Workflow Templates

Who's it for? This template is perfect for teams, communities, or anyone who wants a fun, automated way to remember and celebrate birthdays. If you love space and want to make someone's special day a little more cosmic, this is for you. It's a great way to boost morale and ensure no one's birthday is forgotten. How it works / What it does The workflow runs automatically every morning. It reads a list of birthdays from your Google Sheet and checks if any match the current date. If a match is found, it fetches the latest Earth image from NASA's EPIC API and uses an AI model to generate a unique, space-themed birthday greeting. Finally, it sends a personalized HTML email to the birthday person and posts a celebratory message in your designated Slack channel. Requirements A Google Sheet with columns for Name, Email, and Birthday (in a format like YYYY-MM-DD). Credentials for Google Sheets, Gmail, OpenAI, and Slack configured in your n8n instance. How to set up Configure Credentials: Add your API credentials for Google (for both Sheets and Gmail), OpenAI, and Slack in the respective nodes. Set Up Google Sheet: In the "Get Birthday Roster" node, enter your Google Sheet ID and the name of the sheet where the birthday list is stored. Configure Slack: In the "Post Slack Notification" node, select the channel where you want birthday announcements to be posted. Activate Workflow: Save and activate the workflow. It will now run automatically every day! How to customize the workflow Change the schedule: Modify the CRON expression in the "Every Morning at 7:00" node to change when the workflow runs. Adjust the AI prompt: Edit the system message in the "Generate Space Birthday Message" node to alter the tone, length, or style of the AI-generated greetings. Customize the email design: Modify the HTML in the "Send Birthday Email" node to change the look and feel of the birthday message.

Introduction Automates Singapore COE price tracking, predicts trends using AI, and recommends optimal car purchase timing. Scrapes LTA data biweekly, analyzes historical trends, forecasts next 6 bidding rounds, and sends alerts when buying windows appear—saving time and identifying cost-saving opportunities. How it Works Biweekly trigger scrapes LTA COE data → processes historical trends → AI predicts 6-month prices → compares current vs forecast → generates buy/wait recommendations → alerts sent via Gmail or Telegram. Setup Steps Add NVIDIA/OpenAI API credentials in n8n Connect Google Sheets for data storage Authenticate Gmail/Telegram for notifications Schedule trigger for Wednesdays 8PM SGT Configure alert thresholds in conditional nodes Workflow Schedule Trigger → HTTP Request (Scrape LTA) → Data Processing → Google Sheets (Store) → AI Prediction → Analysis Engine → Conditional Logic → Gmail/Telegram Notification Workflow Steps Scraping: Extract COE prices from OneMotoring Processing: Calculate moving averages, volatility, seasonal trends Storage: Save to Google Sheets with timestamps Prediction: AI forecasts next 6 bidding rounds Analysis: Compare current vs predicted prices, generate recommendation Notification: Alerts via email/Telegram Prerequisites NVIDIA/OpenAI API key, Google account (Sheets), Gmail/Telegram for notifications, basic COE category knowledge Use Cases First-time buyers monitoring price dips, fleet managers timing bulk purchases Customization Add economic indicators, integrate car loan calculators, track parallel imported car prices Benefits Saves hours of manual monitoring, captures 10–15% price dips, provides data-driven purchase timing (potential $5K–$15K savings)

Who's it for This workflow is perfect for content creators, international teams, and businesses that need to translate documents into multiple languages automatically. Whether you're localizing documentation, translating marketing materials, or creating multilingual content, this workflow saves hours of manual work. What it does Automatically monitors a Google Drive folder for new documents (PDF, DOCX, TXT, or Markdown) and translates them into multiple languages using DeepL API. Each translated document is saved with a language-specific filename (e.g., document_en.pdf, document_zh.pdf) in a designated folder. You receive an email notification when all translations are complete. How it works Monitors a Google Drive folder for new files Detects file format (PDF/DOCX/TXT/Markdown) and extracts text Translates the content into your chosen languages (default: English, Chinese, Korean, Spanish, French, German) Saves translated files with language codes in the filename Sends an email notification with translation summary Optional: Records translation history in Notion database Set up instructions Requirements Google Drive account (for file storage) DeepL API key (free tier: 500,000 characters/month) Gmail account (for notifications) Notion account (optional, for tracking translation history) Setup steps Create Google Drive folders: Create a "Source" folder for original files Create a "Translated" folder for output Copy the folder IDs from the URLs Get DeepL API key: Sign up at DeepL API Copy your API key Configure the workflow: Open the "Configuration (Edit Here)" node (yellow node) Replace folder IDs with your own Set your notification email Choose target languages Set up credentials: Add Google Drive OAuth2 credentials Add DeepL API credentials Add Gmail OAuth2 credentials Activate the workflow and upload a test file! Customization options Change target languages**: Edit the targetLanguages array in the Configuration node (supports 30+ languages) Adjust polling frequency**: Change trigger from "every minute" to hourly or daily for batch processing Enable Notion tracking**: Set enableNotion to true and provide your database ID Add more file formats**: Extend the Switch node to handle additional file types Filter by file size**: Add conditions to skip files larger than a certain size Supported languages EN (English), ZH (Chinese), KO (Korean), JA (Japanese), ES (Spanish), FR (French), DE (German), IT (Italian), PT (Portuguese), RU (Russian), and 20+ more. Performance Short files** (1 page): ~30 seconds for 6 languages Medium files** (10 pages): ~2 minutes for 6 languages Large files** (100 pages): ~15 minutes for 6 languages Technical Details Trigger**: Google Drive folder monitoring (1-minute polling) Translation**: DeepL API with automatic source language detection Loop implementation**: Split Out + Aggregate pattern for parallel translation Error handling**: Catches API failures and sends email alerts Storage**: Original file format preserved in translated outputs Notes DeepL free tier provides 500,000 characters/month (approximately 250 pages) For high-volume translation, consider upgrading to DeepL Pro The workflow creates new files instead of overwriting, preserving translation history Google Docs are automatically converted to the appropriate format before translation What You'll Learn This workflow demonstrates several n8n patterns: File format detection and routing (Switch node) Loop implementation with Split Out + Aggregate Binary data handling for file operations Conditional logic with IF nodes (optional features) Cross-node data references Error handling and user notifications Perfect for learning automation best practices while solving a real business problem!

This is a production-ready, end-to-end workflow that automatically compares hotel prices across multiple booking platforms and delivers beautiful email reports to users. Unlike basic building blocks, this workflow is a complete solution ready to deploy. ✨ What Makes This Production-Ready ✅ Complete End-to-End Automation Input**: Natural language queries via webhook Processing**: Multi-platform scraping & comparison Output**: Professional email reports + analytics Feedback**: Real-time webhook responses ✅ Advanced Features 🧠 Natural Language Processing for flexible queries 🔄 Parallel scraping from multiple platforms 📊 Analytics tracking with Google Sheets integration 💌 Beautiful HTML email reports 🛡️ Error handling and graceful degradation 📱 Webhook responses for real-time feedback ✅ Business Value For Travel Agencies**: Instant price comparison service for clients For Hotels**: Competitive pricing intelligence For Travelers**: Save time and money with automated research 🚀 Setup Instructions Step 1: Import Workflow Copy the workflow JSON from the artifact In n8n, go to Workflows → Import from File/URL Paste the JSON and click Import Step 2: Configure Credentials A. SMTP Email (Required) Settings → Credentials → Add Credential → SMTP Host: smtp.gmail.com (for Gmail) Port: 587 User: your-email@gmail.com Password: your-app-password (not regular password!) Gmail Setup: Enable 2FA on your Google Account Generate App Password: https://myaccount.google.com/apppasswords Use the generated password in n8n B. Google Sheets (Optional - for analytics) Settings → Credentials → Add Credential → Google Sheets OAuth2 Follow the OAuth flow to connect your Google account Sheet Setup: Create a new Google Sheet Name the first sheet "Analytics" Add headers: timestamp, query, hotel, city, checkIn, checkOut, bestPrice, platform, totalResults, userEmail Copy the Sheet ID from URL and paste in the "Save to Google Sheets" node Step 3: Set Up Scraping Service You need to create a scraping API that the workflow calls. Here are your options: Option A: Use Your Existing Python Script Create a simple Flask API wrapper: api_wrapper.py from flask import Flask, request, jsonify import subprocess import json app = Flask(name) @app.route('/scrape/<platform>', methods=['POST']) def scrape(platform): data = request.json query = f"{data['checkIn']} to {data['checkOut']}, {data['hotel']}, {data['city']}" try: result = subprocess.run( ['python3', 'price_scrap_2.py', query, platform], capture_output=True, text=True, timeout=30 ) Parse your script output output = result.stdout Assuming your script returns price data return jsonify({ 'price': extracted_price, 'currency': 'USD', 'roomType': 'Standard Room', 'url': booking_url, 'availability': True }) except Exception as e: return jsonify({'error': str(e)}), 500 if name == 'main': app.run(host='0.0.0.0', port=5000) Deploy: pip install flask python api_wrapper.py Update n8n HTTP Request nodes: URL: http://your-server-ip:5000/scrape/booking URL: http://your-server-ip:5000/scrape/agoda URL: http://your-server-ip:5000/scrape/expedia Option B: Use Third-Party Scraping Services Recommended Services: ScraperAPI** (scraperapi.com) - $49/month for 100k requests Bright Data** (brightdata.com) - Pay as you go Apify** (apify.com) - Has pre-built hotel scrapers Example with ScraperAPI: // In HTTP Request node URL: http://api.scraperapi.com Query Parameters: api_key: YOUR_API_KEY url: https://booking.com/search?hotel={{$json.hotelName}}... Option C: Use n8n SSH Node (Like Your Original) Keep your SSH approach but improve it: Replace HTTP Request nodes with SSH nodes Point to your server with the Python script Ensure error handling and timeouts // SSH Node Configuration Host: your-server-ip Command: python3 /path/to/price_scrap_2.py "{{$json.hotelName}}" "{{$json.city}}" "{{$json.checkInISO}}" "{{$json.checkOutISO}}" "booking" Step 4: Activate Webhook Click on "Webhook - Receive Request" node Click "Listen for Test Event" Copy the webhook URL (e.g., https://your-n8n.com/webhook/hotel-price-check) Test with this curl command: curl -X POST https://your-n8n.com/webhook/hotel-price-check \ -H "Content-Type: application/json" \ -d '{ "message": "I want to check Marriott Hotel in Singapore from 15th March to 18th March", "email": "user@example.com", "name": "John Doe" }' Step 5: Activate Workflow Toggle the workflow to Active The webhook is now live and ready to receive requests 📝 Usage Examples Example 1: Basic Query { "message": "Hilton Hotel in Dubai from 20th December to 23rd December", "email": "traveler@email.com", "name": "Sarah" } Example 2: Flexible Format { "message": "I need prices for Taj Hotel, Mumbai. Check-in: 5th January, Check-out: 8th January", "email": "customer@email.com" } Example 3: Short Format { "message": "Hyatt Singapore March 10 to March 13", "email": "user@email.com" } 🎨 Customization Options 1. Add More Booking Platforms Steps: Duplicate an existing "Scrape" node Update the platform parameter Connect it to "Aggregate & Compare" Update the aggregation logic to include the new platform 2. Change Email Template Edit the "Format Email Report" node's JavaScript: Modify HTML structure Change colors (currently purple gradient) Add your company logo Include terms and conditions 3. Add SMS Notifications Using Twilio: Add new node: Twilio → Send SMS Connect after "Aggregate & Compare" Format: "Best deal: ${hotel} at ${platform} for ${price}" 4. Add Slack Integration Add Slack node after "Aggregate & Compare" Send to #travel-deals channel Include quick booking links 5. Implement Caching Add Redis or n8n's built-in cache: // Before scraping, check cache const cacheKey = ${hotelName}-${city}-${checkIn}-${checkOut}; const cached = await $cache.get(cacheKey); if (cached && Date.now() - cached.timestamp < 3600000) { return cached.data; // Use 1-hour cache } 📊 Analytics & Monitoring Google Sheets Dashboard The workflow automatically logs to Google Sheets. Create a dashboard with: Metrics to track: Total searches per day/week Most searched hotels Most searched cities Average price ranges Platform with best prices (frequency) User engagement (repeat users) Example Sheet Formulas: // Total searches today =COUNTIF(A:A, TODAY()) // Most popular hotel =INDEX(C:C, MODE(MATCH(C:C, C:C, 0))) // Average best price =AVERAGE(G:G) Set Up Alerts Add a node after "Aggregate & Compare": // Alert if prices are unusually high if (bestDeal.price > avgPrice * 1.5) { // Send alert to admin return [{ json: { alert: true, message: High prices detected for ${hotelName} } }]; } 🛡️ Error Handling The workflow includes comprehensive error handling: 1. Missing Information If user doesn't provide hotel/city/dates → Responds with helpful prompt 2. Scraping Failures If all platforms fail → Sends "No results" email with suggestions 3. Partial Results If some platforms work → Shows available results + notes errors 4. Email Delivery Issues Uses continueOnFail: true to prevent workflow crashes 🔒 Security Best Practices 1. Rate Limiting Add rate limiting to prevent abuse: // In Parse & Validate node const userEmail = $json.email; const recentSearches = await $cache.get(searches:${userEmail}); if (recentSearches && recentSearches.length > 10) { return [{ json: { status: 'rate_limited', response: 'Too many requests. Please try again in 1 hour.' } }]; } 2. Input Validation Already implemented - validates hotel names, cities, dates 3. Email Verification Add email verification before first use: // Send verification code const code = Math.random().toString(36).substring(7); await $sendEmail({ to: userEmail, subject: 'Verify your email', body: Your code: ${code} }); 4. API Key Protection Never expose scraping API keys in responses or logs 🚀 Deployment Options Option 1: n8n Cloud (Easiest) Sign up at n8n.cloud Import workflow Configure credentials Activate Pros: No maintenance, automatic updates Cons: Monthly cost Option 2: Self-Hosted (Most Control) Using Docker docker run -it --rm \ --name n8n \ -p 5678:5678 \ -v ~/.n8n:/home/node/.n8n \ n8nio/n8n Using npm npm install -g n8n n8n start Pros: Free, full control Cons: You manage updates Option 3: Cloud Platforms Railway.app (recommended for beginners) DigitalOcean App Platform AWS ECS Google Cloud Run 📈 Scaling Recommendations For < 100 searches/day Current setup is perfect Use n8n Cloud Starter or small VPS For 100-1000 searches/day Add Redis caching (1-hour cache) Use queue system for scraping Upgrade to n8n Cloud Pro For 1000+ searches/day Implement job queue (Bull/Redis) Use dedicated scraping service Load balance multiple n8n instances Consider microservices architecture 🐛 Troubleshooting Issue: Webhook not responding Solution: Check workflow is Active Verify webhook URL is correct Check n8n logs: Settings → Log Streaming Issue: No prices returned Solution: Test scraping endpoints individually Check if hotel name matches exactly Verify dates are in future Try different date ranges Issue: Emails not sending Solution: Verify SMTP credentials Check "less secure apps" setting (Gmail) Use App Password instead of regular password Check spam folder Issue: Slow response times Solution: Enable parallel scraping (already configured) Add timeout limits (30 seconds recommended) Implement caching Use faster scraping service

AI-Powered Deal Content Recommendation and Personalization (Zoho CRM + OpenAI + Gmail + n8n) This workflow automates personalized content recommendations for Zoho CRM deals by analyzing deal details, fetching relevant case studies and whitepapers and generating an AI-crafted email tailored to each prospect. It triggers when Zoho CRM sends a Deal ID to the n8n Webhook, processes contextual data, generates recommendations and emails the results automatically. 🚀 Quick Start: “5-Step Instant Setup” Import this workflow into n8n. Connect Zoho CRM workflow rule to the Webhook URL and pass the Deal ID. Add Zoho CRM, OpenAI and Gmail credentials in n8n. Update the API URLs for case studies and whitepapers. Activate the workflow and test by updating a deal stage in Zoho CRM. What It Does This workflow enables intelligent content automation by bridging Zoho CRM deal activity with AI-driven contextual recommendations. When a deal advances to a specific stage, Zoho CRM sends its Deal ID to the n8n Webhook. The workflow retrieves the complete deal details — including stage, amount, description, contact and account information — and uses them to determine the prospect’s needs. It then fetches two content datasets (case studies and whitepapers) from configured API endpoints. The combined dataset is structured and passed to an OpenAI model that analyzes the deal’s industry, pain points and stage to select the most relevant content. The AI generates an email draft featuring these recommendations, which is parsed and automatically delivered via Gmail. This eliminates manual research, speeds up sales follow-ups and ensures prospects receive focused and valuable resources at the right time. Who’s It For Sales teams working in Zoho CRM. Pre-sales and solution consultants. Marketing teams maintaining content libraries. CRM admins building smart sales workflows. Companies selling B2B products or services with long sales cycles. Requirements to Use This Workflow An active n8n instance (cloud or self-hosted) Zoho CRM OAuth2** credentials OpenAI API key** (for GPT-4o-mini or equivalent model) Gmail OAuth2** credentials Two API sources providing: Case studies Whitepapers A Zoho CRM workflow rule capable of sending Deal ID to the Webhook How It Works & How To Set Up 1. Configure the Webhook Trigger Copy the Webhook URL from n8n. In Zoho CRM → Workflow Rules → Create Rule → choose “Deal Stage Updated.” Set Webhook to send the Deal ID to n8n. 2. Fetch Deal Details The workflow uses the Deal ID received from the Webhook to fetch deal data from Zoho CRM. Ensure your Zoho CRM credentials are connected in n8n. 3. Prepare Content API Configuration Open the “Set Content API Config” node. Replace placeholder URLs with your actual API endpoints for case studies and whitepapers. 4. Retrieve Content Assets The workflow queries your APIs and collects both datasets. This ensures updated, relevant assets are always used. 5. Structure All Data Deal information, case studies and whitepapers are merged into one contextual payload. This payload is optimized for the AI model. 6. Generate AI Recommendations The OpenAI node analyzes the complete dataset. It returns recommended case studies, recommended whitepapers and a personalized email draft. 7. Parse AI Output AI responses are parsed from code-block format into clean JSON for downstream usage. 8. Send the Email Gmail node sends the personalized email using the AI-generated content. Edit the recipient address as needed for production. How To Customize Nodes Deal Data Extraction Add or remove fields inside the “Extract Deal Context” node based on your CRM schema. Content API Sources Update URLs or switch to internal CMS, Airtable or Google Sheets. AI Prompt Customization Modify tone, selection logic or output formatting in the OpenAI node prompt. Email Delivery Replace Gmail with Outlook, Zoho Mail, SMTP or Slack notifications. Filtering Logic Add rule-based filtering before sending data to AI—for example, industry, region or deal size. Add-Ons & Enhancements Add Slack notifications for sales reps. Store AI recommendations in Zoho CRM Notes. Log outputs to Google Sheets for analytics. Add follow-up reminders using n8n Wait nodes. Add multi-language support. Expand with product brochures or pricing sheets. Use Case Examples Industry-Specific Nurturing Automatically send the best content based on a deal’s industry. ROI-Focused Prospects Provide ROI-driven case studies when deal description includes keywords like “cost”, “budget” or “ROI.” Accelerated Qualification Deliver targeted materials during the qualification stage to increase deal momentum. Sales Playbook Automation Map deal stages to recommended content without manual intervention. Dynamic Content Libraries Allow marketing teams to update content sources without touching the workflow. Troubleshooting Guide | Issue | Possible Cause | Solution | | ----------------------------------- | ---------------------------- | ----------------------------------------------- | | Workflow not triggering | Zoho CRM not calling Webhook | Re-check Webhook URL in Zoho CRM | | Deal data missing | Wrong field sent by Webhook | Ensure Zoho sends the correct Deal ID | | AI returns no JSON | Incorrect prompt format | Ensure prompt instructs AI to respond with JSON | | Email not sent | Gmail credential expired | Reconnect Gmail OAuth | | Case study or whitepaper list empty | API URL incorrect or offline | Verify API endpoints in configuration node | | Merge node missing inputs | One API failed | Check HTTP request nodes | Need Help? If you need assistance customizing this workflow, enhancing recommendation logic, integrating additional systems or building similar automation solutions, WeblineIndia is here to help. Our expert n8n workflow automation developers can extend this workflow with scoring models, personalization engines, CRM integrations and advanced AI features.

Who is it for This template is perfect for content creators, space enthusiasts, educators, and organizations who want to automatically generate and distribute engaging weekly space newsletters. It's especially useful for those who want to stay updated on space events without manual content creation. How it works This workflow automatically generates a comprehensive space newsletter every week by: Fetching the latest data from multiple NASA APIs (APOD, DONKI, NeoWS) Using AI to create an engaging newsletter from the raw data Creating a formatted document with the content Converting it to PDF format Distributing via email and archiving to your preferred platform Sending success notifications to your team Setup steps Get NASA API Key: Register at https://api.nasa.gov to get your API key (free) Configure OpenAI: Add your OpenAI credentials for content generation Set up Google Workspace: Connect Google Docs, Drive, and Gmail accounts Optional integrations: Configure Notion for archiving and Slack for notifications Customize schedule: Adjust the weekly trigger time to your preference Requirements NASA API key (free at api.nasa.gov) OpenAI API access Google Workspace account (Docs, Drive, Gmail) Optional: Notion and Slack accounts How to customize Modify the AI prompt to change the newsletter style and tone Adjust the date range for fetching space data Add or remove NASA API endpoints based on your interests Customize email recipients and notification channels Enable/disable the Notion archiving feature as needed

Transform proposal creation from hours to minutes - automatically generate beautifully designed PDF proposals from CRM data or form submissions, deliver them instantly via email, store in Google Drive, and notify your sales team - all without lifting a finger. What This Workflow Does Revolutionizes proposal management with automated generation, validation, and multi-channel delivery: Webhook-Triggered Automation** - Accepts proposal data from CRM deal updates, form submissions, or API calls Smart Data Validation** - Verifies required fields, validates email formats, calculates totals, and generates unique proposal numbers Company Branding Enrichment** - Automatically adds your logo, contact information, payment terms, and brand styling Professional HTML Generation** - Creates beautifully designed proposals with modern typography, responsive layouts, and branded colors HTML to PDF Conversion** - Transforms HTML into print-ready PDFs with custom margins and preserved styling Google Drive Storage** - Automatically saves PDFs to organized folders with proper naming conventions Automated Email Delivery** - Sends branded emails to clients with PDF attachments and professional messaging Slack Team Notifications** - Real-time alerts to sales team with proposal details and Drive links Itemized Pricing Tables** - Dynamic line items with automatic calculations for subtotals, discounts, and taxes Terms & Conditions Management** - Customizable payment terms, delivery timelines, and legal terms Multi-Currency Support** - Handles USD, EUR, INR, and other currencies with proper symbols and formatting Proposal Number Generation** - Automatic sequential numbering with year-month-random format (PROP-202411-457) Key Features Data Validation Engine**: Validates all required fields including client information, project details, and line items before generation - preventing errors and ensuring professional output Dynamic Pricing Calculator**: Automatically calculates line item totals, subtotals, discounts, tax amounts, and final totals with proper currency formatting Responsive HTML Templates**: Professional proposal design that looks perfect on screen and in print with modern Inter font family, gradient backgrounds, and structured information cards Intelligent File Naming**: Generates descriptive filenames like "Proposal_PROP-202411-123_Acme_Corp.pdf" for easy organization and searchability Customizable Branding**: Easy company information updates including logo URLs, contact details, colors, and styling to match your brand identity Professional Email Templates**: Pre-written client-facing emails with key proposal highlights, call-to-action, and professional tone Real-Time Notifications**: Instant Slack alerts to sales team with proposal number, client details, total amount, and direct link to PDF Terms Flexibility**: Customizable payment terms (50% upfront, net-30, milestone-based), delivery timelines, and additional terms per proposal Client Information Cards**: Organized presentation of client details, company information, and contact data in visually appealing cards Validity Period Tracking**: Automatic 30-day validity period calculation with clear expiration dates on proposals Optional Field Handling**: Gracefully handles missing optional fields like client phone, address, or company logo Print-Optimized PDFs**: A4 format with proper margins (20mm top/bottom, 15mm sides) and background colors preserved for professional printing Perfect For B2B Service Companies** - Consulting firms, agencies, and professional services needing quick proposal turnaround SaaS Companies** - Software providers sending pricing proposals for custom implementations and enterprise deals Marketing Agencies** - Digital marketing, creative agencies, and media companies proposing campaigns and retainers Web Development Studios** - Design and development firms quoting website projects, apps, and custom software IT Service Providers** - Managed service providers, cloud consultants, and technology solution vendors Training & Coaching Businesses** - Corporate training providers, coaches, and consultants proposing programs Construction & Contractors** - Project-based businesses requiring detailed scope and pricing breakdowns Event Management Companies** - Event planners proposing packages with itemized services and costs Real Estate Developers** - Property developers presenting investment opportunities and partnership proposals Manufacturing Suppliers** - B2B manufacturers quoting custom orders with specifications and pricing What You Will Need Required Integrations HTML to PDF Service** - PDF conversion API (API key required) - supports services like HTML/CSS to PDF API, PDFShift, or similar providers Gmail or SMTP** - Email delivery service for sending proposals to clients (OAuth2 or SMTP credentials) Google Drive** - Cloud storage for PDF archival and sharing (OAuth2 credentials required) Optional Integrations Slack Webhook** - Team notifications (free incoming webhook) CRM Integration** - HubSpot, Pipedrive, Zoho CRM, or Salesforce for deal data enrichment Payment Gateway** - Stripe or PayPal links in proposals for instant payment acceptance E-signature Integration** - DocuSign or HelloSign for proposal acceptance workflow Calendar Integration** - Google Calendar or Calendly links for scheduling follow-up meetings Quick Start Import Template - Copy JSON workflow and import into your n8n instance Configure PDF Service - Add HTML to PDF API credentials in the "HTML to PDF" node Setup Gmail - Connect Gmail OAuth2 credentials in "Send a message" node and update sender email address Connect Google Drive - Add Google Drive OAuth2 credentials and set your preferred folder ID for proposal storage Customize Company Info - Edit "Enrich with Company Data" node to add your company name, address, email, phone, website, and logo URL Update Email Template - Modify email message in Gmail node with your company branding and messaging Configure Slack - (Optional) Add your Slack incoming webhook URL in "Notify Team" node Test Webhook - Use the test URL to submit sample proposal data and verify all nodes execute successfully Customize Styling - Adjust colors, fonts, and layout in "Generate Professional HTML" node CSS section Launch Workflow - Activate workflow and integrate webhook URL with your CRM or form submission tool Customization Options Custom Branding** - Replace default colors (#3b82f6 blue) with your brand colors throughout HTML template Logo Integration** - Add company logo URL or remove logo section to use company name text Payment Terms Library** - Create dropdown of standard payment term options (net-30, net-60, 50/50 split, milestone-based) Multi-Template Support** - Create different HTML templates for different service types or industries Conditional Sections** - Add/remove sections based on deal type (consulting vs product vs hybrid) Approval Workflow** - Insert manager approval step before sending to client Multi-Language Support** - Translate templates for international clients (Spanish, French, German, Hindi) Tax Calculation** - Add automatic tax calculation based on client location or tax rules Discount Rules** - Implement volume discounts, early payment discounts, or promotional pricing Project Timeline** - Add Gantt chart or milestone timeline visualization Case Studies** - Include relevant case study links or testimonials in proposals Video Integration** - Embed personalized video message or product demo links Competitor Comparison** - Add feature comparison tables against competitors ROI Calculator** - Include interactive ROI or savings calculator Follow-Up Automation** - Schedule follow-up emails if proposal not opened or responded to within X days Expected Results 90% time savings** - Reduce proposal creation from 2-3 hours to 5 minutes 100% consistency** - Eliminate formatting errors and brand inconsistencies across proposals 50% faster turnaround** - Send proposals within minutes of deal stage change or client request Zero manual filing** - Automatic organization in Google Drive with searchable filenames Instant team alignment** - Sales team immediately notified via Slack with all proposal details Professional presentation** - Beautifully designed proposals that elevate brand perception Reduced errors** - Data validation prevents missing information and calculation mistakes Better client experience** - Clients receive proposals instantly with clear terms and professional formatting Increased win rates** - Studies show professionally designed proposals increase close rates by 28% Scalable process** - Handle 10x proposal volume without adding staff or slowing down Use Cases Digital Marketing Agency Example Agency receives 15-20 proposal requests weekly. Account managers spend 3+ hours per proposal copying templates, updating pricing, and fixing formatting issues. Bottleneck causes delays and lost deals to faster competitors. Solution: Integrates workflow with Pipedrive CRM. When deal moves to "Proposal Requested" stage, webhook triggers. Account manager fills quick form with project scope and pricing. Workflow generates branded proposal in 3 minutes. Result: Proposal sent same day instead of 2-3 days later. Client impressed by speed and professionalism. Close rate increases from 32% to 47%. Agency wins additional $250,000 in annual revenue. Account managers save 40 hours monthly, reallocating time to client strategy. SaaS Company Example Sales team manually creates proposals in Google Docs for enterprise deals. Process takes 4-6 hours per proposal including pricing tables, terms negotiation, and approval routing. Proposals look different depending on who creates them. Solution: Implements workflow connected to HubSpot. When deal reaches "Proposal" stage, workflow auto-generates proposal using deal data. Pricing pulled from HubSpot line items. Manager approval added before sending. Result: Proposal generation time drops to 15 minutes. Brand consistency across all proposals. Sales velocity increases 65%. Deal size grows 23% due to professional presentation building enterprise confidence. Team closes 4 additional enterprise deals worth $180,000 ARR. Web Development Studio Example Studio loses deals because proposal turnaround takes 5-7 days. Prospects receive competing proposals faster and sign before studio's proposal arrives. Revenue growth stalled despite strong pipeline. Solution: Connects workflow to Airtable project intake form. When prospect completes project scope form, workflow instantly generates customized proposal with accurate pricing based on feature selections and complexity. Result: Proposals delivered in under 1 hour versus 5-7 days. Win rate increases from 18% to 41%. Studio captures 8 additional projects monthly worth $35,000. Client satisfaction scores improve as prospects appreciate speed and professionalism. IT Consulting Firm Example Consultants manually assemble proposals from disparate sources including technical specifications, staffing plans, and pricing spreadsheets. Format inconsistencies hurt credibility. Proposal errors cause scope creep and margin erosion. Solution: Builds workflow that pulls technical requirements from project planning tool, staffing from resource management system, and pricing from rate card database. All data flows into validated proposal template. Result: Proposal accuracy increases to 98% reducing change orders and scope disputes. Professional presentation wins 2 competitive bids against larger firms. Margin protection saves $75,000 annually. Proposal creation time reduced from 8 hours to 20 minutes per opportunity. Training Company Example Small team of 4 sends 30+ training proposals monthly. Founder spends 15+ hours weekly on proposal creation instead of business development. Revenue plateaus despite strong demand. Solution: Implements workflow triggered by Typeform submission after discovery calls. Prospects self-select training modules, duration, and delivery format. Workflow generates proposal with accurate pricing and timeline. Result: Founder reclaims 15 hours weekly for strategic activities. Team handles 3x proposal volume without hiring. Revenue increases 140% year-over-year. Client feedback highlights speed and professionalism. Referral rate increases as satisfied clients rave about seamless buying experience. Pro Tips Pre-fill Data from CRM** - Connect to HubSpot, Pipedrive, or Salesforce to auto-populate client information and pricing Create Proposal Templates by Service Type** - Maintain different HTML templates for consulting vs product vs retainer proposals Use Dynamic Pricing** - Connect to pricing database or spreadsheet to ensure rates stay current Add Expiration Logic** - Automatically follow up when proposals near expiration (25-day mark) Track Engagement** - Integrate with email tracking (Mailtrack, Yesware) to see when clients open proposals Version Control** - Add version numbers to proposals when re-sending with updates Personalization Variables** - Include prospect's name, company, and pain points throughout proposal Social Proof** - Add relevant case studies, testimonials, or client logos to proposals Clear Next Steps** - Include calendar link or specific call-to-action in email Follow-Up Sequences** - Build automated follow-up workflow (day 3, day 7, day 14 if no response) Proposal Analytics** - Track which proposals convert at highest rates and identify patterns Mobile Optimization** - Test proposal PDF readability on mobile devices Legal Review** - Have legal team review terms template annually A/B Test Formats** - Test different proposal layouts, pricing presentation styles, and email subject lines Quick Edits** - Build simple update form for minor proposal tweaks without regenerating entire document Business Impact Metrics Track these key metrics to measure workflow success: Proposal Creation Time** - Measure average minutes from request to sent (target: under 10 minutes) Proposal Volume** - Count monthly proposals generated through automation (expect 3-5x increase in capacity) Error Rate** - Track proposals with data errors or formatting issues (target: under 2%) Time to Delivery** - Monitor hours from opportunity creation to proposal in client inbox (target: same business day) Team Hours Saved** - Calculate monthly hours reclaimed from proposal automation (typical: 30-60 hours for 5-person sales team) Win Rate Impact** - Compare close rates before and after workflow implementation (expect 15-30% improvement) Average Deal Size** - Track if professional proposals increase deal values (typical: 10-20% increase) Brand Consistency Score** - Audit proposal quality and brand adherence (target: 95%+ consistency) Client Feedback** - Survey clients on proposal professionalism and clarity (target: 4.5/5 stars) Sales Velocity** - Measure days from opportunity to closed-won (expect 20-40% reduction in sales cycle) Template Compatibility Compatible with n8n version 1.0 and above Works with n8n Cloud and Self-Hosted instances Requires HTML to PDF API service subscription No coding required for basic setup Fully customizable for industry-specific requirements Mobile-friendly proposal output Multi-currency support built-in Ready to transform your proposal process? Import this template and start sending professional, beautifully designed proposals in minutes instead of hours - boosting your win rates and freeing your team to focus on selling!

Transform procurement from manual chaos to intelligent automation - AI-powered supplier selection analyzes urgency, cost, and delivery requirements to recommend optimal vendors, then automatically generates professional POs, manages approval workflows, and tracks delivery while maintaining complete audit trails. What This Workflow Does Revolutionizes purchase order management with AI-driven supplier optimization and automated procurement workflows: Webhook-Triggered Generation** - Automatically creates POs from inventory systems, manual requests, or threshold alerts Smart Data Validation** - Verifies item details, quantities, pricing, and calculates totals with tax and shipping AI Supplier Selection** - OpenAI agent analyzes order requirements and recommends optimal supplier based on multiple factors Intelligent Analysis** - AI considers urgency level, total value, item categories, delivery requirements, and cost optimization Multi-Supplier Database** - Maintains supplier profiles with contact details, payment terms, delivery times, and specializations Approval Workflow** - Routes high-value orders (>$5000) for management approval before supplier notification Professional PO Generation** - Creates beautifully formatted purchase orders with company branding and complete details AI Insights Display** - Shows supplier selection reasoning, cost optimization notes, and alternative supplier recommendations PDF Conversion** - Transforms HTML into print-ready, professional-quality purchase order documents Automated Email Distribution** - Sends POs directly to selected suppliers with all necessary attachments Google Drive Archival** - Automatically saves POs to organized folders with searchable filenames Procurement System Logging** - Records complete PO details, supplier info, and status in centralized system Delivery Tracking** - Monitors order status from placement through delivery confirmation Slack Team Notifications** - Real-time alerts to procurement team with PO details and AI recommendations Urgency Classification** - Prioritizes orders based on urgency (urgent, normal) affecting supplier selection Cost Optimization** - AI identifies opportunities for savings or faster delivery based on requirements Key Features AI-Powered Supplier Matching**: Machine learning analyzes order characteristics and recommends best supplier from database based on delivery speed, cost, and specialization Intelligent Trade-Off Analysis**: AI balances cost vs delivery time vs supplier capabilities to find optimal choice for specific order requirements Automatic PO Numbering**: Generates unique sequential purchase order numbers with format PO-YYYYMM-#### for tracking and reference Approval Threshold Management**: Configurable dollar thresholds trigger approval workflows for high-value purchases requiring management authorization Multi-Criteria Supplier Selection**: Considers urgency level, order value, item categories, delivery requirements, and historical performance Supplier Specialization Matching**: Routes technology orders to tech suppliers, construction materials to building suppliers, etc. Cost vs Speed Optimization**: AI recommends premium suppliers for urgent orders and budget suppliers for standard delivery timelines Alternative Supplier Suggestions**: Provides backup supplier recommendations in case primary choice is unavailable Real-Time Pricing Calculations**: Automatically computes line items, subtotals, taxes, shipping, and grand totals Payment Terms Automation**: Pulls supplier-specific payment terms (Net 30, Net 45, etc.) from supplier database Shipping Address Management**: Maintains multiple delivery locations with automatic address population Special Instructions Field**: Captures custom requirements, delivery notes, or handling instructions for suppliers Item Catalog Integration**: Supports product codes, descriptions, quantities, and unit pricing for accurate ordering Audit Trail Generation**: Complete activity log tracking PO creation, approvals, supplier notification, and delivery Status Tracking System**: Monitors PO lifecycle from creation through delivery confirmation with real-time updates Multi-Department Support**: Tracks requesting department for budget allocation and accountability Perfect For Retail Stores** - Automated inventory reordering when stock reaches threshold levels Manufacturing Companies** - Raw material procurement with delivery scheduling for production planning Restaurant Chains** - Food and supplies ordering with vendor rotation and cost optimization IT Departments** - Equipment purchasing with approval workflows for technology investments Construction Companies** - Materials procurement with urgency-based supplier selection for project timelines Healthcare Facilities** - Medical supplies ordering with compliance tracking and vendor management Educational Institutions** - Procurement for facilities, supplies, and equipment across departments E-commerce Businesses** - Inventory replenishment with AI-optimized supplier selection for margins Hospitality Industry** - Supplies procurement for hotels and resorts with cost control Government Agencies** - Compliant procurement workflows with approval chains and audit trails What You Will Need Required Integrations OpenAI API** - AI agent for intelligent supplier selection and optimization (API key required) HTML to PDF API** - PDF conversion service for professional PO documents (approximately 1-5 cents per PO) Gmail or SMTP** - Email delivery for sending POs to suppliers and approval requests Google Drive** - Cloud storage for PO archival and compliance documentation Optional Integrations Slack Webhook** - Procurement team notifications with PO details and AI insights Procurement Software** - ERP/procurement system API for automatic logging and tracking Inventory Management** - Connect to inventory systems for automated reorder triggers Accounting Software** - QuickBooks, Xero integration for expense tracking and reconciliation Supplier Portal** - Direct integration with supplier order management systems Approval Software** - Connect to approval management platforms for workflow automation Quick Start Import Template - Copy JSON workflow and import into your n8n instance Configure OpenAI - Add OpenAI API credentials for AI supplier selection agent Setup PDF Service - Add HTML to PDF API credentials in the HTML to PDF node Configure Gmail - Connect Gmail OAuth2 credentials and update sender email Connect Google Drive - Add Google Drive OAuth2 credentials and set folder ID for PO archival Customize Company Info - Edit company data with your company name, address, contact details Update Supplier Database - Modify supplier information in enrichment node with actual vendor details Set Approval Threshold - Adjust dollar amount requiring management approval ($5000 default) Configure Email Templates - Customize supplier email and approval request messages Add Slack Webhook - Configure Slack notification URL for procurement team alerts Test AI Agent - Submit sample order to verify AI supplier selection logic Test Complete Workflow - Run end-to-end test with real PO data to verify all integrations Customization Options Supplier Scoring Algorithm** - Adjust AI weighting for cost vs delivery speed vs quality factors Multi-Location Support** - Add multiple shipping addresses for different facilities or warehouses Budget Tracking** - Integrate departmental budgets with automatic budget consumption tracking Volume Discounts** - Configure automatic discount calculations based on order quantities Contract Compliance** - Enforce existing vendor contracts and preferred supplier agreements Multi-Currency Support** - Handle international suppliers with currency conversion and forex rates RFQ Generation** - Extend workflow to generate requests for quotes for new items Delivery Scheduling** - Integrate calendar for scheduled deliveries and receiving coordination Quality Tracking** - Add supplier performance scoring based on delivery time and quality Return Management** - Create return authorization workflows for defective items Recurring Orders** - Automate standing orders with scheduled generation Inventory Forecasting** - AI predicts reorder points based on historical consumption patterns Supplier Negotiation** - Track pricing history and flag opportunities for renegotiation Compliance Documentation** - Attach required certifications, insurance, or regulatory documents Multi-Approver Chains** - Configure complex approval hierarchies for different dollar thresholds Expected Results 90% time savings** - Reduce PO creation from 30 minutes to 3 minutes per order 50% faster supplier selection** - AI recommends optimal vendor instantly vs manual research Elimination of stockouts** - Automated reordering prevents inventory shortages 20-30% cost savings** - AI optimization identifies better pricing and supplier options 100% approval compliance** - No high-value orders bypass required approvals Zero lost POs** - Complete digital trail with automatic archival Improved supplier relationships** - Professional, consistent POs with clear requirements Faster order processing** - Suppliers receive clear POs immediately enabling faster fulfillment Better delivery predictability** - AI matches urgency to supplier capabilities reducing delays Reduced procurement overhead** - Automation eliminates manual data entry and follow-up Pro Tips Train AI with Historical Data** - Feed past successful orders to improve AI supplier recommendations Maintain Supplier Performance Scores** - Track delivery times and quality to enhance AI selection accuracy Set Smart Thresholds** - Adjust approval amounts based on department budgets and risk tolerance Use Urgency Levels Strategically** - Reserve "urgent" classification for true emergencies to optimize costs Monitor AI Recommendations** - Review AI reasoning regularly to validate supplier selection logic Integrate Inventory Triggers** - Connect to inventory systems for automatic PO generation at reorder points Establish Preferred Vendors** - Flag preferred suppliers in database for AI to prioritize when suitable Document Special Requirements** - Use special instructions field consistently for better supplier compliance Track Cost Trends** - Export PO data to analyze spending patterns and negotiation opportunities Review Alternative Suppliers** - Keep AI's alternative recommendations for backup when primary unavailable Schedule Recurring Orders** - Set up automated triggers for regular supply needs Centralize Receiving** - Use consistent ship-to addresses to simplify delivery coordination Archive Systematically** - Organize Drive folders by fiscal year, department, or supplier Test Approval Workflow** - Verify approval routing works before deploying to production Communicate AI Benefits** - Help procurement team understand AI recommendations build trust Business Impact Metrics Track these key metrics to measure workflow success: PO Generation Time** - Average minutes from request to supplier notification (target: under 5 minutes) Supplier Selection Accuracy** - Percentage of AI recommendations that meet delivery and cost expectations (target: 90%+) Approval Workflow Speed** - Average hours for high-value PO approvals (target: under 4 hours) Stockout Prevention** - Reduction in inventory shortages due to faster PO processing Cost Savings** - Percentage reduction in procurement costs from AI optimization (typical: 15-25%) Order Accuracy** - Reduction in PO errors requiring correction or cancellation Supplier On-Time Delivery** - Improvement in delivery performance from better supplier matching Procurement Productivity** - Number of POs processed per procurement staff member Budget Compliance** - Percentage of POs staying within approved departmental budgets Audit Readiness** - Time required to produce PO documentation for audits (target: under 5 minutes) Template Compatibility Compatible with n8n version 1.0 and above Requires OpenAI API access for AI agent functionality Works with n8n Cloud and Self-Hosted instances Requires HTML to PDF API service subscription No coding required for basic setup Fully customizable supplier database and selection criteria Integrates with major procurement and ERP systems via API Supports unlimited suppliers and product categories Scales to handle thousands of POs monthly Ready to transform your procurement process? Import this template and start generating intelligent purchase orders with AI-powered supplier selection, automated approval workflows, and complete procurement tracking - eliminating manual processes, preventing stockouts, and optimizing costs across your entire supply chain!

Overview Turn your cluttered inbox into a smart, autonomous assistant that categorizes emails, replies to leads, checks your calendar, and notifies you on Telegram—all without lifting a finger. This workflow is designed for a marketing agency, but can be adapted for any business. It classifies incoming emails into categories like Sales, Client Communication, Reports, Billing, and Other. If it detects a new lead or priority message, it routes the email to one of two agents: The Calendar Agent checks your availability in Google Calendar and drafts a consultation reply The Knowledge Agent answers FAQs using your business knowledge base (with Supabase embeddings) Both agents create draft email responses and send a Telegram alert so you're always in the loop. Who’s it for Founders and agency owners buried in emails Marketing teams handling lots of inbound leads Customer support managers automating Tier 1 replies Anyone who wants a cleaner, smarter inbox without hiring a VA How it works Gmail trigger watches for incoming emails Email content is passed to an AI classifier to apply a label (Sales, Client, Billing, etc.) If the message is a new inquiry or lead, it’s routed to: Calendar Agent → checks Google Calendar and drafts a reply with available slots Knowledge Agent → searches vector DB and drafts a helpful reply from documentation Both agents create a Gmail draft response and send a Telegram notification with summary Example use case > A lead emails you asking for a discovery call. > > ✅ Email is labeled "Sales" > ✅ AI Calendar Agent checks your Google Calendar > ✅ A reply is drafted offering free time slots > ✅ You get a Telegram ping: > "New lead: Abdul Mir. I checked your calendar and drafted a reply. Check your email!" How to set up Connect your Gmail and set up a trigger for new messages Train the AI classifier with example categories and emails Connect Google Calendar API for availability checks Upload your internal docs and sync to Supabase vector store Connect Telegram for alerts Customize AI prompts and escalation logic as needed Requirements Gmail integration OpenAI or Claude API (for classification + chat agents) Google Calendar API Supabase (or Pinecone, Weaviate) for RAG vector DB Telegram bot API key How to customize Add custom labels like “Recruiting,” “Investor,” or “Support” Replace Telegram with Slack or SMS alerts Add CRM sync to update lead status Escalate complicated replies to a human via task creation Add auto-send (instead of drafts) after review or based on confidence score

This n8n template from Intuz provides a complete and automated solution for scaling your DevOps practices across multiple repositories. Are you tired of the repetitive dance between git push, creating a pull request in GitHub, updating the corresponding task in JIRA, and then manually notifying your team in Slack, or Notion? This template puts your entire post-commit workflow on autopilot, creating a seamless and intelligent bridge between your code and your project management. By embedding specific keywords and a JIRA issue ID into your git commit commands, this workflow automatically creates a Pull Request in the correct GitHub repository and updates the corresponding JIRA ticket. This creates a complete, centralized system that keeps all your projects synchronized, providing a massive efficiency boost for teams managing a diverse portfolio of codebases. Who This Template Is For? This template is a must-have for any organization looking to streamline its software development lifecycle (SDLC). It’s perfect for: Development Teams: Eliminate tedious, manual tasks and enforce a consistent workflow, allowing developers to stay focused on coding. DevOps Engineers: A ready-to-deploy solution that integrates key developer tools without weeks of custom scripting. Engineering Managers & Team Leads: Gain real-time visibility into development progress and ensure processes are followed without constant check-ins. Project Managers: Get accurate, automatic updates in JIRA the moment development work is completed, improving project tracking and forecasting. Step-by-Step Setup Instructions Follow these steps carefully to configure the workflow for your environment. 1. Connect Your Tools (Credentials) GitHub: Create credentials with repo scope to allow PR creation. JIRA: Create an API token and connect your JIRA Cloud or Server instance. Slack: Connect your Slack workspace using OAuth2. Notion: Connect your Notion integration token. 2. Configure the GitHub Webhook (For Each Repository) This workflow is triggered by a GitHub webhook. You must add it to every repository you want to automate. First, Save and Activate the n8n workflow to ensure the webhook URL is live. In the n8n workflow, copy the Production URL from the Webhook node. Go to your GitHub repository and navigate to Settings > Webhooks > Add webhook. In the Payload URL field, paste the n8n webhook URL. Change the Content type to application/json. Under "Which events would you like to trigger this webhook?", select "Just the push event." Click "Add webhook." Repeat this for all relevant repositories. 3. Configure the JIRA Nodes (Crucial Step) Your JIRA project has unique IDs for its statuses. You must update the workflow to match yours. Find the two JIRA nodes named "Update task status after PR" and "Update the task status without PR." In each node, go to the Status ID field. Click the dropdown and select the status that corresponds to "Done" or "Development Done" in your specific JIRA project workflow. The list is fetched directly from your connected JIRA instance. 4. Configure Notification Nodes Tell the workflow where to send updates. For Slack: Open the two nodes named "Send message in slack..." and select your desired channel from the Channel ID dropdown. For Notion: Open the two nodes named "Append a block in notion..." and paste the URL of the target Notion page or database into the Block ID field. 5. Final Activation Once all configurations are complete, ensure the workflow is Saved and the toggle switch is set to Active. You are now ready to automate! Customization Guidance This template is a powerful foundation. Here’s how you can adapt it to your team's specific needs. 1. Changing the PR Title or Body: Go to the "Request to create PR" (HTTP Request) node. In the JSON Body field, you can edit the title and body expressions. For example, you could add the committer's name ({{$('Webhook').item.json.body.pusher.name }}) or a link back to the JIRA task. 2. Adapting to a Fixed Branching Strategy: If your team always creates pull requests against a single branch (e.g., develop), you can simplify the workflow. In the "Request to create PR" node, change the base value in the JSON body from {{...}} to your static branch name: "base": "develop". You can then remove the base branch logic from the "Commit Message Breakdown" (Code) node. 3. Modifying Notification Messages: The text sent to Slack and Notion is fully customizable. Open any of the Slack or Notion nodes and edit the text fields. You can include any data from previous nodes, such as the PR URL ({{ $('Request to create PR').item.json.body.html_url }}) or the repository name. 4. Adjusting the Commit Regex for Different Conventions: This is an advanced customization. If your team uses a different commit format (e.g., (DEV-123) instead of DEV-123), you can edit the regular expression in the "Commit Message Breakdown" (Code) node. Be sure to test your changes carefully. 5. Adding/Removing Notification Channels: Don't use Notion? Simply delete the two Notion nodes. Want to send an email instead? Add a Gmail or SMTP node in parallel with a Slack node and configure it with the same data. Connect with us Website: https://www.intuz.com/services Email: getstarted@intuz.com LinkedIn: https://www.linkedin.com/company/intuz Get Started: https://n8n.partnerlinks.io/intuz For Custom Worflow Automation Click here- Get Started

Android Feature Flag Cleanup Bot (GitLab + LaunchDarkly) This n8n automation detects unused (“dead”) feature flags in an Android Kotlin/Java codebase by comparing your GitLab repository code against LaunchDarkly’s feature flag list. It logs results in Google Sheets, creates Jira tickets for cleanup and sends Slack alerts automatically. Who’s it for Android engineering teams using Kotlin/Java. Teams managing feature flags in LaunchDarkly. DevOps/QA teams wanting to reduce technical debt from stale flags. How it works Weekly Trigger runs the process. GitLab Node fetches repository code. Regex Extraction finds all feature flags in code. LaunchDarkly API retrieves all configured flags. Comparison Logic marks flags as “dead” if unused in code and archived or off in production. Google Sheets stores flagged results. Jira creates a ticket for each dead flag. Slack notifies the team. How to set up Import JSON into n8n. Connect credentials for: GitLab OAuth2 Google Sheets Jira Slack webhook URL Update: GitLab repo details in the GitLab node. LaunchDarkly API key in HTTP Request node. Google Sheet ID in Google Sheets node. Jira project & issue type in Jira node. Slack message formatting in Slack node. Activate workflow. Requirements n8n** (self-hosted or cloud) GitLab repository with Kotlin/Java code LaunchDarkly account + API token Google Sheets API access Jira API access Slack incoming webhook How to customize Change regex pattern in “Detect flags” node if your flag naming convention differs. Adjust dead flag logic in “Find dead flags” node (e.g., treat test env separately). Modify Slack message to include more details (e.g., description from LaunchDarkly). Add email notifications for broader distribution. Add-ons Email Alerts** via Gmail/SMTP. GitHub / GitLab MR** to remove dead flags automatically. Confluence Integration** to document flag cleanup history. Use Case Examples Weekly automated cleanup alerts for large engineering teams. Maintaining clean feature flag lists in high-traffic apps. Compliance-driven projects requiring flag lifecycle tracking. Common troubleshooting | Issue | Possible Cause | Solution | | ------------------------------------ | --------------------------------------------- | -------------------------------------------------------- | | Workflow fails at GitLab node | Invalid repo path or missing OAuth scope | Update repo path & check GitLab OAuth permissions | | LaunchDarkly API request returns 401 | Invalid or expired API key | Generate a new API key in LaunchDarkly & update node | | Google Sheets node fails | Wrong Sheet ID or missing sharing permissions | Confirm Sheet ID and share with connected Google account | | Jira ticket not created | Missing required fields | Set project key, issue type, and summary in Jira node | | Slack alert not sent | Webhook URL invalid or revoked | Regenerate Slack webhook and update in node | Need Help? If you’d like, we can help set up and customize this workflow for your exact repo, flag rules and team notification preferences — including regex adjustments, extra reporting or adding automatic cleanup PRs. Contact our n8n automation team at WeblineIndia.

Description Automate customer feedback analysis and action planning by integrating Monday.com, Azure OpenAI, Jira, Google Sheets, and Outlook. This workflow classifies customer feedback with AI, calculates business impact, creates Jira tasks for high-priority issues, and sends weekly performance summaries — turning raw feedback into actionable insights. 💬📈🤖 What This Template Does Step 1: Triggers automatically every Monday at 9:00 AM to fetch new customer feedback from Monday.com. ⏰ Step 2: Normalizes and structures data into consistent fields (title, account, ARR, NPS, etc.). 🧩 Step 3: Uses Azure OpenAI GPT-4 to classify sentiment and identify feedback themes (e.g., “UI Design,” “App Crash”). 🧠 Step 4: Calculates a business impact score based on ARR, NPS delta, and sentiment weightings. ⚙️ Step 5: Creates Jira tasks for high-impact feedback items for product or engineering follow-up. 🎫 Step 6: Logs all feedback and impact scores into Google Sheets for analytics dashboards. 📊 Step 7: Generates a professional HTML report summarizing metrics, wins, and risks, then emails it via Outlook. 📧 Step 8: Sends automated error-alert emails if any node fails during execution. 🚨 Key Benefits ✅ Converts qualitative feedback into measurable business intelligence ✅ Identifies critical customer issues automatically using AI ✅ Reduces manual effort in triaging and prioritizing feedback ✅ Creates real-time visibility for product and CX teams ✅ Provides weekly executive summaries and performance insights Features Weekly scheduled trigger (every Monday 9 AM) Monday.com data fetching and field normalization Azure OpenAI GPT-4-based sentiment and theme detection Impact scoring combining ARR + NPS + sentiment weighting Jira issue creation with context-rich descriptions Google Sheets logging for dashboards and historical records Outlook HTML email reports for leadership visibility Automated Gmail error-notification system Requirements Monday.com API credentials with board access Azure OpenAI GPT-4 API credentials Jira Software Cloud API credentials Google Sheets OAuth2 credentials with edit permissions Microsoft Outlook OAuth2 credentials for email delivery Gmail OAuth2 credentials for error alerting Target Audience Product and CX teams analyzing customer sentiment SaaS businesses tracking post-implementation feedback Customer-success and support operations teams Product managers prioritizing improvements based on impact Leadership teams monitoring customer health and satisfaction Step-by-Step Setup Instructions 1️⃣ Connect Monday.com API and update your boardId and groupId. 2️⃣ Configure Azure OpenAI GPT-4 credentials for the AI classifier. 3️⃣ Set Jira project ID and issue type for ticket creation. 4️⃣ Link Google Sheets and replace YOUR_SHEET_ID. 5️⃣ Connect Outlook OAuth2 and add recipient email for reports. 6️⃣ Configure Gmail OAuth2 for error alerts. 7️⃣ Adjust the cron expression (0 9 * * 1) to fit your timezone. 8️⃣ Test the workflow end-to-end with sample data. 9️⃣ Enable automation for seamless weekly feedback intelligence. ✅