Workflow Templates

Overview Stop digging through execution logs to find out why a workflow failed. This template provides a "set-it-and-forget-it" monitoring system that uses AI to automatically debug your n8n workflows. Instead of just getting a simple error message, you'll receive a detailed email notification with a root cause analysis and a step-by-step suggested fix from a Gemini-powered AI agent. This saves you valuable time, helps you resolve issues faster, and ensures your critical automations are always running smoothly. Prerequisites Before you begin the setup, please make sure you have the following accounts and information ready: An n8n Instance:** This workflow must be hosted on an active n8n instance. n8n API Key:* You'll need to generate an API key from your n8n instance (Settings > API*). OpenRouter Account:** An account with OpenRouter.ai to access various AI models like Gemini. Google (Gmail) Account:** To send and receive the email notifications. n8n Environment Variable:** Your n8n instance must have the N8N_EDITOR_BASE_URL environment variable configured. This is essential for generating correct links to your workflow executions. Use Cases This template is perfect for anyone who wants to proactively monitor their automations. Here are a few examples: Monitoring Critical Webhooks:** Get instant, intelligent alerts if a workflow handling data from a payment gateway (like Stripe) or a form submission fails due to unexpected data, minimizing service disruption. Managing Complex Automations:** For long, multi-step workflows, the AI can immediately pinpoint the exact failing node and suggest fixes for complex data mapping errors or API issues that are otherwise difficult to trace. Developers & Agencies:** If you manage multiple n8n workflows for clients or different projects, this provides a centralized monitoring system that helps you stay on top of all automation issues without having to manually check each one. How it works This workflow acts as an automated debugging assistant for your n8n instance 🤖. When any of your other workflows fail during an automatic (production) execution, this template will: Capture the error and use the n8n API to fetch the complete structure of the failed workflow for full context. Send the error details and workflow structure to a powerful AI agent (via OpenRouter) for a detailed root cause analysis. Format the AI's diagnosis and suggested fix into a clean HTML email and send it to you via Gmail, including a direct link to the failed execution. Important Note: As per the n8n documentation, the Error Trigger node only runs for errors that happen in production executions (e.g., from a webhook call or a schedule). It will not run when you test a workflow by clicking "Execute workflow" manually. Set up steps (Estimated setup time: 10 minutes) There are two main parts to the setup: configuring this workflow, and then connecting it to the workflows you want to monitor. Part A: Configure the AI Debugger Workflow n8n API Credentials: Create an API key in your n8n instance under Settings > API and add it as a "Header Auth" credential for the Get Workflow JSON node. OpenRouter Credentials: Add your OpenRouter API key to the OpenRouter Chat Model node. Gmail Credentials: Authenticate your Gmail account in the Send Debugging Email node. Recipient Email: Update the "To" field in the final Send Debugging Email node with your own email address. Environment Variable: Ensure your N8N_EDITOR_BASE_URL environment variable is correctly set for your n8n instance. This is required for building the API and execution links. Part B: Connect to Your Other Workflows For every workflow you want this debugger to monitor, you must link it in that workflow's settings. Go to the workflow you want to monitor (your "target" workflow). Click the three dots (...) in the top right corner and select Settings. 3. In the Error Workflow dropdown, select this "AI-Powered Workflow Debugger & Notifier" workflow. Click Save. Now, whenever that target workflow fails during a production run, this debugger workflow will automatically be triggered to analyze the error and notify you. Note that the error workflow only gets triggered on automatic runs, not manual ones: This is a feature of how the error trigger works in n8n. To ensure this, make sure the target workflow is active. It won't trigger the error workflow if it's turned off.

This workflow automates the assignment of household chores. It reads tasks and a list of people from Google Sheets, pairs each task with someone, updates the spreadsheet with the assignments and emails each person their chores. Each run makes a random assignment so you don’t have to decide who does what. By running on a schedule, it keeps your chore rotation automated. Who is it for? Designed for families, roommates, flat‑shares or property managers who want to keep track of recurring chores without endless group chats or arguments. It’s also helpful for anyone coordinating a team of cleaners or volunteers and wishing to automate a fair distribution of tasks. How it works A Schedule Trigger starts the workflow at a regular interval (default every seven days). Google Sheets node reads the “Tasks” sheet from your spreadsheet. Each row contains a chore with a task. Another Google Sheets node reads the “Persons” sheet to obtain the list of people available to do chores. Next a Code node filters out any people without an email address and any tasks without a task name, then selects a random person for each task. A Gmail node sends each person an email summarising the chore they’ve been assigned. The last Google Sheets node updates the “Tasks” sheet, writing the assigned person’s name into the assigned_to column. Setup steps Spreadsheet – Create a Google Sheets document with two sheets. The first sheet “Tasks” should have columns for task, description, assigned_to and a “hidden row_number”. The second sheet “Persons” should have columns for name and email and “hidden row_number”. Fill them with your current chores and household members. Connect your Google account – In the Get Tasks and Get People nodes, select the credential for your Google account and search for your sheets. Configure the Schedule Trigger – Set the trigger interval (for example, every seven days on a Sunday evening). Edit the assignment logic (optional) – The Code node is preconfigured to filter data and assign tasks randomly. You can modify this script if you prefer a round‑robin approach, weighting by difficulty, or any other logic. Configure Gmail – In the Send a message node, select your Gmail credential. If you want you can customise the subject and body of the email. Update sheet mapping – In the Update assign_to node, ensure the assigned_to column mapping writes the assigned person’s name back to the correct row. The workflow uses the row_number to match the row being updated. Test and activate – Run the workflow manually to verify it reads your sheets, assigns tasks and sends emails. Once satisfied, activate the schedule so it runs automatically. Requirements · A Google account with access to Google Sheets and Gmail. · A spreadsheet containing two sheets as described above (see images), with headers matching the field names used in the workflow. How to customise it Change the schedule interval to suit your rotation, edit the email template to include due dates or motivational messages, or modify the assignment script to weight tasks by difficulty. You could also send notifications via Slack or Telegram.

This n8n workflow automates the monitoring, health assessment, and self-healing of AWS EC2 instances in production environments. It runs periodic checks, identifies unhealthy instances based on status and metrics, restarts them automatically, and notifies teams via multi-channel alerts while logging data for auditing and reporting. Key Features Triggers health checks every 5 minutes to proactively monitor EC2 fleet status. Fetches and loops through all production EC2 instances for individualized analysis. Evaluates instance health using AWS metrics and custom thresholds to detect issues like high CPU or stopped states. Performs automatic restarts on unhealthy instances to minimize downtime. Sends instant WhatsApp notifications for urgent alerts, detailed email reports for team review, and logs metrics to Google Sheets for long-term tracking. Includes sticky notes for quick reference on configuration, self-healing logic, and alert setup. Workflow Process The Schedule Trigger node runs the workflow every 5 minutes, ensuring frequent health monitoring without overwhelming AWS APIs. The Get EC2 Instances node fetches all production-tagged EC2 instances from AWS, filtering by environment (e.g., tag: Environment=Production). The Loop Over Instances node iterates through each fetched instance individually, allowing parallel processing for scalability. The Check Instance Status node retrieves detailed health metrics for the current instance via AWS API (e.g., status checks, CPU utilization, and state). The Health Status Check node evaluates the instance's status against predefined thresholds (e.g., failed system checks or high load); if healthy, it skips to logging. The Analyze Health Data node assesses metrics in depth to determine action (e.g., restart if CPU > 90% for 5+ minutes) and prepares alert payloads. The Restart Instance node automatically initiates a reboot on unhealthy instances using AWS EC2 API, with optional dry-run mode for testing. The WhatsApp Notification node (part of Multi-Channel Alerts) sends instant alerts via Twilio WhatsApp API, including instance ID, issue summary, and restart status. The Email Report node generates and sends a detailed HTML report to the team via SMTP, summarizing checked instances, actions taken, and metrics trends. The Google Sheets Logging node appends health data, timestamps, and outcomes to a specified spreadsheet for historical analysis and dashboards. The Sticky Notes nodes provide inline documentation: one for AWS credential setup, one explaining self-healing thresholds, and one for alert channel configurations. Setup Instructions Import the workflow into n8n and activate the Schedule Trigger with a 5-minute cron expression (e.g., */5 * * * *). Configure AWS credentials in the Get EC2 Instances, Check Instance Status, and Restart Instance nodes using IAM roles with EC2 read/restart permissions. Set up Twilio credentials in the WhatsApp Notification node, including your Twilio SID, auth token, and WhatsApp-enabled phone numbers for sender/receiver. Add SMTP credentials (e.g., Gmail or AWS SES) in the Email Report node, and update sender/receiver email addresses in the node parameters. Link Google Sheets in the Google Sheets Logging node by providing the spreadsheet ID, sheet name, and OAuth credentials for write access. Customize health thresholds in Health Status Check and Analyze Health Data (e.g., via expressions for CPU/memory limits). Test the workflow by manually executing it on a small set of instances and verifying alerts/logging before enabling production scheduling. Review sticky notes within n8n for quick tips, and monitor executions in the dashboard to fine-tune intervals or error handling. Prerequisites AWS account with EC2 access and IAM user/role for DescribeInstances, DescribeInstanceStatus, and RebootInstances actions. Twilio account with WhatsApp sandbox or approved number for notifications. SMTP email service (e.g., Gmail, Outlook) with app-specific passwords enabled. Google Workspace or personal Google account for Sheets integration. n8n instance with AWS, Twilio, SMTP, and Google Sheets nodes installed (cloud or self-hosted). Production EC2 instances tagged consistently (e.g., Environment=Production) for filtering. Modification Options Adjust the Schedule Trigger interval to hourly for less frequent checks or integrate with AWS CloudWatch Events for dynamic triggering. Expand Analyze Health Data to include advanced metrics (e.g., disk I/O via CloudWatch) or ML-based anomaly detection. Add more alert channels in Multi-Channel Alerts, such as Slack webhooks or PagerDuty integrations, by duplicating the WhatsApp/Email branches. Enhance Google Sheets Logging with charts or conditional formatting via Google Apps Script for visual dashboards. Implement approval gates in Restart Instance (e.g., via email confirmation) to prevent auto-restarts in sensitive environments. Explore More AI Workflows: Get in touch with us for custom n8n automation!

This n8n template demonstrates how to automatically analyze all your accumulated notes from the past week and generate actionable insights, task lists, and priorities using AI. Use cases are many: Try automating weekly planning sessions, extracting action items from meeting notes, identifying recurring themes in your thoughts, or creating data-driven weekly reports for personal productivity tracking! Good to know ChatGPT analysis costs approximately $0.01-0.05 per week depending on the volume of notes The workflow uses advanced date filtering to process exactly 7 days of content Email sending requires SMTP configuration (Gmail, Outlook, etc.) Perfect companion:* Works seamlessly with the "Audio Notes to Google Docs*" workflow - it reads and analyzes all notes created by that system! How it works A schedule trigger runs every Sunday at your preferred time (default: 11 PM) The workflow reads your complete Google Doc containing all accumulated notes A smart filter function extracts only entries from the past 7 days using date stamp recognition The filtered content gets sent to ChatGPT which analyzes patterns and extracts: Actionable tasks for next week Important deadlines and appointments Key insights and learnings Top 3 priorities Category distribution (Work, Private, Health, etc.) A second AI call creates a personalized email summary with context and recommendations The structured analysis gets appended to your Google Doc as a weekly summary You receive a Telegram notification when the review is complete A detailed email report lands in your inbox with the full analysis and action items How to use The workflow runs automatically every Sunday - no manual intervention needed Adjust the schedule trigger to your preferred day/time for weekly planning Review the email summary and use the extracted tasks for your upcoming week planning The Google Doc serves as your permanent archive of weekly insights Requirements Google Docs API access to read your notes document OpenAI API account for ChatGPT analysis (GPT-4 recommended for best results) SMTP email configuration for sending summary reports Telegram Bot Token for notifications Prerequisite:* The *"Audio Notes to Google Docs**" workflow or similar system that creates timestamped entries Customising this workflow Modify the AI analysis prompt to focus on specific areas (business metrics, health tracking, learning goals) Add multiple analysis modes (daily, bi-weekly, monthly reviews) Include additional outputs like calendar event creation, task manager integration, or team sharing Connect to project management tools like Notion, Asana, or Monday.com for automatic task creation

This n8n template from Intuz provides a complete and automated solution for full-cycle invoicing, orchestrating a seamless flow between Airtable, QuickBooks, and Stripe. This is the ultimate sales-to-cash automation. When a deal in Airtable is marked "Approved for Invoicing," this workflow intelligently syncs customer data across QuickBooks and Stripe (creating them if they don't exist), generates an official QuickBooks invoice, creates a Stripe payment link, and then updates the original Airtable record with all the new IDs and links. Eliminate manual data entry and keep your systems perfectly in sync. Who's this workflow for? Finance, Accounting, and Operations Teams SalesOps and RevOps Teams Small Business Owners and Founders Agencies and Freelancers How It Works: 1. Airtable Trigger & Approval Gate: The workflow starts when a record in your Airtable base is updated. An If node immediately checks if the Status field is set to "Approved for Invoicing." If not, the workflow for that item stops. 2. Customer Sync (QuickBooks & Stripe): The workflow searches for the customer in both QuickBooks and Stripe using the details from Airtable. Using If nodes, it intelligently checks if the customer exists. If a customer is not found in either platform, it creates a new one. This "find-or-create" logic prevents duplicate records. 3. Update Airtable with IDs: Once the customer IDs from both QuickBooks and Stripe are secured (either found or newly created), the workflow updates the original Airtable record with these new IDs for future reference. 4. Generate Financials: Stripe Payment Link: It sends an HTTP request to Stripe to create a unique, ready-to-use payment link for the specified amount. QuickBooks Invoice: It fetches your product list from QuickBooks, finds the matching item from the Airtable record, and generates a formal, detailed invoice. 5. Close the Loop: In the final step, the workflow updates the Airtable record one last time to: Add the QuickBooks Invoice #. Add the Stripe Payment Link. Change the Status to "Invoiced." Step-by-Step Setup Instructions This is an advanced workflow. Follow these setup steps carefully. 1. Connect Your Credentials Airtable: Create and connect a Personal Access Token with data.records:read and data.records:write scopes. QuickBooks: Connect your QuickBooks Online account using OAuth2 credentials. Stripe: Connect your Stripe account using your Secret Key. 2. Airtable Base Setup (Crucial) Your Airtable base must have a table with the following columns. The names must match exactly: Deal Name (Text) Client Name (Text) Client Email (Email) Status (Single-select with options: Draft, Approved for Invoicing, Invoiced) QuickBooks Customer ID (Text) Stripe Customer ID (Text) Stripe Payment Link (URL) QuickBooks Invoice # (Text) Stripe Price Id (Text - The API ID of your price in Stripe, e.g., price_123...) Quantity (Number) Quickbooks Product Name (Text) Created (Created Time) - This is used by the trigger. 3. Configure the n8n Nodes All Airtable Nodes: In each Airtable node, select your Base and Table from the dropdown lists. Get all Quickbook products (HTTP Request Node): You must replace {YOUR_QUICKBOOKS_COMPANY_ID} in the URL with your actual QuickBooks Company ID (also known as a Realm ID). 4. Activate the Workflow Save the workflow and toggle the Active switch to "on". The workflow will now trigger whenever the Created field is updated for a record in your Airtable base. Customization Guidance Changing the Trigger Status: If you use a different status than "Approved for Invoicing," simply update the value in the "IF - Status Check" node. Modifying Invoice Details: You can customize the Description or other line item details in the "Create an invoice" (QuickBooks) node by pulling more fields from your Airtable record. Adding Email Notifications: To notify a customer when their invoice is ready, add a Gmail or SendGrid node after the last Airtable Update node. You can include the Stripe Payment Link and a PDF of the QuickBooks invoice directly in the email. Advanced Error Handling: For a production environment, consider connecting the false output of the various IF nodes or using the .onError() workflow setting to send a Slack or email alert if a customer can't be found or an API call fails. Support For further support, or to develop a custom workflow, reach out to: Website: https://www.intuz.com/services Email: getstarted@intuz.com LinkedIn: https://www.linkedin.com/company/intuz Get Started: https://n8n.partnerlinks.io/intuz For Custom Worflow Automation Click here- Get Started

Stop drowning in job applications. This workflow transforms your hiring process from a manual, time-consuming data-entry task into an automated, intelligent screening system. When a candidate applies via your Jotform, this workflow automatically: Downloads their PDF resume (even from private links). Extracts the text from the resume and reads their cover letter. Compares the application to the Notion job description using Gemini AI. Generates an "AI Fit Score" (0-100) and a concise summary. Filters out low-scoring applicants. Creates a new, fully detailed candidate page in your Notion database, linked to the correct job. Instantly alerts your hiring team on Slack with the candidate's score and summary. Sends an automated confirmation email to the candidate. Features Triggers on New Jotform Submissions: Kicks off the moment a candidate clicks "Apply Now." Handles Private Files: Securely downloads private resume files from Jotform using your API key. PDF Text Extraction: Automatically reads the text from any uploaded PDF resume. Deep AI Analysis: Uses Gemini AI to compare the candidate's resume and cover letter against the specific job description from Notion. Relational Database Linking: Automatically links the new candidate to the correct "Open Position" page in Notion. Automated Quality Filtering: An IF node stops low-scoring candidates from cluttering your database. Multi-Channel Communication: Provides instant feedback to your team (Slack) and the candidate (Email). Nodes Used 🟣 Jotform Trigger (Jotform Trigger) ✉️ Gmail (Send Confirmation Email) ⬇️ HTTP Request (Download Resume PDF) 📄 Extract From File (Read Resume Text) 🔍 Notion (Find Job in Notion) 🖇️ Merge (Combine Data) 🧠 AI Agent (AI Candidate Analysis) ❓ IF (Score > 40?) ➕ Notion (Create Candidate in Notion) 📣 Slack (Alert Hiring Team) 🚫 No Operation, do nothing (Ignore (Score < 40)) How to use this template This template requires manual setup due to Jotform's unique Question IDs (QIDs). Please follow these steps carefully. ⚠️ CRITICAL WARNING ON JOTFORM QIDs To get the file URL, this template requires you to turn "Resolve Data" OFF in the Jotform Trigger. This means the workflow uses Question IDs (e.g., q7_positionApplying, q8_typeA8) instead of human-readable labels. Your QIDs will be different from the ones in this template. You must run the trigger once, find your QIDs, and replace them in the downstream nodes. 1. Set up Jotform and Notion (See "More Information" section below) Before you start, create your Jotform form and your two Notion databases ("Open Positions" and "Candidates") as described at the end of this document. 2. Configure the Jotform Trigger Node Credentials: Connect your Jotform account. Form: Select your "Job Application" form. IMPORTANT: In the node Parameters, find the "Resolve Data" option and turn it OFF. Test: Run a test by submitting your form. Look at the output and write down your unique QIDs for each field (e.g., q3_fullName, q7_positionApplying, q8_typeA8, uploadYour). 3. Configure the Download Resume PDF (HTTP Request) Node Credentials: This node needs your Jotform API Key. Authentication: Query Auth Credential: Create new Header Auth credentials. Name: Jotform API Key (Query) Parameter Name: apiKey Parameter Value: [Paste your Jotform API Key here] URL: Replace uploadYour in the expression {{ $('Jotform Trigger').item.json.uploadYour[0] }} with the QID for your file upload field. 4. Configure the Find Job in Notion Node (See the "Required Notion Setup" section at the end of this document for detailed instructions on how to build this database) Credentials: Connect your Notion credentials. Database ID: Select your "Open Positions" database. Filter Value: Replace q7_positionApplying in the expression {{ $('Jotform Trigger').item.json.q7_positionApplying }} with the QID for your "Position" dropdown. 5. Configure the AI Candidate Analysis Node Credentials: Connect your Google AI (Gemini) credentials. Prompt: In the prompt, find the line for "Candidate's Cover Letter". Replace q8_typeA8 in the expression {{ $('Jotform Trigger').item.json.q8_typeA8 }} with the QID for your cover letter field. 6. Configure the IF (Score > 40?) Node No credentials needed. You can change the "Value 2" from 40 to any score you want to use as your quality filter. 7. Configure the Create Candidate in Notion Node (See the "Required Notion Setup" section at the end of this document for detailed instructions on how to build this database) This is the most important step. Connect your Notion credentials and select your "Candidates" database. You must go through every single property and replace my QIDs with your QIDs from the Jotform trigger. Candidate Name: {{ $('Jotform Trigger').item.json.q3_fullName.first }} ... (Replace q3_fullName) Email: {{ $('Jotform Trigger').item.json.q4_email }} (Replace q4_email) Phone: {{ $('Jotform Trigger').item.json.q5_phoneNumber?.full ? ... (Replace q5_phoneNumber) Position (Relation): This expression, {{ $('Find Job in Notion').item.json.id }}, is correct. AI Summary, Score, Skills: These expressions are also correct. Resume (File): In the URL field, replace uploadYour with your file QID. 8. Configure Communication Nodes Send Confirmation Email (Gmail): Connect your email credentials and customize the email body. Alert Hiring Team (Slack): Connect your Slack credentials and select your desired channel (e.g., #hiring). 9. Activate your Workflow\! Once all steps are configured and QIDs are replaced, save and activate your workflow. How to Adapt the Template Log Rejected Candidates: Connect the false (No) output of the IF (Score > 40?) node to a Google Sheets node to keep a log of all candidates who didn't meet the score threshold. Change the AI Prompt: Edit the prompt in the AI Candidate Analysis node to ask for different insights, such as "List 3 potential red flags" or "Estimate years of experience." Use a Different AI: Replace the Google AI node with an OpenAI or Claude node. Change Notifications: Swap the Slack node for Discord, Microsoft Teams, or a simple email notification. More Information About Jotform Jotform is a powerful and easy-to-use online form builder perfect for creating professional job application forms. Its flexibility with file uploads and webhooks makes it an ideal trigger for this n8n automation. If you don't have an account, you can get started using the link above. Required Jotform Fields Your Jotform must have these fields for the template to work: Full Name Email Phone Number (Can be optional) File Upload (Label: Upload Your Resume) Crucial: Set the file type option to pdf only. Dropdown (Label: Position Applying For) Crucial: The options (e.g., "Marketing Manager") must exactly match the page titles in your "Open Positions" Notion database. Long Text (Label: Summary / Cover Letter) Required Notion Setup This workflow requires two separate databases in Notion that are linked together. Both databases must be shared with your n8n integration. Database 1: "Open Positions" This database holds your job descriptions. The AI reads from this database to understand the job requirements. Create a new Table database in Notion named Open Positions. Create the following properties: Name (Title): This is the job title. It must exactly match the options in your Jotform dropdown (e.g., "Marketing Manager"). Job Description (Text): A text field where you will paste the full job description for the role. Database 2: "Candidates" This database will store every new applicant and their AI-generated score. Create a new Table database in Notion named Candidates. Create the following properties to store the data: Candidate Name (Title): This will be filled with the applicant's name from the form. Email (Email): Stores the candidate's email. Phone (Phone): Stores the candidate's phone number. Resume (File): Stores the link to the resume PDF. AI Summary (Text): Stores the 2-sentence summary from the AI. AI Fit Score (Number): Stores the 0-1S00 score from the AI. Key Skills (Multi-select): Stores the skills array generated by the AI. Position (Relation): This is the final, crucial property. Type: Select Relation. Database: In the menu, search for and select your "Open Positions" database. IMPORTANT: A toggle labeled "Show on 'Open Positions'" will appear. You must turn this toggle ON. This creates a two-way relation, which is required for n8n to see and use this property.

How it works Smart influencer discovery**: Automatically finds and qualifies influencers based on your criteria and target audience Automated outreach**: Sends personalized collaboration proposals with dynamic pricing and campaign details Campaign management**: Tracks deliverables, deadlines, and performance metrics in real-time ROI optimization**: Analyzes campaign performance and recommends budget allocation improvements Set up steps Social media APIs**: Connect Instagram, TikTok, YouTube APIs for influencer data collection Influencer databases**: Integrate with platforms like Upfluence, AspireIQ, or Grin Email automation**: Configure your email service for outreach campaigns Analytics tools**: Connect Google Analytics, social media insights for performance tracking Contract management**: Set up digital signature integration for collaboration agreements Payment systems**: Configure PayPal, Stripe for automated influencer payments Key Features 🎯 Smart matching**: AI-powered influencer discovery based on audience overlap and engagement quality 📊 Performance prediction**: Estimates campaign ROI before launch using historical data ⚡ Automated outreach**: Personalized email sequences with dynamic pricing calculations 📈 Real-time tracking**: Live dashboard showing campaign progress and key metrics 💰 Budget optimization**: Automatic budget reallocation based on performance data 🔄 Relationship management**: Long-term influencer relationship tracking and nurturing 📱 Multi-platform support**: Manages campaigns across Instagram, TikTok, YouTube simultaneously 🎨 Content approval**: Automated content review and approval workflows Campaign types supported Product launches**: Coordinated influencer campaigns for new product introductions Brand awareness**: Large-scale campaigns focused on reach and brand recognition Seasonal campaigns**: Holiday and event-specific influencer activations User-generated content**: Campaigns focused on authentic customer testimonials Event promotion**: Influencer partnerships for webinars, conferences, and live events Influencer qualification criteria Audience alignment**: Demographic and interest matching with your target market Engagement quality**: Authentic engagement rates and comment sentiment analysis Content quality**: Visual consistency and brand alignment assessment Collaboration history**: Previous brand partnerships and performance data Reach vs. engagement**: Optimal balance between follower count and engagement rates Performance metrics tracked Reach and impressions**: Total audience exposure across all platforms Engagement rates**: Likes, comments, shares, and saves per post Click-through rates**: Traffic driven to your website or landing pages Conversion tracking**: Sales and leads generated from influencer content Brand mention sentiment**: Positive vs. negative sentiment analysis Cost per engagement**: Efficiency metrics for budget optimization Automation features Influencer scoring**: Automatic ranking based on your custom criteria Outreach sequences**: Multi-touch email campaigns with follow-up automation Content reminders**: Automated deadline tracking and reminder notifications Performance alerts**: Real-time notifications for campaign milestones Payment processing**: Automatic invoice generation and payment scheduling Reporting automation**: Weekly and monthly performance reports This workflow revolutionizes influencer marketing by automating the entire process from discovery to payment, while providing data-driven insights for continuous optimization.

This workflow is designed to automate the initial screening process for your User-Generated Content (UGC) campaigns. It instantly calculates a performance score for every candidate using AI, filters out low-scoring applicants, and immediately initiates outreach to the qualified talent. 🧩 What Problem Does It Solve? Hiring managers waste valuable time manually reviewing hundreds of applications against a complex, weighted rubric, which leads to delays in contacting the best candidates. This workflow solves these by: Instant, Unbiased Scoring:** It uses an AI Agent (Google Gemini) to instantly assign a score (0–10) based on specific criteria. Automatic Qualification:** It filters out unqualified candidates and automatically processes those who meet your minimum score requirement. Immediate Outreach:** It instantly sends acceptance emails to qualified candidates and notifies your internal HR team to follow up. Centralized Tracking:** It logs the candidate's data and their final AI score into a central Google Sheet for easy long-term tracking. 🛠️ How to Configure It 1.Jotform Setup: Connect your Jotform API credentials in n8n. Specify the ID of your candidate application form in the Jotform Trigger node. 2.AI Setup: Connect your Google Gemini API key. Review the scoring prompt in the AI Agent node and confirm that the point system matches your current campaign requirements. 3.Google Sheets Setup: Connect your Google Sheets API credentials. Replace the placeholder TEMPLATE_GOOGLE_SHEETS_DOCUMENT_ID with the actual ID of your candidate tracking spreadsheet. 4.Email Setup: Connect your Gmail API credentials. Replace the placeholder TEMPLATE_HR_EMAIL@yourcompany.com in the "Send Internal Notification (HR)" node with your team's correct contact email. ⚙️ How It Works 1.Application Received: The Jotform Trigger instantly fires when a candidate submits their form. 2.AI Scores Candidate: The AI Agent uses the criteria prompt to calculate a definitive numerical score for the applicant. 3.Qualification Check: The If node checks if the score is 6 or higher. 4.If True (qualified): The candidate proceeds to the next steps. 5.If False (unqualified): The workflow stops for this candidate (or can be configured to send a rejection). 6.Record & Notify: The workflow saves the data to the Google Sheet and then simultaneously sends two emails: an acceptance email to the candidate and an internal notification to HR. 🎯 Perfect For UGC Campaigns:** Instantly qualify content creators for product reviews, endorsements, and social media ads based on objective, pre-defined rules. Influencer Marketing:** Automatically filter and prioritize micro- and nano-influencers who match all your specific demographic and product criteria. Mass Screening:** Use the AI to quickly narrow down a large pool of applicants, saving your recruiting team hours of manual data review and scoring. If you need any help Get in Touch

Streamline your recruitment process with AI-powered resume analysis that goes beyond keyword matching. Overview This workflow revolutionizes hiring by using specialized AI agents to intelligently analyze resumes for different positions. Unlike traditional ATS systems that rely on keyword matching, this solution provides deep, contextual analysis of candidate qualifications and automatically manages the entire screening process from application to response. How it works Application Submission - Candidates complete a form with personal details, select their desired position (ICT, Customer Care, Accounting, or HR), and upload their resume Secure Storage - Resumes are automatically saved to Google Drive for permanent record-keeping Intelligent Routing - A switch node classifies applications by position and routes them to specialized AI agents AI Analysis - Position-specific agents (each with customized prompts and guardrails) extract text from PDFs and rate candidates on a 1-10 scale with detailed commentary CRM Integration - All data (timestamp, candidate info, position, score, AI comments, resume link) flows into Google Sheets for easy tracking Automated Response - A secondary workflow sends interview invitations to high-scoring candidates (7-10) and professional rejection emails to others (below 7) Key Benefits ✅ Contextual Analysis - AI understands skills and experience, not just keywords ✅ Faster Hiring - Close applications once you have enough qualified candidates ✅ No Expertise Required - HR teams don't need technical knowledge in every field ✅ Fully Automated - From submission to interview invitation without manual intervention ✅ Customizable - Adjust AI prompts and scoring criteria for each position ✅ Transparent - All AI reasoning is logged for review Set up steps Time to set up: ~30-45 minutes Prerequisites: n8n instance (cloud or self-hosted) Google Drive account Google Sheets account AI provider credentials (OpenAI, Anthropic, or compatible API) Email service (Gmail, SMTP, or other n8n-supported service) Quick Setup: Import the workflow into your n8n instance Connect your Google Drive and Google Sheets accounts Configure your AI provider credentials in the agent nodes Customize AI prompts for each position in the respective agent nodes (detailed instructions in sticky notes) Set up your email service credentials Customize email templates for invitations and rejections Test with sample resumes for each position Deploy your application form and share the link Detailed configuration instructions are included in sticky notes within the workflow. Use Cases Startups scaling their team quickly HR departments handling high application volumes Agencies managing recruitment for multiple clients Companies hiring for specialized technical roles Customization Options Adjust scoring thresholds for each position Modify AI evaluation criteria via prompts Add additional positions with dedicated agents Integrate with your existing HRIS or ATS Add SMS notifications for candidates Note: This workflow includes two separate flows - the main screening workflow and an automated response workflow. Both are included in the download.

Who’s it for Teams that capture leads with Typeform and want a plug-and-play flow to validate emails, enrich profiles in Vero, send a Gmail welcome, and log activity to Google Sheets with a Slack heads-up. Ideal for growth, sales, and marketing ops. What it does / How it works When a Typeform response arrives, the workflow: Validates the email format. Maps answers into a clean contact object. Upserts the contact in Vero (email as ID). Checks a qualification score; if qualified, sends a personalized Gmail welcome. Logs the outcome (timestamp, contact, score, status, action) to Google Sheets. Notifies Slack with a concise summary. Optional branches log and/or notify on invalid email or low score. How to set up In Configuration (Set), fill placeholders: typeformFormId, qualificationScore, slackChannel, sheetId, sheetName, gmailFrom, gmailSubject, sourceTag. Connect credentials for Typeform, Vero, Gmail, Google Sheets, Slack. Map your Typeform fields (email, name, company, score, consent) if labels differ. Requirements Active accounts: Typeform, Vero, Gmail, Google Sheets, Slack. Do not hardcode secrets in HTTP or Code nodes; use n8n credentials. Replace any sample IDs/emails/channels with your own. Customize the workflow Tune qualificationScore. Edit the Gmail template (subject/body variables). Add more attributes to the Vero upsert. Expand logging columns in Sheets. Split Slack notifications (e.g., triage channel for invalid/low-score leads).

This workflow allows users to extract potential leads from their inboxes. The idea of a reverse outreach is based on the notion that the next big client/customer/partner might be sitting in your inbox waiting to be mined. This automation has two workflows, one that extracts from the historical emails, and the other is a scheduled event, default set to run everyday morning. The workflow intelligently filters out emails from personal domains, system addresses (no-reply, updates), and generic company inboxes (info@, support@). The remaining emails are parsed to extract key information—company name, email address, domain, and subject—which is then stored in a Google Sheets spreadsheet. The Google Sheets node is configured to append or update based on the email address, ensuring that you never store duplicate entries. Finally, you will get a slack message with key information about the lead. 🚀 How it works Manual Trigger: A manual click initiate will fetch all historical emails. the limit set to 500, which you can increase up to 5000 Periodic Trigger: The workflow is triggered by time, default is set to daily fetch. Code nodes: Three Code nodes filter the emails based on custom rules - personal domains, system addresses, generic inboxes. Google Sheets: The processed data is sent to a Google Sheets spreadsheet. The append or update operation automatically handles whether to create a new row or update an existing one based on the email address, preventing duplicates. 🔑 Required Credentials Google (Gmail): To access your Gmail account and retrieve email messages. Google Sheets: To connect to your spreadsheet. Slack Bot: To Send message in a designated slack channel 🛠️ Setup Instructions Configure Gmail Trigger: Connect your Google cloud account credential in Gmail and Google sheet nodes. Choose the schedule to run the Email fetch node that periodically watch for new emails. Configure Code Node: This node is pre-configured with the filtering logic. You can customize the lists of personal, blocked, or generic email parts to fit your needs. Configure Google Sheets Node: Connect your Google Sheets credentials. Create a Spreadsheet with the following columns company_name, email, domain, subject, date_received Enter the Spreadsheet ID of your target spreadsheet in the Google sheet node along with the Sheet Name (e.g., Leads). And that should do it! Now run the manual trigger workflow and see the lead information showing up in your selected Slack Channel and also in the populated google sheet.

Who is this for? This template is designed for freelancers, small businesses, and finance teams who need automated invoice management with intelligent payment follow-ups. Perfect for service providers, agencies, or any business that needs to track receivables and reduce late payments. What this workflow does This workflow provides complete invoice lifecycle management with two main flows: Invoice Generation Flow: Receives order data via webhook with line items Splits line items using Split Out node for individual processing Calculates subtotals, tax, and totals Aggregates results and saves to Google Sheets Sends professional invoice email with payment link Payment Reminder Flow: Runs daily via Schedule Trigger to check for overdue invoices Loops through unpaid invoices using Split In Batches Routes to appropriate reminder level using Switch node (5 levels) Sends escalating reminders: friendly → second notice → urgent → final → collections Notifies internal team via Slack for collections handoff Setup Create a Google Sheet with columns: Invoice ID, Client, Email, Subtotal, Tax, Total, Due Date, Status, Created, Last Reminder Connect Google Sheets and Gmail credentials Configure Slack for collections escalation notifications Set up the webhook URL in your order management system Requirements Google Sheets (invoice database) Gmail account (invoice and reminder emails) Slack workspace (collections notifications) How to customize Adjust overdue day thresholds in the Code node Add SMS reminders via Twilio for urgent notices Modify email templates for your brand Connect to accounting software for automatic reconciliation