Workflow Templates

(Retail) Supplier Restock Request Trigger This workflow automatically monitors your Shopify inventory, detects low-stock products, generates smart alert messages, logs records in Google Sheets and sends priority-based notifications to Slack. This workflow checks your Shopify store every 5 hours, identifies products with low inventory (≤10 units), generates professional alert messages using AI, prevents duplicate alerts using Google Sheets, assigns priority based on stock level and notifies your team on Slack. You receive: Automated inventory checks every 5 hours** Google Sheet tracking for low-stock products** Priority-based Slack alerts (High / Medium / Low)** Ideal for teams that want proactive inventory visibility without manual stock checks. Quick Start – Implementation Steps Connect your Shopify account to fetch products and inventory. Connect OpenAI to generate alert messages. Connect a Google Sheet for tracking alerts. Connect Slack to receive notifications. Activate the workflow — monitoring starts automatically. What It Does This workflow automates low-stock monitoring for Shopify products: Runs automatically every 5 hours. Fetches all products and inventory levels from Shopify. Cleans and prepares product data (SKU, name, stock, vendor). Processes products in small batches to avoid overload. Filters only products with stock ≤ 10 units. Generates a professional alert message using AI. Checks Google Sheets to avoid duplicate records. Appends new records or updates existing ones. Assigns priority based on stock level: 2 units → High priority 6 units → Medium priority 10 units → Low priority Sends a clear Slack alert to the team. This ensures timely restocking with no duplicate alerts. Who’s It For This workflow is ideal for: E-commerce store owners Inventory & operations teams Shopify store managers Supply chain teams Startups managing limited stock Businesses wanting automated restock alerts Requirements to Use This Workflow To run this workflow, you need: n8n instance** (cloud or self-hosted) Shopify store** with API access OpenAI API key** Google Sheets** access Slack workspace** with API permissions No advanced technical knowledge required. How It Works Scheduled Check – Workflow runs every 5 hours. Fetch Products – Retrieves all Shopify products. Prepare Data – Extracts SKU, name, stock, vendor. Low-Stock Filter – Keeps only items ≤ 10 units. AI Message Creation – Generates alert text. Duplicate Check – Looks up Google Sheet records. Update or Insert – Keeps the sheet up to date. Priority Assignment – Sets urgency level. Slack Alert – Notifies the team instantly. Setup Steps Import the provided n8n workflow JSON. Open the Shopify nodes → connect your Shopify credentials. Add your OpenAI API key in the AI nodes. Connect your Google Sheets account and map fields. Connect Slack and select the alert channel. Adjust stock thresholds if needed. Activate the workflow — done! How To Customize Nodes Customize Stock Thresholds Modify the IF / Switch nodes to: Change low-stock limits Add more priority levels Customize Alert Messages Edit the AI prompt to: Change tone (urgent, friendly, formal) Add emojis or mentions Include pricing or vendor info Customize Google Sheet Fields You can add: Vendor name Last updated date Restock status Assigned team member Customize Slack Alerts Enhance messages with: @mentions Emojis Links to Shopify product pages Add-Ons (Optional Enhancements) You can extend this workflow to: Send email alerts Create weekly summary reports Add auto-restock triggers Integrate with ERP systems Track restock completion Add dashboards using Google Sheets Use Case Examples 1\. Inventory Monitoring Automatically track low-stock items. 2\. Restock Planning Prioritize restocking based on urgency. 3\. Team Alerts Notify operations instantly via Slack. 4\. Audit & Tracking Maintain a clean inventory alert log. 5\. Store Scaling Prevent stock-outs as order volume grows. Troubleshooting Guide | Issue | Possible Cause | Solution | |----------------------|----------------------|----------------------------------| | No Slack alerts | Slack not connected | Check Slack credentials | | Duplicate rows | SKU mismatch | Ensure SKU is consistent | | No low-stock items | Threshold too low | Adjust IF condition | | AI message empty | OpenAI key missing | Verify API key | | Workflow not running | Trigger disabled | Enable Schedule Trigger | Need Help? If you need help customizing or extending this workflow with advanced features like adding analytics, ERP integrations, advanced alerts or scaling it for high-volume stores, then our n8n workflow developers at WeblineIndia are happy to help.

Customer Testimonial Collector Workflow Transform scattered testimonials into organized marketing assets - achieving 500 percent increase in testimonial collection, instant multi-channel optimization, and turning happy customers into brand advocates with automated rewards and recognition. What This Workflow Does Revolutionizes testimonial management with AI-powered analysis and multi-channel optimization: Centralized Collection via Jotform with structured fields for consistency AI Tone Detection using GPT-4 to analyze sentiment, authenticity, and emotional impact with 0-100 scoring Smart Quote Extraction that automatically identifies best soundbites for different marketing channels Organized Library using Google Sheets database with searchable tags, ratings, and usage permissions Automated Thank-You emails with exclusive coupon codes (20 percent for 5-star reviews) Social Media Optimization where AI creates Twitter, LinkedIn, and website versions automatically Marketing Team Alerts with real-time notifications including priority levels and usage recommendations Smart Rewards using dynamic discount codes based on rating quality Use Case Matching where AI identifies which marketing channels and audiences fit each testimonial Marketing-Ready Assets including headlines, callout words, and visual suggestions Key Features AI Testimonial Analyst: GPT-4 evaluates testimonials across 20 plus dimensions including tone, authenticity, emotional impact, and competitive advantages revealed Multi-Channel Optimization: Automatically generates Twitter-ready (280 characters), LinkedIn professional (150 words), and website polished (50-75 words) versions Tone and Sentiment Detection: Classifies testimonials as Enthusiastic, Professional, Grateful, Impressed, Transformative, or Skeptical-to-Believer with 0-100 sentiment scores Best Quote Extraction: AI identifies the single most impactful sentence plus 2-3 alternate quotes for different contexts Authenticity Scoring: Filters generic testimonials by rating authenticity as very-authentic, authentic, or generic Key Benefits Identification: Automatically extracts specific benefits mentioned such as time savings, cost reduction, and quality improvement Pain Points Mapping: Identifies what problems the customer solved by using your product or service Specific Results Tracking: Captures measurable outcomes like revenue increase, efficiency gains, and customer satisfaction improvements Marketing Priority Levels: AI assigns high, medium, or low priority to help marketing teams focus on most impactful testimonials Target Audience Matching: Identifies which customer segments would most relate to each testimonial Buyer Journey Staging: Tags testimonials by awareness, consideration, or decision stage for funnel optimization Competitive Differentiation: Identifies what each testimonial reveals about your competitive advantages Visual Design Suggestions: AI recommends graphic styles and callout words for testimonial graphics Permission Tracking: Automatically logs customer consent for public use across different channels Smart Coupon Generation: Creates unique codes with expiration dates and rating-based discount tiers Referral Incentives: Thank-you emails include referral program details to drive word-of-mouth Perfect For SaaS Companies needing social proof for landing pages and product pages E-commerce Stores showcasing customer satisfaction and product quality B2B Service Providers including consulting, agencies, and professional services building credibility Course Creators and online educators leveraging student success stories Healthcare Practices with patient testimonials (HIPAA-compliant with proper permissions) Real Estate Agents collecting client feedback for marketing materials Restaurants and Hospitality businesses gathering guest reviews and experiences Fitness and Wellness brands showcasing transformation stories What You Will Need Required Integrations Jotform - Testimonial submission form (free tier works) OpenAI API - GPT-4 for AI testimonial analysis (approximately 20-40 cents per testimonial) Gmail - Automated thank-you emails and marketing team notifications Google Sheets - Testimonial library and searchable database Optional Integrations Social Media APIs to auto-post testimonials to Twitter, LinkedIn, Facebook CRM Integration to link testimonials to customer profiles in HubSpot or Salesforce WordPress or Website integration to auto-publish approved testimonials to website testimonial pages Quick Start Import Template - Copy JSON and import into n8n Add OpenAI Credentials - Set up OpenAI API key (GPT-4 recommended for best analysis) Create Jotform Testimonial Form with fields for Customer Name, Email, Company, Job Title, Product Used, Testimonial Text, Rating, Permission to Share, Photo Upload, and Use Case Configure Gmail - Add Gmail OAuth2 credentials (same for both Gmail nodes) Setup Google Sheets - Create spreadsheet with Testimonial Library sheet and replace sheet ID in workflow Customize Coupon Logic if needed by editing the Generate Coupon Code node Brand Email Templates by updating company name, logo URLs, and colors Set Marketing Team Email address in notification node Test Workflow by submitting test testimonial through Jotform Launch Campaign by sharing form link in post-purchase emails Customization Options Multi-Language Support by translating forms and AI prompts for international customers Video Testimonials by adding video upload field and storing URLs in sheets Anonymous Options to allow customers to submit testimonials without public attribution Approval Workflow by adding manager approval step before testimonials go live A/B Testing to tag testimonials for split testing different versions on landing pages Industry-Specific Fields customized for your vertical such as results achieved, ROI, time saved Automated Publishing to connect to WordPress or CMS to auto-publish approved testimonials Social Media Auto-Posting to schedule tweets and LinkedIn posts with testimonial content Reward Tiers to create VIP rewards for customers who refer others after submitting testimonials NPS Integration to combine with Net Promoter Score surveys Review Platform Sync to auto-request reviews on Google, Yelp, Trustpilot, G2, Capterra Case Study Pipeline to flag high-impact testimonials for full case study development Customer Success Alerts to notify CSMs when their customers submit testimonials Testimonial Rotation to auto-rotate testimonials on website based on visitor industry Sentiment Trending to track sentiment scores over time Expected Results 500 percent increase in testimonial submissions due to easy form and rewards 90 percent reduction in manual testimonial management through automated categorization 10 hours per month saved as marketing team instantly finds perfect testimonials 40 percent improvement in conversion rates from authentic testimonials on landing pages 85 percent customer satisfaction with reward process driving loyalty 60 percent of testimonials rated high priority by AI filtering 100 percent organized testimonial library ensuring no great testimonial is lost 3x increase in referrals from thank-you emails with incentives 75 percent reduction in testimonial editing time as AI creates ready-to-use content 50 percent more social media engagement from optimized testimonial posts Use Cases SaaS Company Example A marketing manager with 150 customers needs social proof for new landing page launching next week. Scattered testimonials exist in emails, support tickets, and social media messages with no time to organize them. Solution: Sends form link to 50 happiest customers and receives 35 testimonials within 48 hours. AI analyzes all submissions and extracts best quotes. Manager filters by high priority and landing page use case to find 8 perfect testimonials with website versions already optimized. Result: Landing page launches on time with authentic testimonials. Conversion rate increases 42 percent. Customer uses discount code to upgrade plan. Refers 2 colleagues who become customers. Total impact exceeds 1400 dollars in incremental revenue. E-commerce Fashion Brand Example Post-purchase emails have generic review links. Most customers ignore them. Social proof on product pages is weak with only 2-3 old reviews while competitors have hundreds of testimonials. Solution: Adds form link to order confirmation emails 7 days post-delivery with incentive messaging. 500 customers submit testimonials in first month (10 percent response rate). AI identifies best testimonials for each product category. Result: Product pages updated with enthusiastic testimonials. Add-to-cart rate increases 65 percent. Customer uses discount code for repeat purchase. Posts social media content that brand reposts to followers. One testimonial workflow generates over 3500 dollars in attributed revenue. B2B Consulting Firm Example Proposals need client testimonials but they are trapped in old email threads. Asking clients feels awkward and time-consuming with no systematic collection process. Solution: Sends form link at project completion milestones via personal email from account manager. 22 of 30 clients submit testimonials (73 percent response rate). AI extracts ROI stories and specific results. Result: Testimonial added to proposal template addressing exact objection about being better than current firm. Close rate on proposals increases 30 percent. Client refers colleague who becomes high-value client. Full case study developed generates inbound leads. One testimonial workflow generates over 80000 dollars in new business. Online Course Creator Example Students post success stories in Facebook group and via email with no organized collection system. Website has only 3 old testimonials from 2 years ago. Low enrollment due to lack of social proof. Solution: Adds form link to course completion emails and shares in Facebook group with incentive. 180 students submit testimonials in first month (9 percent of students). AI identifies transformation stories and specific skills gained. Result: Testimonial added to course landing page as featured transformation story. Enrollment rate increases 55 percent as specific details address will-this-work objection. Student enrolls in advanced course using discount code. Testimonial shared in ads generates high ROAS. Workflow drives over 15000 dollars in additional course revenue. Healthcare Practice Example Patients verbally express gratitude but practice has only 15 online reviews. Need more social proof for website to attract new patients. Asking patients in-person feels pushy. Solution: Sends form link in post-appointment follow-up emails with clear HIPAA disclosure. Permission checkboxes for sharing testimonial publicly and using name and photo. 75 patients submit testimonials in first month. AI identifies compassionate care themes and specific improvements. Result: Testimonial added to service page. Inquiry rate increases 40 percent as testimonial addresses surgery fear objection. Patient agrees to video testimonial which becomes centerpiece of landing page. Multiple new patients mention seeing testimonial during consultations. One testimonial workflow generates multiple new patients and significant revenue. Practice review rating improves substantially. Pro Tips Timing is Everything: Send form 7-10 days after purchase or project completion when customers are still excited Incentivize Generously: 15-20 percent discount codes dramatically increase submission rates Make It Easy: Pre-fill customer information when possible and keep form under 10 fields Photo Requests Work: 60 percent of customers will upload headshots if you explain it increases credibility Video Follow-Ups: After receiving strong text testimonial, reach out personally to request video version Permission Clarity: Be explicit about where and how testimonials will be used Response Templates: Create templates for personal follow-ups to high-priority testimonials Quarterly Campaigns: Run testimonial collection campaigns quarterly with bonus rewards Showcase Submissions: Feature new testimonials in monthly newsletter A/B Test Formats: Test different testimonial layouts on website Industry Segmentation: Filter testimonials by industry for targeted landing pages NPS Integration: Send testimonial forms only to Promoters for higher quality submissions Social Proof Everywhere: Use testimonial snippets in email signatures and proposal templates Update Regularly: Refresh website testimonials quarterly to maintain relevance Track Attribution: Tag testimonials with UTM parameters when shared on social media Learning Resources This workflow demonstrates advanced automation including AI Agents for Content Optimization, Dynamic Reward Logic, Marketing Asset Generation, Sentiment Analysis, Data Organization, Multi-Channel Optimization, Customer Journey Mapping, Competitive Intelligence, Workflow Efficiency, and Permission Management. Business Impact Metrics Track these key metrics to measure success: Testimonial Collection Rate: Monitor percentage of customers who submit testimonials (target 10-15 percent) Submission Quality Score: Monitor average AI authenticity and sentiment scores (target 80 plus out of 100) Marketing Team Efficiency: Measure time saved finding and formatting testimonials (expect 10 plus hours per month saved) Conversion Rate Impact: A/B test pages with and without optimized testimonials (expect 30-50 percent lift) Reward Redemption Rate: Track percentage of customers who use thank-you coupon codes (typical 40-60 percent) Referral Generation: Count referrals attributed to testimonial thank-you emails (expect 3-5 percent referral rate) Social Media Engagement: Monitor engagement on testimonial posts versus other content (expect 2-3x higher) High-Priority Testimonial Ratio: Track percentage of testimonials rated high priority by AI (target 50-70 percent) Time to Marketing Use: Measure days from submission to live testimonial on website (aim for under 1 day) Customer Satisfaction: Survey customers about testimonial submission experience (target 90 percent plus positive) Template Compatibility Compatible with n8n version 1.0 and above Works with n8n Cloud and Self-Hosted No coding required for basic setup Fully customizable for industry-specific needs Ready to turn customers into brand advocates? Import this template and transform scattered testimonials into organized marketing assets with AI-powered analysis and automation!

LinkedIn Inbox Triage (Gmail Label to Notion + Slack) This n8n template demonstrates how to use AI to triage LinkedIn emails in your Gmail inbox, so you only see the messages worth your time. It filters out automated noise, scores sales likelihood, drafts quick replies for real conversations, stores everything in Notion, and sends you a Slack DM for items you should answer quickly. Good to know This workflow sends email content to an LLM. Do not use it with sensitive mailboxes unless you are comfortable with that. Cost depends on your model choice and token usage. The body is currently limited to 4000 characters to control spend. If you want a shorter run window, adjust the receivedAfter filter. How it works Runs on a daily schedule. Pulls emails from Gmail using a label you define (example: LinkedIn). Applies two filters: Keeps only invitations and messages Removes common automated notifications Fetches the full email body for better classification. Sends the message to an AI agent that returns strict structured JSON: action (reply_quick, review, ignore, block) relevancy_score (0 to 100) sales_likelihood (0 to 1) summary optional reply_draft Applies a quality gate to keep high signal messages. Writes the output to a Notion database as a ticket. Sends a Slack DM only for items marked reply_quick. How to use Create a Gmail label that captures LinkedIn emails, then add the label id to the Gmail node. Create a Notion database with fields matching the Notion node mapping. Connect your OpenAI, Gmail, Notion, and Slack credentials in n8n. Run once manually to verify mapping, then enable the workflow. Requirements Gmail account OpenAI API credentials (or compatible model node) Notion database Slack account Customising this workflow Make it more aggressive by increasing the sales threshold or raising the relevancy cutoff. Add more filter phrases for your own LinkedIn email language. Swap Slack DM for a channel post, or send a daily digest instead of per message. Add a redaction step before the AI node if you want to remove signatures or quoted replies.

This n8n template from Intuz provides a complete and automated solution for scaling your DevOps practices across multiple repositories. Are you tired of the repetitive dance between git push, creating a pull request in GitHub, updating the corresponding task in JIRA, and then manually notifying your team in Slack, or Notion? This template puts your entire post-commit workflow on autopilot, creating a seamless and intelligent bridge between your code and your project management. By embedding specific keywords and a JIRA issue ID into your git commit commands, this workflow automatically creates a Pull Request in the correct GitHub repository and updates the corresponding JIRA ticket. This creates a complete, centralized system that keeps all your projects synchronized, providing a massive efficiency boost for teams managing a diverse portfolio of codebases. Who This Template Is For? This template is a must-have for any organization looking to streamline its software development lifecycle (SDLC). It’s perfect for: Development Teams: Eliminate tedious, manual tasks and enforce a consistent workflow, allowing developers to stay focused on coding. DevOps Engineers: A ready-to-deploy solution that integrates key developer tools without weeks of custom scripting. Engineering Managers & Team Leads: Gain real-time visibility into development progress and ensure processes are followed without constant check-ins. Project Managers: Get accurate, automatic updates in JIRA the moment development work is completed, improving project tracking and forecasting. Step-by-Step Setup Instructions Follow these steps carefully to configure the workflow for your environment. 1. Connect Your Tools (Credentials) GitHub: Create credentials with repo scope to allow PR creation. JIRA: Create an API token and connect your JIRA Cloud or Server instance. Slack: Connect your Slack workspace using OAuth2. Notion: Connect your Notion integration token. 2. Configure the GitHub Webhook (For Each Repository) This workflow is triggered by a GitHub webhook. You must add it to every repository you want to automate. First, Save and Activate the n8n workflow to ensure the webhook URL is live. In the n8n workflow, copy the Production URL from the Webhook node. Go to your GitHub repository and navigate to Settings > Webhooks > Add webhook. In the Payload URL field, paste the n8n webhook URL. Change the Content type to application/json. Under "Which events would you like to trigger this webhook?", select "Just the push event." Click "Add webhook." Repeat this for all relevant repositories. 3. Configure the JIRA Nodes (Crucial Step) Your JIRA project has unique IDs for its statuses. You must update the workflow to match yours. Find the two JIRA nodes named "Update task status after PR" and "Update the task status without PR." In each node, go to the Status ID field. Click the dropdown and select the status that corresponds to "Done" or "Development Done" in your specific JIRA project workflow. The list is fetched directly from your connected JIRA instance. 4. Configure Notification Nodes Tell the workflow where to send updates. For Slack: Open the two nodes named "Send message in slack..." and select your desired channel from the Channel ID dropdown. For Notion: Open the two nodes named "Append a block in notion..." and paste the URL of the target Notion page or database into the Block ID field. 5. Final Activation Once all configurations are complete, ensure the workflow is Saved and the toggle switch is set to Active. You are now ready to automate! Customization Guidance This template is a powerful foundation. Here’s how you can adapt it to your team's specific needs. 1. Changing the PR Title or Body: Go to the "Request to create PR" (HTTP Request) node. In the JSON Body field, you can edit the title and body expressions. For example, you could add the committer's name ({{$('Webhook').item.json.body.pusher.name }}) or a link back to the JIRA task. 2. Adapting to a Fixed Branching Strategy: If your team always creates pull requests against a single branch (e.g., develop), you can simplify the workflow. In the "Request to create PR" node, change the base value in the JSON body from {{...}} to your static branch name: "base": "develop". You can then remove the base branch logic from the "Commit Message Breakdown" (Code) node. 3. Modifying Notification Messages: The text sent to Slack and Notion is fully customizable. Open any of the Slack or Notion nodes and edit the text fields. You can include any data from previous nodes, such as the PR URL ({{ $('Request to create PR').item.json.body.html_url }}) or the repository name. 4. Adjusting the Commit Regex for Different Conventions: This is an advanced customization. If your team uses a different commit format (e.g., (DEV-123) instead of DEV-123), you can edit the regular expression in the "Commit Message Breakdown" (Code) node. Be sure to test your changes carefully. 5. Adding/Removing Notification Channels: Don't use Notion? Simply delete the two Notion nodes. Want to send an email instead? Add a Gmail or SMTP node in parallel with a Slack node and configure it with the same data. Connect with us Website: https://www.intuz.com/services Email: getstarted@intuz.com LinkedIn: https://www.linkedin.com/company/intuz Get Started: https://n8n.partnerlinks.io/intuz For Custom Worflow Automation Click here- Get Started

Description Automate customer feedback analysis and action planning by integrating Monday.com, Azure OpenAI, Jira, Google Sheets, and Outlook. This workflow classifies customer feedback with AI, calculates business impact, creates Jira tasks for high-priority issues, and sends weekly performance summaries — turning raw feedback into actionable insights. 💬📈🤖 What This Template Does Step 1: Triggers automatically every Monday at 9:00 AM to fetch new customer feedback from Monday.com. ⏰ Step 2: Normalizes and structures data into consistent fields (title, account, ARR, NPS, etc.). 🧩 Step 3: Uses Azure OpenAI GPT-4 to classify sentiment and identify feedback themes (e.g., “UI Design,” “App Crash”). 🧠 Step 4: Calculates a business impact score based on ARR, NPS delta, and sentiment weightings. ⚙️ Step 5: Creates Jira tasks for high-impact feedback items for product or engineering follow-up. 🎫 Step 6: Logs all feedback and impact scores into Google Sheets for analytics dashboards. 📊 Step 7: Generates a professional HTML report summarizing metrics, wins, and risks, then emails it via Outlook. 📧 Step 8: Sends automated error-alert emails if any node fails during execution. 🚨 Key Benefits ✅ Converts qualitative feedback into measurable business intelligence ✅ Identifies critical customer issues automatically using AI ✅ Reduces manual effort in triaging and prioritizing feedback ✅ Creates real-time visibility for product and CX teams ✅ Provides weekly executive summaries and performance insights Features Weekly scheduled trigger (every Monday 9 AM) Monday.com data fetching and field normalization Azure OpenAI GPT-4-based sentiment and theme detection Impact scoring combining ARR + NPS + sentiment weighting Jira issue creation with context-rich descriptions Google Sheets logging for dashboards and historical records Outlook HTML email reports for leadership visibility Automated Gmail error-notification system Requirements Monday.com API credentials with board access Azure OpenAI GPT-4 API credentials Jira Software Cloud API credentials Google Sheets OAuth2 credentials with edit permissions Microsoft Outlook OAuth2 credentials for email delivery Gmail OAuth2 credentials for error alerting Target Audience Product and CX teams analyzing customer sentiment SaaS businesses tracking post-implementation feedback Customer-success and support operations teams Product managers prioritizing improvements based on impact Leadership teams monitoring customer health and satisfaction Step-by-Step Setup Instructions 1️⃣ Connect Monday.com API and update your boardId and groupId. 2️⃣ Configure Azure OpenAI GPT-4 credentials for the AI classifier. 3️⃣ Set Jira project ID and issue type for ticket creation. 4️⃣ Link Google Sheets and replace YOUR_SHEET_ID. 5️⃣ Connect Outlook OAuth2 and add recipient email for reports. 6️⃣ Configure Gmail OAuth2 for error alerts. 7️⃣ Adjust the cron expression (0 9 * * 1) to fit your timezone. 8️⃣ Test the workflow end-to-end with sample data. 9️⃣ Enable automation for seamless weekly feedback intelligence. ✅

AI Meeting Assistant: Sync Fireflies Transcripts to ClickUp & Gmail Act as your personal executive assistant with this high-level automation designed to handle the most tedious post-meeting tasks. This workflow ensures that no action item is forgotten and that participants receive professional follow-ups without you having to lift a finger. Who is this for? Busy executives and managers who have back-to-back meetings. Project managers who need to sync action items directly into ClickUp. Sales teams who want to automate professional follow-up emails based on meeting context. How it works Fetch Transcripts: The workflow runs on a schedule and retrieves your latest meeting data directly from the Fireflies.ai API using HTTP nodes. Intelligent Filtering: A JavaScript node filters the list to process only today's meetings. AI Task Extraction: An AI Agent (using GPT-4o-mini) analyzes the transcript to find tasks specifically assigned to the host. It then uses the ClickUp tool to create these tasks with priorities and descriptions. Human-in-the-Loop: To ensure quality, the workflow sends a summary to your Telegram. It asks for approval before sending any external emails. Automated Follow-up: Once approved, a second AI Agent drafts a concise, professional email summary and sends it via Gmail to the external participants. Requirements Fireflies.ai Account:** You need an API Key (Settings -> Integrations -> Fireflies API). OpenAI API Key:** To power the AI Agents. ClickUp Workspace:** To manage the generated tasks. Telegram Bot:** For the approval notifications. Gmail Account:** For sending the follow-up emails. How to set up Fireflies API Key: Create a Header Auth credential in n8n. Set the Name to Authorization and the Value to Bearer YOUR_API_KEY_HERE. Configure Credentials: Add your credentials for OpenAI, ClickUp, Telegram, and Gmail. ClickUp Configuration: In the "Create ClickUp Task" node, select your specific Workspace, Space, and List from the dropdown menus. Identity Setup: Open the "Format Transcript Data" code node. Update the hostNames array with your name and aliases (e.g., ['Host', 'My Name']) so the AI correctly identifies you. Telegram Chat ID: Enter your Chat ID in the Telegram nodes to receive the approval prompts.

Automated AI-Powered Testimonial Processing & Social Media Workflow Overview: This comprehensive workflow automates the entire testimonial collection and publishing process, from submission to social media-ready content. It uses AI to enhance testimonials, generates beautiful branded cards, and implements an approval system before posting. Key Features: ✅ Webhook-based submission - Accept testimonials via API 🤖 AI Enhancement - GPT-4 polishes grammar while maintaining authenticity 🎨 Automated Design - Generates professional 800x600px testimonial cards ☁️ Cloud Storage - Uploads to Google Drive with organized naming 📊 Database Logging - Tracks all testimonials in Google Sheets 🔔 Team Notifications - Slack alerts for new and approved testimonials ✅ Approval Workflow - Manual review before social media posting 🔄 Scheduled Checker - Auto-detects approved testimonials every 5 minutes Workflow Steps: Main Flow (Testimonial Processing): Receives testimonial via webhook (POST request) Validates and cleans data (name, testimonial, photo, email) Enhances testimonial using GPT-4 Turbo Generates HTML template with customer details Converts HTML to PNG image (800x600px) Uploads image to Google Drive Logs all data to Google Sheets with "Pending Approval" status Sends Slack notification to review team Approval Flow (Scheduled Check): Runs every 5 minutes automatically Checks Google Sheets for approved testimonials Filters testimonials not yet posted Sends ready-to-post Slack notification with formatted text Marks testimonial as processed in database Use Cases: SaaS companies collecting customer feedback Marketing agencies managing client testimonials E-commerce businesses showcasing reviews Course creators featuring student success stories Any business automating social proof collection What Makes This Workflow Special: Zero manual design work** - Beautiful cards generated automatically AI-powered quality** - Professional grammar enhancement Audit trail** - Complete tracking in Google Sheets Approval control** - Review before publishing Duplicate prevention** - Smart matching by Drive ID Flexible input** - Accepts multiple field name variations 🔧 Required Integrations: OpenAI API (GPT-4 Turbo) - AI testimonial enhancement HTML/CSS to Image API - Screenshot generation Google Drive OAuth2 - Image storage Google Sheets OAuth2 - Database management Slack API - Team notifications 📋 Prerequisites: n8n instance (self-hosted or cloud) OpenAI API key (https://platform.openai.com) HTML/CSS to Image account (https://htmlcsstoimg.com) - Free tier available Google Cloud project with Drive & Sheets API enabled Slack workspace with app permissions 🚀 Setup Instructions: 1. Import Workflow Download the JSON file Import into your n8n instance Replace placeholder credentials (see below) 2. Configure Credentials Add these credentials in n8n: OpenAI API** - Your API key htmlcsstoimgApi** - User ID and API key Google Drive OAuth2** - Configure OAuth app Google Sheets OAuth2** - Same Google Cloud project Slack API** - Create Slack app with chat:write scope 3. Update Configuration Replace in the JSON: Google Drive Folder ID** - Your testimonial storage folder Google Sheets ID** - Your database spreadsheet Slack Channel ID** - Your notification channel 4. Test the Workflow Send a POST request to your webhook URL: { "name": "Sarah Johnson", "designation": "Marketing Director", "photo_url": "https://i.pravatar.cc/400?img=5", "testimonial_text": "Working with this team was amazing!", "email": "sample@gmail.com" } 📊 Google Sheets Setup: Create a Google Sheet with these columns: Timestamp Name Designation Original Testimonial Testimonial (Enhanced) Image Link Drive ID Status Email Original Length Enhanced Source Posted to Social Posted At 🎨 Customization Options: Modify AI prompt for different enhancement styles Change HTML template colors/design Add more validation rules Integrate with Twitter/LinkedIn APIs for auto-posting Add email notifications instead of Slack Include rating/score system Add custom approval fields 🆘 Troubleshooting: Webhook not receiving data: Check webhook URL is correct Verify HTTP method is POST Ensure Content-Type is application/json AI enhancement failing: Verify OpenAI API key is valid Check API usage limits Ensure sufficient credits Image not generating: Confirm htmlcsstoimg credentials are correct Check HTML template has no errors Verify you haven't exceeded free tier limit Google Drive upload failing: Re-authenticate OAuth2 connection Check folder ID is correct Verify folder permissions 🏆 Perfect For: Marketing teams Customer success teams Product managers Social media managers Growth hackers Agency owners ⚖️ License: Free to use and modify for personal and commercial projects.

Build a Telegram assistant with MemMachine and voice support An AI assistant that NEVER forgets using MemMachine for persistent cross-session memory, with voice transcription support and productivity tools. ⚠️ Important Deployment Note: This workflow is designed for self-hosted n8n instances. If you're using n8n Cloud, you'll need to deploy MemMachine to a cloud server and update the HTTP Request URLs in nodes 4, 5, and 9. What This Template Does This workflow creates an intelligent personal assistant that maintains perfect memory across all conversations, whether you message today or weeks from now. It supports both text and voice messages, automatically transcribes voice using OpenAI Whisper, and provides tools for Gmail, Google Sheets, and Google Calendar. Key Features 🧠 Perfect Memory - Remembers every conversation using MemMachine 🎤 Voice Transcription - Supports voice messages via OpenAI Whisper 📧 Gmail Integration - Send and read emails 📊 Google Sheets - Read and write spreadsheet data 📅 Google Calendar - Create and manage events 🔧 MCP Tools - Extensible tool architecture 💬 Smart Context - References past conversations naturally Real-World Example Day 1 - Text Message: User: "Send an email to john@company.com about the Q1 report" AI: Uses Gmail tool "Email sent to John about the Q1 report!" Day 3 - Voice Message: 🎤 User: "What did I ask you to do for John?" AI: "On January 5th, you asked me to email John about the Q1 report, which I sent." Day 7 - Text Message: User: "Follow up with John" AI: "I'll send a follow-up email to john@company.com about the Q1 report that we discussed on Jan 5th." The AI remembers who John is, what you discussed, and when it happened - all without you having to repeat yourself! How It Works Message Flow For Text Messages: Telegram Trigger receives message Extract user data and message text Store message in MemMachine Search conversation history (last 30 memories) AI processes with full context + tools Store AI response for future reference Send reply to user For Voice Messages: Telegram Trigger receives voice message Download voice file OpenAI Whisper transcribes to text Extract transcribed text and user data Store in MemMachine (same as text flow) Process with AI + tools Send reply to user Requirements Services & Credentials MemMachine** - Open-source memory system (self-hosted via Docker) Telegram Bot Token** - From @BotFather OpenAI API Key** - For AI responses and voice transcription Gmail OAuth** - For email integration (optional) Google Sheets OAuth** - For spreadsheet access (optional) Google Calendar OAuth** - For calendar management (optional) Installation MemMachine Setup Clone and start MemMachine git clone https://github.com/MemMachine/MemMachine cd MemMachine docker-compose up -d Verify it's running curl http://localhost:8080/health Workflow Configuration Deployment Options This workflow supports two deployment scenarios: Option 1: Self-Hosted n8n (Recommended) Both n8n and MemMachine run locally Best for: Personal use, development, testing Setup: Run MemMachine: docker-compose up -d Use http://host.docker.internal:8080 in HTTP Request nodes (if n8n in Docker) Or use http://localhost:8080 (if n8n installed directly) Option 2: n8n Cloud n8n hosted by n8n.io, MemMachine on your cloud server Best for: Production, team collaboration Setup: Deploy MemMachine to cloud (DigitalOcean, AWS, GCP, etc.) Expose MemMachine via HTTPS with SSL certificate Update HTTP Request URLs in nodes 4, 5, 9 to: https://your-memmachine-domain.com Ensure firewall allows n8n Cloud IP addresses Configuration Steps Import this template into your n8n instance Update MemMachine URLs (nodes 4, 5, 9): Self-hosted n8n in Docker: http://host.docker.internal:8080 Self-hosted n8n (direct install): http://localhost:8080 n8n Cloud: https://your-memmachine-domain.com Set Organization IDs (nodes 4, 5, 9): Change your-org-id to your organization name Change your-project-id to your project name Add Credentials: Telegram Bot Token (node 1) OpenAI API Key (nodes 4, 7) Gmail OAuth (Gmail Tool node) Google Sheets OAuth (Sheets Tool node) Google Calendar OAuth (Calendar Tool node) Use Cases Personal Productivity "Remind me what I worked on last week" "Schedule a meeting with the team next Tuesday" "Email Sarah about the proposal" Customer Support AI remembers customer history References past conversations Provides contextual support Task Management Track tasks across days/weeks Remember project details Follow up on action items Email Automation "Send that email to John" (remembers John's email) "What emails did I send yesterday?" "Draft an email to the team" Calendar Management "What's on my calendar tomorrow?" "Schedule a meeting with Alex at 3pm" "Cancel my 2pm meeting" Customization Guide Extend Memory Capacity In Node 5 (Search Memory), adjust: "top_k": 30 // Increase for more context (costs more tokens) Modify AI Personality In Node 7 (AI Agent), edit the system prompt to: Change tone/style Add domain-specific knowledge Include company policies Set behavioral guidelines Add More Tools Connect additional n8n tool nodes to the AI Agent: Notion integration Slack notifications Trello/Asana tasks Database queries Custom API tools Multi-Channel Memory Create similar workflows for: WhatsApp (same MemMachine instance) SMS via Twilio (same memory database) Web chat widget (shared context) All channels can share the same memory by using consistent customer_email identifiers! Memory Architecture Storage Structure Every message is stored with: { "content": "message text", "producer": "user@email.com", "role": "user" or "assistant", "metadata": { "customer_email": "user@email.com", "channel": "telegram", "username": "john_doe", "timestamp": "2026-01-07T12:00:00Z" } } Retrieval & Formatting Search - Finds relevant memories by customer email Sort - Orders chronologically (oldest to newest) Format - Presents last 20 messages to AI Context - AI uses history to inform responses Cost Estimate MemMachine**: Free (self-hosted via Docker) OpenAI API**: Text responses: ~$0.001 per message (GPT-4o-mini) Voice transcription: ~$0.006 per minute (Whisper) n8n**: Free (self-hosted) or $20/month (cloud) Google APIs**: Free tier available Monthly estimate for 1,000 messages (mix of text/voice): OpenAI: $5-15 Google APIs: $0 (within free tier) Total: $5-15/month Troubleshooting Deployment Issues n8n Cloud: Can't connect to MemMachine Ensure MemMachine is publicly accessible via HTTPS Check firewall rules allow n8n Cloud IPs Verify SSL certificate is valid Test endpoint: curl https://your-domain.com/health Self-Hosted: Can't connect to MemMachine Check Docker is running: docker ps Verify URL matches your setup Test endpoint: curl http://localhost:8080/health Voice not transcribing Verify OpenAI API key is valid Check API key has Whisper access Test with short voice message first AI not remembering Verify org_id and project_id match in nodes 4, 5, 9 Check customer_email is consistent Review node 5 output (are memories retrieved?) Tools not working Verify OAuth credentials are valid Check required API scopes/permissions Test tools individually first Advanced Features Cloud Deployment Guide (For n8n Cloud Users) If you're using n8n Cloud, follow these steps to deploy MemMachine: 1. Choose a Cloud Provider DigitalOcean (Droplet: $6/month) AWS (EC2 t3.micro) Google Cloud (e2-micro) Render.com (easiest, free tier available) 2. Deploy MemMachine For DigitalOcean/AWS/GCP: SSH into your server ssh root@your-server-ip Install Docker curl -fsSL https://get.docker.com -o get-docker.sh sh get-docker.sh Clone and start MemMachine git clone https://github.com/MemMachine/MemMachine cd MemMachine docker-compose up -d 3. Configure HTTPS (Required for n8n Cloud) Install Caddy for automatic HTTPS apt install caddy Create Caddyfile cat > /etc/caddy/Caddyfile << 'CADDYEND' your-domain.com { reverse_proxy localhost:8080 } CADDYEND Start Caddy systemctl start caddy 4. Update Workflow In nodes 4, 5, 9, change URL to: https://your-domain.com Remove the /api/v2/memories part is already in the path 5. Security Best Practices Use environment variables for org_id and project_id Enable firewall: ufw allow 80,443/tcp Regular backups of MemMachine data Monitor server resources Semantic Memory MemMachine automatically extracts semantic facts from conversations for better recall of important information. Chronological Context Memories are sorted by timestamp, not relevance, to maintain natural conversation flow. Cross-Session Persistence Unlike session-based chatbots, this assistant remembers across days, weeks, or months. Multi-Modal Input Seamlessly handles both text and voice, storing transcriptions alongside text messages. Template Information Author: David Olusola Version: 1.0.0 Created: January 2026 Support & Resources MemMachine Documentation**: https://github.com/MemMachine/MemMachine n8n Community**: https://community.n8n.io OpenAI Whisper**: https://platform.openai.com/docs/guides/speech-to-text Contributing Found a bug or have an improvement? Contribute to the template or share your modifications with the n8n community! Start building your perfect-memory AI assistant today! 🚀

AI Customer Support Triage with Gmail, OpenAI, Airtable & Slack How it Works This workflow monitors your Gmail support inbox every minute, automatically sending each unread email to OpenAI for intelligent analysis. The AI evaluates sentiment (Positive/Neutral/Negative/Critical), urgency level (Low/Medium/High/Critical), categorizes requests (Technical/Billing/Feature Request/Bug Report/General), extracts key issues, and generates professional response templates. The system calculates a priority score (0-110) by combining urgency and sentiment weights, then routes tickets accordingly. Critical issues trigger immediate Slack alerts with full context and 30-minute SLA reminders, while routine tickets post to standard monitoring channels. Every ticket logs to Airtable with complete analysis and thread tracking, then updates a Google Sheets dashboard for real-time analytics. A secondary AI pass generates strategic insights (trend identification, risk assessment, actionable recommendations) and stores them back in Airtable. The entire process takes seconds from email arrival to team notification, eliminating manual triage and ensuring critical issues get immediate attention. Who is this for? Customer support teams needing automated prioritization for high email volumes SaaS companies tracking support metrics and response times Startups with lean teams requiring intelligent ticket routing E-commerce businesses managing technical, billing, and return inquiries Support managers needing data-driven insights into customer pain points Setup Steps Setup time:** 20-30 minutes Requirements:** Gmail, OpenAI API key, Airtable account, Google Sheets, Slack workspace Monitor Support Emails: Connect Gmail via OAuth2, configure INBOX monitoring for unread emails AI Analysis Engine: Add OpenAI API key, system prompt pre-configured for support analysis Parse & Enrich Data: JavaScript code automatically calculates priority scores (no changes needed) Route by Urgency: Configure routing rules for critical vs routine tickets Slack Alerts: Create Slack app, get bot token and channel IDs, replace placeholders in nodes Airtable Database: Create base with "tblSupportTickets" table, add API key and Base ID (replace appXXXXXXXXXXXXXX) Google Sheets Dashboard: Create spreadsheet, enable Sheets API, add OAuth2 credentials, replace Sheet ID (1XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX) Generate Insights: Second OpenAI call analyzes patterns, stores insights in Airtable Test: Send test email, verify Slack alerts, check Airtable/Sheets data logging Customization Guidance Priority Scoring:** Adjust urgency weight (25) and sentiment weight (10) in Code node to match your SLA requirements Categories:** Modify AI system prompt to add industry-specific categories (e.g., healthcare: appointments, prescriptions) Routing Rules:** Add paths for High urgency, VIP customers, or specific categories Auto-Responses:** Insert Gmail send node after routine tickets for automatic acknowledgment emails Multi-Language:** Add Google Translate node for non-English support VIP Detection:** Query CRM APIs or match email domains to flag enterprise customers Team Assignment:** Route different categories to dedicated Slack channels by department Cost Optimization:** Use GPT-3.5 (~$0.001/email) instead of GPT-4, self-host n8n for unlimited executions Once configured, this workflow operates as your intelligent support triage layer—analyzing every email instantly, routing urgent issues to the right team, maintaining comprehensive analytics, and generating strategic insights to improve support operations. Built by Daniel Shashko Connect on LinkedIn

AI-Powered Discord Task Manager with Priority Intelligence Mission-Aligned Task Tracker: Discord + AI + Google Sheets Opening Summary This n8n template demonstrates how to automate task management by syncing tasks from a Discord channel to Google Sheets, enriching them with AI-driven prioritization, and delivering a daily prioritized digest back to Discord. It streamlines task organization aligned with personal mission and productivity frameworks. Use cases are many: Try managing your team’s project tasks by automatically prioritizing them based on strategic goals! Try personal task tracking with AI-powered prioritization for optimized daily productivity! Try automating follow-ups and completed task archiving seamlessly between Discord and Google Sheets! Good to know Using OpenAI GPT-4.1 and GPT-5 mini models may incur API costs based on usage (check your OpenAI pricing plan). Google Sheets API has rate limits; large task volumes may require batch adjustments to avoid quota errors. Discord API OAuth2 authentication is needed with permissions to read messages, add reactions, and post messages. The workflow requires shared Google Sheets with specific sheets named Tasks and completed tasks (template link provided). Reaction emojis in Discord (✍️ for processed, ✅ for completed) are used to track task status within Discord. AI-driven prioritization follows mission alignment based on Eisenhower Matrix, energy levels, and impact scoring. Uses concepts from: Deep work by Cal Newport Essentialism: The Disciplined Pursuit of Less – Greg McKeown (2014) Getting Results the Agile Way – J.D. Meier Hyperfocus – Chris Bailey (2018) Slow Productivity – Cal Newport (2024) Newport’s newest book. Explicitly about doing fewer things, working at a natural pace, and obsessing over quality—basically Deep Work 2.0 How it works Schedule Trigger fires hourly to initiate task syncing. Set discord IDs here node defines Discord server and channel IDs for input/output. get data - tasks Channel fetches all messages from the Discord input channel. Loop Over Items1 and if message is recorded already prevent reprocessing tasks. clean data prepares message information to uniform structure. ai task organizer node sends each task text to OpenAI GPT-4.1 mini agent, which analyzes and assigns priority, impact, energy level, category, and other metadata aligned to the user's mission. Tasks are appended to Google Sheets Tasks sheet using Append row in task sheet. react to confirm adds a reaction on Discord to mark the message as processed. Get tasks to do retrieves all in-progress tasks from Google Sheets for daily prioritization. Aggregated task data is analyzed by the AI Agent with GPT-5 mini to select top 6 tasks (3 high-energy, 3 low-energy). The daily prioritized list is split into acceptable message sizes and sent back to a Discord output channel by Send a message node. The workflow checks for tasks with ✅ reactions in Discord (get checked ones), updates their status to "Completed" in Google Sheets (Update row in sheet). Completed tasks are moved to a separate completed tasks sheet (move completed rows to completed sheet) and deleted from active list (delete completed rows) in a loop until none remain. Wait nodes and limits are used to control API call pacing and batch sizes. How to use Set your Discord server and channel IDs for input (tasks-to-do) and output (my-prio-tasks-today) in the Set discord IDs here node. Connect your Google Sheets account and set the Spreadsheet ID in all relevant nodes (the sheet must have Tasks and completed tasks sheets with expected columns). Add your OpenAI API credentials for GPT-4.1 mini (task processing) and GPT-5 mini (daily digest). Ensure your Discord app has OAuth2 tokens with message read, react, and post permissions. Post tasks as messages in the configured Discord input channel. Run the workflow or activate it; it will sync, process, prioritize, and update tasks automatically on schedule. Customize the schedule trigger if you want more frequent or different syncing intervals. Requirements Discord account and bot/app with OAuth2 app credentials for message read, react, and post permissions. Google Sheets account for task data storage, with a spreadsheet structured as specified (Sheets: Tasks, completed tasks). OpenAI API account with access to GPT-4.1 mini and GPT-5 mini models for AI task analysis and summarization. Google Sheets OAuth2 credentials configured in n8n. Properly set Discord server and channel IDs in the workflow. Customising this workflow Try adding support for multiple Discord servers or channels to centralize tasks from different teams or projects. Extend AI prompts to include deadlines parsing or automated reminders. Customize the Google Sheets columns or the scoring logic to fit your unique productivity frameworks or KPIs. Incorporate notifications via email or Slack based on task priority or completion. Replace Google Sheets with other databases if scalable storage is required. Adjust the energy level and impact criteria in AI prompts to match your personal productivity rhythms. Sample inputs: "publish tasks tracker asap" "Improve personal portfolio asap" "Watch new movie - Jujutsu Kaisen" Sample output: 🔥 Today's Agenda ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ ⚡ Morning Deep Work Blocks (High Energy Required) Do these during peak hours (6 AM to 2 PM or whenever you're sharpest) 1️⃣ Improve personal portfolio for job applications 💡 Why: Critical for landing > 50k automation job - enhances job application success 📊 Priority: 100 | Impact: 10/10 Link: (https://discord.com/channels/1373770435146689/1481777943919293/1440107502032) 2️⃣ Complete all Udemy n8n courses ASAP 💡 Why: Essential skill for landing >50k automation job and digital product creation 📊 Priority: 88 | Impact: 9/10 Link: (https://discord.com/channels/137770435134668/14348177539192/14365639629204) 3️⃣ Finish finance debt tracker and publish as template 💡 Why: Generates immediate income potential and supports income generation 📊 Priority: 86 | Impact: 9/10 Link: (https://discord.com/channels/1373767704351346/1434817779453919/1436445965471973) ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ 🎯 DOWNTIME BLOCK (Low-Medium Energy) Do these during energy dips (post-lunch, late afternoon, tired moments) 1️⃣ Call Bank collections agency (09277055515 / 09559050973) 💡 Why: Limited-time offer; could significantly monthly payments 📊 Priority: 96 | Impact: 10/10 | Energy: Medium Link: (https://discord.com/channels/13767704351/14348177453/14379926889894) 2️⃣ Publish n8n workflow and submit for verification 💡 Why: Enables earning from this and future n8n workflows — immediate income opportunity 📊 Priority: 96 | Impact: 9/10 | Energy: Medium Link: (https://discord.com/channels/1373767435134/14347794539/143810998822) 3️⃣ Plan and pay Loan 💡 Why: Immediate debt payments reduce penalties/interest and support financial stability 📊 Priority: 96 | Impact: 10/10 | Energy: Medium Link: (https://discord.com/channels/1373767704351346/143481777945391/14382823609982) ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ 💪 EXECUTION STRATEGY 🛡️ Morning Block: Protect this ruthlessly — no meetings, no social, deep work only. ⚙️ Downtime Block: Tackle these during lower-energy windows; they move the money/debt needle without burning you out. 🎯 Win Condition: Complete all 6 = massive progress toward landing high-paying work and eliminating high-priority debt. Protect your morning deep work at all costs — it's your leverage. You're building financial freedom one prioritized action at a time. If you finish all 6 today: your portfolio and skills will be significantly closer to landing high-paying work, and you'll make a major dent in urgent debt obligations. Questions? If you have questions or need help with this workflow, feel free to reach out: elijahmamuri@gmail.com elijahfxtrading@gmail.com

How it works? Send a message or a voice note on Telegram right after the meeting. n8n transcribes (if it’s a voice note) and sends the text to GPT. GPT generates a structured and professional meeting minutes report. The report is automatically stored in Airtable. Your team is instantly notified in Slack. A formal email is sent via Gmail to the right recipients. 👉 Works for all types of meetings: client calls, team syncs, project updates… whether you type a message or send a quick voice memo. ✅ Requirements Before running this workflow, you’ll need: A Telegram account with a bot configured (to send your messages/voice notes) An OpenAI API key (for GPT and voice transcription) An Airtable account with a base containing these fields: Email Subject Report A Slack account with the target channel for notifications A Gmail account connected to n8n (OAuth2) 🔧 Step-by-step setup Step 1 – Telegram Trigger Node**: Telegram Trigger Updates**: message 👉 Captures every message or voice note sent to the bot. Step 2 – Detect text or voice Node**: Code (“Message or Voice ?”) Expected output**: { type: "text", content } if message { type: "voice", file_id } if voice note 👉 Routes the workflow based on the input type. Step 3 – IF Condition Condition**: {{$json.type}} == voice 👉 Directs to the transcription branch if it’s a voice note. Voice Branch 🎤 Step 4 – Download the voice file Node**: Telegram → Voice note Parameter**: fileId = {{$json.file_id}} Step 5 – Wait Node**: Wait (2–3s) 👉 Lets Telegram prepare the file. Step 6 – Voice note download Node**: Telegram (file download) 👉 Retrieves the audio file. Step 7 – Transcribe to text Node**: OpenAI (Transcription) Resource**: audio Operation**: transcribe 👉 Converts the voice note into plain text. Step 8 – Short wait 👉 Ensures continuity before sending to GPT. Text Branch ✍️ Step 9 – Normalize Node**: Code (“Content”) Return**: { text: $json.content } 👉 Standardizes the text as if it were already a transcription. Step 10 – Detect email Node**: Code (“Domain or Email detection”) 👉 Extracts the target email (or builds a fallback contact@gmail.com). Step 11 – Generate meeting minutes Node**: Agent (“Generate Meeting Message”) Prompt**: specialized for “meeting minutes” Model**: GPT-4.1-mini Output**: { email, subject, body } 👉 GPT creates a clean and structured meeting report. Step 12 – Enforce clean JSON Node**: Output Parser Structured JSON Example**: json {"email": "address@gmail.com","subject":"Subject","body":Email"} 👉 Ensures the output is always valid JSON. Step 13 – Cleanup / Airtable mapping Node**: Code Return**: { Email, subject, Report } 👉 Prepares the correct fields aligned with your Airtable table. Step 14 – Store in Airtable Node**: Airtable (Create Record) Mapping**: Email = {{$json.Email}} subject = {{$json.subject}} Report = {{$json.Report}} 👉 Archives each meeting report in your Airtable base. Step 15 – Notify in Slack Node**: Slack (Send Message) Channel**: your team channel Message**: {{$json.fields.subject}}{{$json.fields.Report}} Step 16 – Send the email Node**: Gmail (Send Email) sendTo**: {{$('Create a record').item.json.fields.Email}} subject**: {{$('Create a record').item.json.fields.subject}} message**: {{$('Create a record').item.json.fields.Report}}

Automated Certificate Generator with Email Validation & Delivery Automatically generate, validate, and deliver professional course completion certificates with zero manual work — from webhook request to PDF delivery in seconds. Overview This workflow transforms certificate generation from a manual design task into a fully automated system. It receives certificate requests via webhook, validates recipient emails using advanced verification, generates beautifully designed HTML certificates, converts them to high-quality PNG images, delivers via professional email templates, and maintains complete audit trails in Google Sheets. Powered by email validation APIs and HTML-to-image conversion, it ensures every certificate meets professional standards while preventing delivery to invalid or fraudulent email addresses. What This Workflow Does Receives certificate requests** via webhook from your LMS, CRM, or custom application Validates recipient emails** using VerifiEmail API with comprehensive checks: RFC compliance verification MX record validation Disposable email detection Spoof and fraud prevention Generates professional certificates** with custom HTML/CSS templates featuring: Purple gradient backgrounds with modern typography Google Fonts integration (Playfair Display + Montserrat) Gold achievement badges Auto-generated unique certificate IDs Formatted completion dates Instructor signatures Converts HTML to PNG** using HTMLcsstoImg API for permanent, shareable images Delivers via email** with branded HTML templates including download links and LinkedIn sharing CTAs Logs everything** to Google Sheets for reporting, analytics, and certificate verification Handles errors** with automatic validation checks and optional Slack notifications Key Features Zero Manual Work**: Fully automated from request to delivery Advanced Email Validation**: Blocks invalid, temporary, and fraudulent email addresses Professional Design**: Print-ready certificates with customizable branding Unique Certificate IDs**: Auto-generated format: CERT-{timestamp}-{random} Instant Delivery**: Certificates sent within seconds of completion Complete Audit Trail**: All certificates logged with 10+ data points Error Prevention**: Validation stops invalid requests before processing Highly Customizable**: Easy to modify colors, fonts, layouts, and email templates Scalable**: Handles hundreds of certificates per day API-Ready**: RESTful webhook endpoint for easy integration Use Cases Educational Institutions Automatically issue certificates for online courses and programs Generate graduation certificates for completed degrees Create participation certificates for workshops and seminars Corporate Training Award compliance training certificates to employees Recognize professional development completions Issue skill certification for internal programs Online Course Platforms Integrate with LMS systems (Teachable, Thinkific, Kajabi) Automate certificate delivery upon course completion Build certificate libraries for student portfolios Event Management Issue attendance certificates for conferences and webinars Generate speaker appreciation certificates Create volunteer recognition certificates Certification Programs Award professional certifications and credentials Generate CPE/CE certificates for continuing education Issue examination completion certificates Prerequisites Required Services & Accounts n8n** (self-hosted or cloud) - Workflow automation platform VerifiEmail Account** - Email validation API HTMLcsstoImg Account** - HTML to PNG conversion Gmail Account** - Email delivery via OAuth2 Google Workspace** - For Sheets logging and tracking Required Credentials VerifiEmail API Key HTMLcsstoImg User ID + API Key Gmail OAuth2 credentials Google Sheets OAuth2 credentials Setup Instructions 1. Import the Workflow Download the certificate-generator.json file In n8n, navigate to Workflows → Import from File Select the JSON file and click Import 2. Configure Credentials VerifiEmail API Sign up at https://verifi.email Navigate to Dashboard → API Keys Copy your API key In n8n: Settings → Credentials → Add Credential Search for "VerifiEmail" Name: VerifiEmail API Paste API key and save Assign to "Verifi Email" node in workflow HTMLcsstoImg API Sign up at https://htmlcsstoimg.com Go to Dashboard → API Copy User ID and API Key In n8n: Credentials → Add Credential → "HTMLcsstoImg" Name: HTMLcsstoImg API Enter User ID and API Key Assign to "HTML/CSS to Image" node Gmail OAuth2 In n8n: Credentials → Add Credential → "Gmail OAuth2" Click Connect my account Follow Google OAuth flow Grant permissions: Send email Name: Gmail OAuth2 Assign to "Send Certificate Email" node Google Sheets OAuth2 Create new Google Sheet: "Certificates Log" Add column headers in Row 1: Certificate ID Recipient Name Course Email Completion Date Generated At Certificate URL Status Instructor Duration In n8n: Credentials → Gmail OAuth2 (same as above works for Sheets) Assign to "Log to Google Sheets" node Select your "Certificates Log" spreadsheet Select "Sheet1" 3. Activate Workflow Click the toggle switch in top-right to activate Copy the Webhook URL from "Certificate Request Webhook" node Format: https://your-n8n-instance.com/webhook/certificate-generator 4. Configure Your Application For LMS Integration: // When course is completed fetch('https://your-n8n-instance.com/webhook/certificate-generator', { method: 'POST', headers: { 'Content-Type': 'application/json' }, body: JSON.stringify({ name: student.fullName, course: course.title, date: new Date().toISOString().split('T')[0], email: student.email, instructor: course.instructor, duration: course.duration }) }); For Zapier/Make.com: Trigger: Course completed Action: Webhooks → POST URL: Your webhook URL Body: Map fields to JSON format 5. Test the Workflow Send test request: curl -X POST https://your-n8n-instance.com/webhook/certificate-generator \ -H "Content-Type: application/json" \ -d '{ "name": "Test User", "course": "Test Course", "date": "2025-10-04", "email": "test@gmail.com" }' Verify: Email validation passes Certificate generated successfully Image created at HTMLcsstoImage Email delivered to inbox Entry logged in Google Sheets How It Works Webhook Trigger → Receives POST request with certificate data Email Validation → VerifiEmail checks RFC, MX records, disposable status Field Validation → Ensures name, course, date present and email valid Data Combination → Merges webhook data with validation results HTML Generation → Creates styled certificate with dynamic content Image Conversion → HTMLcsstoImg renders 1200x850px PNG Email Delivery → Gmail sends professional template with download link Database Logging → Google Sheets records all certificate details Error Handling → Catches failures and stops invalid requests Processing Time: 5-10 seconds per certificate API Reference Endpoint POST /webhook/certificate-generator Content-Type: application/json Required Fields { "name": "string", // Full name of recipient "course": "string", // Course or program name "date": "YYYY-MM-DD", // Completion date "email": "string" // Recipient email address } Optional Fields { "instructor": "string", // Instructor name (default: "Program Director") "duration": "string", // Course duration (e.g., "40 hours") "certificateId": "string" // Custom ID (auto-generated if not provided) } Success Response { "success": true, "message": "Certificate generated and sent successfully", "certificateId": "CERT-1728000000-ABC123", "certificateUrl": "https://hcti.io/v1/image/xyz123" } Error Response { "success": false, "error": "Missing required fields: name, course, date, or valid email" } Customization Certificate Design Edit the "Generate HTML Certificate" Code node: Change Brand Colors: // Background gradient background: linear-gradient(135deg, #YOUR_COLOR_1 0%, #YOUR_COLOR_2 100%); // Border color border: 3px solid #YOUR_BRAND_COLOR; Add Company Logo: Modify Fonts: @import url('https://fonts.googleapis.com/css2?family=Your+Font&display=swap'); font-family: 'Your Font', sans-serif; Email Template Edit the "Send Certificate Email" node message: Update Company Info: © 2025 Your Company Name Contact: support@yourcompany.com Change Header Color: .header { background: linear-gradient(135deg, #YOUR_COLOR_1, #YOUR_COLOR_2); } Certificate ID Format In "Generate HTML Certificate" node: // Custom format: COURSE-YEAR-NUMBER const certId = ${data.course.substring(0,3).toUpperCase()}-${new Date().getFullYear()}-${Math.floor(Math.random() * 10000)}; Data Flow Webhook → Email Validation → Field Validation → Combine Data ↓ Generate HTML → Convert to PNG → Send Email ↓ Log to Sheets → Success Response ↓ Error Handling (if failed) Expected Output PNG Certificate Includes: Branded header with logo/company name Recipient name in large display font Course name and duration Formatted completion date Instructor signature section Unique certificate ID Gold achievement badge Professional borders and styling Google Sheets Entry: Certificate ID Recipient details Course information Completion date and time Direct link to certificate image Status: "Sent" Email Notification: Professional HTML template Personalized congratulations message Direct download button Certificate details table LinkedIn sharing encouragement Performance Processing Time:** 5-10 seconds per certificate Daily Capacity:** 250+ certificates (limited by free tier quotas) Image Resolution:** 1200x850px (print-ready) File Size:** ~200-400 KB per PNG Email Delivery:** ~98% success rate Troubleshooting Webhook not receiving data Verify webhook URL is correct Check n8n workflow is activated Ensure POST method is used Validate JSON format Email validation fails Use real email domains (not example.com) Check VerifiEmail API quota Verify API credentials are correct Test with gmail.com addresses first Certificate not generating Check required fields are present Verify date format is YYYY-MM-DD Review "Generate HTML Certificate" node logs Ensure HTMLcsstoImg API key valid Image conversion fails Verify HTMLcsstoImg credits available Check HTML syntax is valid Review API response in execution logs Test HTML locally first Email not delivered Confirm Gmail OAuth2 connected Check recipient email is valid Review spam/junk folders Verify Gmail daily limit not exceeded Google Sheets not updating Re-authenticate Google Sheets OAuth2 Verify spreadsheet permissions Check column names match exactly Ensure sheet exists and is accessible Best Practices Test with small batches before production rollout Monitor API quotas to avoid unexpected failures Use real email addresses during testing (avoid disposable) Archive old certificates periodically from Google Sheets Set up Slack notifications for error monitoring Validate webhook payload before sending Document customizations for team reference Back up Google Sheets regularly Review email deliverability weekly Keep credentials secure and rotate periodically Security Notes All API credentials encrypted in n8n Certificate URLs are publicly accessible via direct link Email validation prevents delivery to fraudulent addresses Webhook uses HTTPS for secure data transmission Google Sheets access controlled via OAuth2 permissions No sensitive data stored in workflow logs Future Enhancements PDF output option for formal certifications Multiple certificate templates (modern, classic, minimalist) QR code verification system Batch certificate generation Multi-language support Certificate revocation capability Analytics dashboard WhatsApp/SMS delivery option Integration with Notion/Confluence knowledge bases Support Resources n8n Documentation n8n Community Forum VerifiEmail Docs HTMLcsstoImage API Gmail API Reference Google Sheets API License This workflow template is provided as-is for free use and modification under the MIT License. Attribution appreciated but not required. Version: 1.0.0 Last Updated: October 2025 Compatibility: n8n v1.0.0+