Workflow Templates

A Customizable n8n Automation That Turns Your Inbox Into A Daily Digest. The goal of this workflow is to offer a highly customizable foundation that users can tailor to fit their specific platform and setup. While the current version uses Gmail, it can easily be adapted to work with other providers by replacing the email node with alternatives such as IMAP Email Trigger, Microsoft Outlook, or any compatible Email node. This workflow can also be extended to work with platforms like Telegram, WhatsApp, or any service that supports bots and n8n integration. The core objective is to generate scheduled email summaries whether it’s the most recent email, emails from a specific sender, or all emails received within a day. I built this workflow as a flexible building block for anyone looking to develop a more advanced email agent. It’s designed to reduce the mental load of reviewing emails each day by automatically delivering a summarized version of your inbox. Currently, the summary is saved to Google Docs, chosen for its simplicity and accessibility. However, users can easily modify this to integrate with other document management systems or destinations. I plan to continue updating and expanding this workflow to better serve the needs of users. If you have suggestions, ideas, or feedback, I’d love to hear them your input helps make this tool even more useful. Workflow Components Schedule Node – Triggers the workflow daily at a specified time. Gmail: Get Messages Node – Retrieves the latest email. Can be changed for any amount of emails. Limit Node – Ensures only one or any number emails is processed at a time. If Node – Checks if any emails were retrieved. Code Node – Cleans and formats the email content. Code Node – Provides a fallback message if no emails are found. OpenAI Summary Node – Summarizes the email using CharGPT. Create Google Doc Node – Creates a new Google Document for the summary. Update Google Doc Node – Inserts the summarized content into the document. Expanding The Workflow This workflow is fully modular and easy to extend. To send summaries via Telegram, Slack, or any other emails simply add the respective node after the summary is generated and connect your bot or webhook credentials. To use Outlook instead of Gmail, just swap the email input node with the Microsoft Outlook node or an IMAP Email Trigger, depending on your preferred setup. Need Help? Have Questions? For consulting and support, or if you have questions, please feel free to connect with me on LinkedIn or via email.

🎲 Random Data Generator 🎲 This beginner-friendly workflow allows you to generate random mock data effortlessly, without any programming or external dependencies. 🚀 Here's how it works: 📝 Provide some default values for the random generator using the "Code" node. Don't worry, no coding is needed, it's just a simple JSON! You can even use the "Ask AI" in the cloud version of n8n to generate mock values for you. These values are permanently stored in the workflow ensuring swift and reliable execution. 🔀 The "Firstname," "Lastname," and "Occupation" nodes extract invividual variables. Two Merge nodes create a combination of all possible values. Adapt this section based on your needs. 🎲 The "Random" node shuffles the generated data. 🔢 Use the "Limit" node to control the number of output items. ✨ Perform additional post-processing, such as deriving email addresses based on the user's name and surname. And there you have it! With just a few clicks, you'll have a set of realistic mock data ready to test your workflows. 🎉 Want to learn more? Check out the full tutorial on YouTube! 📺 Happy data generating! 😄

Stay ahead in your trading game with this powerful n8n automation workflow. Designed for real-time efficiency, this setup continuously scans your Gmail inbox for trading alerts from TradingView and ensures you never miss a signal. Every minute, this workflow will: 📩 Check Gmail for new messages using a trigger. 🔍 Identify emails coming specifically from TradingView. 📊 Extract key trading signals like BUY or SELL along with the company name. 🕒 Capture the exact date and time of the alert. 📄 Log all extracted signals neatly into a Google Sheet for easy tracking and analysis. 📲 Instantly notify you on Telegram with a custom message so you can act fast. Perfect for traders who want an automated assistant to handle alerts, record them for analysis, and provide timely updates — all without lifting a finger.

This n8n workflow serves as an incident response and notification system for handling potentially malicious emails flagged by Sublime Security. It begins with a Webhook trigger that Sublime Security uses to initiate the workflow by POSTing an alert. The workflow then extracts message details from Sublime Security using an HTTP Request node, based on the provided messageId, and subsequently splits into two parallel paths. In the first path, the workflow looks up a Slack user by email, aiming to find the recipient of the email that triggered the alert. If a user is found in Slack, a notification is sent to them, explaining that they have received a potentially malicious email that has been quarantined and is under investigation. This notification includes details such as the email's subject and sender. The second path checks whether the flagged email has been opened by inspecting the read_at value from Sublime Security. If the email was opened, the workflow prepares a table summarizing the flagged rules and creates a corresponding issue in Jira Software. The Jira issue contains information about the email, including its subject, sender, and recipient, along with the flagged rules. Issues that someone might encounter when setting up this workflow for the first time include potential problems with the Slack user lookup if the user information is not available or if Slack API integration is not configured correctly. Additionally, the issue creation in Jira Software may not work as expected, as indicated by the note that mentions a need for possible node replacement. Thorough testing and validation with sample data from Sublime Security alerts can help identify and resolve any potential issues during setup.

📥 YouTube to MP3 Converter Workflow – Auto Upload to Google Drive & Email Link with RapidAPI This n8n workflow allows users to convert any YouTube video to MP3 using the YouTube To MP3 Fast API on RapidAPI. It handles the entire process end-to-end — from form input to automatic delivery via email with cloud storage. 🔁 How It Works 📝 User Form Input Users submit a YouTube URL and their email through a simple form. 🎬 MP3 Conversion The video URL is sent to the YouTube To MP3 Fast API on RapidAPI to process and convert into MP3 format. ⏳ Wait for Processing Introduces a short delay to ensure the file is ready for download. 📥 File Download The converted MP3 file is downloaded securely. ☁️ Google Drive Upload The MP3 is uploaded to Google Drive for cloud-based access and storage. 🔗 Share Permissions Permissions are updated to allow anyone with the link to access the MP3. 📧 Email Notification The final download link is emailed to the user. ✅ Benefits Completely Automated** – From input to email, everything runs without manual effort. Cloud Storage Integration** – Files are saved to your Google Drive for easy management. User-Friendly** – Simple interface for users to get their MP3 in just a few clicks. Fast & Reliable Conversion** – Leveraging the YouTube To MP3 Fast API on RapidAPI ensures quick and accurate results. Time-Saving** – No need for manual downloads, converters, or email composition. ❌ Problems This Workflow Solves ⛔ Manual Download Hassles – No need to use third-party websites or shady downloaders. ⛔ Slow or Unreliable Conversions – The workflow uses the robust YouTube To MP3 Fast API on RapidAPI for reliable performance. ⛔ Missing Files or Lost Links – Files are securely stored on Google Drive with shareable links. ⛔ User Follow-up – Automatically sends download links via email, saving you support effort. 🔧 Tech Stack 🧠 n8n – No-code automation engine 🌐 YouTube To MP3 Fast API on RapidAPI – Fast MP3 conversion service ☁️ Google Drive – Cloud storage and file sharing 📤 SMTP – Email delivery system > 🔗 Built for creators, educators, and automation fans who need fast YouTube-to-MP3 conversion with effortless delivery.

How It Works ⚙️ This workflow acts as a communication bridge for your candidate pipeline: Webhook Trigger (Status Update): 🚀 The workflow activates when it receives data indicating a candidate's status has changed. This data could come from an internal form, a custom script, or a webhook from a basic Applicant Tracking System (ATS). Extract & Prepare Data (Function): 🧹 This node processes the incoming data. It extracts key information such as the candidate's name, the position they applied for, their previous status (if available), and their new status. It then formats this information into a clear, concise message suitable for a notification. Send Slack Notification: 📢 The prepared message is sent to a designated Slack channel (e.g., #recruitment-updates). This provides instant, real-time updates to your team, ensuring everyone is on the same page. (Alternative: Send Email Notification): This node can easily be swapped with a Gmail or SendGrid node to send email notifications to a predefined list of recipients instead of Slack. How to Set Up 🛠️ Follow these steps carefully to get your "Automated Candidate Status Notifier" workflow up and running: Import Workflow JSON: Open your n8n instance. Click on 'Workflows' in the left sidebar. Click the '+' button or 'New' to create a new workflow. Click the '...' (More Options) icon in the top right. Select 'Import from JSON' and paste the entire JSON code for this workflow. Configure Webhook Trigger (Status Update): Locate the 'Webhook Trigger (Status Update)' node (1. Webhook Trigger). Activate the workflow. n8n will provide a unique 'Webhook URL'. Crucial Step: Configure your data-sending system (e.g., a form submission, an ATS's webhook settings, or your custom script) to send candidate status update data (preferably in JSON format via POST request) to this n8n Webhook URL. Configure Extract & Prepare Data (Function): Locate the 'Extract & Prepare Data' node (2. Extract & Prepare Data). Adjust Field Names: Review the functionCode inside this node. You MUST adjust the variable assignments (e.g., inputData.candidateName, inputData.position) to accurately match the exact field names your sending system uses for candidate name, position, new status, old status, and notes. Use the 'Test Workflow' feature after sending a test webhook to inspect the incoming items[0].json.body data structure. The node automatically formats messages for Slack and Email. Configure Send Slack Notification: Locate the 'Send Slack Notification' node (3. Send Slack Notification). Credentials: Select your existing Slack API credential or click 'Create New' to set one up. Replace YOUR_SLACK_CREDENTIAL_ID with the actual ID or name of your credential from your n8n credentials. Channel: Replace YOUR_SLACK_CHANNEL_ID_OR_NAME with the exact ID or name of the Slack channel where you want to receive notifications (e.g., #recruitment-updates). OPTIONAL: Switch to Email Notification (Gmail/SendGrid/etc.): Delete the 'Send Slack Notification' node. Add a new 'Gmail' or 'SendGrid' (or your preferred email service) node. Configure its credentials. Set the 'To Email' field (e.g., your-team-email@example.com). Set the 'Subject' to ={{ $json.emailSubject }}. Set the 'HTML' body to ={{ $json.emailBody }}. Connect it from the 'Extract & Prepare Data' node. Review and Activate: Thoroughly review all node configurations. Ensure all placeholder values (like YOUR_...) are replaced and settings are correct. Click the 'Save' button in the top right corner. Finally, toggle the 'Inactive' switch to 'Active' to enable your workflow. 🟢 Your automated candidate status notifier is now live, keeping your team updated in real-time!

Description This workflow automatically searches multiple freelance platforms for new gigs matching your skills and requirements. It saves you time by eliminating the need to manually check multiple job boards and sends you alerts for relevant opportunities. Overview This workflow automatically scrapes freelance job boards and platforms for new gigs matching your skills and requirements. It uses Bright Data to access job listings and can notify you of new opportunities or save them to a database. Tools Used n8n:** The automation platform that orchestrates the workflow. Bright Data:** For scraping freelance platforms like Upwork, Fiverr, Freelancer, etc. without getting blocked. (Optional) Email/Slack/Database:** For notifications or data storage. How to Install Import the Workflow: Download the .json file and import it into your n8n instance. Configure Bright Data: Add your Bright Data credentials to the Bright Data node. Set Up Notifications: Configure how you want to receive job alerts. Customize: Add your skills, rate requirements, and other filters. Use Cases Freelancers:** Get notified of new gigs matching your skills. Agencies:** Monitor job boards for potential client opportunities. Remote Workers:** Track new remote job postings across multiple platforms. Connect with Me Website:** https://www.nofluff.online YouTube:** https://www.youtube.com/@YaronBeen/videos LinkedIn:** https://www.linkedin.com/in/yaronbeen/ Get Bright Data:** https://get.brightdata.com/1tndi4600b25 (Using this link supports my free workflows with a small commission) #n8n #automation #freelance #brightdata #webscraping #remotework #freelancejobs #gigeconomy #upwork #fiverr #freelancer #jobsearch #remotejobs #freelanceopportunities #n8nworkflow #workflow #nocode #jobhunting #freelancegigs #jobscraper #jobnotifications #freelancecareer #digitalnomad #workfromhome #jobopportunities #freelancetools #jobmonitoring #freelancesuccess

Context: This workflow automatically sends you a daily message on Telegram summarizing all your meetings and events for the day, straight from your Google Calendar. For who ? Perfect for anyone who: Uses Google Calendar to manage their schedule. Wants Telegram reminders for daily events. Loves automation and productivity tools. Requirements: Telegram. Google account. Google Calendar. Steps: 🗒️ Use the sticky notes in the n8n canvas to: Add your Telegram and Google credentials. Execute and test the workflow. Check if you receive your daily summary on Telegram. You'll get this: Tutorial video: Watch the Youtube Tutorial video How does it work? ⏰ The trigger runs every day at 7AM. 📅 Your Google Calendar is checked. 🔢 If there are events or meetings, a number > 0 is returned. Otherwise, it's 0. 📝 A text message is generated with a summary of all your events, including all relevant details. ❌ If no events are found, a "no event" message is sent. About me : I'm Yassin, IT Project Manager, Agile & Data specialist. Scaling tech products with data-driven project management. 📬 Feel free to connect with me on Linkedin

⚠️ RUN the FIRST WORKFLOW ONLY ONCE (as it will convert your content in Embedding format and save it in DB and is ready for the RAG Chat) 📌 Telegram Trigger Type:** telegramTrigger Purpose:** Waits for new Telegram messages to trigger the workflow. Note:** Currently disabled. 📄 Content for the Training Type:** googleDocs Purpose:** Fetches document content from Google Docs using its URL. Details:** Uses Service Account authentication. ✂️ Splitting into Chunks Type:** code Purpose:** Splits the fetched document text into smaller chunks (1000 chars each) for processing. Logic:** Loops over text and slices it. 🧠 Embedding Uploaded Document Type:** httpRequest Purpose:** Calls Together AI embedding API to get vector embeddings for each text chunk. Details:** Sends JSON with model name and chunk as input. 🛢 Save the embedding in DB Type:** supabase Purpose:** Saves each text chunk and its embedding vector into the Supabase embed table. SECOND WORKFLOW EXPLAINATION: 💬 When chat message received Type:** chatTrigger Purpose:** Starts the workflow when a user sends a chat message. Details:** Sends an initial greeting message to the user. 🧩 Embend User Message Type:** httpRequest Purpose:** Generates embedding for the user’s input message. Details:** Calls Together AI embeddings API. 🔍 Search Embeddings Type:** httpRequest Purpose:** Searches Supabase DB for the top 5 most similar text chunks based on the generated embedding. Details:** Calls Supabase RPC function matchembeddings1. 📦 Aggregate Type:** aggregate Purpose:** Combines all retrieved text chunks into a single aggregated context for the LLM. 🧠 Basic LLM Chain Type:** chainLlm Purpose:** Passes the user's question + aggregated context to the LLM to generate a detailed answer. Details:** Contains prompt instructing the LLM to answer only based on context. 🤖 OpenRouter Chat Model Type:** lmChatOpenRouter Purpose:** Provides the actual AI language model that processes the prompt. Details:** Uses qwen/qwen3-8b:free model via OpenRouter and you can use any of your choice.

disclaimer: This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Quick Summary This template automates the creation of YouTube Shorts scripts. Simply send a YouTube video URL to a Telegram bot, and this workflow will use AI (Google Gemini) to generate a script optimized for Shorts and send it back to you. It streamlines your content creation process by eliminating the manual work of transcribing and scriptwriting. Target Audience & Problem Solved This template is ideal for: YouTube Content Creators Social Media Marketers Anyone looking to efficiently repurpose - - video content It solves the following problems: Quickly creating engaging short-form video content from existing long-form videos. Drastically reducing the time spent on video transcription, summarization, and scriptwriting. Enabling content idea generation on the go, even from a smartphone without access to a PC. Workflow Overview This workflow automatically generates a script for YouTube Shorts using AI (Google Gemini) from a YouTube video URL received via Telegram, and then sends the result back to Telegram. The process is as follows: Receive URL: A Telegram bot receives a YouTube video URL from a user. Get Transcript: It uses the community node n8n-nodes-supadata to retrieve the video's transcript via the Supadata service. Generate Script: Based on the retrieved transcript, Google Gemini creates a script (title and body) optimized for a YouTube Shorts video. Send Result: The generated script is sent back to the user who sent the original URL via Telegram. How to Use Prerequisites: Install the n8n-nodes-supadata community node as described below. Register your API keys for Telegram, Supadata, and Google Gemini as credentials in n8n. Set the appropriate credentials in each node within the workflow. For Telegram, create your bot with BotFarther. Execution: Activate the workflow. Send a YouTube video URL to your configured Telegram bot. Confirmation: After a short while, the workflow will run automatically, and you will receive the completed script from the Telegram bot. Customization Guide You can tailor this template to your specific needs: Modify the Prompt: Edit the prompt in the Google Gemini node to change the style of the generated script (e.g., make it more casual, use a specific tone, include emojis). Change the AI Model: You can switch to other AI models like OpenAI. Simply add or replace the corresponding n8n node. Change the Notification Channel: Replace the Telegram node with a Discord or Slack node to send the results to a different platform. Community Node Installation This workflow requires the n8n-nodes-supadata community node. Please install it using the following steps. Installation from the n8n UI (Recommended) Navigate to Settings > Community Nodes in your n8n interface. Click on Install. Enter n8n-nodes-supadata in the input field and click the Install button.

This automated n8n workflow continuously tracks real-time flight fare changes by querying airline APIs (e.g., Amadeus, Skyscanner). It compares new prices with historical fares and sends instant notifications to users when a fare drop is detected. All tracked data is structured and logged for audit and analysis. Key Insights Works post-booking to track price fluctuations for booked routes. Supports multiple fare sources for improved accuracy and comparison. Users are notified instantly via email, SMS, or Slack for high-value drops. Historical pricing data is stored for trend analysis and refund eligibility checks. Can be extended to monitor specific routes or apply airline-specific refund rules. Workflow Process Schedule Trigger Initiates the fare check every 6 hours. Fetch Flight Fare Data Queries APIs (Amadeus, Skyscanner) for current flight fares. Get Tracked Bookings Retrieves tracked routes from the internal database. Compare Fares Detects price drops compared to original booking fares. Update Fare History Table Logs the new fare and timestamp into the fare_tracking table. Classify Drops Determines priority based on absolute and percentage savings. Notify Users Email Alerts: For all medium/high priority drops. SMS Alerts: For savings > \$100 or >15%. Slack Notifications: For internal alerts and rebooking suggestions. Log Activity Stores all sync actions and notifications in fare_alert_logs. Usage Guide Import** the workflow into your n8n instance. Set up** API credentials for Amadeus and Skyscanner. Configure email, SMS (Twilio), and Slack credentials. Update the booking database with valid records (with route, fare, timestamp). Set schedule frequency (e.g., every 6 hours). Review logs regularly to monitor fare alert activity and system health. Prerequisites Valid accounts and credentials for: Amadeus API Skyscanner API SendGrid (or SMTP) for email Twilio for SMS Slack workspace & bot token PostgreSQL or MySQL database for fare tracking Tracked booking dataset (with routes, fares, and user contacts) Customization Options Adjust alert thresholds in the comparison logic (e.g., trigger only if fare drops > \$50 or >10%). Add new notification channels (e.g., WhatsApp, Telegram). Extend logic to track multi-leg or roundtrip fares. Integrate airline refund APIs (where supported) to auto-initiate refund or credit requests. Excel Output Columns When exporting or logging fare tracking data to Excel or CSV, use the following structure: | flight\_number | airline | departure | arrival | departure\_time | arrival\_time | current\_fare | route | timestamp | | -------------- | --------------- | ---------------------------- | ------------------------- | ------------------------- | ------------------------- | ------------- | ------- | ------------------------ | | AT5049 | Royal Air Maroc | John F Kennedy International | Los Angeles International | 2025-07-21T06:00:00+00:00 | 2025-07-21T08:59:00+00:00 | 235 | JFK-LAX | 2025-07-21T13:04:14.000Z | | BA1905 | British Airways | John F Kennedy International | Los Angeles International | 2025-07-21T06:00:00+00:00 | 2025-07-21T08:59:00+00:00 | 479 | JFK-LAX | 2025-07-21T13:04:14.000Z |

This worflow let us know main stat on our Instagram : this is the first i share with community as i am a beginner :) Every morning i know how many follower we have, how many posts have been made. I use a fantastic tool which is : https://socialblade.com and also : https://martechwithme.com/monitoring-youtube-channels-subscribers-with-google-sheets/ to send them to Google Sheets Hope this could help :) This can be improved for sure, so i will be very pleased to have your comments thanks French version : :) * Ce schéma permet d'avoir les statistiques de notre Instagram : combien de followers et combien de posts ont été réalisés. Ces données sont publiées sur MAttermost. J'utilise un outil génial pour récupérer les données de instagram : https://socialblade.com puis https://martechwithme.com/monitoring-youtube-channels-subscribers-with-google-sheets/ pour les récupérer sur Google Sheets