Workflow Templates

This workflow automates a two way sync of customer data between Pipedrive and MySQL. It will create new records in one source if it only exists in the other. Where matching records have different data for name, phone number or email address, it will sync the most recently updated version.

This template uses VAPI and Cal.com to book appointments through a voice conversation. It detects whether the user wants to check availability or book an appointment, then responds naturally with real-time scheduling options. Who is this for? This workflow is perfect for: Voice assistant developers AI receptionists and smart concierge tools Service providers (salons, clinics, coaches) needing hands-free scheduling Anyone building voice-based customer experiences What does it do? This workflow turns a natural voice conversation into a working appointment system. It starts with a Webhook connected to your VAPI voice agent. The Set node extracts user intent (like “check availability” or “book now”). A Switch node branches logic based on the intent. If the user wants to check availability, the workflow fetches available times from Cal.com. If the user wants to book, it creates a new event using Cal.com's API. The final result is sent back to VAPI as a conversational voice response. How to use it Import this workflow into your n8n instance. Set up a Webhook node and connect it to your VAPI voice agent. Add your Cal.com API token as a credential (use HTTP Header Auth). Deploy and test using VAPI’s simulator or real phone input. (Optional) Customize the OpenAI prompt if you're using it to process or moderate inputs. Requirements A working VAPI agent A Cal.com account with API access n8n (cloud or self-hosted) An understanding of how to configure webhook and API credentials in n8n Customization Ideas Swap out Cal.com with another booking API (like Calendly) Add a Google Sheets or Supabase node to log appointments Use OpenAI to summarize or sanitize voice inputs before proceeding Build multi-turn conversations in VAPI for more complex bookings

💥 Generate AI Music & Publish to YouTube Automatically with Blotato This workflow automatically generates AI music, creates a thumbnail, converts everything into a video, and publishes it directly to YouTube — fully automated. Perfect for building faceless YouTube music channels, AI content automation, or passive content generation pipelines. Who is this for? This template is ideal for: YouTube creators building AI music channels Content creators creating faceless videos Automation enthusiasts using n8n for content pipelines Agencies generating bulk YouTube content Anyone wanting to automate music creation and publishing Whether you're creating lofi music, ambient tracks, meditation sounds, or background music, this workflow removes manual work entirely. What problem is this workflow solving? Creating AI music videos typically involves multiple manual steps: Generating music Creating thumbnails Converting audio into video Uploading to YouTube Writing titles and metadata This process is time-consuming and repetitive. This workflow automates everything into a single end-to-end pipeline, allowing you to: Generate unlimited AI music Automatically create thumbnails Convert audio into video Publish directly to YouTube What this workflow does This workflow performs the following steps: User submits a music request via form AI generates an optimized music prompt ElevenLabs generates AI music AI generates thumbnail prompt Atlas Cloud generates thumbnail image Cloudinary uploads generated assets Shotstack creates video (image + audio) Blotato uploads video to YouTube automatically SEO-optimized YouTube title is generated automatically Final result: AI-generated music video automatically published to YouTube The entire process runs fully automated. Setup To use this workflow, configure the following credentials: Required APIs OpenAI API Key — Prompt generation Elevenlabs** API Key — Music generation AtlasCloud** API Key — Thumbnail generation Cloudinary Account — Media hosting Shotstack API Key — Video creation Blotato** API Key — YouTube publishing Community Node Requirement This workflow uses the Blotato community node. 🎥 Watch This Tutorial 👋 Need help or want to customize this? 📩 Contact: LinkedIn 📺 YouTube: @DRFIRASS 🚀 Workshops: Mes Ateliers n8n Need help customizing? Contact me for consulting and support : Linkedin / Youtube / 🚀 Mes Ateliers n8n

🎬 Veo3 Instagram Reel Generator – AI-Powered Ad Creation in Minutes Description: This no-code workflow transforms your creative brief into an engaging Instagram Reel using OpenAI and Veo3 API (via Wavespeed) — fully automated in n8n. Just type a product, theme, or trend via chat, and get a short-form video plus caption delivered and logged, ready to post. Perfect for marketers, creators, and content teams looking to scale their ad content output without hiring editors or creative agencies. Watch step-by-step build video tutorial here: https://www.youtube.com/@Automatewithmarc ⚙️ How It Works: 💬 Chat Trigger  Start by sending a message like “Create an ad for a minimalist perfume brand using the ‘quiet luxury’ trend.” 🧠 Prompt Engineer (ChatGPT)  Generates a 5–8 second descriptive video prompt suitable for Veo3 based on your input — including visual tone, motion, and hook. 📡 API Call to Veo3 via Wavespeed  Submits the prompt to create a short video (9:16 ratio, ~8 seconds), then polls for the final video URL. ✍️ Caption Generator (GPT)  Creates an Instagram-friendly caption to pair with the video, using a playful, impactful writing style. 📄 Google Sheets Integration  Logs each generated video prompt, final video URL, caption, and status into a Google Sheet for easy management and scheduling. 🔌 Tools & Integrations: OpenAI GPT (Prompt generation & caption copywriting) Veo3 via Wavespeed API (Video generation) Google Sheets (Content tracking and publishing queue) Telegram / Chat UI trigger (Optional – easily swappable) 💡 Use Cases: Instagram & TikTok ad generation Creative automation for digital agencies Short-form UGC testing at scale Trend-driven campaign ideation

Do you want to discover company-related information to enrich a signup process? This workflow enriches any company by name using the uProc Get Company by Name tool. This tool combines Google Maps and emails research on the internet to return results. You get no results if the company has no presence on Google Maps. You need to add your credentials (Email and API Key - real -) located at Integration section to n8n. You can replace node "Create Company Item" with any other supported service returning Company names and countries, like Hubspot, Google Sheets, MySQL, or Typeform. You can set up the uProc node with several parameters: country: the country name you want to use. name: the name of the company you need to locate. Every "uProc" node returns the next fields per every located company: name: Contains the company's given name. email: Contains the company's given email. cif: Contains company's cif number. address: Contains company's formatted address. city: Contains the city location of the company. state: Contains province location of the company. county: Contains state location of the company country: Contains country location of the company zipcode: Contains zipcode code of the company phone: Contains phone number of the company website: Contains website of the company latitude: Contains latitude of the company longitude: Contains longitude of the company Next, you can save results to a CRM or Google Sheets, and prepare returned email or phone to launch an email or telemarketing campaign.

📱 Veo3 Instagram Agent – Create & Auto-Post Reels with Blotato Description: This no-code workflow automates the full pipeline of generating and publishing Instagram Reels using Veo3 (via Wavespeed API). From prompt to post, it handles content ideation, short-form video generation, caption writing, logging, and even automatic publishing to Instagram via Blotato. Perfect for creators, brands, and marketers who want to scale content creation without needing to shoot or edit videos manually. 🔗 Watch the full step-by-step tutorial on how to build this workflow: https://youtu.be/s-KzxeKWmIA?si=6x8WKMeiyWodZWVq Google Sheet Template: https://docs.google.com/spreadsheets/d/1bA-PQTrvekC1Rti-XumGANgjIwLjvcFCqoIxVCYsq2E/edit?usp=sharing 🚀 What This Workflow Does: Trigger via Chat or Telegram  Start with a simple message like:  "Make a reel for a luxury minimalist candle brand using calm aesthetics." AI Video Prompt Generation  Uses OpenAI to craft a visually rich, platform-optimized video description prompt. 🎞️ Video Creation with Veo3 API  Submits your prompt to Veo3 to create a short video (9:16 ratio, 8 seconds) with motion, tone, and trend styles. ✍️ Caption Writing  An AI agent writes an engaging and playful caption based on the video content. 📄 Google Sheets Logging  Stores prompt, video URL, caption, and status in a GSheet to keep track of all generated assets. 📤 Auto-Publish to Instagram  Posts the video + caption directly to Instagram using Blotato’s social media publishing API. 🔌 Tools & Integrations Used: OpenAI for prompt & caption generation Wavespeed API (Veo3) for video generation Google Sheets for tracking Blotato for scheduling & publishing content n8n for orchestration and automation logic 💡 Use Cases: Content calendar automation for small teams Trend-based ad creation and testing UGC-style reel generation for e-commerce Rapid ideation & creative experimentation

Who is this for? For developers and organizations that need to convert DOCX files to PDF. What problem is this workflow solving? The file format conversion problem. What this workflow does Downloads the DOCX file from the web. Converts the DOCX file to PDF. Stores the PDF file in the local file system. How to customize this workflow to your needs Open the HTTP Request node. Adjust the URL parameter (all endpoints can be found here). Add your secret to the Query Auth account parameter. Please create a ConvertAPI account to get an authentication secret. Optionally, additional Body Parameters can be added for the converter.

This workflow functions by integrating Shopify customers into Odoo customers. Trigger: Shopify – New Customer Created The workflow starts when a new customer is added in Shopify. Action: Odoo – Search Contact by Email It checks in Odoo to see if a contact already exists with the same email address as the Shopify customer. Condition: Email Match Check If a contact with the same email is found, the workflow ends (no duplicate contact is created). If no match is found, the workflow proceeds to the next step. Action: Odoo – Create New Contact A new contact is created in Odoo using the customer's: Full name Email address Phone number Full Address (whichever is available)

📩🤖 This workflow automatically processes emails received in Gmail, extracts their attachments, and organizes them into specific folders in Google Drive based on the sender's email address. Note: The workflow avoids duplicates by checking folder existence before creation. Benefits: ✅ Automated Organization: No need to manually sort or download email attachments. 📁 Sender-based Categorization: Files are stored in clearly labeled folders per sender, improving traceability and reducing clutter. ⏱ Time-saving: Reduces repetitive administrative tasks by automating the workflow end-to-end. 🔁 Modular and Scalable: Can be easily extended or reused with other services (e.g., Dropbox, S3) or integrated into larger document workflows. 🔐 Secure Cloud Storage: Attachments are safely backed up in Google Drive, minimizing the risk of data loss from email. How It Works Trigger: The workflow can be triggered manually ("When clicking ‘Execute workflow’) or automatically (via Gmail Trigger polling emails every minute). Email Processing: Fetches emails (with attachments) from Gmail within a date range (default: July 6–9, 2025). For each email, checks if it contains attachments (via IF node). Folder Management: Searches Google Drive for a folder named after the sender’s email address (under parent folder "Email Attachments"). Creates the folder if it doesn’t exist. Attachment Handling: Splits out binary attachments, extracts filenames, and uploads each file to the sender’s dedicated folder in Google Drive. Sub-Workflow Execution: Uses Execute Workflow to modularize the upload process (reusable for other workflows). Set Up Steps Google Services: Connect Gmail and Google Drive nodes to your accounts via OAuth2. Ensure the parent folder "Email Attachments" (ID: 1EitwWVd5rKZTlvOreB4R-6xxxxxx) exists in Google Drive. Adjust Date Range: Modify receivedAfter/receivedBefore in the Get emails node to target specific emails. Test: Run manually to verify folder creation and attachment uploads. Activate Automation: Enable the Gmail Trigger for real-time processing (currently active: false). Need help customizing? Contact me for consulting and support or add me on Linkedin.

Who is this for? For developers and organizations that need to convert PPTX files to PDF. What problem is this workflow solving? The file format conversion problem. What this workflow does Downloads the PPTX file from the web. Converts the PPTX file to PDF. Stores the PDF file in the local file system. How to customize this workflow to your needs Open the HTTP Request node. Adjust the URL parameter (all endpoints can be found here). Add your secret to the Query Auth account parameter. Please create a ConvertAPI account to get an authentication secret. Optionally, additional Body Parameters can be added for the converter.

This workflow allows you to send position updates of the ISS every minute to a topic in MQTT using the MQTT node. Cron node: The Cron node will trigger the workflow every minute. HTTP Request node: This node will make a GET request to the API https://api.wheretheiss.at/v1/satellites/25544/positions to fetch the position of the ISS. This information gets passed on to the next node in the workflow. Set node: We will use the Set node to ensure that only the data that we set in this node gets passed on to the next nodes in the workflow. AWS SQS: This node will send the data from the previous node to the iss-position topic. If you have created a topic with a different one, you can use that topic instead.

BACKGROUND Malaysia's Inland Revenue (LHDN) provides an API to get the tax id number for a business entity, based on a given Business Registration number (BRN or SSM), or NRIC (MyKad). PROBLEM However, the API only allows one search at a time. SOLUTION This free workflow lets you do a batch search to get TIN for multiple SSM or NRIC. This is useful if you need to prepare your internal DB for e-invoicing PRE-REQUISITES 1) Get your connection client id and client secret from myhasil.gov.my website 2) Prepare your Google Sheet containing a list of SSM and NRIC you want to get the TIN 3) Create N8N credential to connect to your google sheet above SUPPORT Questions? Ask alex at halfborg dot com