Workflow Templates

Video Introduction Invoice Processing Automation This template is the automation behind a simple incoming invoice automation tool (AP automation) tool built in Airtable. Link to the Airtable base, and all other tools used, is in notes on the left of the automation. How it works See how it works on video: Full Video Walkthrough 1) We get an email with an invoice attachment: 2) Processes and adds the data to an Airtable interface: 3) Once we approved it and Due date approaches, it shows among Due invoices, where we can track if it's paid. Looking for customization or a custom business app? 📞 Book a Call | 💬 DM me on Linkedin

How it works: Schedule Trigger** on a daily basis (configured at 7.30 am) Connects Google Contacts** to get personal information from them Field Checker** on birthday date & firstnames. And see if there is any celebration for today Send a Telegram Notification** and display the message on a Google Home Speaker via Home Assistant if any celebration has matched Set up steps: Download* the workflow and *import** it into your n8n instance Configure accounts** for Google Contacts, Telegram and Home Assistant And you will be good to go

The Ultimate Gmail Analysis and Visual Summarization Template This workflow showcases various useful Gmail search, filter, and AI categorization operations and generates a knowledge graph for your mail using the InfraNodus GraphRAG API, which you can use to reveal the main topics and blind spots in your correspondence. InfraNodus will then target those blind spots to generate interesting research questions for you and send the topical summary and insights via Telegram. You can also click the generated graph and explore the blind spots inside InfraNodus using the interactive visual interface: What is it useful for? Learn about advanced Gmail search, filtering, and AI categorization functions** that can be useful for your other workflows Analyze all your personal messages for the last week to get an overview of the main topics Analyze all your Sent messages to find recurrent topics and gaps and generate ideas based. on those gaps Generate ideas based on specific message filters (Personal, Promos, from a specific person, AI-defined criteria, e.g. urgency) Get an overview of an interaction with a specific person / company Get an overview of your notes Generate new ideas based on your correspondence on a certain topic (e.g. "business") Learn about various n8n nodes useful for email processing, filtering, and data conversion Never miss important topics, use AI filter to get notified of the urgent and important emails via Telegram How it works This template can be triggered in multiple ways: automatically in regular intervals (daily, weekly), manually in n8n, or via a private password-protected URL form where you can specify your search and filtering criteria When you start the workflow, you specify: your Gmail search filters (can be combined, e.g. after:2025/06/01 label:personal business to search for all emails received after 1 June 2025, filed in the Personal category containing the word "business". (optional, if empty, will retrieve all the emails or limited to the number you set in the Gmail node) Additional Gmail labels (e.g. SENT or CATEGORY_PERSONAL or your custom categories). Use the search filter for faster processing (e.g. prefer label:person to CATEGORY_PERSONAL, but labels can be useful for additional filtering for your search queries) (optional, if empty, will retrieve all the emails) AI filtering criteria** — set an additional classification criteria used to filter out the emails, e.g. "Only the urgent, personal emails" — in that case, AI classification node working with Google's Gemini AI will be activated and will only pass through the email based on the criteria you specify. Whether you want to build a text graph or a social graph — see the workflow for detailed explanation of each Use snippets of emails (default) or full text (for thorough analysis). We prefer snippets as it's faster and your graph context doesn't get biased towards longer emails this way. Once you set up your search parameters in Steps 1 and 2, the template will follow the following steps: Step 3 — retrieve Google emails that satisfy your filter criteria. Filter them by additional labels provided if applicable. Step 4 - if the user chooses to analyze full text, use additional Gmail node that retrieves the full text of the email message Step 5 — if AI filter rule is provided, use the AI Classifier node with Google Gemini Pro 2.5 model to classify the email based on the rule provided. Bypass if empty. Step 6 - format the text or the email snippets to add the sender meta-data and category and to prepare to submit to InfraNodus Step 7 - submit the data to the InfraNodus HTTP graphAndEntries endpoint and generate a knowledge graph Step 8 - access this graph via the graphAndAdvice endpoint) and generate a topical summary based on the GraphRAG representation and insight questions bridging the gaps identified. Send the results via a Telegram bot. We use Telegram, because it takes only 30 seconds to set up a bot with an API, unlike Discord or Slack, which is long and cumbersome to set up. You can also attach a Gmail send node and generate an email instead. How to use You need an InfraNodus GraphRAG API account and key to use this workflow. Create an InfraNodus account Get the API key at https://infranodus.com/api-access and create a Bearer authorization key for the InfraNodus HTTP nodes. Add this Authorization code in Steps 7 and 8 of the workflow. Come up with the name of the graph and change it in the HTTP InfraNodus nodes in the steps 7 and 8 and also in the Telegram nodes that send a link to the graph. For additional settings you can use in the HTTP InfraNodus nodes, see the InfraNodus access points page. Authorize your Gmail account for Steps 2 and 3 Gmail nodes. The easiest way to set it up is to open a free Google Console API account and to create an OAuth access point for n8n. You can then reuse it with other Google services like Google Sheets, Drive, etc. So it's a useful thing to have in general. Set up the Gemini AI API key using the instructions in the Step 5 Gemini AI node. Set up the Telegram node bot for the Step 8. It takes only 30 seconds: just go to @botfather and type in /newbot and you'll have an API key ready. To get the conversation ID, follow the n8n / Telegram instructions in the node itself. Once everything is ready, try to run the default automated workflow to test if everything works well, then use the Form for playing around with specific filters that you may find useful. Requirements An InfraNodus account and API key An Google Cloud API OAuth client and key for Gmail access A Gemini AI API key A Telegram bot API key FAQ 1. What's the best search query to use? I personally like starting with analyzing the messages Gmail tags as "personal" from the last week (using the after:2025/05/28 label:personal search query) using the social graph settings. It helps me see who I interacted with, what it was about, and gives me a good bird's eye view into my last week's interactions, helping me see if I didn't miss anything. I also find it useful to analyze the sent messages (using the after:2025/05/28 label:sent search filter or SENT category filter) as it helps me see what I was writing about recently and understand some recurrent topics and gaps in my interactions. Finally, I also like to analyze notes (label:notes) or specific correspondence (from:your_friend@gmail.com) to get an overview and find gaps in the conversations. 2. Why use InfraNodus and not an AI summarization module? You probably get a lot of spam, so your AI will get overwhelmed with the content that's not really useful. The InfraNodus graph helps you see the important patterns and discover what's missing by focusing on the gaps. You can use the interactive graph to quickly remove the stuff you don't need and to focus on the most relevant topics and conversations. Customizing this workflow You can connect a Gmail node instead of the Telegram one if you prefer to receive notifications directly by email. I don't like using Slack and Discord because their bots are too difficult to set up and take too long. Check out the complete setup guide for this workflow at https://support.noduslabs.com/hc/en-us/articles/20394884531996-Build-a-Knowledge-Graph-and-Extract-Insights-from-Gmail-Emails-with-n8n-and-InfraNodus with a video tutorial coming soon and the links to other n8n workflows. Check our other n8n workflows at https://n8n.io/creators/infranodus/ for useful content gap analysis, expert panel, and marketing, and research workflows that utilize GraphRAG for better AI generation. Finally, check out https://infranodus.com to learn more about our network analysis technology used to build knowledge graphs from text.

Who is this for? Professionals, solopreneurs, or productivity enthusiasts who want to keep their Gmail inbox clean and organized without manual effort. What problem does this solve? Manually archiving emails clutters your time and slows you down. This workflow automates inbox cleanup by removing the "INBOX" label from messages received over 24 hours ago. A perfect companion to AI-based labeling workflows, this keeps your inbox light and relevant. What this workflow does Triggers every day at 4 AM Fetches Gmail messages from the INBOX that are older than 24 hours Processes them one by one using the Split Out node Removes the INBOX label, effectively archiving the messages Setup Connect your Gmail account using OAuth2 credentials. Customize the Schedule Trigger node to adjust the run time. Modify the Gmail filter if you want to archive unread or labeled emails instead. How to customize this workflow to your needs Schedule different frequencies (e.g. twice a day or weekly). 🔄 Pairs Well With This complements the Intelligent Email Organization with AI-Powered Content Classification workflow. Use that to label emails smartly using AI, and this one to auto-archive them for a clean, clutter-free inbox.

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Your n8n Command Center in a Telegram Chat Remotely manage and operate your n8n instance from Telegram with powerful admin commands. This workflow connects your n8n instance with a Telegram Bot, giving you remote control over key admin operations through simple chat commands. 📱 You can List your workflows (workflows) Execute a workflow (execute [name]) Activate/deactivate workflows (activate [name], deactivate [name]) List past executions (executions [name]) Permanently delete archived workflows (cleanup) Create backups of all your workflows and credentials (backup) Get help (help) Get notified when a workflow fails and when n8n instance starts. This is especially useful for self-hosted instances when you want quick access to your automation environment from your mobile device. 📌 Notes backup** only works on self-hosted setups. execute, **activate, deactivate, and executions require the workflow name as argument. Workflows must contain the appropriate trigger nodes to be executed or activated. Commands and arguments are not case sensitive, there is no need to prefix with slash and spaces in the argument name are supported. ⚙️ Setup Create your credentials for Telegram API and n8n API. Edit all Telegram and n8n nodes. Select your credentials on them. On telegram nodes provide your chatid. Detailed step-by-step instructions are available in the workflow notes. In each workflow that fails and you want to receive a warning, configure this workflow as Error Workflow in its settings.

Generate AI videos with Seedance & Blotato, upload to TikTok, YouTube & Instagram Who is this for? This template is ideal for creators, content marketers, social media managers, and AI enthusiasts who want to automate the production of short-form, visually captivating videos for platforms like TikTok, YouTube Shorts, and Instagram Reels — all without manual editing or publishing. What problem is this workflow solving? Creating engaging videos requires: Generating creative ideas Writing detailed scene prompts Producing realistic video clips and sound effects Editing and stitching the final video Publishing across multiple platforms This workflow automates the entire process, saving hours of manual work and ensuring consistent, AI-driven content output ready for social distribution. What this workflow does This end-to-end AI video automation workflow: Generates a creative idea using OpenAI and LangChain Creates detailed video prompts with Seedance AI Generates video clips via Wavespeed AI Generates sound effects with Fal AI Stitches the final video using Fal AI’s ffmpeg API Logs metadata and video links to Google Sheets Uploads the video to Blotato Auto-publishes to TikTok, YouTube, Instagram, and other platforms Setup Add your OpenAI API key in the LLM nodes Set up Seedance and Wavespeed AI credentials for video prompt and clip generation Add your Fal AI API key for sound and stitching steps Connect your Google Sheets account for tracking ideas and outputs Set your Blotato API key and fill in the platform account IDs in the Assign Social Media IDs node Adjust the Schedule Trigger to control when the automation runs How to customize this workflow to your needs Change the AI prompts** to target your niche (e.g., ASMR, product videos, humor) Add a Telegram or Slack step** for video preview before publishing Tweak scene structure** or video duration to match your style Disable platforms** you don’t want by turning off specific HTTP Request nodes Edit the sound generation prompts** for different moods or effects 📄 Documentation: Notion Guide Need help customizing? Contact me for consulting and support : Linkedin / Youtube

🤖 AI-Powered RAG Chatbot with Google Drive Integration This workflow creates a powerful RAG (Retrieval-Augmented Generation) chatbot that can process, store, and interact with documents from Google Drive using Qdrant vector storage and Google's Gemini AI. How It Works Document Processing & Storage 📚 Retrieves documents from a specified Google Drive folder Processes and splits documents into manageable chunks Extracts metadata using AI for enhanced search capabilities Stores document vectors in Qdrant for efficient retrieval Intelligent Chat Interface 💬 Provides a conversational interface powered by Google Gemini Uses RAG to retrieve relevant context from stored documents Maintains chat history in Google Docs for reference Delivers accurate, context-aware responses Vector Store Management 🗄️ Features secure delete operations with human verification Includes Telegram notifications for important operations Maintains data integrity with proper version control Supports batch processing of documents Setup Steps Configure API Credentials: Set up Google Drive & Docs access Configure Gemini AI API Set up Qdrant vector store connection Add Telegram bot for notifications Add OpenAI Api Key to the 'Delete Qdrant Points by File ID' node Configure Document Sources: Set Google Drive folder ID Define Qdrant collection name Set up document processing parameters Test and Deploy: Verify document processing Test chat functionality Confirm vector store operations Check notification system This workflow is ideal for organizations needing to create intelligent chatbots that can access and understand large document repositories while maintaining context and providing accurate responses through RAG technology.

Overview This automation template is designed to streamline your payment processing by automatically triggering upon a successful Stripe payment. The workflow retrieves the complete payment session and filters the information to display only the customer name, customer email, and the purchased product details. This template is perfect for quickly integrating Stripe transactions into your inventory management, CRM, or notification systems. Step-by-Step Setup Instructions Stripe Account Configuration: Ensure you have an active Stripe account. Connect your Stripe Credentials. Retrieve Product and Customer Data: Utilize Stripe’s API within the automation to fetch the purchased product details. Retrieve customer information such as: email and full name. Integration and Response: Map the retrieved data to your desired format. Trigger subsequent nodes or actions such as sending a confirmation email, updating a CRM system, or logging the transaction. Pre-Conditions and Requirements Stripe Account:** A valid Stripe account with access to API keys and webhook configurations. API Keys:** Ensure you have your Stripe secret and publishable keys ready. Customization Guidance Data Mapping:** Customize the filtering node to match your specific data schema or to include additional data fields if needed. Additional Actions:** Integrate further nodes to handle post-payment actions like sending SMS notifications, updating order statuses, or generating invoices. Enjoy seamless integration and enhanced order management with this automation template!

AI-Powered Lead Generation with Apollo, GPT-4, and Telegram to Database Overview This intelligent lead generation workflow transforms voice commands or text input into verified prospect lists through automated Apollo.io scraping. The system processes natural language requests, extracts search parameters using AI, and delivers clean, verified contact data directly to your database. Key Features 🎤 Voice & Text Input Processing Voice Recognition**: Converts audio messages to text using OpenAI's transcription API Natural Language Processing**: AI agent interprets requests and extracts search criteria Flexible Input**: Supports both voice commands and text messages 🔍 Smart Lead Scraping Apollo.io Integration**: Automated scraping using official Apollo.io API Dynamic URL Generation**: Builds search URLs based on extracted parameters Intelligent Parsing**: Processes location, industry, and job title criteria ✅ Email Verification & Filtering Verified Emails Only**: Filters results to include only verified email addresses Duplicate Prevention**: Compares against existing database to avoid duplicates Data Quality Control**: Ensures high-quality prospect data 📊 Automated Data Management Database Integration**: Automatic storage in PostgreSQL/Supabase Structured Data**: Organizes contacts with complete profile information Real-time Updates**: Instant database updates with new prospects How It Works Input Processing: Receive voice message or text command AI Analysis: Extract search parameters (location, industry, job titles) URL Construction: Build Apollo.io search URL with extracted criteria Data Scraping: Retrieve prospect data via Apollo.io API Email Verification: Filter for verified email addresses only Duplicate Check: Compare against existing database records Data Storage: Save new prospects to database Confirmation: Send success notification with count of new leads Supported Search Parameters Location**: City, state, country combinations Industry**: Business sectors and verticals Job Titles**: Executive roles, departments, seniority levels Company Size**: Organization scale and employee count Data Fields Extracted Contact Information First Name & Last Name Email Address (verified only) LinkedIn Profile URL Phone Number (when available) Professional Details Current Job Title Company Name Industry Seniority Level Employment History Location Data City & State Country Full Location String Company Information Website URL Business Industry Organization Details Technical Architecture Core Components n8n Workflow Engine**: Orchestrates the entire process OpenAI Integration**: Powers voice transcription and AI analysis Apollo.io API**: Source for prospect data PostgreSQL/Supabase**: Database storage and management API Integrations OpenAI Whisper API for voice transcription OpenAI GPT for natural language processing Apollo.io API for lead data retrieval Supabase API for database operations Use Cases Sales Teams Quickly build prospect lists for outreach campaigns Target specific industries or job roles Maintain clean, verified contact databases Marketing Professionals Generate targeted lead lists for campaigns Research prospects in specific markets Build comprehensive contact databases Business Development Identify potential partners or clients Research competitive landscapes Generate contact lists for networking Recruitment Find candidates in specific locations Target particular job roles or industries Build talent pipeline databases Benefits ⚡ Speed & Efficiency Voice commands for instant lead generation Automated processing eliminates manual work Batch processing for large prospect lists 🎯 Precision Targeting AI-powered parameter extraction Flexible search criteria combinations Industry and role-specific filtering 📈 Data Quality Verified email addresses only Duplicate prevention Structured, consistent data format 🔄 Automation End-to-end automated workflow Real-time database updates Instant confirmation notifications Setup Requirements Prerequisites n8n workflow platform OpenAI API access Apollo.io API credentials PostgreSQL or Supabase database Messaging platform integration Configuration Steps Import workflow into n8n Configure API credentials Set up database connections Customize search parameters Test with sample voice/text input Customization Options Search Parameters Modify location formats Add custom industry categories Adjust job title variations Set result limits Data Processing Customize field mappings Add data validation rules Implement additional filters Configure output formats Integration Options Connect to CRM systems Add email marketing tools Integrate with sales platforms Export to various formats Success Metrics Processing Speed**: Voice-to-database in under 30 seconds Data Accuracy**: 95%+ verified email addresses Automation Level**: 100% hands-free operation Scalability**: Process 500+ leads per request Transform your lead generation process with intelligent automation that understands natural language and delivers verified prospects directly to your database.

This workflow sends new Mailchimp subscribers to HubSpot as new or updated contacts. Prerequisites Mailchimp account and Mailchimp credentials HubSpot account and HubSpot credentials How it works Cron node triggers this workflow every day at 7:00. Mailchimp node searches for new subscribers. New Mailchimp subscribes get sent to HubSpot. HubSpot node either updates the existing contact or adds a new one to the pipeline.

This is a simple template to show how to extract multiple email attachments and return them as an iterable output. How it works: The Gmail Trigger node detects any new email that has attachments. The Code node will then extract them as binary files and attaches them to the item. They can then be uploaded via the Google Drive node. Setup steps: add your Gmail Credentials add your Google Drive Credentials Follow the official n8n Documentation for help Feedback & Questions If you have any questions or feedback about this workflow - Feel free to get in touch at ria@n8n.io

Purpose This workflow automatically creates Tasks from forwarded Emails, similar to Asana, but better. Emails are processed by AI and converted to rather actionable task. In addition this workflow is build in a way, that multiple users can share this single process by setting up their individual configuration through a user friendly portal (internal tool) instead of the need to manage their own workflows. Demo How it works One Gmail account is used to process inbound mails from different users. A custom web portal enables users to define “routes”. Thats where the mapping between an automatically generated Gmail Alias and a Notion Database URL, including the personal API Token, happens. Using a Gmail Trigger, new entries are split by the Email Alias, so the corresponding route can be retrieved from the Database connected to the portal. Every Email then gets processed by AI to get generate an actionable task and get a short summary of the original Email as well as some metadata. Based on a predefined structure a new Page is created in the corresponding Notion Database. Finally the Email is marked as “processed” in Gmail. If an error happens, the route gets paused for a possible overflow and the user gets notified by Email. Setup Create a new Google account (alternatively you can use an existing one and set up rules to keep your inbox organized) Create two Labels in Gmail: “Processed” and “Error” Clone this Softr template including the Airtable dataset and publish the application Clone this workflow and choose credentials (Gmail, Airtable) Follow the additional instructions provided within the workflow notes Enable the workflow, so it runs automatically in the background How to use Open published Softr application Register as a new user Create a new route containing the Notion API key and the Notion Database URL Expand the new entry to copy the Email address Save the address as a new contact in your Email provider of choice Forward an Email to it and watch how it gets converted to an actionable task Disclamer Airtable was chosen, so you can setup this template fairly quickly. It is advised to replace the persistence by something you own, like a self hosted SQL server, since we are dealing with sensitive information of multiple users This solution is only meant for building internal tools, unless you own an embed license for n8n.