Workflow Templates

📧 Morning Mail Summary Ai Agent Simplify your mornings with this automated email summary workflow in n8n, designed for teams and individuals who want a quick, actionable snapshot of their inbox—every day, at a glance. 📌 Features Fully Automated**: Triggers daily at 8 AM IST Targeted Extraction**: Fetches messages from specific senders with dynamic date filtering Structured Data Aggregation**: Pulls key fields (sender, recipients, snippet) AI-Powered Summarization**: Uses LangChain + OpenRouter to generate: Insightful summaries Highlighted issues Assigned action items Memory-Enhanced Context**: Maintains continuity across days Stylish HTML Email Output**: Responsive design with: Summary section Action items Branded footer Team-Ready Sharing**: Auto-distributes to team with CC support 🛠️ How It Works Trigger: Daily schedule in n8n Fetch: Retrieves last 24h emails from target sender Organize: Aggregates email metadata Summarize: AI agent produces structured report: Key updates Critical issues Actionable tasks Send: Emails digest to team 🎯 Ideal For Project managers needing stakeholder briefings Customer success teams tracking communications Leadership staying informed efficiently Anyone streamlining email review 📦 Included Resources Complete n8n workflow JSON (6 nodes) Prompt template for structured summarization (Summary, Issues, Actions, Follow‑Ups). -Styled HTML email template, with responsive design and branding sections. 🆓 Get Started Import JSON into n8n Configure: Gmail / OpenRouter credentials Recipient lists Custom prompts Modify freely for your use case ⭐ Benefits ⏳ Time saved: Skip inbox digging 🔍 Focus: See only what matters ✨ Clarity: Structured tasks & deadlines 🔄 Consistency: Daily alignment for teams

How it Works: You can now use the Slack node to create conditional breakpoints! This example shows the loop stop on 4 (of 10) and then you can hit "continue" in Slack when you are ready. You could extend this with a Form node and inject values you type in on the fly. Slack was already the best place to debug log n8n, and now it just got better!

🎥 YouTube Video Summarizer for Social Media Turn any YouTube video into a short, structured summary using AI — perfect for content creators, marketers, or social media managers. 🔧 What We Built We created a no-code automation in n8n that: Accepts a YouTube Video ID via a form Fetches the video transcript using an external API Summarizes the transcript using AI (Google Gemini) Automatically saves the summary to Google Docs for team use 🧩 Flow Overview | Step | Description | |------|-------------| | ✅ Form Trigger | User submits a YouTube video ID using an n8n form | | 🔁 Set Node | Maps the YouTube video ID for use in the API request | | 🌐 HTTP Request (External API) | Calls the YouTube Transcriptor AI API via RapidAPI to fetch transcript | | 🧹 Formatter (Code Node) | Joins transcript lines into a readable text block | | 🧠 AI Agent + Google Gemini (via Langchain) | Summarizes the full transcript into bullet points and tone | | 🧽 Optimizer (Code Node) | Extracts just the summary from the AI response | | 📝 Google Docs Node | Appends the clean summary to a shared Google Doc | 🌍 Real-World Problem Solved ❌ The Challenge Creators and marketers waste hours watching full videos just to extract the key points. Manual summarization is inconsistent, repetitive, and delays content planning. ✅ Our Solution ⏱️ Reduces time spent watching videos 🧠 AI-powered summaries keep tone consistent and structured 📄 Auto-sync with Google Docs makes summaries instantly available for teams 🔥 Bonus: This uses the YouTube Transcriptor AI API, so no need to manually scrape captions or use browser extensions. 🚀 Ideal Use Cases Repurpose YouTube content into Instagram Reels, LinkedIn posts, or blog content Build a video summary library for your editorial team Quickly extract talking points from podcast episodes 🛠️ Tech Stack n8n** – workflow automation engine YouTube Transcriptor AI API** – via RapidAPI Google Gemini (via Langchain)** – AI summarization Google Docs** – stores the final summary JavaScript nodes** – custom text parsing & formatting 💡 Want to customize it? Add Slack, Airtable, Notion, or Tweet auto-posting to expand the flow. Create your free n8n account and set up the workflow in just a few minutes using the link below: 👉 Start Automating with n8n Save time, stay consistent, and grow your LinkedIn presence effortlessly!

SEO-Optimized Description: Streamline your interview scheduling process with this intelligent n8n automation template powered by Google Calendar, Google Sheets, and GPT-4. This workflow reads candidate information from a spreadsheet, automatically schedules interviews in Google Calendar, and sends personalized interview invitation emails—all without manual input. What This Template Does: 📋 Monitors a Google Sheet for new candidate entries every minute 🕒 Auto-selects the next available interview slot (Mon/Wed/Fri at 3 PM) 📅 Creates a calendar invite in your Google Calendar ✍️ Uses GPT-4 to generate personalized emails based on candidate data 📧 Sends the email invite with the interview link via Gmail Built-in logic ensures: Candidates never get same-day interviews AI-generated emails are concise, polite, and professionally formatted Scheduling remains conflict-free and easy to manage Requirements: Google Calendar API credentials Google Sheets with candidate info (Name, Email, Background) Gmail account with OAuth2 Azure OpenAI API (GPT-4o recommended) Perfect For: Startups, HR teams, and recruiters looking to automate interview scheduling, eliminate back-and-forth emails, and deliver a professional candidate experience—all with zero hassle.

This n8n workflow automates the assignment of existing users to organizations in Zammad based on their email domains, utilizing Zammad’s "domain-based assignment" feature. Use Case Automate the post-hoc assignment of existing users to organizations in Zammad by leveraging their email domains. This ensures efficient management of user-organization relationships using Zammad’s "domain-based assignment" feature. Requirements An active Zammad account with API access. Existing users and organizations in Zammad with proper email and domain configurations. Zammad organizations must have domain-based assignment enabled. Credentials Set up your Zammad API credentials in n8n to allow the workflow to interact with your Zammad instance securely. If you have found an error or have any suggestions, please report them here on Github.

The Sound Effects Generator is an automated workflow that allows users to create realistic sound effects using AI and save them directly to Google Drive. It generates high-quality sound effects (up to 30 seconds long) based on user prompts. How It Works: User Input via Web Form A form is presented to the user asking for: A prompt describing the sound (e.g. "waves crashing", "laser blast"). A duration in seconds (up to 30 seconds). API Request to Generate Audio The input is sent to CassetteAI via a POST request using API with proper authentication. Status Polling The workflow waits for 10 seconds and then checks the status of the request. Conditional Flow If the audio generation is complete (COMPLETED), it proceeds to fetch the audio file URL. If not, it waits and retries. Download & Save The audio file is downloaded from the URL. It is automatically uploaded to a specific folder in the user’s Google Drive, with a timestamped filename. Key Advantages Fast & Efficient**: Generates up to 30 seconds of audio in just 1 second of processing time. No Coding Required**: Entire flow can be triggered via a simple form interface. Automated Storage**: Files are automatically saved to a preconfigured Google Drive folder. Scalable**: Can be reused for multiple projects by simply changing the input prompts. Secure**: Uses secure API key-based authentication for interaction with Fal.run and Google Drive. Customizable**: Easy to adapt or extend—for example, sending download links via email or Telegram. How It Works Form Submission: The workflow starts with a form where users input a prompt and the desired duration (max 30 seconds) for the sound effect. Audio Creation: The submitted data is sent to the CassetteAI Sound Effects Generator API via an HTTP request, which initiates the sound effect generation process. Status Check: The workflow periodically checks the status of the request. If the status is "COMPLETED," it proceeds to fetch the audio file. Audio Retrieval: The generated audio file is downloaded from the provided URL and uploaded to a specified Google Drive folder, with a timestamped filename for organization. Set Up Steps API Key Configuration: Create an account on fal.ai and obtain an API key. In the "Create audio" node, set the "Header Auth" with: Name: Authorization Value: Key YOURAPIKEY (replace YOURAPIKEY with your actual API key). Google Drive Integration: Ensure the Google Drive node is configured with the correct OAuth2 credentials and folder ID. Adjust the folder ID in the "Upload Audio" node if a different destination is preferred. Need help customizing? Contact me for consulting and support or add me on Linkedin.

This workflow allows you to check the To-Do list on Notion and send a message on Slack. Prerequisites Create a Notion page similar to this page. Create credentials for Notion by following the instructions mentioned in the documentation. Follow the steps mentioned in the documentation to create credentials for Slack. Cron node: This node triggers the workflow every day. Notion node: This node fetches all the tasks from Notion. IF node: This node checks if the task is assigned to a particular user. Create a Direct Message: This node will create a direct message channel with the user. Send a Direct Message: This node will send the to-do lists in the direct message. NoOp: This node is connected to the false output of the IF node. If the condition is false, no further action will be taken.

📌 Who is this for? This workflow is perfect for social media managers, content creators, digital marketers, and copywriters who want to save time and stay relevant by automatically generating fresh caption ideas based on trending search behavior. 💡 What problem is this workflow solving? Manually coming up with engaging social media content is time-consuming and often hit-or-miss. This workflow leverages Google autocomplete to identify what users are searching for, then uses AI to convert those suggestions into short, engaging captions for use on platforms like Instagram, LinkedIn, or Twitter. ⚙️ What this workflow does This automation runs daily at noon and transforms trending search topics into ready-to-use captions: Run Every Day at 12 PM A schedule trigger that activates the workflow once per day. Get Search Keywords from Google Sheet Pulls a list of base search phrases from a Google Sheet which serve as the starting point for getting trending autocomplete terms. Fetch Autocomplete Suggestions (Dumpling AI) Calls Dumpling AI’s get-autocomplete endpoint using the base phrase to return Google autocomplete suggestions. API Reference → Format Suggestions into Array Formats the list of returned suggestions into an array format that can be looped through. Loop Through Each Autocomplete Suggestion Splits the array into individual suggestions to process each one separately. Generate Caption from Suggestion (GPT-4o) Sends each suggestion to GPT-4o with a detailed system prompt to create a short, human-sounding, engaging caption under 280 characters. Save Keyword & Generated Caption to Google Sheet Saves both the original search suggestion and the generated caption to another tab in Google Sheets for content scheduling or review. This workflow combines real-time search trend data with the power of AI to keep your social media feed fresh, relevant, and consistent — all without lifting a finger.

This n8n workflow template uses community nodes and is only compatible with the self-hosted version of n8n. 📈 StockPulse: AI-Picked Daily News for Your Portfolio Stay ahead of the market with this automated, AI-powered stock market news briefing delivered straight to your inbox — no code required. Watch Step-by-step Video Tutorial Here: https://www.youtube.com/watch?v=iZvPej9eLYE&t=201s ⚙️ What it does: This workflow runs every morning and: Triggers a scheduled prompt to a Langchain AI Agent (OpenAI) Uses the Tavily Web Search API to fetch fresh financial news relevant to your watchlist or portfolio Summarizes the top stories, highlighting: 🔍 Key headlines 💡 Investment opportunities ⚠️ Risks and macro trends 📊 Suggested trades Sends a clean, readable email via Gmail to your preferred address 🔧 Built with: 🧠 Langchain AI Agent (OpenAI GPT-4o) 🔍 Tavily Search Tool 📬 Gmail Node for Email Delivery ⏰ Daily Cron Trigger (customizable) 💼 Who it’s for: Investors and traders who want to save time on news gathering Financial creators looking for curated, actionable insights Non-technical users interested in automating stock news monitoring Anyone who wants to combine AI + automation + market data 🟢 Customize easily: Edit your stock list or news focus inside the Agent prompt 📨 Email ready: Just plug in your Gmail credentials and you’re good to go ⏱️ 10-minute setup — no coding required!

This workflow checks for new emails in a mailbox and if the email body contains the word "invoice" it will send the attachment to Mindee. It then posts a message to Slack to let the team know a payment needs to be made, If the value of the invoice is over 1000 it will also email the finance manager. To use this workflow you will need to configure the IMAP node to select the correct mailbox to use then configure the Mindee node to use your credentials. Once that is done the Send Email node will need to be configured to use the correct mail server and to send to the correct people, The last thing to configure is the Slack node this will need your Slack credentials and the channel you want to post the message to.

Not sure what to eat tonight? Have recipes emailed to you daily based on your criterial. To run this workflow, you will need to have: A Recipe Search API key from Edamam An active email account with configured credentials To set up your credentials: Set your Edamam AppID and AppKey in the Search Criteria node Select (or create) your email credentials in the Send Recipes node (and set up the to: and from: email addresses while you are at it) To customize the recipes that you receive, open up the Search Criteria node and modify one or more of the following: RecipeCount** - the numner of recipes you would like to receive IngredientCount** - the maximum number of ingredients you would like each recipe to have CaloriesMin** - the minimum number of calories the recipe will have CaloriesMax** - the maximum number of calories the recipe will have TimeMin** - the minimum amount of time (in minutes) the recipe will take to prepare TimeMax** - the maximum amount of time (in minutes) the recipe will take to prepare Diet** - Select one of the following options: balanced - Protein/Fat/Carb values in 15/35/50 ratio high-fiber - More than 5g fiber per serving high-protein - More than 50% of total calories from proteins low-carb - Less than 20% of total calories from carbs low-fat - Less than 15% of total calories from fat low-sodium - Less than 140mg Na per serving random - selects a different random diet each day Health** - Select one of the following options: alcohol-free - No alcohol used or contained immuno-supportive - Recipes which fit a science-based approach to eating to strengthen the immune system celery-free - does not contain celery or derivatives crustacean-free - does not contain crustaceans (shrimp, lobster etc.) or derivatives dairy-free - No dairy; no lactose egg-free - No eggs or products containing eggs fish-free - No fish or fish derivatives fodmap-free - Does not contain FODMAP foods gluten-free - No ingredients containing gluten keto-friendly - Maximum 7 grams of net carbs per serving kidney-friendly - per serving – phosphorus less than 250 mg AND potassium less than 500 mg AND sodium: less than 500 mg kosher - contains only ingredients allowed by the kosher diet. However it does not guarantee kosher preparation of the ingredients themselves low-potassium - Less than 150mg per serving lupine-free - does not contain lupine or derivatives mustard-free - does not contain mustard or derivatives low-fat-abs - Less than 3g of fat per serving no-oil-added - No oil added except to what is contained in the basic ingredients low-sugar - No simple sugars – glucose, dextrose, galactose, fructose, sucrose, lactose, maltose paleo - Excludes what are perceived to be agricultural products; grains, legumes, dairy products, potatoes, refined salt, refined sugar, and processed oils peanut-free - No peanuts or products containing peanuts pecatarian - Does not contain meat or meat based products, can contain dairy and fish pork-free - does not contain pork or derivatives red-meat-free - does not contain beef, lamb, pork, duck, goose, game, horse, and other types of red meat or products containing red meat. sesame-free - does not contain sesame seed or derivatives shellfish-free - No shellfish or shellfish derivatives soy-free - No soy or products containing soy sugar-conscious - Less than 4g of sugar per serving tree-nut-free - No tree nuts or products containing tree nuts vegan - No meat, poultry, fish, dairy, eggs or honey vegetarian - No meat, poultry, or fish wheat-free - No wheat, can have gluten though random - selects a different random health option each day SearchItem* - the general term that you are looking for e.g. *chicken

This workflow is designed for content creators or AI artists who want to automate posting unique AI-generated images to their Facebook Page multiple times a day. It uses Google Gemini via LangChain to generate imaginative image prompts, and Pollinations AI to generate the images. Posts are published with hashtags and a clean caption. Who Is It For AI artists Facebook page managers Digital marketers looking for automated creative content What It Does Triggers 3x daily at 7:00, 11:00, and 17:00 (local time) Generates random AI image prompts in a retro-futuristic, cinematic, or surreal style using Google Gemini Fetches images from Pollinations AI using custom prompts Posts images automatically to your Facebook Page with hashtags Requirements n8n self-hosted or desktop (workflow uses schedule trigger) Pollinations API (no auth needed) Facebook Page with Facebook Graph API token: Required scopes: pages_manage_posts, pages_read_engagement, pages_show_list Google Gemini API Key (used via LangChain node) How to Customize Change the prompt style in the Basic LLM Chain node (promptType: define) to suit your theme. Adjust Set The Generator Image node if you want: Different image sizes (width / height) Different seed randomness Other Pollinations models (&model=kontext) Add Telegram/Twitter nodes if you want cross-posting Use Set node to allow easy user-level configuration of models, hashtags, times, etc.