Workflow Templates

How it works This comprehensive recruitment automation workflow transforms your hiring process from manual screening to intelligent candidate management. The system begins by automatically collecting CVs from multiple job boards and career platforms, immediately parsing each submission using advanced AI technology to extract key information including skills, experience levels, educational background, and career progression patterns. Once parsed, the workflow employs predictive scoring algorithms that evaluate each candidate against your specific job requirements and company culture criteria. This multi-dimensional analysis considers technical skills alignment, experience relevance, cultural fit indicators, and career trajectory patterns to generate compatibility scores with remarkable accuracy. The system then seamlessly transitions qualified candidates into automated interview scheduling, coordinating availability across hiring managers, team members, and candidates while optimizing for timezone considerations and calendar conflicts. Finally, successful candidates enter a personalized onboarding workflow that adapts to their role, department, and experience level, ensuring smooth integration into your organization. Target audience and problem solved This workflow is designed for HR departments, talent acquisition teams, and growing companies struggling with time-intensive recruitment processes. It specifically addresses the challenges of manual CV screening, subjective candidate evaluation, scheduling conflicts, and inconsistent onboarding experiences. Organizations processing high volumes of applications or seeking to eliminate recruitment bias while maintaining quality standards will benefit most from this automation. Set up steps Prerequisites: Ensure you have API access to your chosen AI parsing service (OpenAI, Affinda, or equivalent), active accounts on target job boards, and administrative access to your calendar and ATS systems. Configure job board integrations: Connect your LinkedIn Recruiter, Indeed, and Glassdoor accounts using their respective APIs. Set up webhook endpoints to automatically capture new CV submissions and configure filtering criteria based on job titles, locations, and basic qualifications. Establish AI parsing service: Choose and configure your CV analysis provider (OpenAI for natural language processing, Affinda for specialized CV parsing, or alternative services). Set up API credentials and define extraction templates for skills, experience, education, and custom fields relevant to your industry. Integrate calendar systems: Connect Google Calendar, Outlook, or your preferred scheduling platform. Configure availability windows for all hiring team members, set interview duration templates, and establish buffer times between meetings. Synchronize ATS platform: Link your Applicant Tracking System (Workday, BambooHR, Greenhouse, etc.) to ensure seamless candidate data flow. Map workflow fields to your ATS schema and establish status update triggers. Connect interview tools: Integrate video conferencing platforms (Zoom, Microsoft Teams, Google Meet) for automatic meeting room creation and invitation distribution. Configure recording settings and waiting room preferences. Link HRMS for onboarding: Connect your Human Resource Management System to trigger personalized onboarding sequences based on role type, department, and seniority level. Key Features 🧠 Advanced CV analysis**: Leverages machine learning to automatically extract and categorize skills, experience, education, certifications, and career progression patterns with 95% accuracy 📊 Multi-criteria scoring**: Implements customizable evaluation matrices considering technical skills, soft skills, experience relevance, cultural fit indicators, and growth potential 📅 Intelligent scheduling**: Automatically coordinates complex interview schedules across multiple stakeholders, considering time zones, availability preferences, and interview type requirements 🎯 Precise candidate matching**: Generates compatibility percentages based on job requirements, team dynamics, and long-term career alignment factors ⚡ Accelerated recruitment cycle**: Reduces time-to-hire by up to 60% through automated screening, intelligent prioritization, and streamlined communication workflows 👥 Collaborative evaluation**: Enables structured feedback collection from multiple interviewers with standardized scoring rubrics and consensus-building tools 📱 Enhanced candidate experience**: Provides mobile-optimized interfaces for application tracking, interview scheduling, and communication throughout the recruitment journey 🔄 Continuous optimization**: Automatically tracks and analyzes recruitment metrics to continuously improve scoring algorithms and process efficiency Customization options The workflow offers extensive customization capabilities including adjustable scoring weights for different criteria, industry-specific skill taxonomies, custom interview formats, and role-based onboarding paths. Organizations can configure approval workflows, set up custom notification templates, and establish specific integration parameters to match their unique recruitment processes and company culture. This automation solution transforms recruitment from a time-intensive manual process into a strategic, data-driven system that improves both hiring quality and candidate experience while significantly reducing administrative overhead.

This workflow creates a customizable form with a dynamic dropdown field that automatically updates its options from an external data source. How it works The workflow polls an external data source (Google Sheets in this example) at regular intervals New values are processed and formatted for the dropdown The form automatically updates with the new dropdown options Set up steps Configure your data source: Default setup uses Google Sheets replace with credentials for your sheet set up the update frequency Or modify to use any other data source (API, database, etc.) Adjust the form configuration: Customize the form title and description Add or modify form fields as needed The template includes the dropdown field by default Connect form submissions: Use the "Execute Workflow" node to process form submissions This template provides a foundation for creating dynamic forms that stay synchronized with your data sources, making it ideal for situations where dropdown options need to reflect current data.

This workflow facilitates seamless synchronization between Entra (Microsoft Azure AD) and Zammad. It automates the following processes: Fetch Entra Contacts: Create Universal User Object: Extracts key user information, such as email, phone, and name, and formats it for Zammad compatibility. Synchronize with Zammad: Identifies users in Zammad who need updates based on Entra data. Adds new users from Entra to Zammad. Deactivates users in Zammad if they are no longer in Entra. Key Features Dynamic Matching**: Compares contacts from Entra with existing Zammad users based on email and updates records accordingly. Efficient Management**: Automatically creates, updates, or deactivates Zammad users based on their status in Entra. Custom Fields**: Supports custom field mapping, ensuring enriched user profiles in Zammad. Setup Instructions Microsoft Entra Integration: Ensure proper API permissions for accessing Entra contacts. Configure Microsoft OAuth2 credentials in n8n. Zammad Integration: Set up Zammad API credentials with appropriate access rights. Customize the workflow to include additional fields or map existing fields as needed. Run Workflow: Trigger the workflow manually or set up an automation schedule (e.g., daily sync). Review created/updated/deactivated users in Zammad. Use Cases IT Administration**: Keep your support system in sync with the organization’s Entra data. Customer Management**: Ensure accurate and up-to-date user records in Zammad. Prerequisites Access to an Entra (Azure AD) environment with contacts data. A Zammad instance with API credentials for user management. A custom field in Zammad User Object (entra_key) of type String. A custom field in Zammad User Object (entra_object_type) of type `Single selection field with two key value pairs user = User contact = Contact` This workflow is fully customizable and can be adapted to your organization’s specific needs. Save time and reduce manual errors by automating your user sync process with this template! If you have found an error or have any suggestions, please report them here on Github.

Create your own intelligent Telegram bot that summarizes articles and processes commands automatically. This powerful workflow turns Telegram into your personal AI assistant, handling /help, /summary <URL>, and /img <prompt> commands with intelligent responses - perfect for teams, content creators, and anyone wanting smart automation in their messaging. 🚀 What It Does Smart Command Processing: Automatically recognizes and routes /help, /summary, and /img commands to appropriate AI-powered responses. Article Summarization: Fetches any URL, extracts content, and generates professional 10-12 bullet point summaries using OpenAI. Image Generation: Processes image prompts and integrates with AI image generation services. Help System: Provides users with clear command instructions and usage examples. 🎯 Key Benefits ✅ Personal AI Assistant: Get instant article summaries in Telegram ✅ Team Productivity: Share quick content summaries with colleagues ✅ Content Research: Rapidly digest articles and web content ✅ 24/7 Availability: Bot works around the clock without maintenance ✅ Easy Commands: Simple /summary <link> format anyone can use ✅ Scalable: Handles multiple users and requests simultaneously 🏢 Perfect For Content Teams & Researchers Journalists quickly summarizing news articles Marketing teams researching competitor content Students processing academic papers and articles Analysts digesting industry reports Business Applications Team Communication**: Share article insights in group chats Research Assistance**: Quick content analysis for decision making Content Curation**: Summarize articles for newsletters or reports Knowledge Sharing**: Help teams stay informed efficiently ⚙️ What's Included Complete Bot Workflow: Ready-to-deploy Telegram bot with all commands AI Integration: OpenAI-powered content summarization and processing Smart Routing: Intelligent command recognition and response system Error Handling: Robust system handles invalid commands gracefully Extensible Design: Easy to add new commands and features 🔧 Quick Setup Requirements n8n Platform**: Cloud or self-hosted instance Telegram Bot Token**: Create via @BotFather (free, 5 minutes) OpenAI API**: For content summarization (pay-per-use) Basic Configuration**: Follow 15-minute setup guide 📱 User Experience Simple Commands: /help - Show available commands /summary https://example.com - Get article summary /img sunset over mountains - Generate image (with supported APIs) Sample Summary Output: 📄 Article Summary: • Company reports 40% revenue growth in Q3 2024 • New AI features driving customer acquisition • Expansion into European markets planned for 2025 • Investment in R&D increased by 25% this quarter • Customer satisfaction scores improved to 94% • Three new product launches scheduled for next year • Remote work policy made permanent post-pandemic • Sustainability goals on track to meet 2025 targets • Partnership with major tech firm announced • Stock price up 15% following earnings report 🎨 Customization Options Command Extensions: Add custom commands for specific workflows Response Formatting: Customize summary style and length Multi-Language: Support different languages for international teams Integration APIs: Connect additional AI services and tools User Permissions: Control who can use specific commands Analytics: Track usage patterns and popular content 🏷️ Tags & Categories #telegram-bot #ai-automation #content-summarization #article-processing #team-productivity #openai-integration #smart-assistant #workflow-automation #messaging-bot #content-research #ai-agent #n8n-workflow #business-automation #telegram-integration #ai-powered-bot 💡 Use Case Examples News Team: Quickly summarize breaking news articles for editorial meetings Marketing Agency: Research competitor content and industry trends efficiently Sales Team: Digest industry reports and share insights with prospects Remote Team: Keep everyone informed with summarized company updates 📈 Expected Results 80% faster** content research and analysis 50% more articles** processed per day vs manual reading 100% team accessibility** through familiar Telegram interface 24/7 availability** for global teams across time zones 🛠️ Setup & Support Quick Start: Deploy your bot in 15 minutes with included guide Video Tutorial: Complete walkthrough available Template Commands: Pre-built responses and formatting Expert Support: Direct help from workflow creator 📞 Get Help & Resources YouTube: https://www.youtube.com/@YaronBeen/videos 💼 Professional Support LinkedIn: https://www.linkedin.com/in/yaronbeen/ 📧 Direct Help Email: Yaron@nofluff.online - Response within 24 hours Ready to build your intelligent Telegram assistant? Get this AI Telegram Bot Agent and transform your messaging app into a powerful content processing tool. Perfect for teams, researchers, and anyone who wants AI-powered assistance directly in Telegram. Stop manually reading long articles. Start getting instant, intelligent summaries with simple commands.

This workflow captures Squarespace newsletter signups in a Google Sheet and automatically creates new Mailchimp contacts in the selected audience. It overcomes the limitation in Squarespace’s native Mailchimp integration, which only supports new, empty audiences. You can trigger the workflow manually or schedule it for continuous synchronization. Step-by-step tutorial First, you need to connect Squarespace newsletter block submission to Google Drive In Mailchimp node, choose your targeted audience in List Name or ID Connect a Squarespace Form to Google Drive To connect a form to Google Drive: In the form's storage options, click Connect on Google Drive. Log into your Google account. Click Allow to permit Squarespace to connect to Google Drive. Enter a Spreadsheet Name. This creates a new spreadsheet for your form submissions. Columns in my sheet: Submitted On Email Address Name This structure is inspired by Squarespace’s newsletter block connection, but you can modify it based on your preferred data format. 👉 Clone my Google Sheets template Requirements Credentials To use this workflow, you need: Mailchimp API Key** – Required to add contacts to Mailchimp. Google Sheets API credentials** – Required to retrieve signups from the spreadsheet. 📌 Mailchimp API Authentication Guide Explore More Templates 👉 Check out my other n8n templates

This workflow transcribes audio files stored in AWS S3 and stores the information in Google Sheets. Google Drive Trigger node** triggers the workflow when a new file is uploaded in Google Drive. AWS S3 1 node** uploads the new file to an S3 bucket. AWS S3 2 node** gets the file from the S3 bucket. AWS Transcribe 1 node** creates a transciption job for the respective audio file. Wait node** waits for the transcription job from the previous node to be complete before proceeding with the workflow (necessary in case the service is busy or the file to be transcribed is large, delaying the workflow). AWS Transcribe 2 node** gets the information of the transcription job. Set node** sets the necessary values to be included in the data set. Google Sheets node** adds the transcription information to a sheet that serves as data set.

This n8n workflow template automates the process of managing meeting guests booked through Cal.com. It captures attendee information, logs it in a Google Sheet, and subscribes new guests to your Beehiiv newsletter, while also notifying you in Telegram. How it Works This workflow is designed to streamline your post-booking process. When a new meeting is booked via Cal.com, the workflow automatically triggers. It extracts the attendee details, adds a new row with the guest's information to a designated Google Sheet, and then adds the guest as a subscriber to your Beehiiv newsletter. Finally, it sends a notification to a specified Telegram channel, keeping you informed of new subscribers. Features Automated Data Entry:** Automatically log meeting guest details into Google Sheets. Newsletter Growth:** Effortlessly add new meeting guests to your Beehiiv subscriber list. Real-time Notifications:** Get instant alerts in Telegram for new subscribers. Seamless Integration:** Connects Cal.com, Google Sheets, Beehiiv, and Telegram. Set Up To use this workflow, you will need the following: Cal.com:** Set up a Cal.com account and configure a webhook to trigger the workflow on new bookings. You will need the webhook URL provided by the first node in this workflow. Google Cloud:** A Google Cloud account with access to Google Sheets. You will need to specify the Sheet and the range where data should be added. Beehiiv:** A Beehiiv account. You will need your Beehiiv API key and the publication ID of your newsletter. Telegram Account:** A Telegram account and a channel where you want to receive notifications. You will need your Telegram Bot Token and the chat ID of the channel. Configure each node** in the workflow with your respective API keys, IDs, and sheet details as required. The "Define your parameters" box in the workflow provides guidance on finding your Telegram chat ID and Beehiiv API key/publication ID. Additional Enhancements This workflow can be extended and customized further: Conditional Logic:** Add filters to only subscribe guests based on certain criteria (e.g., specific meeting types). Data Enrichment:** Integrate with other services to enrich guest data before adding to Google Sheets or Beehiiv. CRM Integration:** Connect to a CRM to create or update contact records for new guests. Custom Notifications:** Customize the content and format of the Telegram notification. Need Help? If you need assistance setting up this workflow, encounter any issues, or would like to explore setting up similar automation workflows tailored to your company's specific needs, please contact us at 1 Node.

This workflow will allow you at the beginning of each day to copy your google calendar events into Trello so you can take notes, label, or automate your tasks. When deploying this, don't forget to change: Label ID for meeting type under "Create Trello Cards". You should be able to find instructions Here on how to find the label ID. Description for Trello cards under "Create Trello Cards". I currently pull in notes but it should be simple to change to pull the Gcal description instead. You can change the trigger time to fire at a different time.

Overview: Automate Your Google OAuth2 Credential Creation This workflow template streamlines the process of creating and naming individual Google OAuth2 credentials for multiple Google services within n8n. By automating tasks typically done manually, it saves significant time and reduces the risk of errors. Who Is This For? This template is perfect for: Marketers who frequently use Google Docs, Google Sheets, Google Slides, and Google Drive for document automation. Developers or technical users who manage numerous integrations and need to minimize credential creation overhead. Teams or solo users with multiple Google accounts who want to eliminate repetitive Google OAuth2 credential creation tasks. Prerequisite Knowledge • Basic familiarity with n8n, including how to configure nodes and connect services. • A Google OAuth JSON file (client ID, client secret, etc.) already set up in your Google Cloud Console. • An understanding of Google services (Docs, Sheets, Slides, Drive, Gmail, Calendar, Contacts and others) and which you may need for your use cases What Problem Does It Solve? Manually creating and naming separate OAuth2 credentials for each Google service can be time-consuming and prone to errors. For instance, if you manage 16 Google accounts, you might need to create 112 credentials manually. This workflow automates that process by using your Google OAuth JSON file and email address, generating uniquely named OAuth2 credentials for each Google service in just a single run per account. Key Features Manual Trigger – Start the workflow on demand to generate new credentials. Set Node for Google OAuth Details – Store your client ID, client secret, and other JSON info securely in one place. Automated Naming Convention – Use your Google email address to create distinct names for each credential, simplifying organization. Array of Google Services – Customize which services to create credentials for, such as Docs, Sheets, Slides, Drive, Gmail, Calendar, or Contacts. Batch Credential Creation – Split the array of Google services and automatically create separate OAuth2 credentials for each. Seamless OAuth2 Integration – Effortlessly authenticate all generated credentials within n8n. How to Set Up Insert Your JSON Details – Paste your Google OAuth 2.0 JSON data into the “Google JSON” node. Add Your Google Email Address – Specify your email address in the “Google Email” node to personalize the naming convention. Configure n8n Account Credentials – In the “n8n Create Credentials” node, select or add proper credentials (e.g., n8n API credentials). Execute the Workflow – Run the workflow to automatically generate individual OAuth2 credentials. Finalize in n8n – Visit your n8n Credentials dashboard to complete the OAuth sign-in for each newly created credential. Customization Options Modify the Services Array** – Easily add or remove Google products based on your workspace needs by editing the array in the “Services” node. Adjust Naming Logic** – Tailor the credential naming convention in the “n8n Create Credentials” node to match your organization’s style or best practices. Set Role-Based Access** – In n8n, control who can view and use these automatically generated credentials by adjusting user permissions. Time-Saving Example I initially had 16 Google accounts, requiring 112 credentials if done manually. With this workflow, I needed just one run per account—saving around two hours of repetitive data entry. Yes, I spent three hours building and documenting this, but it pays off quickly for anyone managing multiple accounts or large teams.

How to Sell Your Used Car Easily with Airtop Selling a used car traditionally involves tedious manual steps: listing your vehicle online, filling repetitive forms, answering buyer inquiries, and comparing multiple offers—often leading to lost time, inaccuracies, and missed opportunities. Dealers' platforms and marketplace websites can introduce additional friction, occasionally requiring manual interactions and delivering inconsistent offers. The Sell a Used Car Agent powered by Airtop and n8n eliminates this friction by automating the selling process. Simply input your car's details once, and the automation quickly navigates through popular used car marketplaces like Carvana, CarMax, and others, efficiently fetching competitive buying offers. Leveraging Airtop’s powerful real-browser automation capabilities, this setup interacts smoothly with the forms and queries specific to each sales platform, eliminating error-prone manual entries and tedious repetition. This Airtop automation employs sophisticated data extraction features, including structured JSON output, ensuring accurate, formatted data ready for immediate review. Say goodbye to cumbersome listing processes, and hello to streamlined, effortless car selling. Who is this Automation for? Automation engineers streamlining marketplace interactions Developers building user-friendly car selling apps Technical teams optimizing inventory resale processes Dealership IT departments automating valuation systems Key Benefits No-code automation setup using Make Saves significant time with instant multi-platform offers Real browser sessions ensuring reliable site interactions Structured JSON output simplifying data integration Use Cases Car dealership teams quickly pricing used vehicles Individuals efficiently comparing offers from online dealers Developers building consumer-friendly automated car resale apps Technical consultants streamlining used car valuation processes How this Airtop Automation Works When started, Airtop opens automated, real browser sessions to intelligently fill out required car details on leading resale marketplaces (e.g., Carvana and CarMax). It captures instantly generated vehicle offers, structures them into clean JSON output, and returns organized buying proposals. All of this is accomplished without manual intervention. What You’ll Need A free Airtop API key Basic details describing your vehicle (make, model, condition, mileage) Setting up the workflow Create a new Airtop connection with your API key: Enter the information about the car you are selling into the "Variables" node. For example: > VIN: 1FTRF17253NB81140 Mileage: 221081 Zip code: 01952 Condition: Perfect, no interior or exterior damages, all tires are inflated, have 2 keys, working battery, has an attached catalytic converter, Airbags not deployed, No flood or fire damage. Ownership: full clean title with no debt answer yes to all other questions Run the workflow Customize the Automation Add or remove marketplaces based on regional availability or preference Extend JSON outputs to your internal inventory or sales systems Schedule regular automation runs to track market pricing trends Integrate additional valuation platforms for broader market coverage Automation Best Practices Regularly review marketplace URLs to maintain accuracy and consistency Verify structured data to ensure consistent JSON outputs Maintain clearly documented Make scenarios for easy debugging Periodically update your car's condition description for accurate pricing Happy Automating!

Use case n8n workflows can go out of hand when you're automating as much as we do at n8n. We needed a place to document them and keep track of who owns and maintains them. To facilitate this we use this n8n workflow to automatically sync workflows directly to a Notion database if it has the tag sync-to-notion. How to setup Add your n8n api creds Add your Notion creds Create notion database with fields env id as text, isActive (dev) as boolean, URL (dev) as url, Workflow created at as date, Workflow updated at as date, Error workflow setup as boolean (Make sure page is connected) Add tag sync-to-notion to some workflows

Tags*: Supply Chain, Logistics, Geocoding, Transportation, GPS API Context Hi! I’m Samir — a Supply Chain Engineer and Data Scientist based in Paris, and founder of LogiGreen Consulting. I help companies improve their logistics operations using data, AI, and automation to reduce costs and minimize environmental footprint. > Let’s use n8n to analyze geographical data! 📬 For business inquiries, you can add find me on LinkedIn Who is this template for? This workflow is designed for logistics and transport teams but also market analytics experts that need to process geocoding data (get GPS coordinates from addresses). Ideal for: Transportation Planning Supply Chain Network Design Route optimization studies How does it work? This n8n workflow connects to a Google Sheet where you store addresses with country codes, and uses the OpenRouteService API to calculate: 📏 GPS Coordinates (longitude, latitude) 🗺️ Neighbourhood, City and local information Steps: ✅ Load addresses with country codes 🔁 Loop through each record 🚚 Query OpenRouteService 🧾 Extract and store results: longitude, latitude, neighbourhood 📤 Update the Google Sheet with new values What do I need to get started? This workflow is beginner-friendly and requires: A Google Sheet with route pairs (departure and destination coordinates) A free OpenRouteService API key 👉 Get one here Next Steps 🗒️ Follow the sticky notes inside the workflow to: Select your sheet Plug in your API key Launch the flow! 🎥 Check the Tutorial 🚀 You can customise the workflow to: Add additional outputs from the API Connect to your TMS via API or EDI This template was built using n8n v1.93.0 Submitted: June 1, 2025