Workflow Templates

Community Node Disclaimer: This workflow uses KlickTipp community nodes. How It Works This workflow automates personalized WhatsApp message template delivery triggered by events in KlickTipp or by messages sent to the Whatsapp Business account. When a contact triggers an Outbound, the workflow uses a pre-approved WhatsApp message template to send dynamic, real-time messages through the WhatsApp Business Cloud API. When receiving messages it checks whether a cancellation should be processed or if a auto-response is sent. This setup is ideal for time-sensitive campaigns such as: Birthday greetings Discount or promo notifications Follow-ups on product or service interest Key Features KlickTipp Trigger Starts the workflow when a specific outbound is triggered Typical use case: subcriber receives activation Tag and triggers an Outbound which sends a webhook call to trigger WhatsApp messaging. WhatsApp Business Cloud - Message Trigger Listens to messages from the contact and processes answers with answering auto-responder or by tagging the contact in KlickTipp. WhatsApp Business Cloud - Sending Template Messages Sends WhatsApp message templates using a pre-approved template. Template placeholders are filled with data from KlickTipp custom fields. Setup Instructions Set up the KlickTipp and Whatsapp nodes in your n8n instance. Authenticate your WhatsApp and KlickTipp accounts. Create the necessary custom fields to match the data structure Verify and customize field assignments in the workflow to align with your specific form and subscriber list setup. | Field Label | Field Type | |--------------------------------|-------------| | Whatsapp_Produkt/Dienstleistung | Single line | | | Whatsapp_Name/Unternehmen | Single line | | Whatsapp_Link_Endung | Single line | Testing & Deployment Use a real test contact with all required fields filled. Trigger the Outbound in KlickTipp using the activation tag and answer with a message to the template. Run the scenario once in n8n to verify successful delivery of the whatsapp message template to your test contact as well as the reception of the auto-responder and the subscription and tagging in KlickTipp to stop further messages. Campaign Expansion Ideas Connect campaign to process keywords like "STOP" from WhatsApp messages Pair WhatsApp with welcome email series for onboarding. Use tags like product_interest_X for precise segmentation. A/B test templates with different CTA formats or timings. Monitor CTRs via dynamic URLs in WhatsApp templates. Benefits Multi-channel engagement:** Adds WhatsApp to your marketing toolkit. Dynamic content:** Personalizes messages using contact data. KlickTipp campaign control** Whatsapp contacts can for example signal with messages like "STOP" to receive the according Tag in KlickTipp in order to start/end automations. > 💡 Pro Tip: Customize the domain link ending per campaign or product line. This allows targeted redirects, e.g., meinshop.de/ProduktA or `mein Ressources: Send WhatsApp Templates with KlickTipp Use KlickTipp Community Node in n8n Automate Workflows: KlickTipp Integration in n8n

This workflow is designed for e-commerce store owners, operations managers, and developers who use Shopify as their e-commerce platform and want an automated way to track and analyze their order data. It is particularly useful for businesses that: Need a centralized view of all Shopify orders Want to analyze order trends without logging into Shopify Need to share order data with team members who don't have Shopify access Want to build custom reports based on order information What Problem Is This Workflow Solving? While Shopify provides excellent order management within its platform, many businesses need their order data available in other systems for various purposes: Data accessibility**: Not everyone in your organization may have access to Shopify's admin interface Custom reporting**: Google Sheets allows for flexible analysis and report creation Data integration**: Having orders in Google Sheets makes it easier to combine with other business data Backup**: Creates an additional backup of your critical order information What This Workflow Does This n8n workflow creates an automated bridge between your Shopify store and Google Sheets: Listens for new order notifications from your Shopify store via webhooks Processes the incoming order data and transforms it into a structured format Stores each new order in a dedicated Google Sheets spreadsheet Sends real-time notifications to Telegram when new orders are received or errors occur Setup Create a Google Sheet Create a new Google Sheet to store your orders Add a sheet named "orders" with the following columns: orderId orderNumber created_at processed processed_at json customer shippingAddress lineItems totalPrice currency Set Up Telegram Bot Create a Telegram bot using BotFather (send /newbot to @BotFather) Save your bot token for use in n8n credentials Start a chat with your bot and get your chat ID (you can use @userinfobot) Configure the Workflow Set your Google Sheet ID in the "Edit Variables" node Enter your Telegram chat ID in the "Edit Variables" node Set up your Telegram API credentials in n8n Configure Shopify Webhook In your Shopify admin, go to: Settings > Notifications > Webhooks Create a new webhook for "Order creation" Set the URL to your n8n webhook URL (from the "Receive New Shopify Order" node) Set the format to JSON How to Customize This Workflow to Your Needs Additional data**: Modify the "Transform Order Data to Standard Format" function to extract more Shopify data Multiple sheets**: Duplicate the Google Sheets node to store different aspects of orders in separate sheets Telegram messages**: Customize the text in Telegram nodes to include more details or rich formatting Data processing**: Add nodes to perform calculations or transformations on order data Additional notifications**: Add more channels like Slack, Discord, or SMS Integrations**: Extend the workflow to send order data to other systems like CRMs, ERPs, or accounting software Final Notes This workflow serves as a foundation that you can build upon to create a comprehensive order management system tailored to your specific business needs.

This workflow is designed to generate prompts for AI agents and store them in Airtable. It starts by receiving a chat message, processes it to create a structured prompt, categorizes the prompt, and finally stores it in Airtable. 2. Setup Instructions Prerequisites AI model eg Gemini, openAI etc** Airtable base and table or other storage tool** Step-by-Step Guide Clone the Workflow Copy the provided workflow JSON and import it into your n8n instance. Configure Credentials Set up the Google Gemini(PaLM) API account credentials. Set up the Airtable Personal Access Token account credentials. Map Airtable Base and Table Create a copy of the Prompt Library in Airtable. Map the Airtable base and table in the Airtable node. Customize Prompt Template Edit the 'Create prompt' node to customize the prompt template as needed. Configuration Options Prompt Template:** Customize the prompt template in the 'Create prompt' node to fit your specific use case. Airtable Mapping:** Ensure the Airtable base and table are correctly mapped in the Airtable node. 4. Running and Troubleshooting Running the Workflow Trigger the Workflow: Send a chat message to trigger the workflow. Monitor Execution: Use the n8n interface to monitor the workflow execution. Check Completion: Verify that the prompt is stored in Airtable and check the chat interface for the result. Troubleshooting Tips API Issues:** Ensure that the APIs and Airtable credentials are correctly configured. Data Mapping:** Verify that the Airtable base and table are correctly mapped. Prompt Template:** Check the prompt template for any errors or inconsistencies. Use Case Examples This workflow is particularly useful in scenarios where you want to automate the generation and management of AI agent prompts. Here are some examples: Rapid Prototyping of AI Agents: Quickly generate and test different prompts for AI agents in various applications. Content Creation:** Generate prompts for AI models that create blog posts, articles, or social media content. Customer Service Automation:** Develop prompts for AI-powered chatbots to handle customer inquiries and support requests. Educational Tools:** Create prompts for AI tutors or learning assistants. Industries/Professionals: Software Development:** Developers building AI-powered applications. Marketing:** Marketers automating content creation and social media management. Customer Service:** Customer service managers implementing AI-driven chatbots. Education:** Educators creating AI-based learning tools. Practical Value: Time Savings:** Automates the prompt generation process, saving significant time and effort. Improved Prompt Quality:** Leverages Google Gemini and structured prompt engineering principles to generate more effective prompts. Centralized Prompt Management:** Stores prompts in Airtable for easy access, organization, and reuse. 4. Running and Troubleshooting Running the Workflow:** Activate the workflow in n8n. Send a chat message to the webhook URL configured in the "When chat message received" node. Monitor the workflow execution in the n8n editor. Monitoring Execution:** Check the execution log in n8n to see the data flowing through each node and identify any errors. Checking for Successful Completion:** Verify that a new record is created in your Airtable base with the generated prompt, name, and category. Confirm that the "Return results" node sends back confirmation of the prompt in the chat interface. Troubleshooting Tips:** Error:** 400: Bad Request in the Google Gemini nodes: Cause:** Invalid API key or insufficient permissions. Solution:** Double-check your Google Gemini API key and ensure that the API is enabled for your project. Error:** Airtable node fails to create a record: Cause:** Invalid Airtable credentials, incorrect Base ID or Table ID, or mismatched column names. Solution:** Verify your Airtable API key, Base ID, Table ID, and column names. Ensure that the data types in n8n match the data types in your Airtable columns. Follow me on Linkedin for more

⚙️ How it works Workflow starts from a manual trigger or form submission with project details. It extracts key input data like client name, email, project type, deadline, and brand folder (optional). A Google Drive folder is automatically created inside a designated parent folder. The shareable link of the newly created folder is generated. A personalized email is composed and sent to the client using Gmail, including project details and folder link. 🛠️ Set up steps Google Drive Setup: Connect your Google Drive credentials in n8n. Set the parent folder ID where all project folders should be created. Gmail Setup: Connect a Gmail account with proper access. Customize the subject and message template in the Gmail node. Input Data Preparation: Ensure the following input fields are provided: client_name contact_email project_type deadline brand_drive_folder (optional) Test & Deploy: Use mock data or a test trigger to validate the workflow. Once confirmed, deploy it with the actual trigger (e.g. webhook, form submission).

This n8n workflow template checks for new major releases (tagged with .0) of the n8n project using its official GitHub releases feed. It runs multiple times a day and sends notifications via email and Telegram if a new release is found. > ⚠️ Note: You must *activate the workflow* to start receiving release notifications. 🚀 What It Does Monitors the n8n GitHub releases feed Detects major versions (e.g., 1.0.0, 2.0.0) Sends alert messages via Telegram and email (SES) when a release is published ⏰ Scheduling Details The Cron node checks for new releases three times per day: 10:00, 14:00, and 18:00 server time. 🛠️ Step-by-Step Setup Configure Telegram Bot Connect your Telegram bot and specify the chat ID where you want to receive notifications. Set up AWS SES Credentials Use a verified sender email and set up AWS SES credentials in your n8n instance. Activate the Workflow Enable the workflow in your instance to start receiving notifications. Customize Notification Messages (Optional) You can modify the email subject, Telegram format, or filter logic. 🧠 How It Works: Workflow Overview Cron Trigger Runs the workflow at 10:00, 14:00, and 18:00 daily. Read RSS Feed Pulls data from https://github.com/n8n-io/n8n/releases.atom. Filter by Current Day Filters the feed to match: Releases published in the last 4 hours Titles starting with n8n@ and ending with .0 Condition Check Uses a regex to check if the filter result contains any release data. Notifications If a new major release is found, sends: Telegram message to a specified chat Email via AWS SES with release info 📨 Final Output You'll receive a Telegram message and email when a new major n8n version is released. 🔐 Credentials Used Telegram API** – For sending chat notifications AWS SES** – To send email alerts ✨ Customization Tips Change Notification Channels**: Add Slack, Discord, or other preferred channels. Adjust Cron Schedule**: Modify the Cron node to fit your check frequency. Modify Filters**: Detect patch or beta versions by changing the .0 condition. Send Release Notes**: Extend the feed parsing to include release content. ❓Questions? Template created by Miquel Colomer and n8nhackers.com. Need help customizing or deploying? Contact us for consulting and support.

📬 Scheduled RSS News Digest Emails with Gmail Automatically send beautifully formatted news digests from any RSS feed (e.g., Prothom Alo) directly to your Gmail inbox on a schedule using this n8n workflow. Ideal for news curators, bloggers, media professionals, or anyone who wants a daily/weekly news summary in their email. ✅ Prerequisites Before using this workflow, ensure you have the following: An active Gmail account with OAuth2 credentials set up in n8n. A public RSS feed URL (e.g., https://prothomalo.com/feed). An instance of n8n running (self-hosted or via n8n cloud). Basic familiarity with how n8n workflows function. ⚙️ Setup Instructions 1. Schedule Trigger Triggers the workflow at your chosen interval (e.g., daily at 8 AM). You can configure this under the interval section of the Schedule Trigger node. 2. HTTP Request – Get RSS from Prothom Alo Fetches the latest RSS feed from your preferred news source. Set the URL field to your desired RSS feed, such as https://prothomalo.com/feed. 3. Convert XML to JSON Uses the XML node to parse the fetched XML into JSON format for further processing. 4. Code Node – Generate HTML News Preview Transforms the parsed JSON into a styled HTML template. Includes dynamic data like the article title, summary, author, category, and a “Read More” button. The date is formatted to bn-BD locale for regional display. 5. Gmail Node – Send a message Sends the generated HTML as an email. Requires Gmail OAuth2 credentials to be configured. Set the recipient address. Use the generated HTML inside the message field. Make sure to use Gmail OAuth2 credentials (you can set this under "Credentials"). 🛠 Customization Options RSS Feed Source**: Replace https://prothomalo.com/feed with any RSS/Atom feed of your choice. Email Design**: Modify the embedded HTML/CSS in the Gmail node and code block to reflect your brand/theme. Language & Locale**: Adjust the date and formatting based on your preferred locale (e.g., en-US, bn-BD, etc.). Email Frequency**: Set your schedule to send digests hourly, daily, or weekly. 🧹 Flow Overview Schedule Trigger → HTTP Request → XML → Code (HTML Builder) → Gmail Send 💡 Use Cases Daily Newsletters** Team Updates from Blogs** Industry Trends Monitoring** Client Briefings with Custom Feeds** This automated workflow ensures timely delivery of curated news in a mobile-responsive, branded HTML format. No manual copy-pasting — just scheduled insights, beautifully delivered.

What this workflow does This workflow helps HR teams screen CVs with AI, store compatibility ratings in Google Sheets, and send email notifications to candidates and HR. It simplifies the recruitment process. CV Submission Form: Candidates submit their details and CV (PDF) through a web form, triggering the workflow in n8n. PDF Extraction & AI Rating: The submitted CV is processed to extract text, and AI analyzes it to generate a compatibility rating. Results Storage & Notifications: Ratings are stored in a Google Sheet for easy access and organization. Confirmation emails are automatically sent to both HR and the candidate. Setup Use the provided template to configure your form and connect it to n8n. Ensure your Google Sheets and email service integrations are active. Customization Instructions: Modify the email template to match your organization’s branding. Adjust the AI compatibility rating thresholds based on your requirements. Ensure you have updated the prompt for cv screening.

This workflow automatically adds a note of the PR from GitHub to the Pipedrive contact if their GitHub email matches a Person in Pipedrive. Prerequisites Pipedrive account and Pipedrive credentials GitHub account and GitHub credentials How it works GitHub Trigger node activates the workflow when a GitHub user adds a PR. HTTP Request node gets the user's data and sends it further. Pipedrive node searches the same email that GitHub user has in Pipedrive. IF node checks whether a person with the same email exists in Pipedrive. In case there's such a person in Pipedrive, the Pipedrive node creates a note within the person's profile.

Who is this for? This workflow is perfect for customer support teams, sales departments, or solopreneurs who receive frequent email enquiries and want to automate the initial response process using AI. If you spend too much time answering similar questions, this system helps respond faster and more intelligently—without writing a single line of code. What problem is this workflow solving? Manually responding to repeated customer enquiries slows productivity and increases delay. This workflow classifies if an incoming email is a real enquiry, analyzes the content with a LangChain-powered agent, fetches helpful context using Dumpling AI, and sends a personalized reply using Gmail—all within minutes. What this workflow does Listens for new incoming Gmail messages using the Gmail Trigger node. Classifies whether the email is an enquiry using a GPT-4o classification prompt. Uses a Filter node to continue only if the email was classified as an enquiry. Passes the email content to a LangChain Agent, enhanced with memory, AI tools, and Dumpling AI to search for relevant information. The agent constructs a smart, relevant response, then sends it to the original sender via Gmail. Setup Connect Gmail Use the Gmail Trigger node to connect to the Gmail account that receives enquiries. Make sure Gmail OAuth2 credentials are authenticated. Configure Dumpling AI Agent Sign up at Dumpling AI. Create an agent trained to search your help docs, site content, or FAQs. Copy your Dumpling agent ID and API key. Paste it in the Dumpling AI Agent – Search for Relevant Info HTTP Request node. Set Up LangChain Agent No extra setup needed beyond connecting OpenAI credentials. GPT-4o is used for classification and reply generation. Enable Gmail Reply Node The final Send Email Response via Gmail node will send the AI-generated reply back to the same thread. How to customize this workflow to your needs Change the classification prompt to include other email types like “support”, “complaint”, or “sales”. Add additional logic if you want to CC someone or forward certain types of enquiries. Add a Notion or Google Sheets node to log the conversation for analytics. Replace Gmail with Outlook or another email provider by switching the nodes. Improve context by adding more AI tools like database queries or preloaded FAQs.

This template can be used to verify email addresses with Icypeas. Be sure to have an active account to use this template. How it works This workflow can be divided into four steps : The workflow initiates with a manual trigger (On clicking ‘execute’). It reads your Google Sheet file. It converts your file to an array. It connects to your Icypeas account. It performs an HTTP request to verify the emails. Set up steps You will need a formated Google sheet file with email addresses. You will need a working icypeas account to run the workflow and get your API Key, API Secret and User ID. You will need email addresses to verify them.

Template Description This n8n workflow template allows you to create a masked email address using the Fastmail API, triggered by a webhook. This is especially useful for generating disposable email addresses for privacy-conscious users or for testing purposes. Workflow Details: Webhook Trigger: The workflow is initiated by sending a POST request to a specific webhook. You can include state and description in your request body to customize the masked email's state and description. Session Retrieval: The workflow makes an HTTP request to the Fastmail API to retrieve session information. It uses this data to authenticate further requests. Create Masked Email: Using the retrieved session data, the workflow sends a POST request to Fastmail's JMAP API to create a masked email. It uses the provided state and description from the webhook payload. Prepare Output: Once the masked email is successfully created, the workflow extracts the email address and attaches the description for further processing. Respond to Webhook: Finally, the workflow responds to the original POST request with the newly created masked email and its description. Requirements: Fastmail API Access**: You will need valid API credentials for Fastmail configured with HTTP Header Authentication. Authorization Setup**: Optionally set up authorization if your webhook is exposed to the internet to prevent misuse. Custom Webhook Request**: Use a tool like curl or create a shortcut on macOS/iOS to send the POST request to the webhook with the necessary JSON payload, like so: curl -X POST -H 'Content-Type: application/json' https://your-n8n-instance/webhook/87f9abd1-2c9b-4d1f-8c7f-2261f4698c3c -d '{"state": "pending", "description": "my mega fancy masked email"}' This template simplifies the process of integrating masked email functionality into your projects or workflows and can be extended for various use cases. Feel free to use the companion shortcut I've also created. Please update the authorization header in the shortcut if needed. https://www.icloud.com/shortcuts/ac249b50eab34c04acd9fb522f9f7068

Description This intelligent n8n automation streamlines the process of collecting, extracting, and scoring resumes sent to a Gmail inbox—making it an ideal solution for recruiters who regularly receive hundreds of applications. The workflow scans incoming emails with attachments, extracts relevant candidate information from resumes using AI, evaluates each candidate based on customizable criteria, and logs their scores alongside contact details in a connected Google Sheet. Who Is This For? Recruiters & Hiring Managers**: Automate the resume screening process and save hours of manual work. HR Teams at Startups & SMBs**: Quickly evaluate talent without needing large HR ops infrastructure. Agencies & Talent Acquisition Firms**: Screen large volumes of resumes efficiently and with consistent criteria. Solo Founders Hiring for Roles**: Use AI to help score and shortlist top candidates from email applications. What Problem Does This Workflow Solve? Manually reviewing resumes is time-consuming, error-prone, and inconsistent. This workflow solves these challenges by: Automatically detecting and extracting resumes from Gmail attachments. Using OpenAI to intelligently extract candidate info from unstructured PDFs. Scoring resumes using customizable evaluation criteria (e.g., relevant experience, skills, education). Logging all candidate data (Name, Email, LinkedIn, Score) in a centralized, filterable Google Sheet. Enabling faster, fairer, and more efficient candidate screening. How It Works 1. Gmail Trigger Runs on a scheduled interval (e.g., every 6 or 24 hours). Scans a connected Gmail inbox (using OAuth credentials) for unread emails that contain PDF attachments. 2. Extract Attachments Downloads the attached resumes from matching emails. 3. Parse Resume Text Sends the PDF file to OpenAI's API (via GPT-4 or GPT-3.5 with file support or via base64 + PDF-to-text tool). Prompts GPT with a structured format to extract fields like Name, Email, LinkedIn, Skills, and Education. 4. Score Resume Evaluates the resume on predefined scoring logic using AI or logic inside the workflow (e.g., "Has X skill = +10 points"). 5. Log to Google Sheets Appends a new row in a connected Google Sheet, including: Candidate Name Email Address LinkedIn URL Resume Score Setup Accounts & API Keys You’ll need accounts and credentials for: n8n** (hosted or self-hosted) Google Cloud Platform** (for Gmail, Drive, and Sheets APIs) OpenAI** (for GPT model access) Google Sheet Make a Google Sheet and connect it via Google Sheets node in n8n. Columns should include: Name Email LinkedIn Score Configuration Google Cloud: Enable Gmail API and Google Sheets API. Set up OAuth 2.0 Credentials in Google Console. Connect n8n Gmail, Drive, and Sheets nodes to these credentials. OpenAI: Generate an API Key. Use the HTTP Request node or official OpenAI node to send prompt requests. n8n Workflow: Add Gmail Trigger. Add extraction logic (e.g., filter PDFs). Add OpenAI prompt for resume parsing and scoring. Connect structured output to a Google Sheets node. Requirements Accounts: n8n** Google** (Gmail, Sheets, Drive, Cloud Console) OpenAI** API Keys & Credentials: OpenAI API Key Google Cloud OAuth Credentials Gmail Access Scopes (for reading attachments) Configured Google Sheet OpenAI usage (after free tier) Google Cloud API usage (if exceeding free quota)