Workflow Templates

Description This workflow is a practical, “dirty” solution for real-world scenarios where frontline workers keep using Excel in their daily processes. Instead of forcing change, we take their spreadsheets as-is, clean and normalize the data, generate embeddings, and store everything in Supabase. The benefit: frontline staff continue with their familiar tools, while data analysts gain clean, structured, and vectorized data ready for analysis or RAG-style AI applications. How it works Frontline workers continue with Excel** – no disruption to their daily routines. Upload & trigger** – The workflow runs when a new Excel sheet is ready. Read Excel rows** – Data is pulled from the specified workbook and worksheet. Clean & normalize** – HTML is stripped, Excel dates are fixed, and text fields are standardized. Batch & switch** – Rows are split and routed into Question/Answer processing paths. Generate embeddings** – Cleaned Questions and Answers are converted into vectors via OpenAI. Merge enriched records** – Original business data is combined with embeddings. Write into Supabase** – Data lands in a structured table (excel_records) with vector and FTS indexes. Why it’s “dirty but useful” No disruption** – frontline workers don’t need to change how they work. Analyst-ready data** – Supabase holds clean, queryable data for dashboards, reporting, or AI pipelines. Bridge between old and new** – Excel remains the input, but the backend becomes modern and scalable. Incremental modernization** – paves the way for future workflow upgrades without blocking current work. Outcome Frontline workers keep their Excel-based workflows, while data can immediately be structured, searchable, and vectorized in Supabase — enabling AI-powered search, reporting, and retrieval-augmented generation. Required setup Supabase account Create a project and enable the pgvector extension. OpenAI API Key Required for generating embeddings (text-embedding-3-small). Microsoft Excel credentials Needed to connect to your workbook and worksheet. Need Help 🔗 LinkedIn – Wessel Bulte

Effortlessly generate, review, and publish SEO-optimized blog posts to WordPress using AI and automation. How It Works AI Topic Generation: Gemini suggests trending blog topics matching your agency's services. Content Research: Tavily fetches recent relevant articles for each generated topic. Human Review: Choose the preferred article for publishing through a Telegram notification. AI Rewriting: Gemini rewrites the selected article into a polished, SEO-friendly post. Image Generation & Publishing: The workflow creates a featured image with Gemini or OpenAI, then publishes the post (with dynamic categories and images) to WordPress. Audit Trail: Every published post is logged to Google Sheets, and final details are sent to Telegram. Set Up Steps Estimated setup time: 15–30 minutes (excluding API approval/wait times). Connect your WordPress, Gemini (Google), Tavily, Google Sheets, and Telegram accounts. Configure your preferred posting schedule in the “Schedule Trigger.” Adjust prompts or messages to fit your agency’s niche or editorial voice if needed. Note: Detailed customizations and advanced configuration tips are included in the sticky notes within the workflow.

Description Automates the forwarding of messages from WhatsApp (via Evolution API) to Chatwoot, enabling seamless integration between external WhatsApp users and internal Chatwoot agents. It supports both text and media messages, ensuring that customer conversations are centralized and accessible for support teams. What Problem Does This Solve? Managing conversations across multiple platforms can lead to fragmented support and lost context. This subworkflow bridges the gap between WhatsApp and Chatwoot, automatically forwarding messages received via the Evolution API to a Chatwoot inbox. It simplifies communication flow, centralizes conversations, and enhances the support team's productivity. Features Support for plain text messages Support for media messages: images, videos, documents, and audio Automatic media upload to Chatwoot with proper attachment rendering Automatic contact association using WhatsApp number and Chatwoot API Designed to work with Evolution API webhooks or any message source Prerequisites Before using this automate, make sure you have: Evolution API credentials with incoming message webhook configured A Chatwoot instance with access token and API endpoint An existing Chatwoot inbox (preferably API channel) A configured HTTP Request node in n8n for Chatwoot API calls Suggested Usage This subworkflow should be attached to a parent workflow that receives WhatsApp messages via the Evolution API webhook. Ideal for: Centralized customer service operations WhatsApp-to-CRM/chat routing Hybrid automation workflows where human agents need to reply from Chatwoot It ensures that all incoming WhatsApp messages are properly converted and forwarded to Chatwoot, preserving message content and structure.

📁 Analyze uploaded images, videos, audio, and documents with specialized tools — powered by a lightweight language-only agent. 🧭 What It Does This workflow enables multimodal file analysis using Google Gemini tools connected to a text-only LLM agent. Users can upload images, videos, audio files, or documents via a chat interface. The workflow will: Upload each file to Google Gemini and obtain an accessible URL. Dynamically generate contextual prompts based on the file(s) and user message. Allow the agent to invoke Gemini tools for specific media types as needed. Return a concise, helpful response based on the analysis. 🚀 Use Cases Customer support**: Let users upload screenshots, documents, or recordings and get helpful insights or summaries. Multimedia QA**: Review visual, audio, or video content for correctness or compliance. Educational agents**: Interpret content from PDFs, diagrams, or audio recordings on the fly. Low-cost multimodal assistants: Achieve multimodal functionality **without relying on large vision-language models. 🎯 Why This Architecture Matters Unlike end-to-end multimodal LLMs (like Gemini 1.5 or GPT-4o), this template: Uses a text-only LLM (Qwen 32B via Groq) for reasoning. Delegates media analysis to specialized Gemini tools. ✅ Advantages | Feature | Benefit | | ----------------------- | --------------------------------------------------------------------- | | 🧩 Modular | LLM + Tools are decoupled; can update them independently | | 💸 Cost-Efficient | No need to pay for full multimodal models; only use tools when needed | | 🔧 Tool-based Reasoning | Agent invokes tools on demand, just like OpenAI’s Toolformer setup | | ⚡ Fast | Groq LLMs offer ultra-fast responses with low latency | | 📚 Memory | Includes context buffer for multi-turn chats (15 messages) | 🧪 How It Works 🔹 Input via Chat Users submit a message and (optionally) files via the chatTrigger. 🔹 File Handling If no files: prompt is passed directly to the agent. If files are included: Files are split, uploaded to Gemini (to get public URLs). Metadata (name, type, URL) is collected and embedded into the prompt. 🔹 Prompt Construction A new chatInput is dynamically generated: User message Media: [array of file data] 🔹 Agent Reasoning The Langchain Agent receives: The enriched prompt File URLs Memory context (15 turns) Access to 4 Gemini tools: IMG: analyze image VIDEO: analyze video AUDIO: analyze audio DOCUMENT: analyze document The agent autonomously decides whether and how to use tools, then responds with concise output. 🧱 Nodes & Services | Category | Node / Tool | Purpose | | --------------- | ---------------------------- | ------------------------------------- | | Chat Input | chatTrigger | User interface with file support | | File Processing | splitOut, splitInBatches | Process each uploaded file | | Upload | googleGemini | Uploads each file to Gemini, gets URL | | Metadata | set, aggregate | Builds structured file info | | AI Agent | Langchain Agent | Receives context + file data | | Tools | googleGeminiTool | Analyze media with Gemini | | LLM | lmChatGroq (Qwen 32B) | Text reasoning, high-speed | | Memory | memoryBufferWindow | Maintains session context | ⚙️ Setup Instructions 1. 🔑 Required Credentials Groq API key** (for Qwen 32B model) Google Gemini API key** (Palm / Gemini 1.5 tools) 2. 🧩 Nodes That Need Setup Replace existing credentials on: Upload a file Each GeminiTool (IMG, VIDEO, AUDIO, DOCUMENT) lmChatGroq 3. ⚠️ File Size & Format Considerations Some Gemini tools have file size or format restrictions. You may add validation nodes before uploading if needed. 🛠️ Optional Improvements Add logging and error handling (e.g., for upload failures). Add MIME-type filtering to choose the right tool explicitly. Extend to include OCR or transcription services pre-analysis. Integrate with Slack, Telegram, or WhatsApp for chat delivery. 🧪 Example Use Case > "Hola, ¿qué dice este PDF?" Uploads a document → Agent routes it to Gemini DOCUMENT tool → Receives extracted content → LLM summarizes it in Spanish. 🧰 Tags multimodal, agent, langchain, groq, gemini, image analysis, audio analysis, document parsing, video analysis, file uploader, chat assistant, LLM tools, memory, AI tools 📂 Files This template is ready to use as-is in n8n. No external webhooks or integrations required.

This workflow automates the process of creating short videos from multiple image references (up to 7 images). It uses "Vidu Reference to Video" model, a video generation API to transform a user-provided prompt and image set into a consistent, AI-generated video. This workflow automates the process of generating AI-powered videos from a set of reference images and then uploading them to TikTok and Youtube. The process is initiated via a user-friendly web form. Advantages ✅ Consistent Video Creation: Uses multiple reference images to maintain subject consistency across frames. ✅ Easy Input: Just a simple form with prompt + image URLs. ✅ Automation: No manual waiting—workflow checks status until video is ready. ✅ SEO Optimization: Automatically generates a catchy, optimized YouTube title using AI. ✅ Multi-Platform Publishing: Uploads directly to Google Drive, YouTube, and TikTok in one flow. ✅ Time Saving: Removes repetitive tasks of video generation, download, and manual uploading. ✅ Scalable: Can run periodically or on-demand, perfect for content creators and marketing teams. ✅ UGC & Social Media Ready: Designed for creating viral short videos optimized for platforms like TikTok and YouTube Shorts. How It Works Form Trigger: A user submits a web form with two key pieces of information: a text Prompt describing the desired video and a list of Reference images (URLs separated by commas or new lines). Data Processing: The workflow processes the submitted image URLs, converting them from a text string into a proper array format for the AI API. AI Video Generation: The processed data (prompt and image array) is sent to the Fal.ai VIDU API endpoint (reference-to-video) to start the video generation job. This node returns a request_id. Status Polling: The workflow enters a loop where it periodically checks the status of the generation job using the request_id. It waits for 60 seconds and then checks if the status is "COMPLETED". If not, it waits and checks again. Result Retrieval: Once the video is ready, the workflow fetches the URL of the generated video file. Title Generation: Simultaneously, the original user prompt is sent to an AI model (GPT-4o-mini via OpenRouter) to generate an optimized, engaging title for the social media post. Upload & Distribution: The video file is downloaded from the generated URL. A copy is saved to a specified Google Drive folder for storage. The video, along with the AI-generated title, is automatically uploaded to YouTube and TikTok via the Upload-Post.com API service. Set Up Steps This workflow requires configuration and API keys from three external services to function correctly. Step 1: Configure Fal.ai for Video Generation Create an account and obtain your API key. In the "Create Video" HTTP node, edit the "Header Auth" credentials. Set the following values: Name: Authorization Value: Key YOUR_FAL_API_KEY (replace YOUR_FAL_API_KEY with your actual key) Step 2: Configure Upload-Post.com for Social Media Uploads Get an API key from your Upload-Post Manage Api Keys dashboard (10 free uploads per month). In both the "HTTP Request" (YouTube) and "Upload on TikTok" nodes, edit their "Header Auth" credentials. Set the following values: Name: Authorization Value: Apikey YOUR_UPLOAD_POST_API_KEY (replace YOUR_UPLOAD_POST_API_KEY with your actual key) Crucial: In the body parameters of both upload nodes, find the user field and replace YOUR_USERNAME with the exact name of the social media profile you configured on Upload-Post.com (e.g., my_youtube_channel). Step 3: Configure Google Drive (Optional Storage) The "Upload Video" node is pre-configured to save the video to a Google Drive folder named "Fal.run". Ensure your Google Drive credentials in n8n are valid and that you have access to this folder, or change the folderId parameter to your desired destination. Step 4: Configure AI for Title Generation The "Generate title" node uses OpenAI to access the gpt-5-mini model.. Need help customizing? Contact me for consulting and support or add me on Linkedin.

Overview Healthcare organizations face significant challenges in digitizing and processing medical records while maintaining strict HIPAA compliance. This workflow provides a secure, automated solution for extracting clinical data from various medical documents including discharge summaries, lab reports, clinical notes, prescription records, and scanned medical images (JPG, PNG). What You Can Do Extract clinical data from medical documents while maintaining HIPAA compliance Process handwritten notes and scanned medical images with OCR Automatically identify and protect PHI (Protected Health Information) Generate structured data from various medical document formats Maintain audit trails for regulatory compliance Who It's For Healthcare providers, medical billing companies, clinical research organizations, health information exchanges, and medical practice administrators who need to digitize and extract data from medical records while maintaining HIPAA compliance. The Problem It Solves Manual medical record processing is time-consuming, error-prone, and creates compliance risks. Healthcare organizations struggle to extract structured data from handwritten notes, scanned documents, and various medical forms while protecting PHI. This template automates the extraction process while maintaining the highest security standards for Protected Health Information. Setup Instructions: Configure Google Drive credentials with proper medical record access controls Install the PDF Vector community node from the n8n marketplace Configure PDF Vector API credentials with HIPAA-compliant settings Set up secure database storage with encryption at rest Define PHI handling rules and extraction parameters Configure audit logging for regulatory compliance Set up integration with your Electronic Health Record (EHR) system Key Features: Secure retrieval of medical documents from Google Drive HIPAA-compliant processing with automatic PHI masking OCR support for handwritten notes and scanned medical images Automatic extraction of diagnoses with ICD-10 code validation Medication list processing with dosage and frequency information Lab results extraction with reference ranges and flagging Vital signs capture and normalization Complete audit trail for regulatory compliance Integration-ready format for EHR systems Customization Options: Define institution-specific medical terminology and abbreviations Configure automated alerts for critical lab values or abnormal results Set up custom extraction fields for specialized medical forms Implement medication interaction warnings and contraindication checks Add support for multiple languages and international medical coding systems Configure integration with specific EHR platforms (Epic, Cerner, etc.) Set up automated quality assurance checks and validation rules Implementation Details: The workflow uses advanced AI with medical domain knowledge to understand clinical terminology and extract relevant information while automatically identifying and protecting PHI. It processes various document formats including handwritten prescriptions, lab reports, discharge summaries, and clinical notes. The system maintains strict security protocols with encryption at rest and in transit, ensuring full HIPAA compliance throughout the processing pipeline. Note: This workflow uses the PDF Vector community node. Make sure to install it from the n8n community nodes collection before using this template.

Enterprise Knowledge Search with GPT-4 Turbo, Google Drive & Academic APIs This workflow provides an enterprise-grade RAG (Retrieval-Augmented Generation) system that intelligently searches multiple sources and generates AI-powered responses using GPT-4 Turbo. How it works This workflow provides an enterprise-grade RAG (Retrieval-Augmented Generation) system that intelligently searches multiple sources and generates AI-powered responses using GPT-4 Turbo. Key Steps Form Input - Collects user queries with customizable search scope, response style, and language preferences Intelligent Search - Routes queries to appropriate sources (web, academic papers, news, internal documents) Data Aggregation - Unifies and processes information from multiple sources with quality scoring AI Processing - Uses GPT-4 Turbo to generate context-aware, source-grounded responses Response Enhancement - Formats outputs in various styles (comprehensive, concise, technical, etc.) Multi-Channel Delivery - Delivers results via webhook, email, Slack, and optional PDF generation Data Sources & AI Models Search Sources Web Search**: Google, Bing, DuckDuckGo integration Academic Papers**: arXiv, PubMed, Google Scholar via Crossref API News Articles**: News API, RSS feeds, real-time news Technical Documentation**: GitHub, Stack Overflow, documentation sites Internal Knowledge**: Google Drive, Confluence, Notion integration AI Models GPT-4 Turbo**: Primary language model for response generation Embedding Models**: For semantic search and similarity matching Custom Prompts**: Specialized prompts for different response styles Set up steps Setup time: 15-20 minutes Configure API credentials - Set up OpenAI API, News API, Google Drive, and other service credentials Set up search sources - Configure academic databases, news APIs, and internal knowledge sources Connect analytics - Link Google Sheets for usage tracking and performance monitoring Configure notifications - Set up Slack channels and email templates for automated alerts Test the workflow - Run sample queries to verify all components are working correctly Keep detailed configuration notes in sticky notes inside your workflow

Collaborate with an AI Agent on a joint document, e.g. for creating your content marketing strategy, a sales plan, project status updates, or market analysis. The AI Agent generates markdown text that you can review and edit it in gotoHuman, and only then is the existing Google Doc updated. In this example we use AI to update our company's content strategy for the next quarter. How It Works The AI Agent has access to other documents that provide enough context to write the content strategy. We ask it to generate the text in markdown format. To ensure our strategy document is not changed without our approval, we request a human review using gotoHuman. There the markdown content can be edited and properly previewed. Our workflow resumes once the review is completed. We check if the content was approved and then write the (potentially edited) markdown to our Google Docs file via the Google Drive node. How to set up Most importantly, install the verified gotoHuman node before importing this template! (Just add the node to a blank canvas before importing. Works with n8n cloud and self-hosted) Set up your credentials for gotoHuman, OpenAI, and Google Docs/Drive In gotoHuman, select and create the pre-built review template "Strategy agent" or import the ID: F4sbcPEpyhNKBKbG9C1d Select this template in the gotoHuman node Requirements You need accounts for gotoHuman (human supervision) OpenAI (Doc writing) Google Docs/Drive How to customize Let the workflow run on a schedule, or create and connect a manual trigger in gotoHuman that lets you capture additional human input to feed your agent Provide the agent with more context to write the content strategy Use the gotoHuman response (or a Google Drive file change trigger) to run additional AI agents that can execute on the new strategy

✅ What problem does this workflow solve? Sending a plain PDF resume doesn’t stand out anymore. This workflow allows candidates to convert their resume and photo into a personalized video resume. Recruiters get a more engaging first impression, while candidates showcase their profile in a modern, impactful way. ⚙️ What does this workflow do? Presents a form for uploading: 📄 Resume (PDF) 🖼 Photo (headshot) Extracts key details from the resume (education, experience, skills). Detects gender from the photo to choose a suitable voice/avatar. Generates a script (spoken resume summary) based on the extracted information. Uploads the photo to HeyGen to create an avatar. Requests video generation on HeyGen: Uses the avatar photo Uses gender-specific settings Uses the generated script as narration Monitors video generation status until completion. Stores the final video URL in a Google Sheet for easy access and tracking. 🔧 Setup Instructions Google Services Connect Google Sheets to n8n to store records with: Candidate name Resume link Video link HeyGen Setup Get an API key from HeyGen. Configure: Avatar upload endpoint (image upload) Video generation endpoint (image ID + script) Form Setup Use the n8n Form Trigger to allow candidates to upload: Resume (PDF) Photo (JPEG/PNG) 🧠 How it Works – Step-by-Step 1. Candidate Submission A candidate fills out a form and uploads: Resume (PDF) Photo 2. Extract Resume Data The resume PDF is processed using OCR/AI to extract: Name Experience Skills Education highlights 3. Gender Detection The uploaded photo is analyzed to detect gender (used for voice/avatar selection). 4. Script Generation Based on the extracted resume info, a concise, natural script is generated automatically. 5. Avatar Upload & Video Creation The photo is uploaded to HeyGen to create a custom avatar. A video generation request is made using: The script The avatar (image ID) A matching voice for the detected gender 6. Video Status Monitoring The workflow polls HeyGen’s API until the video is ready. 7. Save Final Video URL Once complete, the video link is added to a Google Sheet alongside the candidate’s details. 👤 Who can use this? This workflow is ideal for: 🧑‍🎓 Students and job seekers looking to stand out 🧑‍💼 Recruitment agencies offering modern resume services 🏢 HR teams wanting engaging candidate submissions 🎥 Portfolio builders for professionals 🚀 Impact Instead of a static PDF, you can now send a dynamic video resume that captures attention, adds personality, and makes a lasting impression.

Super simple workflow to convert image URLs to an uploaded attachment in Airtable. You'll need to adjust the field names to match your specific data, including in the filter formula where it says "Cover image URL". Just replace that with the field name where you are storing the image URL.

This is an example of how you can make Merge by Key work. The “Data 1” and “Data 2” nodes simply provide mock data. You can replace them with your own data sources. Then the “Convert Data” nodes are important. They make sure that the different array items are actually different items in n8n. After that, you have then the merge with the merged data.

🎥 Telegram Image-to-Video Generator Agent (Veo3 / Seedance Integration) ⚠️ This template uses [community nodes] and some credential-based HTTP API calls (e.g. Seedance/Wavespeed). Ensure proper credentials are configured before running. 🛠️ In the accompanying video tutorial, this logic is built as two separate workflows: Telegram → Image Upload + Prompt Agent Prompt Output → Video Generation via API Watch Full Video Tutorial: https://youtu.be/iaZHef5bZAc&list=PL05w1TE8X3baEGOktlXtRxsztOjeOb8Vg&index=1 ✨ What This Workflow Does This powerful automation allows you to generate short-form videos from a Telegram image input and user prompt — perfect for repurposing content into engaging reels. From the moment a user sends a photo with a caption to your Telegram bot, this n8n workflow: 📸 Captures the image and saves it to Google Drive 🧠 Uses an AI Agent (via LangChain + OpenAI) to craft a Seedance/Veo3-compatible video prompt 📑 Logs the interaction to a Google Sheet 🎞️ Sends the prompt + image to the Seedance (Wavespeed) API to generate a video 🚀 Sends the resulting video back to the user on Telegram — fully automated 🔗 How It Works (Step-by-Step) Telegram Bot Trigger Listens for incoming images and captions Conditional Logic Filters out invalid inputs AI Agent (LangChain) Uses OpenAI GPT to: Generate a video prompt Attach the most recent image URL (from Google Sheet) Google Drive Upload Saves the Telegram image and logs the share link Google Sheets Logging Appends a new row with date + file link Wavespeed (Seedance/Veo3) API Calls the /bytedance/seedance-v1-pro-i2v-480p endpoint with image and prompt Video Polling & Output Waits for generation completion Sends back final video file to Telegram user 🛠️ Tools & APIs Used Telegram Bot (Trigger + Video Reply) LangChain Agent Node OpenAI GPT-4.1-mini for Prompt Generation Simple Memory & Tools (Google Sheets) Google Drive (Image upload) Google Sheets (Log prompts + image URLs) Wavespeed / Seedance API (Image-to-video generation) 🧩 Requirements Before running this workflow: ✅ Set up a Telegram Bot and configure credentials ✅ Connect your Google Drive and Google Sheets credentials ✅ Sign up for Wavespeed / Seedance and generate an API key ✅ Replace placeholder values in: HTTP Request nodes Google Drive folder ID Google Sheet document ID 📦 Suggested Use Cases Generate short-form videos from image ideas Reformat static images into dynamic reels Repurpose visual content for TikTok/Instagram