Workflow Templates

How it works Weekly triggered Fetches all previous executions of a given workflow Filter for failures and aggregate them into a single report Sends them to a given Telegram chat. Set up steps Create a new N8N api token in the settings panel. Add new N8N credentials in the credentials panel. Add new Telegram credentials in the credentials panel. Select N8N credentials and select the workflow ID in the "Get all previous executions" node. Select Telegram credentials and enter the chat-id in the "Telegram" node.

📬 Scheduled RSS News Digest Emails with Gmail Automatically send beautifully formatted news digests from any RSS feed (e.g., Prothom Alo) directly to your Gmail inbox on a schedule using this n8n workflow. Ideal for news curators, bloggers, media professionals, or anyone who wants a daily/weekly news summary in their email. ✅ Prerequisites Before using this workflow, ensure you have the following: An active Gmail account with OAuth2 credentials set up in n8n. A public RSS feed URL (e.g., https://prothomalo.com/feed). An instance of n8n running (self-hosted or via n8n cloud). Basic familiarity with how n8n workflows function. ⚙️ Setup Instructions 1. Schedule Trigger Triggers the workflow at your chosen interval (e.g., daily at 8 AM). You can configure this under the interval section of the Schedule Trigger node. 2. HTTP Request – Get RSS from Prothom Alo Fetches the latest RSS feed from your preferred news source. Set the URL field to your desired RSS feed, such as https://prothomalo.com/feed. 3. Convert XML to JSON Uses the XML node to parse the fetched XML into JSON format for further processing. 4. Code Node – Generate HTML News Preview Transforms the parsed JSON into a styled HTML template. Includes dynamic data like the article title, summary, author, category, and a “Read More” button. The date is formatted to bn-BD locale for regional display. 5. Gmail Node – Send a message Sends the generated HTML as an email. Requires Gmail OAuth2 credentials to be configured. Set the recipient address. Use the generated HTML inside the message field. Make sure to use Gmail OAuth2 credentials (you can set this under "Credentials"). 🛠 Customization Options RSS Feed Source**: Replace https://prothomalo.com/feed with any RSS/Atom feed of your choice. Email Design**: Modify the embedded HTML/CSS in the Gmail node and code block to reflect your brand/theme. Language & Locale**: Adjust the date and formatting based on your preferred locale (e.g., en-US, bn-BD, etc.). Email Frequency**: Set your schedule to send digests hourly, daily, or weekly. 🧹 Flow Overview Schedule Trigger → HTTP Request → XML → Code (HTML Builder) → Gmail Send 💡 Use Cases Daily Newsletters** Team Updates from Blogs** Industry Trends Monitoring** Client Briefings with Custom Feeds** This automated workflow ensures timely delivery of curated news in a mobile-responsive, branded HTML format. No manual copy-pasting — just scheduled insights, beautifully delivered.

This workflow automatically syncs Shopify orders with your Zendesk contacts. Using this workflow, the Shopify email ID, phone number ID and order information will be added or updated to Zendesk contacts. Prerequisites Shopify account and Shopify credentials Zendesk account and Zendesk credentials How it works Shopify Trigger starts the workflow whenever a customer`s data is updated. Zendesk Node then searches the contact by email address. Set node keeps only the UserId and email of the contact. Merge by Key node combines the Shopify and Zendesk data. If node splits the workflow conditionally, check if the contact already exists or not. If the user exists, Zendesk node updates its contact data. If the user does not exist, Zendesk node creates a new contact.

The Error Notification workflow is designed to instantly notify you whenever any other n8n workflow encounters an error, using popular communication channels like Telegram and Gmail—with optional support for Discord, Slack, and WhatsApp. 💡 Why Use Error Notification workflow? Immediate Awareness:** Get instant alerts when workflows fail, preventing unnoticed errors and downtime. Multi-Channel Flexibility:** Notify your team via Telegram, Gmail, and optionally Slack, Discord, or WhatsApp. Detailed Context:** Receive rich error information including the error message, node name, time, and execution link for quicker fixes. Easy Integration:** Built with native n8n nodes and customizable code, simple to adopt without complex setup. Open Source & Free:** Use and adapt this workflow at no cost, making professional error monitoring accessible. ⚡ Who Is This For? n8n Workflow Developers:** Quickly spot and respond to automation issues in development or production. Operations Teams:** Maintain uptime and swiftly troubleshoot errors across multiple workflows. Small to Medium Businesses:** Gain professional error alerting without expensive monitoring tools. Automation Enthusiasts:** Enhance your automation reliability with real-time failure notifications. ❓ What Problem Does It Solve? This workflow embedd error detection and notification directly within your n8n instance. It automates the process of catching errors as they occur, compiling meaningful context, and delivering it instantly via your preferred messaging platforms. This drastically reduces your response time to issues and streamlines error management, improving your automation reliability and operational confidence. 🔧 What This Workflow Does ⏱ Trigger: Listens for any error generated in your n8n workflows using the n8n Error Trigger node. 📎 Step 2: Executes a Code node that formats a detailed error message capturing workflow name, error node, description, timestamp, and an execution URL. 🔍 Step 3: Sends the formatted error notification to multiple communication channels: Telegram and Gmail by default, plus optionally Discord, Slack, and WhatsApp (disabled by default). 💌 Step 4: Delivers rich, parsed HTML-formatted messages to ensure error readability and immediate actionability. 🔐 Setup Instructions Import the provided .json file into your n8n instance (Cloud or self-hosted). Set up credentials: Gmail OAuth credentials for sending emails via Gmail node Telegram API credentials for Telegram notifications (Optional) Discord Webhook URL credential for Discord notifications (Optional) Slack Webhook credential for Slack notifications (Optional) WhatsApp connection credentials (if enabled) Customize the Code node if needed to adjust the error message format or target chat IDs. Update the chat IDs and recipient details in each notification node according to your channels. Test the workflow by manually triggering an error in another workflow to verify proper notifications. 🧩 Pre-Requirements Active n8n instance (cloud or self-hosted) with version supporting Error Trigger node Telegram bot credentials and chat ID (Optional) Gmail, Discord, Slack, or WhatsApp accounts and webhook credentials if you want to use those channels 🛠️ Customize It Further Enable and configure additional notification nodes like Slack or WhatsApp to fit your team's communication style. Customize the error message template in the Code node to include extra metadata or format it differently (e.g., markdown). Integrate with incident management tools via webhook nodes or create tickets automatically on error. 🧠 Nodes Used Error Trigger Code Telegram Gmail Discord (disabled) Slack (disabled) WhatsApp (disabled) Sticky Note (for description) 📞 Support Made by: khaisa Studio Tag: notification,error,monitoring,workflow,automation,alerts Category: Monitoring & Alerts Need a custom? Need a custom? contact me on LinkedIn or Web

Stop guessing currency rates! Get a quick and clean exchange rate summary sent right to your phone. 📲 This workflow automatically checks the latest rates and builds a simple report for you. What it does: 🤑 Fetches the very latest exchange rates from an API. 🌍 Shows you what major currencies (like USD & EUR) are worth in your chosen local currency. ✍️ Creates a simple, easy-to-read report. 🚀 Delivers it straight to your Telegram! Setup is easy: All you need to do is set your base currency (e.g., 'EGP') and your Telegram Chat ID. Done! ✅

Workflow Overview This cutting-edge n8n automation is a sophisticated market research and intelligence gathering tool designed to transform web content discovery into actionable insights. By intelligently combining web crawling, AI-powered filtering, and smart summarization, this workflow: Discovers Relevant Content: Automatically crawls target websites Identifies trending topics Extracts comprehensive article details Intelligent Content Filtering: Applies custom keyword matching Filters for most relevant articles Ensures high-quality information capture AI-Powered Summarization: Generates concise, meaningful summaries Extracts key insights Provides quick, digestible information Seamless Delivery: Sends summaries directly to Slack Enables instant team communication Facilitates rapid information sharing Key Benefits 🤖 Full Automation: Continuous market intelligence 💡 Smart Filtering: Precision content discovery 📊 AI-Powered Insights: Intelligent summarization 🚀 Instant Delivery: Real-time team updates Workflow Architecture 🔹 Stage 1: Content Discovery Scheduled Trigger**: Daily market research FireCrawl Integration**: Web content crawling Comprehensive Site Scanning**: Extracts article metadata Captures full article content Identifies key information sources 🔹 Stage 2: Intelligent Filtering Keyword-Based Matching** Relevance Assessment** Custom Domain Optimization**: AI and technology focus Startup and innovation tracking 🔹 Stage 3: AI Summarization OpenAI GPT Integration** Contextual Understanding** Concise Insight Generation**: 3-point summary format Captures essential information 🔹 Stage 4: Team Notification Slack Integration** Instant Information Sharing** Formatted Insight Delivery** Potential Use Cases Market Research Teams**: Trend tracking Innovation Departments**: Technology monitoring Startup Ecosystems**: Competitive intelligence Product Management**: Industry insights Strategic Planning**: Rapid information gathering Setup Requirements FireCrawl API Web crawling credentials Configured crawling parameters OpenAI API GPT model access Summarization configuration API key management Slack Workspace Channel for insights delivery Appropriate app permissions Webhook configuration n8n Installation Cloud or self-hosted instance Workflow configuration API credential management Future Enhancement Suggestions 🤖 Multi-source crawling 📊 Advanced sentiment analysis 🔔 Customizable alert mechanisms 🌐 Expanded topic tracking 🧠 Machine learning refinement Technical Considerations Implement robust error handling Use exponential backoff for API calls Maintain flexible crawling strategies Ensure compliance with website terms of service Ethical Guidelines Respect content creator rights Use data for legitimate research Maintain transparent information gathering Provide proper attribution Workflow Visualization [Daily Trigger] ⬇️ [Web Crawling] ⬇️ [Content Filtering] ⬇️ [AI Summarization] ⬇️ [Slack Delivery] Connect With Me Ready to revolutionize your market research? 📧 Email: Yaron@nofluff.online 🎥 YouTube: @YaronBeen 💼 LinkedIn: Yaron Been Transform your information gathering with intelligent, automated workflows! #AIResearch #MarketIntelligence #AutomatedInsights #TechTrends #WebCrawling #AIMarketing #InnovationTracking #BusinessIntelligence #DataAutomation #TechNews

This n8n workflow automatically creates friendly, personalized travel itineraries based on messages received via email or WhatsApp. When a user says "I want to go to Dubai with friends for 5 days" or something similar, the AI agent understands the request, generates a detailed daily plan with suggested activities, transport tips, and hotel ideas — all in a warm, human tone. It saves time, adds value for travelers, and delivers ready-to-send itineraries without any manual effort. Good to know The AI agent uses advanced language processing to understand natural travel requests in multiple formats. Itineraries are generated with personalized recommendations based on travel preferences, group size, and duration. The workflow supports both email and WhatsApp communication channels for maximum accessibility. All responses maintain a warm, friendly tone to enhance user experience. How it works The Get Query from Email node captures travel requests sent via email, parsing the message content for trip details. The Get Query from WhatsApp node simultaneously monitors WhatsApp messages for travel planning requests. Both inputs feed into the Itinerary Creator Agent node, which uses AI to analyze the request and generate comprehensive travel plans including activities, accommodations, and transportation suggestions. The Check Proper Data node validates the generated itinerary to ensure all essential information is included and properly formatted. The Check where to send Answer node determines the appropriate response channel (email or WhatsApp) based on the original request source. If the request came via email, the Sending Itinerary from Email node sends the personalized itinerary back to the user's email address. If the request came via WhatsApp, the Send Itinerary from message node delivers the travel plan through WhatsApp messaging. How to use Import the workflow into n8n and configure the nodes with your email service credentials and WhatsApp API access. Set up the AI agent with your preferred travel data sources and recommendation algorithms. Test the workflow by sending sample travel requests through both email and WhatsApp channels. Monitor the generated itineraries to ensure quality and adjust the AI agent parameters as needed. Requirements Email service API credentials (SMTP or email provider API) WhatsApp Business API access or WhatsApp integration service AI/LLM service for the Itinerary Creator Agent (OpenAI, Anthropic, or similar) Access to travel data sources for recommendations (optional but recommended) Customising this workflow Modify the Itinerary Creator Agent node to include specific travel preferences, local recommendations, or branded content. Adjust the data validation rules in the Check Proper Data node to match your quality standards. Customize response templates in both sending nodes to align with your brand voice and style. Add additional input channels or integrate with other messaging platforms as needed.

AI-Powered Email Draft Automation Workflow In this guide, we’ll walk you through setting up an AI-driven workflow that automatically processes incoming emails using a custom AI model (e.g., Llama), prepares email content, and saves it as a Gmail draft. Ready to automate your email drafting process? Let’s dive in! What’s the Goal? Automatically detect and process new emails via IMAP. Use a custom AI model to analyze and generate email content. Prepare structured and relevant email responses. Save the generated content as a Gmail draft for review or sending. Enable 24/7 email automation with seamless integration. By the end, you’ll have a self-running email assistant that drafts responses effortlessly. Why Does It Matter? Manual email drafting is time-consuming and prone to delays. Here’s why this workflow is a game changer: Zero Human Error:** AI ensures consistent and accurate drafts. Time-Saving Automation:** Instantly process and draft emails, boosting efficiency. 24/7 Availability:** Handle emails anytime without manual intervention. Focus on Strategy:** Free your team from repetitive drafting tasks. Think of it as your tireless email drafting assistant that never misses a beat. How It Works Here’s the step-by-step magic behind the automation: Step 1: Trigger the Workflow Detect new emails using IMAP via the Check New Email (IMAP) node. Capture incoming email content for processing. Step 2: Process Email with AI Send the email text to a custom AI model (e.g., Llama) for analysis. Use the Custom AI Model node to generate a context-aware response or draft content. Step 3: Prepare Email Content Format the AI-generated content into a polished email structure using the Prepare Email Content node. Ensure the content is ready for drafting with proper salutations and structure. Step 4: Save as Gmail Draft Route the prepared email content to the Save as Gmail Draft node. Save the draft in Gmail for review or manual sending. Step 5: Log & Optimize Log all processed emails and drafts in a database (e.g., Airtable, Google Sheets). Continuously improve the AI model based on feedback or new email patterns. How to Use the Workflow? Importing a workflow in n8n is a straightforward process that allows you to use pre-built or shared workflows to save time. Below is a step-by-step guide to importing the Smart Email Draft Generator workflow in n8n, based on the official documentation and community resources. Steps to Import a Workflow in n8n 1. Obtain the Workflow JSON Source the Workflow:** Workflows are typically shared as JSON files or code snippets. You might receive them from: The n8n community (e.g., n8n.io workflows page). A colleague or tutorial (e.g., a .json file or copied JSON code). Exported from another n8n instance. Format:** Ensure you have the workflow in JSON format, either as a file (e.g., workflow.json) or as text copied to your clipboard. 2. Access the n8n Workflow Editor Log in to n8n:** Open your n8n instance (via n8n Cloud or your self-hosted instance). Navigate to the Workflows tab in the n8n dashboard. Open a New Workflow:** Click Add Workflow to create a blank workflow, or open an existing workflow if you want to merge the imported workflow. 3. Import the Workflow Option 1: Import via JSON Code (Clipboard): In the n8n editor, click the three dots (⋯) in the top-right corner to open the menu. Select Import from Clipboard. Paste the JSON code of the workflow into the provided text box. Click Import to load the workflow into the editor. Option 2: Import via JSON File: In the n8n editor, click the three dots (⋯) in the top-right corner. Select Import from File. Choose the .json file from your computer. Click Open to import the workflow. Setup Notes: IMAP Credentials:** Configure IMAP settings in the Check New Email (IMAP) node with your email account credentials (e.g., Gmail IMAP settings). Custom AI Model:** Set up the Custom AI Model node with your AI model credentials (e.g., Llama API key or endpoint). Gmail Integration:** Authorize the Save as Gmail Draft node with Gmail API credentials to save drafts. Content Customization:** Adjust the Prepare Email Content node to tailor the email structure or tone as needed.

This n8n workflow template is designed to help system administrators and DevOps professionals monitor key resource usage metrics — CPU, RAM, and Disk — on a VPS (Virtual Private Server). The workflow automatically checks these resources every 15 minutes and sends an email alert if any resource usage exceeds the 80% threshold. This proactive monitoring helps maintain optimal server performance and prevents resource-related downtimes. Who This Workflow Is For • System Administrators managing Linux-based servers who need to ensure their systems are running smoothly without manual monitoring. • DevOps Professionals who manage multiple environments and need automated tools to alert them to potential issues before they affect operations. • IT Support Teams who require an easy way to keep tabs on server health across an organization’s infrastructure. How It Works Schedule Trigger: The workflow is triggered every 15 minutes by a Cron node. Resource Checks: Separate SSH Command nodes are configured to execute specific commands that check the current usage of RAM, Disk, and CPU. Data Aggregation: The results from each check are merged using a Merge node, which combines the data into a single payload for analysis. Threshold Analysis: A Function node evaluates whether any resource’s usage exceeds the predefined 80% threshold. Alerts: If any metric exceeds the threshold, an email alert is sent through an Email node, ensuring that administrators can react promptly to potential issues. Setup Steps Configure SSH Nodes: Update each SSH node with the appropriate credentials and target server details where the resource checks will be performed. Set Thresholds: If different sensitivity levels are required, review and adjust the resource usage thresholds within the Function node. Email Configuration: Enter the correct email addresses in the Email node for where alerts should be sent. Ensure that your email-sending credentials and server details are correctly configured.

Introduction: This workflow template helps you determine if a Twitch user's stream is currently live or offline. Setup Instructions: The Document node holds the sample Twitch username you wish to check, you may adapt it in your workflow by replacing this with a chain that contains the Twitch username you want to check. This value is passed to the GraphQL node query as $('Document').item.json.twitch so make sure to change this based on your workflow. How it Works: The important nodes here are the GrapQL and IF nodes. The GrapQL queries the Twitch API, and then the output returns a document with the stream property. The IF node then checks if this property has a value, if null means the user is offline, otherwise the user is online or live. Common Use Cases: You can use this with other workflow templates to post live stream alerts to Twitter/X, Bluesky, and Discord via webhooks, etc to notify your community to join youR stream. You may also use an LLM node to write a custom alert based on the value of property title How to adjust this template If you want to check a list of Twitch channels, you can simply exchange the Document set node in the beginning with your list of channels. For more information on the GraphQL output please see the official Twitch API documentation: Get Streams

Who is this template for? This template is for teams and administrators who use n8n to monitor Elastic alerts and want to receive automated email notifications when an alert is triggered. It leverages Microsoft Graph API to send emails and provides an efficient way to notify users about alerts directly in their inbox. How it works? The template connects to the Elastic API to retrieve alert data. When a new alert is detected, the workflow processes the alert content and sends an email notification via Microsoft Graph API. The email includes alert details such as the alert name, timestamp, severity, and a summary of the message, allowing for quick action or review. Setup steps Step 1: Set up OAuth2 Credentials in n8n for Microsoft Graph API with Mail.Send permission. Step 2: Configure your Elastic API endpoint in the HTTP Request node to retrieve alerts. Step 3: Modify the email recipients in the template to specify who will receive the alert notifications. Step 4: Customize the email format, if necessary, to include additional alert details or adjust the message.

Case Study 📧 Want to collect email subscribers without paying expensive monthly fees? 💰 This workflow creates a free email collection system with built-in email verification to ensure you only collect legitimate email addresses! ✨ Learn more: 📺 Watch the tutorial: 📝 Read the detailed guide What this workflow does 🛠️ Creates a customizable email collection form that can be embedded on your website 🌐 Verifies email addresses using Hunter.io to filter out fake or invalid emails ✅ Stores verified email addresses in SendGrid for your email marketing needs 📊 Completely free solution (except for Hunter.io's 50 free monthly credits) 🆓 Setup ⚙️ Set up a free Hunter.io account for email verification Configure your SendGrid account credentials Customize the email collection form fields Get the embedded form code for your website How to adjust it to your needs 🔧 Add additional form fields beyond just email collection Customize the form's appearance and labels Modify the verification logic based on your requirements Connect to different email marketing platforms instead of SendGrid Add additional automation steps after email verification Benefits 🌟 No monthly subscription fees for email collection 💸 Built-in email verification prevents fake signups 🛡️ Scalable solution that won't lock you into expensive plans 📈 Clean email list with only verified addresses ✨ Simple setup and customization 🎯 This workflow is perfect for bloggers, small businesses, and anyone looking to build an email list without getting locked into expensive email marketing platforms as their subscriber count grows! 🚀 Built by rumjahn