Workflow Templates

This workflow checks a Google Calendar at 8am on the first of each month to get anything that has been marked as a Holiday or Illness. It then merges the count for each person and sends an email with the list. To use this workflow you will need to set the credentials to use for the Google Calendar node and Send Email node. You will also need to select the calendar ID and fill out the information in the send email node. This workflow searches for Events that contain "Holiday" or "Illness" in the summary. If you want to change this you can modify it in the Switch node.

Still reminding people about their tasks manually every morning? Let’s be honest — who wants to start the day chasing teammates about what they need to do? What if Slack could do it for you — automatically, at 9 a.m. every day — without missing anything, and without you lifting a finger? In this tutorial, you’ll build a simple automation with n8n that checks Airtable for active tasks and sends reminders in Slack, daily. Here’s the flow you’ll build: Schedule Trigger → Search Records (Airtable) → Send Message (Slack) STEP 1 : Set up your Airtable base Create a new base called Tasks Add a table (for example: Projects, To-Do, or anything relevant) Add the following fields: | Field | Type | Example | | -------- | ----------------- | ------------------------------------------- | | Title | Text | Finalize quote for Client A | | Assignee | Text | Baptiste Fort | | Email | Email | claire@email.com | | Status | Single select | In Progress / Done | | Due Date | Date (dd/mm/yyyy) | 05/07/2025 | Add a few sample tasks with the status In Progress so you can test your workflow later. STEP 2 Create the trigger in n8n In n8n, add a Schedule Trigger node Set it to run every day at 9:00 a.m.: Trigger interval: Days Days Between Triggers: 1 Trigger at hour: 9 Trigger at minute: 0 This is the node that kicks off the workflow every morning. STEP 3 : Search for active tasks in Airtable This step is all about connecting n8n to your Airtable base and pulling the tasks that are still marked as "In Progress". 1. Add the Airtable node In your n8n workflow, add a node called: Airtable → Search Records You can find it by typing "airtable" in the node search. 2. Create your Airtable Personal Access Token If you haven’t already created your Airtable token, here’s how: 🔗 Go to: https://airtable.com/create/tokens Then: Name your token something like TACHES Under Scopes, check: ✅ data.records:read Under Access, select only the base you want to use (e.g. “Tâches”) Click “Save token” Copy the personal token 3. Set up the Airtable credentials in n8n In the Airtable node: Click on the Credentials field Select: Airtable Personal Access Token Click Create New Paste your token Give it a name like: My Airtable Token Click Save 4. Configure the node Now fill in the parameters: Base: Tâches Table: Produits (or Tâches, depending on what you called it) Operation: Search Filter By Formula: {Statut} = "En cours" Return All: ✅ Yes (make sure it’s enabled) Output Format: Simple 5. Test the node Click “Execute Node”. You should now see all tasks with Statut = "En cours" show up in the output (on the right-hand side of your screen), just like in your screenshot. STEP 4: Send each task to Slack Now that we’ve fetched all the active tasks from Airtable, let’s send them to Slack — one by one — using a loop. Add the Slack node Drag a new node into your n8n workflow and select: Slack → Message Name it something like Send Slack Message You can find it quickly by typing "Slack" into the node search bar. Connect your Slack account If you haven't already connected your Slack credentials: Go to n8n → Credentials Select Slack API Click Create new Paste your Slack Bot Token (from your Slack App OAuth settings) Give it a clear name like Slack Bot n8n Choose the workspace and save Then, in the Slack node, choose this credential from the dropdown. Configure the message Set these parameters: Operation: Send Send Message To: Channel Channel: your Slack channel (e.g. #tous-n8n) Message Type: Simple Text Message Message template Paste the following inside the Message Text field: Message template Paste the following inside the Message Text field: New task for {{ $json.name }}: {{ $json["Titre"] }} 👉 Deadline: {{ $json["Date limite"] }} Example output: New task for Jeremy: Relancer fournisseur X 👉 Deadline: 2025-07-04 Test it Click Execute Node to verify the message is correctly sent in Slack. If the formatting works, you’re ready to run it on schedule 🚀

This workflow will check a mailbox for new emails and if the Subject contains Expenses or Reciept it will send the attachment to Mindee for processing then it will update a Google sheet with the values. To use this node you will need to set the Email Read node to use your mailboxes credentials and configure the Mindee and Google Sheets nodes to use your credentials.

This n8n template demonstrates how to use the tool to crawl comments from a YouTube video and simply get all the results in a linked Google Sheet. Use cases are many: Whether you're a YouTube creator trying to understand your audience, a marketer running sample analysis, a data analyst compiling engagement metrics, or part of a growth team tracking YouTube or social media campaign performance, this workflow helps you extract real, actionable insights from YouTube video comments at scale. How It Works The workflow starts when you manually click Test Workflow or Execute Workflow in N8N. It reads the list of YouTube video URLs from the Video URLs tab in the connected YouTube – Get Video Comments Google Sheet. Only the URLs marked with the Ready status will be processed. The tool loops through each video and sends an HTTP request to the YouTube API to fetch comment data. Then, it checks whether the request is successful before continuing. If comments are found, they are split and processed. Each comment is then inserted in the Results tab of the connected YouTube – Get Video Comments Google Sheet. Once a URL has been finished, its status in the Video URLs tab of the YouTube – Get Video Comments Google Sheet is updated to Finished. How To Use Download the workflow package. Import the workflow package into your N8N interface. Duplicate the "YouTube - Get Video Comments" Google Sheet template into your Google Sheets account. Set up Google Cloud Console credentials in the following nodes in N8N, ensuring enabled access and suitable rights to Google Sheets and YouTube services: For Google Sheets access, ensure each node is properly connected to the correct tab in your connected Google Sheet template: Node Google Sheets - Get Video URLs → connected to the Video URLs tab; Node Google Sheets - Insert/Update Comment → connected to the Results tab; Node Google Sheets - Update Status connected to the Video URLs tab. For YouTube access: Set up a GET method in Node HTTP Request - Get Comments. Open the template in your Google Sheets account. In the tab Video URLs, fill in the video URLs you want to crawl in Column B and update the status for each row in Column A to Ready. Return to the N8N interface and click Execute Workflow. Check the results in the Results tab of the template - the collected comments will appear there. Requirements Basic setup in Google Cloud Console (OAuth or API Key method enabled) with enabled access to YouTube and Google Sheets. How To Customize By default, the workflow is manually triggered in N8N. However, you can automate the process by adding a Google Sheets trigger that monitors new entries in your connected YouTube – Get Video Comments template and starts the workflow automatically. Need Help? Join our community on different platforms for support, inspiration and tips from others. Website: https://www.agentcircle.ai/ Etsy: https://www.etsy.com/shop/AgentCircle Gumroad: http://agentcircle.gumroad.com/ Discord Global: https://discord.gg/d8SkCzKwnP FB Page Global: https://www.facebook.com/agentcircle/ FB Group Global: https://www.facebook.com/groups/aiagentcircle/ X: https://x.com/agent_circle YouTube: https://www.youtube.com/@agentcircle LinkedIn: https://www.linkedin.com/company/agentcircle

🧲 AI-Powered Lead Magnet Idea Generation from Topic List This n8n workflow automatically generates lead magnet ideas based on topics and website URLs stored in a Google Sheet. It uses the Lead Magnet Idea Generator AI API to produce relevant, value-driven ideas that marketers can turn into checklists, guides, templates, and more. 🔧 What This Workflow Does Monitors a Google Sheet for new or updated rows using a Drive trigger. Reads all rows and identifies entries where: The Topic column is not empty The Content (idea) column is empty Sends a request to the Lead Magnet Idea Generator AI API: Input: Topic + Website URL Output: AI-generated lead magnet idea Writes the idea back to the same Google Sheet with a timestamp. Repeats the process automatically every minute. 🌐 API Used Name:** Lead Magnet Idea Generator AI API Endpoint:** https://lead-magnet-idea-generator-ai.p.rapidapi.com/index.php Method:** POST Headers:** x-rapidapi-host: lead-magnet-idea-generator-ai.p.rapidapi.com x-rapidapi-key: YOUR_RAPIDAPI_KEY Body Params:** topic website ✅ Benefits | Feature | Value | |----------------------------------|------------------------------------------------------------------| | 🔄 Automated Flow | No manual entry needed — runs every minute | | 🧠 AI-Based Content Ideation | Smart suggestions tailored to your topic and brand | | 📝 Google Sheets Integration | Easy to manage, edit, and view input/output in one place | | 🕒 Timestamp Tracking | Know exactly when each idea was generated | | 🚫 No Duplicate Processing | Only rows missing ideas are sent to the API | | 💼 Scalable for Teams | Plug-and-play for any team managing multiple content ideas | ❌ Challenges This Solves | Old Challenge | New Workflow Solution | |--------------------------------------------|------------------------------------------------------------------| | Manual brainstorming of lead magnet ideas | Fully automated idea generation via API | | Missing or inconsistent content in sheets | Only incomplete rows are updated with valid ideas | | Lack of traceability | Timestamp logs show when each idea was generated | | Wasting time on repetitive tasks | Workflow handles idea generation while you focus on execution | 📌 Requirements ✅ A valid RapidAPI key ✅ Google Sheets & Google Drive credentials set up in n8n ✅ Google Sheet structured with the following columns: | Column Name | Purpose | Required | |------------------|----------------------------------------------------------|----------| | Topic | Main subject for which the idea is generated | ✅ Yes | | Website Url | Optional URL to provide brand context for the API | ❌ No | | Content | Will be filled with the AI-generated lead magnet idea | ✅ Yes | | Generated Date | Timestamp when the idea was created | ✅ Yes | 🧩 Technologies Used n8n** – Automation platform Google Sheets** – For storing topics and generated ideas Google Drive Trigger** – To initiate the workflow Lead Magnet Idea Generator AI API** – For content generation HTTP Request node** – To communicate with the API If / Wait / Split In Batches nodes** – For conditional logic and throttling 🧠 Example Use Cases Content marketing teams planning lead magnets for blog posts Agencies creating assets for multiple clients Email list-building strategists generating downloadable content ideas Business owners who want quick suggestions without manual brainstorming Create your free n8n account and set up the workflow in just a few minutes using the link below: 👉 Start Automating with n8n Save time, stay consistent, and grow your LinkedIn presence effortlessly!

Drowning in security alerts? Spending hours translating technical logs from Wazuh, your SIEM, or other tools into business-friendly reports for leadership? This n8n workflow is your automated Security Analyst, designed to save you time and bridge the communication gap between technical teams and non-technical executives. Using a powerful two-stage AI process via the NixGuard Security RAG connector, this workflow transforms raw security event data into a concise, actionable daily briefing. How It Works: Stage 1: Intelligent Filtering & Data Structuring: On a daily schedule, the workflow first calls the AI to sift through all recent security events. It intelligently identifies significant alerts and structures them into a clean, machine-readable JSON array, cutting through the noise. Stage 2: Executive Summarization: If critical alerts are found, the workflow feeds this structured JSON into a second AI prompt. It tasks the AI to act as a Senior Security Analyst, generating a high-level summary that focuses on business impact, key threat patterns, and a clear, single recommendation—all in plain English. Automated Delivery: The final Markdown report is automatically converted to HTML and emailed as a professional daily security briefing to your stakeholders. Key Features & Benefits: Slash Reporting Time:** Automate the manual, time-consuming process of daily security analysis and reporting. Bridge the Technical Gap:** Deliver clear, non-technical summaries that executives can understand and act upon instantly. Reduce Alert Fatigue:** Let AI filter out the low-level noise and only escalate what truly matters. Two-Stage AI Processing:** Leverage a sophisticated AI chain for more accurate and relevant results than a single prompt. Highly Customizable:** Easily adapt the prompts, schedule, and data sources (any system compatible with the NixGuard RAG connector) to fit your exact needs. Who is this for? Security Analysts, Engineers, and Managers** who need to automate daily reporting. SecOps and DevOps Teams** looking to integrate security intelligence into their automated workflows. IT Directors and VPs** who need to provide consistent security posture updates to leadership. Anyone responsible for communicating cybersecurity risk to non-technical stakeholders. Stop copying and pasting logs. Download this workflow to automate your security reporting and deliver real business value today! Don't have the main workflow yet? Get it HERE! 🔗 Learn more about NixGuard: thenex.world 🔗 Get started with a free security subscription: thenex.world/security/subscribe Tags / Keywords: AI, Security, Automation, Cybersecurity, Wazuh, SIEM, Reporting, Executive Summary, Daily Briefing, Alert Fatigue, SecOps, Generative AI, LLM, NixGuard, Email, JSON

Purpose of this Template: This template will help us combine multiple RSS sources, curate the content, and send the result to a Telegram channel for easy access. How it Works: We start with two RSS sources from which we primarily want to extract the title, link, and publication date. The workflow will periodically query both sources and use regular expressions and some JavaScript to edit several fields until we have the desired data in the proper format. Once the sources are formatted, we will combine them using the "Merge" node. Since the workflow will run twice a day, we will discard items older than two days. This will be achieved using a "Filter" node. A "Sort" node will arrange the items by publication date so that the most recent ones appear first. To create a flat list in "Markdown" format from the resulting items, we will use a small JavaScript function. This function must escape special characters to ensure they are correctly interpreted. Finally, the list will be sent to the appropriate channel using a "Telegram" node. Configuration Instructions: When opening the workflow for the first time, configure the Telegram credential. In the "RSS" nodes, insert the URLs of the sources to query. In the "Edit Fields" nodes we will have to adjust the regular expressions to obtain the desired result based on our RSS sources. In this case the expressions have been adjusted to obtain the name, size and link of each published file. In the "Sort" node we can modify the maximum age of the elements that we are going to send. In this case, 2 days have been included (2 * 24 * 60 * 60 * 1000 milliseconds) since it is necessary to take into account that Telegram has a maximum message length and if we exceed it, it will return an error instead of sending it. Lastly, include the channel ID in the "Telegram" node where the messages will be sent. Template was created in n8n v1.72.1

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. 📊 Grok-4 with Perplexity Daily Portolio Advisor. This workflow acts as your personal AI stock analyst—powered by Grok-4, Perplexity, and Google Sheets—to give you daily, tailored market insights based on your actual investment portfolio. Every morning, the workflow: Fetches your current stock holdings from a connected Google Sheet Uses Perplexity to search and summarize the latest stock market news relevant to your portfolio Leverages Grok-4 AI to analyze how those news events impact your stocks Provides buy/sell/hold recommendations and AI-powered investment insights Emails you a clean, easy-to-read summary—perfect for busy investors To watch the step-by-step Tutorial build of this workflow, check out: https://youtu.be/OXzsh-Ba-8Y Google Sheet Template: https://docs.google.com/spreadsheets/d/1074dZk-vhwz6LML5zoiwHdxg89Z8u_mgl7wwzqf3A98/edit?usp=sharing 🧠 What’s Inside: AI Agent: Grok-4 Stock Analyst (via xAI Grok-4) Tool Integrations:  📄 Google Sheets (Portfolio input)  🔍 Perplexity (News search)  ✍️ GPT Summary Agent (Readable output)  📧 Gmail (Automated delivery) Schedule: Runs daily at 10:00 AM by default (customizable) 💡 Use Cases: Retail investors seeking personalized news summaries Portfolio managers automating market analysis Fintech startups prototyping intelligent investment advisors Anyone wanting actionable stock updates without reading 10+ articles

Malicious File Detection & Threat Summary Automation using Wazuh + VirusTotal + n8n This workflow helps SOC teams automate the detection and reporting of potentially malicious files using Wazuh alerts, VirusTotal hash validation, and integrated summary/report generation. It's ideal for analysts who want instant context and communication for file-based threats — without writing a single line of code. What It Does When Wazuh detects a suspicious file: Ingests Wazuh Alert** A webhook node captures incoming alerts containing file hashes (SHA256/MD5). Parses IOCs** Extracts relevant indicators (file hash, filename, etc.). Validates with VirusTotal** Automatically checks the file hash reputation using VirusTotal's threat intelligence API. Generates Human-Readable Summary** Outputs a structured file report. Routes Alerts Based on Threat Level** Sends a formatted email with the file summary using Gmail. If the file is deemed malicious/suspicious: Creates a file-related incident ticket. Sends an instant Slack alert to notify the team. Tech Stack Used Wazuh** – For endpoint alerting VirusTotal API** – For real-time hash validation n8n** – To orchestrate, parse, enrich, and communicate Slack, Gmail, Incident Tool** – To notify and take action Ideal Use Case This template is designed for security teams looking to automate file threat triage, IOC validation, and alert-to-ticket escalation, with zero human delay. Included Nodes Webhook** (Wazuh) Function** (IOC extraction and summary) HTTP Request** (VirusTotal) If / Switch** (threat level check) Gmail, **Slack, Incident Creation Tips Make sure to add your VirusTotal API key in the HTTP node. Customize the incident creation node to fit your ticketing platform (Jira, ServiceNow, etc.). Add logic to enrich the file alert further using WHOIS or sandbox reports if needed.

A simple node to send new YouTube videos from a channel to a Telegram chat (private, group or channel). CheckTime: set how often videos should be fetched from YouTube. Default is 30 minutes. GetVideosYT: this node will fetch the list of videos from a given channel. Here you need to specify on "Limit" the number of videos to fetch, and on "Channel ID" the ID of the desired channel (it should be the ending part of the URL). You need Google OAuth2 credentials to make it work. A guide is available here. (If you use n8n's tunneling, you may need to adjust the OAuth callback URL on Google Cloud Platform) Set: this node will set some variables to work easily with the next nodes. You shouldn't edit this. Function: this node checks if the video was seen previously by the workflow, so that it won't be published a second time on Telegram. You shouldn't edit this. SendVideo: this node sends the message to Telegram. You need to set your bot's credentials (guide here), specify the Chat ID to send the message (how to get) and personalize the Text of your message. This workflow works correctly only when it's activated. If you manually execute the workflow, it will send every time the latest videos.

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. How it Works: - Accepts a domain from a web form - Generates a list of Google dorks targeting that domain - Scrapes Google search results for each dork - Filters out junk links (Google internal, non-http) - Formats valid results as a markdown report - Emails the report to your inbox For this workflow you will need to configure credentials in n8n as well as create a Parsera.io agent: 1. AI Scraper Account Create an account for: https://app.parsera.io Create an agent named "Google" and use the URL https://google.com Copy/Paste your Parsera.io API key to the 'Scrape with agent' node in the n8n workflow 2. Gmail OAuth2 Go to Google Cloud Console Enable Gmail API Create OAuth2 credentials Copy/Paste the Gmail API key to the Gmail node in the n8n workflow

This workflow automates document summarization directly from Google Drive, processes the content using Mistral AI, and delivers a clean, styled summary via Gmail. It's ideal for professionals who need quick insights from lengthy documents without manually reading through them. ✅ Key Features: Google Drive Integration: Fetches a file (PDF/DOCX) from your Drive. AI Summarization: Uses Mistral AI to extract key points efficiently. Styled Email Output: Delivers a formatted, easy-to-read summary to your inbox with a timestamp. Error Handling: Built to skip corrupted files or missing credentials. 🔧 Nodes Breakdown: 1️⃣ Manual Trigger — Starts the workflow manually for easy testing. 2️⃣ Google Drive Node — Downloads a specified file from Google Drive (supports PDF/DOCX). 3️⃣ Mistral Cloud Chat Model Node — Connects to Mistral AI for summarization. 4️⃣ Summarization Chain Node — Breaks the file into chunks, processes content, and generates a concise summary. 5️⃣ Gmail Node — Sends the styled summary directly to the user’s inbox, with custom formatting and current time in the Lagos timezone. Extra Features: Dynamic Time Formatting: Supports Lagos timezone (easily adjustable). HTML Styling: Beautiful email formatting with headers, icons, and line breaks for clarity. Custom Email Sender Name: Branded output (e.g., "Swot.AI"). Future Expansion: Can extend to WhatsApp or Slack with minor tweaks. Use Cases: Legal teams summarizing contracts. Content creators extracting highlights from research papers. Business analysts getting insights from reports on-the-go. Customization Tips: Change the timezone (Africa/Lagos) to match your preferred location. Add error-handling nodes for missing files or API failures. Swap Mistral AI with OpenAI for different summarization behavior. Change the "Send To" address(email to receive the Summarized texts) with your personal preffered address.** Change the "Sender Name" from Swot.AI to your preferred Sender Name.** Why To Use This Workflow? This automation saves hours of manual reading. It’s perfect for personal productivity, legal analysis, content creation, or business reporting. With clean formatting and a professional email summary — your team will get instant insights in seconds! I can make this much better and build others, If Interested: *Swot.ai25@gmail.com*