipedrive Ticketing System**: Link to Zendesk, Freshdesk, or Jira Service Desk E-commerce Platform**: Integrate with Shopify, WooCommerce, or Magento Calendar Booking**: Connect to Calendly or Acuity for appointment scheduling Advanced Features Multi-language Support**: Add translation capabilities Voice Messages**: Integrate speech-to-text for Telegram voice notes Image Recognition**: Process customer screenshots for technical support Proactive Outreach**: Send follow-up messages based on customer behavior Workflow Maintenance Daily Tasks Review escalation queue Monitor error notifications Check response quality in interaction log Weekly Reviews Analyze customer interaction patterns Update knowledge base with new common questions Review escalation reasons and optimize AI prompts Monthly Optimization Export interaction data for detailed analysis Calculate key metrics (response time, resolution rate, escalation rate) Update AI model parameters based on performance Expand knowledge base with seasonal or trending topics Key Metrics to Track Response Time**: Average time from customer message to AI response Resolution Rate**: Percentage of inquiries resolved without escalation Customer Satisfaction**: Based on follow-up surveys or sentiment analysis Escalation Rate**: Percentage of conversations requiring human intervention Channel Performance**: Effectiveness of Gmail vs Telegram vs other channels Knowledge Base Usage**: Which topics are accessed most frequently Peak Hours**: When customers contact support most often Troubleshooting Common Issues Gmail not triggering**: Check OAuth permissions and API quotas Telegram bot not responding**: Verify bot token and webhook configuration AI responses seem off**: Review and update system prompts Escalations not logging**: Check Google Sheets permissions and column mapping High escalation rate**: Expand knowledge base and refine AI instructions Performance Optimization Monitor OpenAI API usage and costs Adjust AI model temperature for response consistency Optimize knowledge base for faster searches Set appropriate conversation memory limits This workflow provides a solid foundation for automated customer support that can be extensively customized to match your specific business needs and grow with your company.
by Daniel Ng
Advanced n8n Error Handling: Automated Email Alerts & Global Error Workflow Configuration In any automated environment, n8n workflows, while powerful, can sometimes encounter unexpected issues or fail during execution. Without a dedicated error handling strategy, these failures might go unnoticed, leading to incomplete processes, data inconsistencies, or critical operational disruptions. Manually monitoring every workflow execution or sifting through logs for error details is inefficient and can significantly delay crucial fixes. This is where a centralized, automated error management system becomes essential to maintain reliability and quickly address any problems. The "Advanced n8n Error Handling: Automated Email Alerts & Global Error Workflow Configuration" template provides a robust solution to proactively manage and respond to errors within your n8n instance. For more powerful n8n templates, visit our website or contact us at AI Automation Pro. We help your business build custom AI workflow automation and apps. Highlight features Automated Email Notifications:** Sends detailed HTML emails via Gmail for both execution and trigger failures, ensuring you're promptly informed. Centralized Error Management:** Acts as a single, dedicated workflow to catch and process errors from multiple other n8n workflows. Proactive Global Error Handler Configuration:** A scheduled task automatically scans and updates other active n8n workflows to use this workflow as their default error handler, ensuring consistent error management. Comprehensive Error Reporting:** Notification emails are rich with information, including error messages, stack traces, the last executed node, direct links to failed executions, and detailed trigger failure context. Dynamic Email Content:** The subject line and body of the notification email are dynamically adjusted based on whether the failure was an execution error or a trigger failure. Highly Customizable:** Offers flexibility to modify email content (HTML), change the notification channel (e.g., Slack, other email providers), and adjust the logic for updating other workflows' error handlers. Scheduled Operation:** The global configuration part runs on a user-definable schedule (e.g., daily, hourly) for proactive and automated error handling setup across your n8n instance. Who is this for? This workflow is designed for n8n users and administrators who want to: Establish a resilient and centralized error handling mechanism across their n8n instance. Receive immediate and detailed email notifications for any workflow failures. Automate the process of assigning a default error handling workflow to all their active n8n workflows. Save time on manually configuring error handlers for each individual workflow and ensure comprehensive error coverage. What problem is this workflow solving? / use case In an n8n environment with multiple workflows, errors can occur without immediate visibility. This can lead to: Unnoticed failures, potentially causing data loss or incomplete automated processes. Time-consuming diagnosis of issues due to a lack of readily available, detailed error information. Inefficiency and oversight from manually setting an error workflow for every new or existing workflow. This template tackles these issues by providing a proactive error management system. It not only alerts you to failures with comprehensive details but also ensures that your other workflows are automatically configured to use this centralized handler. What this workflow does This workflow operates in two distinct yet complementary parts: 1\. Scheduled Global Error Handler Configuration: Trigger:** Initiates based on a configurable schedule (e.g., daily, hourly). Identify Self:** Retrieves its own workflow ID to use as the designated error handler. Scan Workflows:** Fetches a list of all other workflows within your n8n instance. Conditional Update Logic:** For each active workflow found, it checks if: An error workflow (errorWorkflow setting) is not currently set, OR The currently set errorWorkflow is different from this central error handling workflow. The workflow is active. Apply Default Handler:** If the above conditions are met, it automatically updates the target workflow's settings. This sets the current workflow as its default error handler, ensuring that any future errors in those workflows are routed here. The callerPolicy setting is also removed during this update. 2\. Error Notification via Email: Trigger:** Activates whenever an error occurs in any n8n workflow that has this workflow designated as its errorWorkflow. Gather Error Context:** Collects vital information about the failure, such as: The base URL of your n8n instance. Specific details of the workflow that failed (name, ID). The nature of the error: whether it's an "execution error" (occurring mid-workflow) or a "trigger failure" (occurring at the start). Format Detailed Error Message:** Constructs a comprehensive HTML email tailored to the error type: For Execution Errors: The email includes a direct link to the failed execution's page, the timestamp of the error, the name of the last node that successfully executed, the error message, and the full error stack trace. For Trigger Failures: The email includes the timestamp, operational mode, error message, error name and description, relevant context data, details about the cause (message, name, code, status), and the stack trace. Send Email Notification:** Dispatches the formatted HTML email using Gmail to a predefined recipient. The email subject line dynamically indicates the name of the failing workflow and the type of error, providing a quick overview. Setup Import Workflow: Import the JSON file into your n8n instance. Configure Credentials: n8n API Access: Locate the nodes: "N8n Get Error Handler", "N8n Get All Workflows", and "N8n Update Workflow". For each, select or create new n8n API credentials. These credentials must have permissions to read all workflows (workflows.read) and update workflows (workflows.update). Gmail Access: Locate the "Gmail Send Notification" node. Select or create new Gmail OAuth2 credentials to authorize n8n to send emails on your behalf. Set Email Recipient and Sender Details: Navigate to the "Settings" node, which is connected directly after the "Error Trigger" node. Modify the value for the Email Receiver variable to the email address where error notifications should be sent. Optionally, update the Email Sender Name variable. Configure Schedule (Optional): Select the "Schedule Trigger" node. Adjust the "Trigger Interval" (e.g., Every Day, Every Hour) according to how frequently you want the workflow to scan and update the error handler settings for other workflows in your n8n instance. Activate Workflow: Ensure this workflow is toggled to "Active". Once active, its scheduled component will begin operating, and it will be ready to process and notify on errors from other linked workflows. Manual Configuration (Optional): While this workflow automates the assignment, you can also manually set this workflow as the errorWorkflow in the settings of any critical existing workflows for immediate protection. How to customize this workflow to your needs Email Content & Formatting:** Modify the HTML content within the "HTML For Execution Error" and "HTML For Trigger Error" nodes to alter the appearance, structure, or information included in the notification emails. Alternative Notification Channels:** Replace the "Gmail Send Notification" node with a different email service node (e.g., Microsoft Outlook, SendGrid) or integrate other notification platforms like Slack, Microsoft Teams, or Discord. Remember to adjust the input data mappings for the new node. Refine Global Update Logic:** Adjust the conditions within the "If No Default Error Handler Set" node if you need more granular control over which workflows are automatically updated (e.g., filter by workflow tags, names, or explicitly exclude certain workflows). Enrich Error Data:** Insert additional nodes after the "Error Trigger" but before the "Settings" node if you need to fetch more context about the error or the workflow that failed (e.g., look up related information from a database or API). Advanced Notification Routing:** Implement more complex logic prior to sending notifications. For example, you could use a Switch node to route error alerts to different email addresses or channels based on the name of the failing workflow or the severity of the error. Handling of callerPolicy:** The "Set Data" node is configured to remove the callerPolicy setting from workflows it updates. If your workflows rely on this setting, you may need to modify or remove this part of the "Set Data" node's code. Adjust Scheduled Task:** Change the frequency or timing of the "Schedule Trigger" to better suit your operational needs for the global error handler update.
by InfraNodus
Analyze and Explore your ZenDesk Support Requests using AI-Powered Knowledge Graph This template helps you create an interactive InfraNodus knowledge graph for your ZenDesk tickets using any search criteria (e.g. after a certain date, specific status, sender, keyword) that will automatically be sent to a selected Slack channel. Here's an example of the InfraNodus graph that shows the main topics and gaps in ZenDesk support tickets: You can use the workflow to: Get an instant overview of the main topics your customers are talking about Generate business and product ideas based on the blind spots identified using the InfraNodus AI See which topics correlate to the negative / positive sentiment understanding the weak and strong sides of your product and support Receive daily notifications on the main topics your customers are talking about via Slack / Telegram / Email and other channels Perform detailed search using a password-protected web form for tickets filtered by a certain date, status, tag, sender, keyword. Use the interactive graph to explore specific topics and concepts your customers are talking about — a great way to engage with their concerns in a non-linear way, bypassing the boring tabular interface Use the graph to explore the support requests by specific segments — e.g. status, priority, sentiment, tags, urgency. Use the graph generated as an AI expert available to your AI agents in other n8n workflows via InfraNodus GraphRAG. For instance, you could connect your knowledge base to the support tickets graph and let the agent discover possible solutions to your customers' most typical problems. See an sample template here. How it works You can start this workflow manually, with a daily / weekly trigger, or via a password-protected web form, where you can provide search requests. Once started, it will perform a ZenDesk tickets search with the default or your custom criteria. Then it will use the search results to generate an InfraNodus graph (or add the new data to an existing one), and — finally — use the InfraNodus AI endpoints to generate a topical summary and a product business idea based on the blind spots identified. The results are delivered a channel of your choice. Here's a description step by step: Start the workflow (manually or on schedule) Assign values to variables (search criteria, graph name) Perform ZenDesk support tickets search Convert the data received and submit it to InfraNodus to generate a knowledge graph Generate topical summary with InfraNodus Generate a business idea with InfraNodus (you can also change the setting to generate a question instead) Send a notification via Slack / Telegram / Email or back to the webform How to use You need an InfraNodus API account and key to use this workflow. You also need a ZenDesk account. It takes about 5 minutes to set everything up. Create an InfraNodus account. Get the API key at https://infranodus.com/api-access and create a Bearer authorization key for the InfraNodus HTTP nodes. Add the authorization key to all the InfraNodus HTTP nodes in the template (Steps 3, 5, and 6). Generate a ZenDesk authorization token following the instructions in n8n's ZenDesk node (Step 3). Optionally: connect your Slack or Telegram or Gmail account to receive automated notifications with the link to the graph, once the workflow is ready (it takes about 30 seconds to run). Run it with using the form to play around with the search criteria that works best for you (you can leave everything empty at first), then choose the parameters you like and activate the Daily Trigger node to receive executive summaries to a channel of your choice. Open the graph in InfraNodus and use our customer feedback analysis guide to explore the graph and generate new insights. Requirements An InfraNodus account and API key A ZenDesk API key (Optional) — a Slack / Telegram / Gmail connection for notifications FAQ 1. What are the best use cases to try? I love to set the graph to deliver me a daily visual briefing of what's happening in my support portal. It shows me the main topics and gaps and generates product ideas based on them. Great to keep the pulse on the business. I also really like generating a graph for the past week manually, using the form, and then exploring the graph in InfraNodus directly using the customer feedback analysis workflow to: discover main topics my customers are talking about? understand the topics that have the most negative connotation for them (using the sentiment filter)? discover some support tickets that need more attention or that talk about the topics I'm personally interested in and engage with the client identify the gaps in your customers' discourse based on the blind spots — useful for generating ideas, see the graph below with a demo of how it works: 2. Why use the graph and not just AI summary? AI summary will just give you generic results. You'll see what you already know. Using the graph helps you deconstruct the discourse and get a much more nuanced understanding of the main pain points and interests of your customers. The auto-generated InfraNodus summary and business ideas have a direct explainable connection to the discourse, so you can always see where they are coming from and maintain the focus on all the topics, rather than the most prominent ones. Additionally, having an interactive graph opens a possibility to explore your customers' concerns in a more engaging way, finding the topics and concepts that are relevant to your interests or to your agents' expertise, helping you find the conversations that you'd otherwise have missed. 3. Is my customers' data safe? Absolutely. InfraNodus' terms of use and privacy policy state that the customers' data and text graphs are not used in AI training and are not offered to any third parties. Its underlying API system uses the Open API which explicitly states that data is not used for training either. So all the customers' data are private and safe. As an extra precaution, you can always delete the graphs after you analyzed them, in which case there is no trace of this data left on the servers. Customizing this workflow Check out the complete setup guide for this workflow at https://support.noduslabs.com/hc/en-us/articles/20447530961308-Zendesk-Tickets-Summarization-Sentiment-Analysis-and-Slack-Integration-with-n8n-and-InfraNodus For support with this template, please, contact https://support.noduslabs.com For more InfraNodus n8n workflows, please, see our creators page: https://n8n.io/creators/infranodus/ To learn more about InfraNodus, GraphRAG, and knowledge graph analysis: https://infranodus.com