Workflow Templates

Transform chaotic support requests into organized, actionable insights automatically. This intelligent workflow captures support tickets from forms, uses AI to categorize and analyze sentiment, stores everything in organized databases, and delivers comprehensive analytics reports to your team - eliminating manual sorting while providing valuable business intelligence. 🚀 What It Does Intelligent Ticket Processing: Automatically categorizes incoming support requests into Billing, Bug Reports, Feature Requests, How-To questions, and Complaints using advanced AI analysis. Sentiment Analysis: Analyzes customer emotion (Positive, Neutral, Negative) to prioritize responses and identify satisfaction trends. Real-Time Analytics: Generates instant reports showing ticket distribution, sentiment patterns, and team workload insights. Automated Data Storage: Organizes all ticket information in searchable Google Sheets with timestamps and customer details. Smart Reporting: Sends regular email summaries to stakeholders with actionable insights and trend analysis. 🎯 Key Benefits ✅ Save 10+ Hours Weekly: Eliminate manual ticket sorting and categorization ✅ Improve Response Times: Prioritize tickets based on category and sentiment ✅ Boost Customer Satisfaction: Never miss urgent issues or complaints ✅ Track Performance: Monitor support trends and team effectiveness ✅ Scale Operations: Handle increasing ticket volume without additional staff ✅ Data-Driven Decisions: Make informed improvements based on real patterns 🏢 Perfect For Customer Support Teams SaaS companies managing user inquiries and bug reports E-commerce stores handling order and product questions Service businesses organizing client communications Startups scaling support operations efficiently Business Applications Help Desk Management**: Organize and prioritize incoming support requests Customer Success**: Monitor satisfaction levels and identify improvement areas Product Development**: Track feature requests and bug report patterns Team Management**: Distribute workload based on ticket categories and urgency ⚙️ What's Included Complete Workflow Setup: Ready-to-use n8n workflow with all nodes configured AI Integration: Google Gemini-powered classification and sentiment analysis Form Integration: Works with Typeform (easily adaptable to other platforms) Data Management: Automated Google Sheets organization and storage Email Reporting: Professional summary reports sent to your team Documentation: Step-by-step setup and customization guide 🔧 Technical Requirements n8n Platform**: Cloud or self-hosted instance Google Gemini API**: For AI classification (free tier available) Typeform Account**: For support form creation (alternatives supported) Google Workspace**: For Sheets data storage and Gmail reporting SMTP Email**: For automated report delivery 📊 Sample Output Daily Support Summary Email: 📧 Support Ticket Summary - March 15, 2024 📊 TICKET BREAKDOWN: • Billing: 12 tickets (30%) • Bug Report: 8 tickets (20%) • Feature Request: 6 tickets (15%) • How-To: 10 tickets (25%) • Complaint: 4 tickets (10%) 😊 SENTIMENT ANALYSIS: • Positive: 8 tickets (20%) • Neutral: 22 tickets (55%) • Negative: 10 tickets (25%) ⚡ PRIORITY ACTIONS: • 4 complaints requiring immediate attention • 3 billing issues escalated to finance team • 6 feature requests for product backlog review 🎨 Customization Options Categories: Easily modify ticket categories for your specific business needs Form Platforms: Adapt to Google Forms, JotForm, Wufoo, or custom webhooks Reporting Frequency: Set daily, weekly, or real-time report delivery Team Notifications: Configure alerts for urgent tickets or negative sentiment Data Visualization: Create custom dashboards and charts in Google Sheets Integration Extensions: Connect to CRM, project management, or chat platforms 🔄 How It Works Customer submits support request via your form AI analyzes message content and assigns category + sentiment Data is automatically stored in organized Google Sheets System generates real-time analytics on all historical tickets Professional report is emailed to your support team Team can prioritize responses based on urgency and sentiment 💡 Use Case Examples SaaS Company: Automatically route billing questions to finance, bugs to development, and feature requests to product team E-commerce Store: Prioritize shipping complaints, categorize product questions, and track customer satisfaction trends Consulting Firm: Organize client requests by service type, monitor project-related issues, and ensure timely responses Healthcare Practice: Sort appointment requests, billing inquiries, and medical questions while maintaining HIPAA compliance 📈 Expected Results 80% reduction** in manual ticket sorting time 50% faster** initial response times through better prioritization 25% improvement** in customer satisfaction scores 100% visibility** into support trends and team performance Unlimited scalability** as your business grows 📞 Get Help & Learn More 🎥 Free Video Tutorials YouTube Channel: https://www.youtube.com/@YaronBeen/videos 💼 Professional Support LinkedIn: https://www.linkedin.com/in/yaronbeen/ Connect for implementation consulting Share your automation success stories Access exclusive templates and updates 📧 Direct Support Email: Yaron@nofluff.online Technical setup assistance Custom workflow modifications Integration with existing systems Response within 24 hours 🏆 Why Choose This Workflow Proven Results: Successfully deployed across 100+ businesses worldwide Expert Created: Built by automation specialist with 10+ years experience Continuously Updated: Regular improvements and new features added Money-Back Guarantee: Full refund if not satisfied within 30 days Lifetime Support: Ongoing help and updates included with purchase

Automated AI Content Publisher This n8n workflow is your all-in-one solution for automated content creation and publishing. It intelligently crafts unique articles in Thai, generates captivating AI images, and seamlessly publishes them to your website while notifying you via Telegram. Say goodbye to manual content pipelines and hello to effortless, AI-driven publishing. How It Works This workflow kicks off when new news data hits your designated Google Sheet, then it springs into action: Smart Image Selection: An AI analyzes your news content to decide if a general photorealistic image or a more artistic, risoprint-style AI image is the best fit. Article Generation: Another AI drafts a high-quality, long-form article in flawless Thai, adapting its format (listicle or analytical) to perfectly suit the topic. SEO & Marketing Boost: A specialized AI then optimizes your content by generating concise titles, engaging excerpts, and relevant tags in both Thai and English. It also creates the perfect prompts for image generation. AI Image Creation: Leveraging Google Gemini, the workflow generates stunning visuals, producing either photorealistic or artistic risoprint-style images based on the AI's prompts. Seamless Publishing: Your newly created article, complete with its AI-generated image and all metadata, is automatically posted to your website. Instant Notifications: You'll get a quick ping on Telegram with a summary of the new post, so you're always in the loop. Setup To get this workflow up and running, you'll need to configure a few things: Google Sheet: Link your Google Sheet and specify the sheet name and the column containing your news description. Ollama: Set up your Ollama API credentials to connect the workflow to your local or remote Ollama instance. Google Gemini API: Provide your Google Gemini API key to enable AI image generation. Website API: Create a credential for your website, including its posting URL, an API Key for authentication, and your desired user_id and username for posts. You can also add optional fields like bgColor, LinkAff, postType, and embeddedContent here. Telegram: Set up your Telegram API credential with your bot token and the chatId where you want to receive notifications.

Put your productivity on autopilot with this workflow. How it works This workflow generates a beautifully formatted daily briefing email every morning at 6:00 AM by combining your Todoist tasks and Google Calendar events, summarizing them using GPT-4o, and sending them as a clean HTML email. It includes: Auto-fetching today's tasks and events Formatting them for context Generating a motivational summary with GPT-4o Converting the output into styled HTML Emailing it to you daily Set up steps Connect your Google Calendar and Todoist accounts Set your project ID in the Todoist node Customize the OpenAI prompt or email template if needed Enable the Schedule Trigger to automate daily runs All configuration logic and summaries are explained in sticky notes inside the workflow. No external tools required. Just plug, personalize, and automate your day!

Transform every new client signup into an immediate, professional welcome experience. This intelligent workflow monitors Google Forms submissions, generates personalized welcome emails with onboarding checklists using AI, and delivers professional first impressions instantly to every new client - ensuring no new client is ever missed while maintaining consistent, high-quality onboarding. 🚀 What It Does Smart Form Monitoring: Automatically detects new client submissions from Google Forms and triggers personalized onboarding sequences within minutes. AI-Powered Personalization: Uses Google Gemini to create custom welcome emails featuring the client's name, company details, specific services, and tailored onboarding steps. Professional Checklist Creation: Generates comprehensive 6-step onboarding checklists covering account setup through first milestone review. Instant Email Delivery: Sends personalized welcome emails immediately to new clients, creating instant engagement and professional first impressions. Error-Proof Reliability: Built-in error handling ensures no client falls through the cracks, with automatic failure detection and recovery. 🎯 Key Benefits ✅ Never Miss a New Client: Automatic processing ensures 100% response rate to signups ✅ Instant Professional Response: Welcome emails sent within 2 minutes of form submission ✅ Consistent Experience: Every client receives the same high-quality welcome process ✅ Save 5+ Hours Weekly: Eliminate manual follow-up and welcome email creation ✅ Boost Client Satisfaction: Professional first impressions set positive expectations ✅ Scale Without Stress: Handle unlimited new clients without additional effort 🏢 Perfect For Service-Based Businesses Consultants and coaches welcoming new clients Agencies onboarding new accounts and projects Professional services establishing client relationships Freelancers creating impressive first impressions Business Applications Client Acquisition**: Convert form submissions into engaged clients Relationship Building**: Start strong professional relationships from day one Process Automation**: Streamline repetitive onboarding tasks Team Efficiency**: Free up staff for high-value client work ⚙️ What's Included Complete Workflow Setup: Ready-to-deploy n8n workflow with all integrations configured Google Forms Integration: Automatically triggers from new form submissions AI Email Generation: Google Gemini creates personalized, professional welcome content Smart Data Processing: Extracts and formats client information intelligently Gmail Integration: Professional email delivery with your branding Error Handling: Robust failure detection and recovery systems Setup Documentation: Step-by-step configuration and customization guide 🔧 Technical Requirements n8n Platform**: Cloud or self-hosted instance Google Workspace**: For Forms, Sheets, and Gmail integration Google Gemini API**: For AI-powered email personalization (free tier available) Basic Setup Skills**: Follow included setup guide (30 minutes) 📊 Sample Client Experience What Your New Client Receives: Subject: Welcome to Our Service, Sarah Johnson Hi Sarah, Welcome to our service! We're excited to work with Digital Marketing Solutions on your upcoming project. Here's your personalized onboarding checklist: ✅ ONBOARDING STEPS: Account Setup - We'll create your client portal access within 24 hours Welcome Call Scheduled - Let's discuss your goals and timeline Document Collection - We'll gather project requirements and materials Service Configuration - Our team will customize our approach for SEO optimization Onboarding Session - We'll walk you through our process First Milestone Review - Schedule progress check and feedback session Your project details: • Services Needed: SEO optimization and content strategy • Special Notes: Focus on local search rankings for healthcare practice What's next? Our team will contact you within 24 hours to schedule your welcome call and begin account setup. Best regards, Your Digital Marketing Solutions Team 🎨 Customization Options Service-Specific Checklists: Tailor onboarding steps for different service offerings Brand Personalization: Include your company voice, tone, and specific processes Multi-Service Support: Different welcome sequences for various service types Follow-Up Automation: Extend to multi-email onboarding sequences Team Integration: Connect to Slack, project management, or CRM systems Calendar Booking: Include automatic scheduling links for welcome calls 🔄 How It Works New client submits intake form with their details and service needs Workflow automatically detects the new submission within 1 minute Client data is extracted and formatted for personalization AI generates custom welcome email with relevant onboarding steps Professional email is sent instantly to the client's provided address Error handling ensures reliability with automatic failure notifications 💡 Use Case Examples Marketing Agency: Instantly welcome new clients with campaign-specific onboarding steps and account manager introductions Business Consultant: Send personalized welcome emails with assessment schedules and document collection lists Web Design Studio: Provide immediate project timelines, discovery session booking, and asset collection instructions Coaching Practice: Welcome new clients with program overviews, session scheduling, and preparation materials 📈 Expected Results 100% response rate** to new client signups (no one gets missed) 90% faster** initial client communication vs manual processes 50% improvement** in client satisfaction with onboarding experience 75% reduction** in administrative time spent on welcome processes Professional first impression** for every single new client 🛠️ Setup & Support Quick Implementation: Complete setup in 30 minutes with step-by-step guide Pre-Built Templates: Professional email templates ready to customize Video Walkthrough: Complete setup tutorial available Ongoing Support: Direct access to creator for help and customization 📞 Get Help & Learn More 🎥 Free Video Tutorials YouTube Channel: https://www.youtube.com/@YaronBeen/videos 💼 Professional Support LinkedIn: https://www.linkedin.com/in/yaronbeen/ Connect for implementation consulting and optimization Share your client onboarding success stories Access exclusive templates for different service types 📧 Direct Support Email: Yaron@nofluff.online Technical setup assistance and troubleshooting Custom workflow modifications for your business Integration help with existing systems Response within 24 hours

🕸️ Dynamic Website Change Monitor with Smart Email Alerts Never miss important website updates again! This workflow automatically tracks changes on dynamic websites (think React apps, JavaScript-heavy sites) and sends you instant email notifications when something changes. Perfect for keeping tabs on competitors, monitoring product updates, or staying on top of important announcements. ✨ What makes this special? 🚀 Handles Dynamic Websites: Uses Firecrawl API to scrape JavaScript-rendered content that basic scrapers can't touch 📧 Smart Email Alerts: Only sends notifications when content actually changes (no spam!) 📊 Historical Tracking: Keeps a complete log of all changes in Google Sheets 🛡️ Bulletproof: Continues working even if one part fails ⚡ Ready to Deploy: Webhook-triggered, perfect for cron jobs or external schedulers 🎯 Perfect for monitoring: Competitor pricing pages Job board postings Product availability updates News sites for breaking stories API documentation changes Terms of service updates 🛠️ What you'll need to get started: API Accounts & Keys: Firecrawl Account 🔥 Sign up at firecrawl.dev Grab your API key from the dashboard Create a "Bearer Auth" credential in n8n Google Cloud Setup ☁️ Enable Google Sheets API Enable Gmail API Set up OAuth2 credentials Add both as credentials in n8n Google Sheets Document 📋 Create a new spreadsheet Add two tabs: "Log" and "comparison" Follow the structure outlined in the workflow notes 🚀 How it works: Webhook receives trigger → Starts the monitoring process Firecrawl scrapes website → Gets fresh content (even JavaScript-rendered!) Smart comparison → Checks against previously stored content Change detected? → If yes, send email + log everything Update storage → Prepares for next monitoring cycle ⚙️ Setup Steps: Import this workflow into your n8n instance Configure credentials for Firecrawl, Google Sheets, and Gmail Update the target URL in the Firecrawl node Set your email address in the Gmail node Create your Google Sheets with the required structure Test it manually first, then activate! 🎨 Customize it your way: Target any website** by updating the URL Change email templates** to match your style Adjust monitoring frequency** with external cron jobs Switch between markdown/HTML** extraction formats Fine-tune change detection** sensitivity 🔧 Troubleshooting: Firecrawl errors?** Check your API key and rate limits Google Sheets issues?** Verify OAuth permissions and sheet structure Email not sending?** Check Gmail API quotas and spam folders Webhook problems?** Make sure the workflow is activated Ready to never miss another website change? Let's get this automation running! 🎉

AI-Powered Airtable Contact Manager Overview The AI-Powered Airtable Contact Manager is an intelligent n8n workflow that enables AI assistants to seamlessly manage contact data in Airtable through natural language interactions. Using the Model Context Protocol (MCP), this workflow bridges the gap between conversational AI and structured data management. How It Works This workflow creates a powerful AI-to-database interface that allows users to manage their Airtable contacts through natural language commands. Here's the complete flow: 1. AI Interaction Layer Users interact with an AI assistant using natural language Examples: "Add John Doe to contacts", "Find all contacts assigned to Sarah", "Show me contact details for ID xyz" 2. MCP Server Trigger The AI assistant processes the user's request and identifies the needed operation Sends structured commands to the n8n workflow via the MCP (Model Context Protocol) Acts as the intelligent routing system for all contact operations 3. Airtable Operations The workflow provides four core contact management functions: 🔍 Get Record: Retrieves specific contact details using a Record ID Input: Record ID from AI Output: Complete contact information (Name, Email, Assignee, Status) ➕ Create Record: Adds new contacts to the database Input: Contact details (Name, Email, Assignee) Output: New record with auto-generated ID and default status 🗑️ Delete Record: Removes contacts permanently Input: Record ID to delete Output: Confirmation of successful deletion 🔎 Search Records: Finds contacts using flexible criteria Input: Airtable formula for filtering Output: All matching contact records 4. Smart Data Handling The workflow uses AI-powered field mapping with $fromAI() functions Automatically extracts relevant information from natural language requests Maintains data integrity with proper field validation Setup Steps Prerequisites n8n instance (cloud or self-hosted) Airtable account with API access MCP-compatible AI system Step 1: Airtable Preparation Create Airtable Base: Set up a new base or use existing one Note your Base ID (starts with app) Set Up Contact Table: Create a table with these fields: Name (Single line text) email (Email) Assignee (Single line text) Status (Single select: Todo, In progress, Done) Note your Table ID (starts with tbl) Generate API Token: Go to https://airtable.com/developers/web/api/introduction Create a personal access token with full permissions Save this token securely Step 2: n8n Configuration Import Workflow: Copy the enhanced JSON workflow Import into your n8n instance Configure Airtable Credentials: Go to Credentials in n8n Create new "Airtable Personal Access Token" credential Enter your Airtable API token Name it "full access" (or update credential references in workflow) Update Base and Table IDs: Replace YOUR_AIRTABLE_BASE_ID with your actual Base ID (starts with app) Replace YOUR_AIRTABLE_TABLE_ID with your actual Table ID (starts with tbl) Update in all four Airtable nodes Update Credential References: Replace your-airtable-credential-id with your actual credential ID Or rename your credential to match "Airtable API Token" Step 3: MCP Integration Configure MCP Server: Set up your MCP server to communicate with n8n Replace your-webhook-path-here and your-webhook-id-here with your actual webhook details Configure your AI system to use this workflow Update Node IDs (Optional): The workflow uses placeholder node IDs for privacy n8n will auto-generate new IDs when you import No action needed unless you're referencing specific nodes Test the Integration: Activate the workflow in n8n Test each operation through your AI interface Verify data flows correctly between AI and Airtable Step 4: Customization (Optional) Add More Fields: Extend the Airtable schema as needed Update the Create Record node field mappings Modify the Search Record filters Enhanced Error Handling: Add error handling nodes Set up notifications for failed operations Implement retry logic for reliability Usage Examples Once set up, users can interact with the system naturally: Creating Contacts: "Add Sarah Johnson with email sarah@company.com, assign to Mike" "Create a new contact for David Wilson, email david@startup.io" Finding Contacts: "Show me all contacts assigned to Jennifer" "Find contacts with status 'In progress'" "Search for contacts with gmail addresses" Managing Records: "Get details for contact rec123ABC" "Delete the contact with ID rec456DEF" "Update John's status to Done" Benefits Natural Language Interface**: No technical knowledge required Automated Data Entry**: Reduces manual work and errors Flexible Searching**: Find contacts using any criteria AI-Powered**: Leverages advanced language understanding Scalable**: Easily extend with more operations Integrated**: Works seamlessly with existing Airtable workflows Technical Notes Uses n8n's $fromAI() function for intelligent data extraction Implements MCP for standardized AI-to-automation communication Supports Airtable's formula syntax for complex searches Maintains security through proper credential management Designed for high reliability with error handling capabilities This workflow transforms contact management from a manual, time-consuming task into an effortless, conversational experience powered by AI.

This n8n workflow automates the process of collecting job and decision-maker data, crafting AI-generated referral messages, and drafting them in Gmail—all using a combination of Apify, Google Sheets, LLMs, and email APIs. Use cases Auto-sourcing job postings from LinkedIn via Apify Identifying decision-makers at relevant companies Auto-drafting custom referral request messages using AI Exporting structured data to Google Sheets and drafting Gmail messages for outreach Good to know You can customize the filtering logic to target specific cities or companies. Message creation uses the Gemini 2.0 Flash model and LangChain’s output parser for structured messages. Email data is fetched using Anymailfinder, but can be replaced with other providers like Hunter.io. Gmail API drafts the message, but you need to enable Gmail API access from your Google Cloud console. How it works Trigger A Schedule Trigger runs the automation daily. Job Data Extraction Apify pulls job listings using a predefined actor. The HTTP response is split and structured using the Split Out node. Store Job Data Job listings are saved to a Google Sheet. The node maps key fields like title, company, location, and poster info. Decision-Maker Discovery Another Apify actor pulls decision-maker data from LinkedIn. This is split and filtered (e.g., by city or company name). Store Contacts Contact details (name, title, location, etc.) are appended to another Google Sheet (n8n-sheet). Message Generation A LLM Chain uses Gemini 2.0 Flash to generate short, custom LinkedIn messages. The message respects rules like tone, length (<100 words), and personalization. Parse & Merge AI Output The output is structured using Structured Output Parser and merged with contact data. Save Final Messages The final headline and body are stored back into Google Sheets (n8n-sheet). Email Discovery Get Email IDs node hits Anymailfinder API using the LinkedIn profile link. Draft in Gmail Using Gmail API, the message is drafted in your inbox with subject and body auto-filled. How to use Update Apify actor inputs to specify roles, companies, or locations. Replace the manual Schedule Trigger with a webhook or form input if desired. Update the Google Sheets document and sheet name in the relevant nodes. Add your Gmail and Anymailfinder credentials in n8n settings. Requirements Google Sheets API access Gmail API access Apify account Gemini API key (via Google AI Studio) Anymailfinder (or alternate email discovery API) Customizing this workflow This framework is highly modular. You can: Add more filters for company size, role, or hiring urgency Use alternate LLMs (OpenAI, Claude, etc.) Switch output channels (Slack, WhatsApp, etc.) Plug in different CRM tools for follow-ups

Who is this for? This workflow is for DevOps engineers, system administrators, and Docker users who want to automate the process of checking for updates, verifying them, and applying updates to their Docker-based deployment in a controlled manner. For example, this workflow is used to update the n8n Docker image. What does this workflow do? Fetches the latest Docker image version from GitHub. Compares it with the currently running version on the server. Sends a Telegram message requesting confirmation if an update is available. If confirmed, pulls the latest n8n Docker image, updates the container, and restarts it. Sends a Telegram message confirming the update is completed. Schedules automatic checks, Uses a cron trigger in n8n to check for updates at regular intervals. Setup Ensure n8n is installed and running in a Docker container. Create a Telegram bot using BotFather. Set up Telegram credentials. Set up SSH credentials (ensure the SSH user has sudo access). Obtain the bot token and chat ID. Set the Default variable node telegram-id (You can find it by messaging @get_id_bot). n8n-container-name (Specify the name of the n8n container.) working-directory (The directory where your docker-compose.yml is). You can use a manual trigger or a schedule trigger to update (for n8n, I use Cron every 3 days to check for a new version). How to customize this workflow Change the update mechanism: Modify the Docker commands if using a different container runtime or orchestration tool. Modify the confirmation flow: Add extra validation steps, such as checking for breaking changes before updating. Use a different notification method: Replace Telegram with Slack, email, or another notification service.

🛠 Website Downtime Monitoring with Scheduled Checks and Email Alerts Easily monitor your website uptime and receive instant email alerts when it becomes unreachable — using this no-code template powered by n8n, a free and flexible workflow automation tool. This ready-to-use workflow periodically checks your website’s status and sends an alert email if it’s down. ⚙️ How it Works Schedule Website Check** Triggers the workflow at regular intervals (e.g., every 8 hours by default). Check Website Status** Sends an HTTP GET request to your site. Evaluate Response** Determines if the site is reachable (expects HTTP status 200). Send Downtime Alert** If the site is down, an alert email is sent to the specified address. 🔧 Steps to Customize 1. HTTP Request Node Replace https://yourdomain.com with your actual website URL. 2. Send Email Node Update the To Email and From Email fields with your addresses. 3. Adjust Monitoring Frequency Modify the Schedule Trigger node to run every 5 minutes, hourly, or as needed. ✅ SMTP Configuration Instructions Before emails can be sent, you need to configure SMTP credentials in n8n. 📨 Option 1: Gmail SMTP Setup > Note: Gmail requires App Passwords (not your regular Gmail password) and 2FA to be enabled. Steps: Go to Google Account Security Settings. Enable 2-Step Verification. Go to App Passwords. Create a new app password (choose Mail and Other, name it n8n). In n8n: Go to Credentials → Create New → SMTP. Use the following values: Host: smtp.gmail.com Port: 465 (SSL) or 587 (TLS) User: your Gmail address (e.g., you@gmail.com) Password: the App Password you generated ✉️ Option 2: Generic SMTP Setup Use this if you're using your hosting provider's or business email SMTP server. Example Values: Host**: smtp.yourdomain.com or provider-specific (e.g., smtp.sendgrid.net) Port**: 587 (TLS) or 465 (SSL) User**: your email address (e.g., alerts@yourdomain.com) Password**: your email/SMTP password Secure**: Yes (if using 465 or TLS-enabled 587) Then in the workflow's Send Email node, select the SMTP credentials you created. 📌 Requirements A running instance of n8n (self-hosted or n8n.cloud) SMTP credentials configured in n8n for email delivery Basic familiarity with the n8n visual editor 🧠 Pro Tips Rename Nodes**: Use clear, descriptive names for maintainability. Sticky Notes**: Use stickies on the canvas to help explain logic for others. Expand Alerts**: Integrate with Slack, Discord, or Telegram for multi-channel alerts.

Automated Email Attachment Organizer Automatically process labeled emails with attachments into organized Google Drive folders Who Is This For? Teams or Individuals** needing to: Automatically sort invoices, receipts, and files. Organize client documents by date. Verify sender emails against a whitelist. Timestamp files to avoid duplicate names. What Does This Workflow Solve? 🕒 Manual Email Sorting: Saves time by automating the organization of email attachments. 📂 Disorganized Cloud Storage: Ensures attachments are neatly stored in Google Drive folders. 📧 Unverified Sender Issues: Filters and validates emails using a whitelist. 🔄 Duplicate Filenames: Uses timestamps to ensure every file name is unique. Setup Guide 1. Pre-Requisites Whitelist Sheet**: Make a copy of the Example Whitelist Sheet Gmail Filter**: Create a filter in Gmail to label emails with attachments. To Create a Gmail Filter: Open your Gmail Inbox. Click the search bar and select "Show search options". Enter your criteria (e.g., type has:attachment). Click "Create filter". Choose "Apply the label: Custom_Label" and save. 2. Credentials Setup Make sure your n8n instance is connected with: Gmail Account**: (via OAuth2) Google Drive Account**: (via OAuth2) Google Sheets** (via OAuth2) 3. Configure Your n8n Workflow Nodes 1. Trigger and Email Retrieval Gmail Trigger**: Setup check interval and filters for emails (i.e. emails labeled with Custom_Label) 2. Whitelist settings Lookup in Sheets**: Searches for a row with the sender email. Configure this node to point to your whitelist spreadsheet containing two columnds: |email|company| 3. File storage location Confirue parent folder to create sub-folders and store files into in the Create Company Folder node Parent Folder dropdown Final Steps Test Your Workflow: Run the workflow to verify emails are processed and files are uploaded correctly. Happy Automating!

🚀 Automate your social media presence! This workflow duo automatically curates content from your Wallabag RSS feeds, generates platform-specific posts using AI, and publishes them—complete with AI-generated images. ⚙️ Setup & Configuration Required Credentials & Services: To run this workflow, you will need to set up the following credentials in n8n: Wallabag RSS Feeds:** This workflow uses Wallabag as your content curation service. Wallabag is the most cost-effective option—easy to self-host or use as a paid service. You'll need to generate access tokens for RSS feed access. Airtable API Key:** To create and update records in your "Content Store" database. LLM Provider API Key:* To power the social media content generation. The demo uses *Groq (llama-3.3-70b-versatile)**, but this can be replaced with any preferred LLM (OpenAI, Anthropic, etc.). GetLate API Key:** To authenticate and post to your social media platforms. Imgbb API Key:** To host the AI-generated images. An Image Generation Service API Key:* For creating images from prompts. The demo uses *Hugging Face (stable-diffusion-xl-base-1.0)**, but this can be swapped for any other service (Fal.ai, Stability AI, etc.). Key Setup Requirement: Define Your Tagging Convention Before running this workflow, establish a consistent tagging system in Wallabag where each tag corresponds to a specific social media platform. For example: #to-share-linkedin for LinkedIn content #to-share-bluesky for Bluesky content #to-share-instagram for Instagram content Adding More Feeds & Platforms: New Feeds:** Simply duplicate the example sub-workflows and update the RSS feed URL and target platform information for each new tag/platform combination. New Platforms:** To add support for additional social platforms, duplicate one of the existing platform sub-workflows (LinkedIn or Bluesky) and update the platform-specific parameters, prompts, and GetLate API settings for your new platform. Airtable Database Schema: "RSS Feed - Content Store" The workflow uses an Airtable base with the following fields to track content from ingestion to publication: id (Primary Field): Formula, for unique record ID (RECORD_ID()) audience_targeted: Long text author: Long text character_count: Number content_markdown: Long text cta_used: Long text feed_id: Single line text goal_applied: Long text image_filename: Singe line text image_id: Single line text image_link: URL image_prompt: Long text is_posted: Number, default is 0 platform: Single line text post_text: Long text suggested_hashtags: Long text title: Long text tone_applied: Long text article_url: URL Customizable User Inputs: This workflow is built for flexibility. Key inputs you can customize include: Wallabag RSS Feed URL & Platform Tag:** The specific feed and platform-specific tag (e.g., #to-share-linkedin) to monitor in Workflow #1. Target Social Platform:** Defined per feed in the "Edit Field" node. Content Generation Schedule:** The frequency for auto-posting in the Schedule Trigger. Brand Voice & LLM Parameters:** The tone, style, and specific instructions for the AI in the "Set Custom SMCG Prompt" node. Platform-Specific Prompts:** The template used to generate posts for each social network (Instagram, LinkedIn, etc.). Posting Behavior & Image Generation:* Configured within the *SMCG (Social Media Content Generation) node**. This is where you set the posting mode (immediate vs. draft) and define a boolean for each platform to enable or disable AI-generated images for its posts. 📥 Workflow 1: RSS Aggregator & Content Store RSS Trigger** → Pulls tagged articles from Wallabag feeds using platform-specific tags Platform Assignment** → Sets target social platform based on tag Content Conversion** → HTML to Markdown formatting Airtable Storage** → Saves articles to content database 🌟 Adding New RSS Feeds: To monitor additional Wallabag feeds for different content sources, simply duplicate the existing RSS feed sub-workflow and update the RSS URL with your new Wallabag access token and platform-specific tag. Each feed can target a different social platform or content category. 🔄 Workflow 2: AI Content Generator & Publisher Schedule Trigger** → Runs on your preferred frequency Content Selection** → Pulls unpublished articles from Airtable AI Configuration** → Sets brand voice, posting behavior, and image generation preferences Platform Routing** → Directs to appropriate social platform workflow AI Content Generation** → Creates posts and image prompts using LLM Image Generation** → Creates & hosts images when enabled Social Publishing** → Posts to platforms via GetLate API Database Update** → Marks content as published in Airtable 🌟 Adding New Platform Support: To extend this workflow to additional social platforms, simply duplicate one of the existing platform sub-workflows and update the platform-specific parameters, LLM prompts, and GetLate API configuration for your target platform.

🧠 AI Prompt Generator Workflow – n8n Documentation Who is this for? This workflow is for AI builders, prompt engineers, developers, marketers, and no-code creators who want to convert rough user input into structured, high-quality prompts for LLMs. It’s especially useful for tools that rely on precision prompting and want to automate the discovery of intent and constraints. What problem is this workflow solving? / Use case Many users struggle to write effective prompts due to vague ideas or unclear formatting needs. This workflow: Collects structured user input. Dynamically generates clarifying questions. Returns a well-formatted AI prompt based on the user's intent and context. This ensures the generated prompt is useful for downstream AI agents without requiring technical understanding from the end user. What this workflow does Start with a branded form UI The user is shown a styled form with questions like: What do you want to build? What tools can you access? What input can be expected? What output do you expect? Analyze and generate relevant follow-up questions The workflow sends the user's answers to Google Gemini (via LangChain) which outputs 1–3 clarifying questions. These questions are parsed into a dynamic form. Loop through and collect follow-up answers Each follow-up question is shown in a form one at a time to capture additional context. Merge all inputs The base intent and follow-up responses are merged into a single context block. Generate a final AI-ready prompt The prompt generator node formats everything into a clean, six-section structure: <constraints> <role> <inputs> <tools> <instructions> <conclusions> Display the final result The finished prompt is shown in a clean UI where users can easily copy and reuse it. Setup Credentials Required Google Gemini (PaLM) API credentials (already integrated as Google Gemini(PaLM) Api account 2). Form Trigger Ensure the On form submission trigger is exposed via a webhook or public endpoint (e.g. using ngrok or deployed server). Styling Custom CSS is included in all form nodes for a beautiful UI. You can modify this to match your branding. Environment This workflow is compatible with self-hosted n8n or n8n.cloud. Webhooks must be accessible to users who will fill out the form. How to customize this workflow to your needs Change the base questions** Update the BaseQuestions form node to add or remove fields depending on your use case. Modify Gemini prompts** You can edit the system prompt inside PromptGenerator to change tone, output structure, or AI instructions. Change prompt formatting** If you use a different AI agent (like GPT, Claude, or Mistral), adjust the section labels and formatting to suit that agent’s expected input. Send results elsewhere** Add integration nodes after PromptGenerator, such as: Google Docs / Notion (to log prompts) Gmail / Slack (to notify your team) Zapier / Make (to push to other automation flows) Skip follow-up questions (optional)** If your base form collects all needed info, you can bypass the RelevantQuestions form section by modifying conditional logic. Example Output Prompt (Structure) <role> You are an AI assistant that converts videos into LinkedIn posts with a witty tone. </role> <inputs> - A short video (max 5 minutes) - Desired tone: witty - Style: both summary and quotes - Audience: general network </inputs> <tools> You do not have access to APIs or web search. </tools> <instructions> 1. Parse transcript. 2. Extract insights and quotes. 3. Write an engaging, witty LinkedIn post under 3000 characters. </instructions> <constraints> Avoid technical jargon. No generic intros. Make it platform-native. </constraints> <conclusions> Return a LinkedIn-ready post that starts with a hook and ends with hashtags.