Workflow Templates

How it works This workflow will activate and deactivate a selected other workflow on schedule. > ⚠️ Warning! > This approach won't work for trial users as it requires n8n API that is not available to trial users. > See https://docs.n8n.io/api/ for details. Set up steps Adjust activation/deactivation schedule per your needs. Custom (cron) interval is a recommended approach. Set targeted Workflow ID. You will find it in the URL of the workflow you want to manage. Set n8n API credentials: Create an API key: how to Create n8n credentials using the API key: how to This workflow uses n8n node. #DevOps #workflow-management Other useful stuff Need a universal Error workflow to catch both execution and trigger errors? Here you go: Error handling: Send email via Gmail on execution or trigger-level errors More stuff by Olek and do not forget to backup your workflows often by automating.

Automated Email Assistant for Busy Professionals This assistant is designed for people who don't have time to write and send emails to suppliers. With just one request, it drafts and sends clear, professional messages automatically. How It Works The user makes a request (e.g., “Send an email to my fruit supplier asking for a quote on 1 crate of mangoes.”). Workflow: The AI agent searches for the supplier in a Google Sheets database. It automatically drafts the email using OpenAI (with the tone and style you define). It sends the email using your Gmail account connected through n8n. This assistant uses: Google Sheets to manage your suppliers (name and email). OpenAI to generate clear, natural messages. MCP (client-server logic) to handle request processing. Gmail as the sending channel for automated emails. Setup Instructions Create a Google Sheets document with the supplier name and email, like this: |Supplier name|Email| |-|-| |Proveedor de frutas Alvarez|fruteriaalvarez@alvarez.com| Connect your Google Sheets and Gmail accounts within n8n. Add your OpenAI API key. Test the automation by chatting with the integrated assistant. It will generate and send the email automatically to the indicated supplier. Requirements OpenAI API key to generate email content. Gmail account connected via OAuth2. Google Sheets document with your supplier database. n8n instance (cloud or self-hosted). Customization Adjust the OpenAI prompt to make the email tone more formal, casual, or technical. Add custom fields to your supplier sheet (location, notes, special conditions). Replace Google Sheets with a real database like Supabase or PostgreSQL for greater scalability.

This n8n workflow automatically retrieves recent Reuters news articles related to a user-specified keyword, summarizes the main findings using Google Gemini, formats the output into styled HTML, and sends a clean email report to a specified address. 🚀 What It Does Collects news data from Bright Data's Reuters dataset. Sorts and filters top 10 most recent news articles by publication_date. Sends structured news data to Gemini Flash for summarization. Converts Gemini's response (in Markdown) into styled HTML. Delivers a concise news briefing via email, including clickable source links and topic highlights. 🛠️ Step-by-Step Setup User Form: Accepts a keyword from the user via an n8n form trigger. Bright Data API: Posts a discover_new request to Bright Data's Reuters dataset using the keyword. Snapshot Polling: Waits and checks for dataset readiness using the snapshot ID. Data Retrieval: Downloads the news data once the snapshot is complete. Parsing: Filters and sorts the latest 10 articles using a Python Code node. AI Analysis: Google Gemini summarizes the filtered content into one briefing. Markdown → HTML: Converts AI response into styled HTML using Markdown + Code node. Email Delivery: Sends the briefing as an email to a predefined recipient. 🧠 How It Works Polling Control: Uses Wait and If nodes to handle Bright Data snapshot readiness. Date Sorting: Publication dates (ISO 8601 format) are parsed and used for sorting. AI Summarization: Gemini condenses multiple articles into one cohesive summary. Formatting: Clean HTML with readable styles is generated dynamically before sending. 📨 Final Output The email includes: A brief summary of the most important developments Date range of the collected news Topics covered 🔐 Credentials Used Bright Data API (replace YOUR_API_KEY in the HTTP nodes) Google Gemini (Flash) API Email SMTP (configured in Email Send node) ⚠️ Notes You must replace all YOUR_API_KEY placeholders in Bright Data request headers with your actual Bright Data API key. You can customize the keyword prompt and output style freely. I would recommend to keep the sort = relevance option for best chronological results - sorting by date is handled later.

How it Works This workflow automates the complete newsletter management process from content creation to client delivery, using Google Sheets, AI content generation, Google Drive, and Gmail. Whether you're a content creator, marketing agency, or small business owner, this workflow helps you automate newsletter creation and manage client communications with built-in approval workflows — all triggered from a simple spreadsheet. 🎯 Use Case Ideal for: Marketing Teams** streamlining newsletter distribution Agencies** managing multiple client newsletters Content Creators** automating regular communications Small Businesses** maintaining customer engagement Setup Instructions 1. Upload the Spreadsheet File name: Newsletter_Management Sheet structure: | ID | Topic | Client Name | Client Email | Status | Created Date | Send Date | Add newsletter topics and set their Status as Pending 2. Configure Google Sheets Nodes Connect your Google account to: Get topic from newsletter sheet Pick records to send email to client Get Client email address Update Status as Generated Update status as Sent 3. Add API Credentials OpenAI API Key** → for AI content generation Google Drive Access** → for document storage Gmail Account** → for sending newsletters and notifications 4. Activate the Workflow Once live, the workflow will: Manual Path: Generate newsletter content from pending topics Scheduled Path: Send approved newsletters to clients automatically Track status updates throughout the entire process Store generated content in Google Drive Send admin notifications and client emails 🔁 Workflow Logic Main Workflow (Content Generation) Trigger: Manual activation for newsletter creation Retrieve: Pending topics from Google Sheets Validate: Status confirmation (Pending only) Generate: AI-powered HTML newsletter content Store: Upload to Google Drive Notify: Send completion email to admin Update: Mark status as "Generated" Scheduled Workflow (Client Distribution) Trigger: Schedule-based activation Retrieve: Approved newsletters from Google Sheets Validate: Status confirmation (Approved only) Lookup: Client email addresses Loop: Process multiple recipients Send: Personalized newsletters via Gmail Update: Mark status as "Sent" 🧩 Node Descriptions | Node Name | Description | |-----------|-------------| | When clicking 'Test workflow' | Manual trigger to start newsletter generation | | Get topic from newsletter sheet | Retrieves pending newsletter topics from Google Sheets | | Validate Status as Pending | Checks whether status is 'Pending' for processing | | Create HTML for Newsletter | AI-powered content generation using OpenAI | | Prepare Data to create word doc | Formats generated content for document creation | | Upload doc to google drive | Stores completed newsletters in Google Drive | | Send an email to admin | Notifies administrators of completion | | Update Status as Generated | Marks processed items as 'Generated' | | Schedule Trigger | Automated trigger for client email distribution | | Pick records to send email to client | Retrieves approved newsletters for sending | | Validate Status as Approved | Ensures only approved content is processed | | Get Client email address | Fetches client contact information | | Loop Over Items | Processes multiple newsletter recipients | | Send email to client | Delivers personalized newsletters via Gmail | | Update status as Sent | Marks newsletters as successfully delivered | 🛠️ Customization Tips Modify AI prompts for different content styles and tones Add Slack notifications instead of or alongside Gmail Export to different formats (PDF, Word, etc.) Schedule multiple sending times for different client segments Add approval workflows with webhook triggers Integrate with CRM systems for client management 📒 Suggested Sticky Notes for Workflow | Node/Section | Sticky Note Content | |--------------|---------------------| | Manual Trigger | "Click to start newsletter generation process" | | AI Content Generation | "Customize prompts here for different newsletter styles" | | Google Drive Upload | "Organized storage - change folder structure as needed" | | Gmail Admin Notification | "Update admin email addresses and notification templates" | | Schedule Trigger | "Set optimal sending times for your audience" | | Client Email Loop | "Handles bulk sending - monitors for delivery errors" | | Status Updates | "Maintains audit trail - prevents duplicate processing" | 📎 Required Files | File Name | Purpose | |-----------|---------| | Newsletter_Management.xlsx | Google Sheet to manage topics, clients, and status tracking | | Client_Database.xlsx | Client contact information and preferences | | Newsletter_Workflow.json | Main n8n workflow export for this automation | 🧪 Testing Tips Add one test topic with status = Pending and run manual trigger Verify AI content generation produces quality HTML Check Google Drive upload and folder organization Test admin email delivery and formatting Add test client with valid email for scheduled workflow Monitor workflow logs for API responses and errors Confirm status updates occur at each step 🏷 Suggested Tags & Categories #Newsletter #EmailMarketing #ContentGeneration #ClientCommunication #Automation #GoogleWorkspace #AIContent #MarketingAutomation #WorkflowManagement #BusinessProcess 🔧 Prerequisites Google Workspace account (Sheets, Drive, Gmail) OpenAI API account with GPT-4 access n8n instance (Cloud or self-hosted) Basic understanding of Google Sheets and email marketing 📊 Expected Performance Setup Time**: 30-45 minutes Monthly Executions**: 100-500 (varies by newsletter frequency) Processing Time**: 2-5 minutes per newsletter Scalability**: Handles 100+ clients efficiently 🚨 Important Notes Ensure proper Google API permissions are configured Monitor OpenAI API usage and rate limits Set up error handling for failed email deliveries Regularly backup your Google Sheets data Test thoroughly before production deployment 💡 Advanced Features Approval Workflows**: Add manual approval steps between generation and sending A/B Testing**: Create multiple versions and track performance Analytics Integration**: Connect with Google Analytics for tracking Multi-language Support**: Generate content in different languages Dynamic Personalization**: Use client data for personalized content

This n8n template allows you to automatically create shortened URLs using the TinyURL API by simply sending a webhook request. It's a quick and efficient way to integrate URL shortening into your automated workflows, ideal for sharing long links in social media, emails, or other applications. 🔧 How it works Receive Link Webhook: This node acts as the entry point for the workflow. It listens for incoming POST requests and expects a JSON body containing the url to be shortened and your api_key for TinyURL. Create TinyURL: This node sends a POST request to the TinyURL API, passing the long URL and your API key. It can also accept optional parameters like domain, alias, and description to customize the shortened link. Respond with Shortened URL: This node sends the response from the TinyURL API (which includes the new shortened URL) back to the service that initiated the webhook. 👤 Who is it for? This workflow is ideal for: Content Managers & Marketers: Quickly shorten links for campaigns, social media posts, or tracking. Developers: Automate the process of link shortening within applications or scripts. Automation Enthusiasts: Integrate a URL shortener into various n8n workflows (e.g., after generating a report, before sending a notification). Anyone needing on-demand short links: A flexible solution for ad-hoc link shortening. 📑 Data Structure When you trigger the webhook, send a POST request with a JSON body structured as follows: { "api_key": "YOUR_TINYURL_API_KEY", "url": "https://www.verylongwebsite.com/path/to/specific/page?param1=value1&param2=value2", "domain": "tinyurl.com", // Optional: defaults to tinyurl.com "alias": "myCustomAlias", // Optional: desired custom alias for the link "description": "My project link" // Optional: description for the link } The workflow will return the JSON response directly from the TinyURL API, which will include the short_url and other details about the newly created link. ⚙️ Setup Instructions Obtain TinyURL API Key: Before importing, make sure you have an API key from TinyURL. You can typically get this by signing up for an account on their website. Import Workflow: In your n8n editor, click "Import from JSON" and paste the provided workflow JSON. Configure Webhook Path: Double-click the Receive Link Webhook node. In the 'Path' field, set a unique and descriptive path (e.g., /shorten-link). Activate Workflow: Save and activate the workflow. 📝 Tips Dynamic Inputs: The workflow is set up to dynamically use the url, api_key, alias, and description from the incoming webhook data. This makes it highly flexible. Error Handling: You can add an Error Trigger node to catch any issues (e.g., invalid API key, malformed URL) during the TinyURL creation process. Configure it to send notifications or log errors for easy troubleshooting. Post-Shortening Actions: After generating the shortened URL, you can insert additional nodes before the Respond with Shortened URL node to perform other actions. For example, you could: Save to a Database: Store the original and shortened URLs in a database like Airtable, Google Sheets, or a PostgreSQL database. Send a Message: Automatically send the shortened URL via Slack, Discord, email, or SMS. Update a Record: Update a CRM record or project management task with the new shortened link. Custom Domains: If you have a custom domain configured with your TinyURL account, you can change the domain parameter in the Create TinyURL node to use it.

Description Quickly organize your inbox with AI! This simple workflow automatically classifies incoming emails into different categories — like High Priority, Work Related, or Promotions — and applies Gmail labels accordingly. Setup takes less than 2 minutes, and it runs 24/7, helping you stay focused on what matters most without manual sorting. Tools/Services Needed Gmail: To trigger the workflow and label emails. Google Gemini (or any LLM Model): To intelligently classify email content. How It Works Gmail Trigger: Detects every new incoming email. Text Classifier Node: Classifies the email content into predefined categories. Google Gemini Chat Model: Provides the AI-powered understanding behind the classification. Conditional Labeling: If the email is High Priority, label it accordingly. If it’s Work Related (e.g., internal emails), apply the work label. If it’s a Promotion, sort it into the promotions label. Gmail Labeling: Automatically adds the correct label to the email. Setup Instructions Connect your Gmail account to n8n. Connect your Google Gemini (or other LLM) credentials. Customize the categories and labels if needed. Activate the workflow — and that's it! Notes You can easily add more categories (like "Finance," "Newsletters," etc.) by adjusting the classification prompt. Works best with a clean and minimal set of categories to avoid overlap. Can be adapted to work with any other large language model (OpenAI, Claude, etc.) if preferred.

About the workflow The workflow reads every reply that is received from a cold email campaign and qualifies if the lead is interested in a meeting. If the lead is interested, a deal is made in pipedrive. You can add as many email inboxes as you need! Setup: Add credentials to the Gmail, OpenAI and Pipedrive Nodes. Add a in_campaign field in Pipedrive for persons. In Pipedrive click on your credentials at the top right, go to company settings > Data fields > Person and click on add custom field. Single option [TRUE/FALSE]. If you have only one email inbox, you can delete one of the Gmail nodes. If you have more than two email inboxes, you can duplicate a Gmail node as many times as you like. Just connect it to the Get email node, and you are good to go! In the Gmail inbox nodes, select Inbox under label names and uncheck Simplify.

🎉 Do you want to master AI automation, so you can save time and build cool stuff? I’ve created a welcoming Skool community for non-technical yet resourceful learners. 👉🏻 Join the AI Atelier 👈🏻 Monitor Zalando product pricing and get notified if a Zalando product price falls under a limit you have defined. This n8n workflow lets you follow the evolution of the price of products you select. For each product, you define a minimal price. The workflow automatically scrapes the price for you on a daily basis. If the price falls under your minimal price settings, you receive a notification. This workflow is very easy to use. From a simple form, just paste the URL of the Zalando product you want to monitor and fill in the minimal price. Features Monitor Zalando Product price: follow the price evolution of your favorite Zalando products. Email notification: set a minimal price, if the product price falls below this limit, you get notified by email. Visual price evolution: get a graphical overview of the product pricing evolutions. Automated Daily check-up: this workflow automatically checks the price of your selected Zalando products on a daily basis. Set up Copy this workflow to your n8n interface. Create a new Google Spreadsheet, copy this template Setup your workflow with your Google credential, your email, and your copy of the Spreadsheet. Activate the Workflow and start pasting Zalando product URLs. I hope you will enjoy this workflow that is probably one of the simplest ways to monitor the pricing evolution of your favorite Zalando products. Feel free to contact me should you have any questions or suggestions. Created by the n8n.inja ✨ follow on X 📺 follow on YT

📦 Zip Multiple Files Dynamically This template enables you to dynamically bundle multiple files into a ZIP archive. Designed to be used as a Subworkflow, it’s modular, flexible, and easy to integrate into various workflows. The output is a single ZIP file with a name that includes the current date, time, and fileName. Shoutout: Code from: Tom (mutedjam) 👤 Who is this for? This workflow is perfect for: 🚀 Businesses automating file archiving tasks. 💻 Developers managing files programmatically. 📂 Anyone needing a reusable solution for bundling files into ZIP archives. ❓ What problem is this workflow solving? Manually zipping multiple files is: 🕒 Time-consuming. 🤔 Prone to errors. This workflow automates the process and, as a Subworkflow, ensures: ⚡ Consistent file archiving across different workflows. 🛠️ Reduced manual effort. 📈 Streamlined integration into existing automation. 🔧 What this workflow does 🗂️ Dynamically collects binary files from the input. 📦 Bundles them into a single ZIP archive. 🕒 Names the ZIP file with the current date, time, and a customizable fileName. ✅ Outputs the ZIP file, ready for storage or further processing. ⚙️ Setup 🔗 Add this Subworkflow to your existing workflows. 📥 Pass the binary files as input to the Subworkflow. ▶️ Call the Subworkflow to generate a ZIP file. 🛠️ How to customize this workflow to your needs 🌐 File Sources**: Adjust the input nodes in your parent workflow to connect to your preferred file sources. 📝 File Naming**: Customize the logic for the output fileName in the Subworkflow. 🚀 Additional Use Cases**: Use this Subworkflow in various scenarios, such as: ✉️ Sending ZIP files via email. ☁️ Uploading ZIP files to cloud storage. 🔄 Triggering further automation. 🎉 Why use this as a Subworkflow? Instead of building a fixed ZIP functionality for every workflow, this template offers a reusable solution that can be integrated into many different workflows effortlessly. Save time and ensure consistency across your automation projects! 💡

This template shows how you can create reports on data in an app and share a summary in another app. Specifically, this example checks a Notion database for new submissions, filters for submissions with a specific tag, and then sends a Slack message with the number created this week. Setup instructions are located inside the workflow template.

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. 🧠 AI-Powered Blog Post Generator Category: Content Automation / AI Writing / Marketing Description: This automated workflow helps you generate fresh, SEO-optimized blog posts daily using AI tools—perfect for solo creators, marketers, and content teams looking to stay on top of the latest AI trends without manual research or writing. For more of such builds and step-by-step Tutorial Guides, check out: https://www.youtube.com/@Automatewithmarc Here’s how it works: Schedule Trigger kicks off the workflow daily (or at your preferred interval). Perplexity AI Node researches the most interesting recent AI news tailored for a non-technical audience. AI Agent (Claude via Anthropic) turns that news into a full-length blog post based on a structured prompt that includes title, intro, 3+ section headers, takeaway, and meta description—designed for clarity, engagement, and SEO. Optional Memory & Perplexity Tool Nodes enhance the agent's responses by allowing it to clarify facts or fetch more context. Google Docs Node automatically saves the final blog post to your selected document—ready for review, scheduling, or publishing. Key Features: Combines Perplexity AI + Claude AI (Anthropic) for research + writing Built-in memory and retrieval logic for deeper contextual accuracy Non-technical, friendly writing style ideal for general audiences Output saved directly to Google Docs Fully no-code, customizable, and extendable Use Cases: Automate weekly blog content for your newsletter or site Repurpose content into social posts or scripts Keep your brand relevant in the fast-moving AI landscape Setup Requirements: Perplexity API Key Anthropic API Key Google Docs (OAuth2 connected)

Who is this for? This workflow is perfect for Gmail users who want a tidy inbox without manual effort. It’s especially great for those overwhelmed by SPAM, social media updates, or promotional emails and want them automatically removed regularly. What problem is this workflow solving? Unwanted emails like SPAM, social notifications, and promotions can clutter your Gmail inbox, making it hard to focus on what matters. Manually deleting them is repetitive and time-consuming. This workflow automates the cleanup, keeping your inbox streamlined. What this workflow does Every 3 days, this workflow deletes emails from Gmail’s SPAM, Social, and Promotions categories. It uses n8n’s Gmail node to fetch these emails, merges them into a single list, splits out individual email IDs, and deletes each one. The scheduled process ensures consistent inbox maintenance. Setup Set up valid Gmail OAuth2 credentials in n8n. Import the "Clean My Mail" workflow into your n8n instance. Confirm the Gmail nodes target SPAM, CATEGORY_SOCIAL, and CATEGORY_PROMOTIONS labels. Adjust the "Run Every 3 Days (Trigger)" node’s schedule if needed. Activate the workflow to begin automated cleaning. How to customize this workflow to your needs Change the Gmail node labels to target other categories or custom labels. Adjust the schedule frequency in the trigger node. Add filters to spare specific emails from deletion. Extend functionality with nodes for archiving or notifications. made by:* khmuhtadin Need a custom? contact me on LinkedIn or Web