Workflow Templates

🧾 Automated Trip Expense Claim Form With OpenAI Agent & Google Drive Watch the demo video below: > This workflow is designed for employees who need to submit expense claims for business trips. It automates the process of extracting data from receipts/invoices, logging it to a Google Sheet, and notifying the finance team via email. 👤 Who’s it for Ideal users: Employees submitting business trip expense claims HR or Admins reviewing travel-related reimbursements Finance teams responsible for processing claims ⚙️ How it works / What it does Employee submits a form with trip information (name, department, purpose, dates) and uploads one or more receipts/invoices (PDF). Uploaded files are saved to Google Drive for record-keeping. Each PDF is passed to a DocClaim Assistant agent, which uses GPT-4o and a structured parser to extract structured invoice data. The data is transformed and formatted into a standard JSON structure. Two parallel paths are followed: Invoice records are appended to a Google Sheet for centralized tracking. A detailed HTML email summarizing the trip and expenses is generated and sent to the finance department for claim processing. 🛠 How to set up Create a form to capture: Employee Name Department Trip Purpose From Date / To Date Receipt/Invoice File Upload (multiple PDFs) Configure file upload node to store files in a specific Google Drive folder. Set up DocClaim Agent using: GPT-4o or any LLM with document analysis capability Output parser for standardizing extracted receipt data (e.g., vendor, total, tax, date) Transform extracted data into a structured claim record (Code Node). Path 1: Save records to a Google Sheet (one row per expense). Path 2: Format the employee + claim data into a dynamic HTML email Use Send Email node to notify the finance department (e.g., finance@yourcompany.com) ✅ Requirements n8n running with access to: Google Drive API (for file uploads) Google Sheets API (for logging expenses) Email node (SMTP or Gmail for sending) GPT-4o or equivalent LLM with document parsing ability PDF invoices with clear formatting Shared Google Sheet for claim tracking Optional: Shared inbox for finance team 🧩 How to customize the workflow Add approval steps**: route the email to a manager before finance Attach original PDFs**: include uploaded files in the email as attachments Localize for other languages**: adapt form labels, email content, or parser prompts Sync to ERP or accounting system**: replace Google Sheet with QuickBooks, Xero, etc. Set limits/validation**: enforce max claim per trip or required fields before submission Auto-tag expenses**: add categories (e.g., travel, accommodation) for better reporting

Description Submit one video topic using a simple form and GPT-4o-mini generates three platform-ready scripts in a single AI call. You get a structured 700–900 word YouTube long-form script, a fast-paced 100–130 word Instagram Reels script with visual cues, and a punchy 50–70 word TikTok script that ends with a comment question. All three scripts are logged to Google Sheets and delivered to your inbox in one email ready to record. Built for content creators, social media managers, and marketing agencies who want to repurpose one topic across three platforms without writing anything manually. What This Workflow Does Generates all three scripts in one API call** — YouTube, Instagram Reels, and TikTok are written simultaneously by a single GPT-4o-mini request so you get all three in seconds Writes platform-specific script formats** — YouTube gets a structured long-form script with intro, three main points, and conclusion; Reels gets visual cues in brackets; TikTok gets one punchy idea ending with a comment question Includes a hook for every platform** — Each script starts with a standalone attention-grabbing opening line under 20 words, ready to use as the first thing you say on camera Adds platform-appropriate CTAs** — YouTube asks to subscribe and comment, Instagram Reels asks to save and follow, TikTok asks to follow for more — automatically matched to each platform Attaches 8 hashtags per platform** — Each script includes 8 relevant hashtags with a mix of broad and niche tags specific to your industry Logs all three scripts to Google Sheets** — Appends one row per platform — three rows per submission — with hook, script, CTA, tags, and metadata Sends all three scripts in one Gmail** — All three platforms arrive in a single clearly sectioned plain-text email ready to copy and record Setup Requirements Tools Needed n8n instance (self-hosted or cloud) OpenAI account with GPT-4o-mini API access Google Sheets (one sheet with a tab named Video Scripts) Gmail account (the account you want to receive the scripts) Credentials Required OpenAI API key Google Sheets OAuth2 Gmail OAuth2 Estimated Setup Time: 10–15 minutes Step-by-Step Setup Import the workflow — Open n8n → Workflows → Import from JSON → paste the workflow JSON → click Import Fill in Config Values — Open node 2. Set — Config Values → replace all three placeholders: | Field | What to enter | |---|---| | PASTE_YOUR_GOOGLE_SHEET_ID_HERE | The ID from your Google Sheet URL (the string between /d/ and /edit) | | PASTE_YOUR_EMAIL_HERE | The email address where the three scripts should be sent | | PASTE_YOUR_NAME_HERE | Your name for the email greeting and sign-off | Connect OpenAI — Open node 4. OpenAI — GPT-4o-mini Model → click the credential dropdown → add your OpenAI API key → test the connection Create your Google Sheet tab — Open your Google Sheet → add a tab named exactly Video Scripts → add these 9 column headers in row 1: Date, Topic, Platform, Script Length, Hook, Script, CTA, Tags, Submitted By Connect Google Sheets — Open node 7. Google Sheets — Log Video Scripts → click the credential dropdown → add Google Sheets OAuth2 → sign in with your Google account → authorize access Connect Gmail — Open node 10. Gmail — Send Scripts Email → click the credential dropdown → add Gmail OAuth2 → sign in with the Gmail account that matches your email address → authorize access Activate the workflow — Toggle the workflow to Active → copy the Form URL from node 1. Form — Multi-Platform Video Topic → open it in a browser to submit your first topic How It Works (Step by Step) Step 1 — Form: Multi-Platform Video Topic You open the form URL in a browser and fill in five fields: the video topic, target audience, your niche or industry, tone of voice (optional, defaults to "educational and engaging"), and your name. Submitting the form starts the workflow. Step 2 — Set: Config Values Your Google Sheet ID, recipient email, sender name, and all five form inputs are stored here. Today's date is auto-generated. Tone of voice defaults to "educational and engaging" if left blank on the form. Your niche is passed to the AI so all three scripts are personalized for your industry. Step 3 — AI Agent: Write 3 Platform Scripts GPT-4o-mini receives the video topic, target audience, niche, and tone. In one call it generates all three scripts simultaneously. The YouTube script is 700–900 words with intro, three main points, and conclusion. The Instagram Reels script is 100–130 words, fast-paced, with visual cues in brackets (e.g. [hold up phone]). The TikTok script is 50–70 words, covers one idea only, and ends with a question for viewers to answer in the comments. Every script includes a hook, full spoken script, platform-specific CTA, and 8 hashtags. Step 4 — OpenAI: GPT-4o-mini Model This is the language model powering the script generation. It runs at temperature 0.7 for natural, varied language and is capped at 2,500 tokens to comfortably fit all three scripts in one response. Step 5 — Parser: Structured Scripts Output This step enforces the exact nested schema GPT-4o-mini must return: a top-level object with three keys (youtube, reels, tiktok), each containing four fields (hook, script, cta, tags). All twelve fields are validated before any logging or emailing begins. Step 6 — Code: Split Scripts for Sheets The three-platform object is converted into three separate rows — one for YouTube, one for Instagram Reels, one for TikTok — so each can be written to Google Sheets as its own row. An isLastRow flag is set to true only on the TikTok row (the third). The full scripts object is attached to the TikTok row only, so the email builder has all three scripts available when it fires. Step 7 — Google Sheets: Log Video Scripts Each of the three rows is appended to your Video Scripts tab. All 9 columns are populated: date, topic, platform, script length label, hook, full script, CTA, tags as a space-separated hashtag string, and submitter name. Step 8 — IF: All Scripts Logged? After each row is written, this check reads the isLastRow flag. If true (YES path — the TikTok row was the last one), the workflow moves to build and send the Gmail. If false (NO path — the YouTube or Reels row was just logged), the workflow routes to 11. Set — More Scripts and the loop continues to the next row. Step 9 — Code: Build Email The full scripts object (carried on the TikTok row) is used to build one complete email. The body is organized into three clearly labeled sections — YOUTUBE, INSTAGRAM REELS, and TIKTOK — each with hook, script, CTA, and tags. The email subject includes the video topic and today's date. Step 10 — Gmail: Send Scripts Email The complete email is sent to your configured address with no attribution footer. All three platform scripts arrive in one clean message organized by section, ready to copy and record. Step 11 — Set: More Scripts This step handles non-final rows (YouTube and Reels) during the logging loop. It sets a brief in-progress message and the loop continues to the next row. Key Features ✅ All three scripts in one GPT call — One API request generates YouTube, Reels, and TikTok simultaneously — faster and cheaper than three separate calls ✅ Visual cues built into the Reels script — Instagram Reels includes on-screen action prompts in brackets so you know exactly what to do in front of the camera ✅ TikTok ends with a comment prompt — Every TikTok script closes with a specific question designed to drive comments — built into the prompt structure, not added manually ✅ Niche personalization across all three — Your industry is passed to GPT so the examples, language, and hashtags are relevant to your actual audience on every platform ✅ Gmail fires exactly once — The isLastRow flag ensures you receive one email with all three scripts after all three rows are logged — never one email per platform ✅ Structured output enforced — A nested schema parser validates all 12 fields across three platforms before any logging or emailing begins ✅ Permanent script library in Sheets — Every submission adds three rows to your Video Scripts tab — over time you build a searchable library of scripts organized by topic and platform ✅ Tone defaults to educational if blank — Leaving the Tone of Voice field empty on the form triggers a sensible default instead of failing the workflow Customisation Options Add a fourth platform — LinkedIn — In node 3. AI Agent — Write 3 Platform Scripts, edit the prompt to request a fourth platform object with a linkedin key — a 150–200 word professional text post — and update the schema parser in node 5 to require it. Change the YouTube script length — In node 3. AI Agent — Write 3 Platform Scripts, change the youtube script instruction from "700 to 900 words" to a longer or shorter target — and update maxTokens in node 4. OpenAI — GPT-4o-mini Model from 2500 to accommodate longer output. Send scripts to a Slack channel — After node 10. Gmail — Send Scripts Email, add a Slack step that posts the video topic, all three hooks, and a note that scripts are ready to a #content-team channel so your team sees new scripts without checking email. Log to separate sheet tabs per niche — In node 2. Set — Config Values, make sheetName dynamic using the niche value (e.g. Video Scripts — Legal Marketing) so different niche batches automatically sort into their own dedicated tabs. Add a Google Docs save for each script — After node 7. Google Sheets — Log Video Scripts, add a Google Docs create step that saves each platform's full script as its own document in a Drive folder — giving you editable individual files alongside the sheet log. Troubleshooting Form submission not starting the workflow: Confirm the workflow is Active — inactive workflows do not receive form submissions Copy the Form URL fresh from node 1. Form — Multi-Platform Video Topic after activating — URLs copied before activation will not work Make sure Video Topic, Target Audience, and Your Niche or Industry are all filled in — these three fields are required GPT not returning all three scripts: Confirm the API key is connected in node 4. OpenAI — GPT-4o-mini Model and your account has available credits Check the execution log of node 3. AI Agent — Write 3 Platform Scripts for the raw GPT response If the schema parser in node 5. Parser — Structured Scripts Output throws an error, one or more platforms have missing fields — re-run the submission to see if it is consistent, or increase maxTokens from 2500 to 3000 in node 4 Google Sheets not logging all three rows: Confirm the Google Sheets OAuth2 credential in node 7. Google Sheets — Log Video Scripts is connected and not expired — re-authorize if needed Check that PASTE_YOUR_GOOGLE_SHEET_ID_HERE in node 2. Set — Config Values is replaced with your actual sheet ID from the URL Confirm the tab is named Video Scripts exactly and all 9 column headers in row 1 match exactly: Date, Topic, Platform, Script Length, Hook, Script, CTA, Tags, Submitted By Gmail not arriving after all three rows are logged: Confirm the Gmail OAuth2 credential in node 10. Gmail — Send Scripts Email is connected and authorized Check that PASTE_YOUR_EMAIL_HERE in node 2. Set — Config Values is replaced with your actual email address Check the execution log of node 8. IF — All Scripts Logged? to confirm isLastRow reached true — if it never fires YES, the TikTok row may have failed to process correctly Check your spam or promotions folder on the first send Email arrives but scripts are missing or empty: The allScripts object is only carried on the TikTok (third) row — if the TikTok row failed to log, the email builder will receive a null object and throw an error Check node 6. Code — Split Scripts for Sheets execution log to confirm isLastRow was set correctly on the third item and allScripts is not null Support Need help setting this up or want a custom version built for your team or agency? 📧 Email: info@isawow.com 🌐 Website: https://isawow.com/

💥 Clone Video Ads Factory using NanoBanana, Kling and Publish with Blotato 📄 Documentation: Notion Guide Who is this for? This workflow is built for marketers, growth hackers, agencies, content creators, and automation builders who want to industrialize video ad production. Perfect for anyone running paid ads, social media campaigns, UGC-style content, dropshipping creatives, AI ad testing, or scalable content factories. What problem is this workflow solving? / Use case Creating high-performing video ads is: Slow Manual Expensive Hard to scale Hard to test in volume This workflow solves: ❌ Manual editing ❌ Manual prompt writing ❌ Manual scene creation ❌ Manual video assembly ❌ Manual audio integration ❌ Manual publishing It turns one input video + prompt into a fully automated ad production pipeline. What this workflow does This automation system acts as a full AI video ads factory: Step-by-step pipeline: Video Analysis Breaks down the source video into cinematic scenes Extracts structure, rhythm, composition, pacing, and visual logic Prompt Engineering Generates structured prompts for: Images Videos Music Captions Global script Scene structure Image Generation Uses NanoBanana to generate consistent AI images per scene Keeps visual identity across scenes Video Generation Uses Kling to generate cinematic video clips Scene-based video creation Video Merging Automatically merges all generated scenes into one final video Music Generation Generates a full song from prompt (AI music model) Audio + Video Merge Merges generated music with the final video Publishing Automatically publishes content using Blotato Creates posts and media assets ➡️ Result: Fully automated AI video ad production system Setup Required accounts: Airtable fal.ai AtlasCloud** Blotato** Initial configuration: Create Airtable base Add required fields: Original Video Avatar Image Product Image Status Prompts Scenes Music File Final Video Add API keys in the Setup nodes: AtlasCloud fal.ai Airtable Blotato Expected outcome You get a fully automated AI content factory that can: Clone ad styles Scale ad production Test creatives at scale Generate UGC-style ads Build content farms Automate marketing pipelines Create AI ad studios Run continuous ad experiments Typical use cases AI UGC ad factories Dropshipping ad automation SaaS promo videos Influencer content cloning Brand video scaling Marketing automation Ad testing labs Growth hacking pipelines AI content studios 👋 Need help or want to customize this? 📩 Contact: LinkedIn 📺 YouTube: @DRFIRASS 🚀 Workshops: Mes Ateliers n8n Need help customizing? Contact me for consulting and support : Linkedin / Youtube / 🚀 Mes Ateliers n8n

Do you want to create a website screenshot without browser extensions? This workflow creates screenshots of any website using the uProc Get Screenshot by URL tool and sends an email with the screenshots. You need to add your credentials (Email and API Key - real -) located at Integration section to n8n. Node "Create Web + Email Item" can be replaced by any other supported service returning Website and Email values, like Google Sheets, Mailchimp, MySQL, or Typeform. Every "uProc" node returns an image URL of the captured website. This generated URL will remain only 24 hours in our server. You can set up the uProc node with several parameters: width: you can choose one of the predefined values to generate the screenshot, or you can set up a custom width you want. full-page: the tool will return a screenshot of the website from top to bottom with the defined width. In our workflow, we generate two screenshots: 1) One screenshot of 640 pixels width. 2) One full-page screenshot of 640 pixels width. Screenshots are downloaded by "Get File" nodes and saved to the screenshots folder in Dropbox. Finally, we use the Amazon SES node to send an HTML email with both screenshots to the specified email. We will receive the next email:

Disclaimer: This template contains a community node and therefore only works for n8n self-hosted users== This is Miquel from Aprende n8n and Automate with n8n. We have created a new community node Document Generator that generates dynamic content using templates. You can compose complex content with no SETs or FUNCTION ITEMs nodes using this node, like: Send one email with a list of items in the body (i.e., one email with the last entries of an RSS feed). Send one email per item (i.e., one invoice per email). Emails are just a sample. You can create complex dynamic content to: Send messages to Telegram/Slack. Create WordPress entries. Create HTML pages for your website. Create tickets. And more! The sky is your limit ;) If you want to use this workflow, install the community node n8n-nodes-document-generator from Settings > Community nodes. Type "n8n-nodes-document-generator", check "I understand the risks..." and click on "Install": Later, copy and paste this workflow into your n8n. You will get this workflow: This workflow uses the Customer Datastore node to generate sample input items. You can render one template with all items (enable "Render All Items with One Template"): or one template per input item: Visit the oficial NPM page to see more samples. Learning n8n by yourself is nice, but a bit tricky :) We offer n8n training video courses at Aprende n8n. If you need custom trainings, let us know. Additionally, you can contact us at Automate with n8n if you need the next services: Custom installations. Custom nodes. Monitor and alarms. Delegate 12/5 or 24/7 workflow issue resolutions. Automated backups of your workflows. HTTP integrations of non-supported APIs. Complex workflows. I hope you will enjoy this new node and this workflow. Automate your life! Automate it with n8n!

Tired of manually watching long YouTube videos just to extract the main points? With our YouTube Transcript & Summary Automation, you can instantly turn any video into an actionable, AI-generated summary — all from a simple Google Sheet. What this automation does: Reads video URLs from Google Sheets (just add your links!) Generates accurate transcripts using Supadata.ai — with 100 free uses/month Creates a smart summary using DeepSeek AI: 🔹 Short summary of the video 🔹 Key points 🔹 Main topics Youtube tutorial: https://www.youtube.com/watch?v=uj7KaFSh95Y Automatically updates your Google Sheet with the transcript and the AI-generated summary How to set it up: Create a simple Google Sheet with these columns: Url – link to the YouTube video Status – set to pending to trigger the automation, updated to done after completion Transcript – filled automatically Summary – filled automatically Once your sheet is ready, the automation takes care of the rest — no technical skills needed. Why you'll love it: This is the perfect tool for content creators, researchers, marketers, and educators who want to save time, extract insights faster, and never miss key ideas from long videos. Want something custom? Got feedback or want to build your own custom automation or workflow? We’d love to hear from you! Reach out to us at jacobmarketingservice@gmail.com — let’s bring your idea to life.

This n8n workflow verifies the deliverability of mailing addresses stored in Groundhogg CRM by integrating with Lob’s address verification service. Who is this for? This template is designed for Groundhogg CRM users who need to ensure the accuracy of mailing addresses stored in their CRM systems. What problem is this workflow solving? / Use Case This workflow addresses the challenge of maintaining accurate mailing addresses in CRM databases by verifying the deliverability of addresses. What this workflow does A new contact is created in Groundhogg CRM Webhook sent to n8n Verify if the address is deliverable via LOB Report back to Groundhogg CRM Set Up Steps Watch this setup video: https://www.youtube.com/watch?v=nrV0P0Yz8FI Takes 10-30 minutes to set up Accounts Needed: Groundhogg CRM LOB Account (https://www.lob.com $0.00/mo 300 US addresses Verifications) n8n Before using this template, ensure you have API keys for your Groundhogg CRM app and Lob. Set up authentication for both services within n8n. How to customize this workflow to your needs You can customize this workflow by adjusting the trigger settings to match Groundhogg CRM’s workflow configuration. Additionally, you can modify the actions taken based on the deliverability outcome, such as updating custom fields or sending notifications.

Description This workflow automatically scans food delivery platforms and restaurant websites to find the best deals and discounts. It helps you save money on meals by aggregating special offers and promotions in one place. Overview This workflow automates finding the best food deals and discounts from various websites. It uses Bright Data to scrape deal information and can be configured to send you notifications or save the deals to a spreadsheet. Tools Used n8n:** The automation platform that orchestrates the workflow. Bright Data:** For scraping food deal websites without getting blocked. (Optional) Google Sheets/Discord/Telegram:** To store or get notified about the deals. How to Install Import the Workflow: Download the .json file and import it into your n8n instance. Configure Bright Data: Add your Bright Data credentials to the Bright Data node. Set Up Notifications (Optional): Configure the nodes for Google Sheets, Discord, or Telegram if you want to receive notifications. Customize: Specify the websites you want to scrape for deals. Use Cases Foodies:** Always be the first to know about the best restaurant deals in your city. Students:** Save money by finding cheap eats and special offers. Families:** Plan your meals around the best grocery and restaurant discounts. Connect with Me Website:** https://www.nofluff.online YouTube:** https://www.youtube.com/@YaronBeen/videos LinkedIn:** https://www.linkedin.com/in/yaronbeen/ Get Bright Data:** https://get.brightdata.com/1tndi4600b25 (Using this link supports my free workflows with a small commission) #n8n #automation #fooddeals #brightdata #webscraping #discounts #fooddiscounts #mealdeals #restaurantdeals #savemoney #foodoffers #n8nworkflow #workflow #nocode #foodtech #dealfinder #specialoffers #fooddelivery #budgetmeals #foodsavings #dealhunting #foodautomation #moneysaving #foodhacks #bestdeals #foodscraping

Universal AI Assistant - Webhook-Ready Conversational AI Transform any platform into an intelligent conversational experience with this plug-and-play n8n workflow. This AI assistant can be seamlessly integrated into websites, mobile apps, or any system that supports webhook connections. Key Features: 🔗 Universal Integration - Connect to any platform via webhook (websites, apps, bots) 🧠 Powered by Google Gemini 2.0 Flash - Fast, accurate, and context-aware responses 💾 Session Memory - Maintains conversation context for natural follow-up interactions ⚡ Real-time Responses - Instant webhook responses for smooth user experiences 🎯 Customizable Personality - Easy prompt modification for brand-specific tone Perfect For: Website Chat Widgets - Add AI support to any website instantly WhatsApp/Telegram Bots - Power messaging platforms with intelligent responses Mobile App Integration - Embed conversational AI into iOS/Android apps Customer Support Systems - Automate first-line support with context retention Lead Qualification - Intelligent pre-screening of prospects before human handoff Simple Implementation: Just send POST requests to the webhook URL with: json{ "message": "User's question here", "sessionId": "unique-session-identifier" } Ready to deploy in minutes - No complex setup required. Perfect for small businesses wanting to add AI capabilities without technical overhead. This workflow gives you a production-ready foundation that you can customize for specific client needs. The session-based memory makes it ideal for customer support scenarios where context matters, and the webhook approach means it integrates with virtually any platform your clients are already using.

Takes your raw, unpolished voice transcripts and transforms them into well-structured LinkedIn posts using AI. Perfect for when you have good ideas but they come out as rambling thoughts. The Problem: You record voice memos with great ideas, but when you read the transcript, it's full of "ums," incomplete sentences, and scattered thoughts. Turning that into a professional LinkedIn post takes forever. The Solution: Email your raw transcript to this workflow. It combines your unpolished content with examples from your inspiration document (posts you've saved that match your desired style), then uses AI to create a clean, engaging LinkedIn post. What actually happens: You email a raw voice transcript to your workflow email -The workflow pulls style examples from your Google Doc AI reformats your scattered thoughts into a coherent 150-300 word LinkedIn post You get an email back with the polished content + suggested image description Copy, paste, and post to LinkedIn You provide: The raw transcript (from your phone's voice recorder or any transcription tool), a Google Doc with LinkedIn posts you admire for style reference. You get: Professional LinkedIn content that sounds like you, but organized and polished. Technical requirements: Anthropic API, email account, Google Doc with example posts. This is basically having an AI writing assistant that knows your voice and preferred style, turning your brain dumps into professional content.

Want to check out all my flows, follow me on: https://maxmitcham.substack.com/ https://www.linkedin.com/in/max-mitcham/ Email Manager - Intelligent Gmail Classification This automation flow is designed to automatically monitor incoming Gmail messages, analyze their content and context using AI, and intelligently classify them with appropriate labels for better email organization and prioritization. ⚙️ How It Works (Step-by-Step): 📧 Gmail Monitoring (Trigger) Continuously monitors your Gmail inbox: Polls for new emails every minute Captures all incoming messages automatically Triggers workflow for each new email received 📖 Email Content Extraction Retrieves complete email details: Full email body and headers Sender information and recipient lists Subject line and metadata Existing Gmail labels and categories Email threading information (replies/forwards) 🔍 Email History Analysis AI agent checks relationship context: Searches for previous emails from the same sender Checks sent folder for prior outbound correspondence Determines if this is a first-time contact (cold email) Analyzes conversation thread history 🤖 Intelligent Classification Agent Advanced AI categorization using: Claude Sonnet 4 for sophisticated email analysis Context-aware classification based on email history Content analysis for intent and urgency detection Header analysis for automated vs. human-sent emails 🏷️ Smart Label Assignment Automatically applies appropriate Gmail labels: To Respond: Requires direct action/reply FYI: For awareness, no action needed Notification: Service updates, policy changes Marketing: Promotional content and sales pitches Meeting Update: Calendar-related communications Comment: Document/task feedback 📋 Structured Processing Ensures consistent labeling: Uses structured output parsing for reliability Returns specific Label ID for Gmail integration Applies label automatically to the email Maintains classification accuracy 🛠️ Tools Used: n8n: Workflow automation platform Gmail API: Email monitoring and label management Anthropic Claude: Advanced email content analysis Gmail Tools: Email history checking and search Structured Output Parser: Consistent AI responses 📦 Key Features: Real-time email monitoring and classification Context-aware analysis using email history Intelligent cold vs. warm email detection Multiple classification categories for organization Automatic Gmail label application Header analysis for automated email detection Thread-aware conversation tracking 🚀 Ideal Use Cases: Busy executives managing high email volumes Sales professionals prioritizing prospect communications Support teams organizing customer inquiries Marketing teams filtering promotional content Anyone wanting automated email organization Teams needing consistent email prioritization `

Create a Daily Digest of Todoist, Gmail, and RSS and Send via Gmail Overview This workflow is designed to automatically generate a daily digest by aggregating information from your Gmail, RSS feeds, and Todoist. The digest summarizes your latest emails, top news headlines, and pending tasks, then sends a beautifully formatted email directly to your inbox. With daily digest automation, you start your day with a concise summary of key information, helping you stay organized and informed. Use Case Scenario Imagine starting your morning with an email that provides a quick snapshot of your day's most important emails, trending news, and task list. Whether you're a busy professional, entrepreneur, or team leader, this workflow takes the hassle out of manually checking multiple platforms. Instead, you receive a curated summary that enables you to prioritize your day effectively. This workflow is ideal for professionals who want to streamline their morning routine and ensure they never miss a critical update. Who This Is For Busy Professionals:** Stay on top of your emails, news, and tasks without juggling multiple apps. Entrepreneurs:** Get a daily overview of important business updates and personal tasks. Team Leaders:** Manage team tasks and communications efficiently with an automated digest. Productivity Enthusiasts:** Embrace automation to enhance your daily workflow and task management. Workflow Details Daily Trigger:** The workflow is set to run automatically every day using a Cron node configured to trigger at your desired time. This ensures your digest is delivered consistently each morning. Gmail Integration:** Retrieves your latest emails using the Gmail node, then compiles them into the digest. RSS Integration:** Pulls in top news headlines from your chosen RSS feed, ensuring you get the most up-to-date information. Todoist Integration:** Fetches your pending tasks from Todoist to help you manage your to-do list effectively. Merge & Code Nodes:** Combines the data from the different sources and uses a Code node to format the information into a well-structured HTML email. Inline CSS is used to style the digest for a clean, professional look. Email Summary:** The final digest, with dynamic subject lines and detailed content sections, is sent via Gmail, providing you with a comprehensive daily update. Note: Make sure to change your email address in the To section of the final Gmail node to send out the daily digest. Replace: youremail@email.com with your own email address. Keywords daily digest automation, email summary, RSS integration, task management, Gmail automation, Todoist workflow, Cron trigger By implementing this workflow, you harness the power of automation to simplify your morning routine, boost productivity, and ensure you are always up-to-date with your most important information. Enjoy a seamless, automated start to your day and take your productivity to the next level!