Workflow Templates

HR Client Acquisition (Part 1) – Job Lead Discovery & AI Qualification System This n8n template helps recruitment agencies discover active job openings, filter them based on hiring relevance, and qualify them using AI — specifically designed for semi-skilled manpower hiring use cases. What this template demonstrates Job lead discovery using Apify scraping Hash-based deduplication to avoid duplicate entries Batch processing using Split In Batches Google Sheets as a structured lead database AI-based lead qualification with strict JSON outputs Separation between scraping, processing, and scoring Use cases Recruitment agencies sourcing overseas job demand HR consultancies targeting bulk hiring companies Manpower supply businesses (semi-skilled labor focus) Job demand validation before outreach Building job-based lead pipelines How it works User submits job roles and locations via form Inputs are expanded into multiple search combinations Apify scrapes job listings based on these inputs Jobs are normalized and assigned unique identifiers Existing jobs in Google Sheets are checked for duplicates Only new jobs are stored and processed Missing company data is enriched if required AI scores each job based on hiring relevance Jobs are marked as qualified or not qualified Final results are saved back into Google Sheets How to use Submit job roles and locations using the form trigger Connect your Apify API credentials Connect your Google Sheets account Add your OpenAI API key Run the workflow in test mode Check results inside Google Sheets Adjust scoring logic if needed Requirements n8n (Cloud or Self-hosted) Apify account for job scraping Google Sheets for storage OpenAI or compatible LLM API Customising this workflow Modify job roles to match your niche (e.g., drivers, welders, helpers) Adjust AI scoring logic for your hiring criteria Replace Google Sheets with a database if needed Add filters like salary, visa type, or urgency Extend workflow for enruching & outreach automation (Part 2) Good to know This template focuses only on job discovery and qualification It is designed for semi-skilled manpower hiring workflows AI scoring can be customized for any industry or role No outreach is performed in this workflow Works best with consistent job data sources Who this is for Recruitment agencies working with overseas clients HR consultants sourcing bulk hiring opportunities Founders building recruitment automation systems Anyone building a job-based lead generation pipeline

[Meta] Multi-Format Documentation Generator for N8N Creators (+More) One-Line Description Transform n8n workflow JSON into five ready-to-publish documentation formats including technical guides, social posts, and marketplace submissions. Detailed Description What it does: This workflow takes an exported n8n workflow JSON file and automatically generates a complete documentation package with five distinct formats: technical implementation guide, LinkedIn post, Discord community snippet, detailed use case narrative, and n8n Creator Commons submission documentation. All outputs are compiled into a single Google Doc for easy access and distribution. Who it's for: n8n creators** preparing workflows for the template library or community sharing Automation consultants** documenting client solutions across multiple channels Developer advocates** creating content about automation workflows for different audiences Teams** standardizing workflow documentation for internal knowledge bases Key Features: Parallel AI generation** - Creates all five documentation formats simultaneously using Claude, saving 2+ hours of manual writing Automatic format optimization** - Each output follows platform-specific best practices (LinkedIn character limits, Discord casual tone, n8n marketplace guidelines) Single Google Doc compilation** - All documentation consolidated with clear section separators and automatic workflow name detection JSON upload interface** - Simple form-based trigger accepts workflow exports without technical setup Smart content adaptation** - Same workflow data transformed into technical depth for developers, engaging narratives for social media, and searchable descriptions for marketplaces Ready-to-publish outputs** - No editing required—each format follows platform submission guidelines and style requirements How it works: User uploads exported n8n workflow JSON through a web form interface Five AI agents process the workflow data in parallel, each generating format-specific documentation (technical guide, LinkedIn post, Discord snippet, use case story, marketplace listing) All outputs merge into a formatted document with section headers and separators Google Docs creates a new document with auto-generated title from workflow name and timestamp Final document populates with all five documentation formats, ready for copying to respective platforms Setup Requirements Prerequisites: Anthropic API** (Claude AI) - Powers all documentation generation; requires paid API access or credits Google Docs API** - Creates and updates documentation; free with Google Workspace account n8n instance** - Cloud or self-hosted with AI agent node support (v1.0+) Estimated Setup Time: 20-25 minutes (15 minutes for API credentials, 5-10 minutes for testing with sample workflow) Installation Notes API costs**: Each workflow documentation run uses ~15,000-20,000 tokens across five parallel AI calls (approximately $0.30-0.50 per generation at current Claude pricing) Google Docs folder**: Update the folderId parameter in the "Create a document" node to your target folder—default points to a specific folder that won't exist in your Drive Testing tip**: Use a simple 3-5 node workflow for your first test to verify all AI agents complete successfully before processing complex workflows Wait node purpose**: The 5-second wait between document creation and content update prevents Google Docs API race conditions—don't remove this step Form URL**: After activation, save the form trigger URL for easy access—bookmark it or share with team members who need to generate documentation Customization Options Swappable integrations: Replace Google Docs with Notion, Confluence, or file system storage by swapping final nodes Switch from Claude to GPT-4, Gemini, or other LLMs by changing the language model node (may require prompt adjustments) Add Slack/email notification nodes after completion to alert when documentation is ready Adjustable parameters: Modify AI prompts in each agent node to match your documentation style preferences or add company-specific guidelines Add/remove documentation formats by duplicating or deleting agent nodes and updating merge configuration Change document formatting in the JavaScript code node (section separators, headers, metadata) Extension possibilities: Add automatic posting to LinkedIn/Discord by connecting their APIs after doc generation Create version history tracking by appending to existing docs instead of creating new ones Build approval workflow by adding human-in-the-loop steps before final document creation Generate visual diagrams by adding Mermaid chart generation from workflow structure Create multi-language versions by adding translation nodes after English generation Category Development Tags documentation n8n content-generation ai claude google-docs workflow automation-publishing Use Case Examples Marketplace contributors**: Generate complete n8n template submission packages in minutes instead of hours of manual documentation writing across multiple format requirements Agency documentation**: Automation consultancies can deliver client workflows with professional documentation suite—technical guides for client IT teams, social posts for client marketing, and narrative case studies for portfolio Internal knowledge base**: Development teams standardize workflow documentation across projects, ensuring every automation has consistent technical details, use case examples, and setup instructions for team onboarding

How It Works The webhook receives incoming profiles and extracts relevant demographic, financial, and credential data. The workflow then queries the programs database to identify suitable options, while the AI generates personalized recommendations based on eligibility and preferences. A formal recommendation letter is created, followed by a drafted outreach email tailored to coordinators. Parsers extract structured data from the letters and emails, a Slack summary is prepared for internal visibility, and the final response is sent to the appropriate recipients. Setup Steps Configure AI agents by adding OpenAI credentials and setting prompts for the Program Matcher, Letter Writer, and Email Drafter. Connect the programs database (Airtable or PostgreSQL) and configure queries to retrieve matching program data. Set up the webhook by defining the trigger endpoint and payload structure for incoming profiles. Configure JSON parsers to extract relevant information from profiles, letters, and emails. Add the Slack webhook URL and define the summary format for generated communications. Prerequisites OpenAI API key Financial programs database Slack workspace with webhook User profile structure (income, GPA, demographics) Use Cases Universities automating 500+ annual applicant communications Scholarship foundations personalizing outreach at scale Customization Add multilingual support for international applicants Include PDF letter generation with signatures Benefits Reduces communication time from 30 to 2 minutes per applicant, ensures consistent professional quality

This workflow introduces beginners to one of the most fundamental concepts in n8n: looping over items. Using a simple use case—generating LinkedIn captions for content ideas—it demonstrates how to split a dataset into individual items, process them with AI, and collect the output for review or export. ✅ Key Features 🧪 Create Dummy Data**: Simulate a small dataset of content ideas. 🔁 Loop Over Items**: Process each row independently using the SplitInBatches node. 🧠 AI Caption Creation**: Automatically generate LinkedIn captions using OpenAI. 🧰 Tool Integration**: Enhance AI output with creativity-injection tools. 🧾 Final Output Set**: Collect the original idea and generated caption. 🧰 What You’ll Need ✅ An OpenAI API key ✅ The LangChain nodes enabled in your n8n instance ✅ Basic knowledge of how to trigger and run workflows in n8n 🔧 Step-by-Step Setup 1️⃣ Run Workflow Node**: Manual Trigger (Run Workflow) Purpose**: Manually start the workflow for testing or learning. 2️⃣ Create Random Data Node**: Create Random Data (Code) What it does**: Simulates incoming data with multiple content ideas. Code**: return [ { json: { row_number: 2, id: 1, Date: '2025-07-30', idea: 'n8n rises to the top', caption: '', complete: '' } }, { json: { row_number: 3, id: 2, Date: '2025-07-31', idea: 'n8n nodes', caption: '', complete: '' } }, { json: { row_number: 4, id: 3, Date: '2025-08-01', idea: 'n8n use cases for marketing', caption: '', complete: '' } } ]; 3️⃣ Loop Over Items Node**: Loop Over Items (SplitInBatches) Purpose**: Sends one record at a time to the next node. Why It Matters**: Loops in n8n are created using this node when you want to iterate over multiple items. 4️⃣ Create Captions with AI Node**: Create Captions (LangChain Agent) Prompt**: idea: {{ $json.idea }} System Message**: You are a helpful assistant creating captions for a LinkedIn post. Please create a LinkedIn caption for the idea. Model**: GPT-4o Mini or GPT-3.5 Credentials Required**: OpenAI Credential Go to: OpenAI API Keys Create a key and add it in n8n under credentials as “OpenAi account” 5️⃣ Inject Creativity (Optional) Node**: Tool: Inject Creativity (LangChain Tool) Purpose**: Demonstrates optional LangChain tools that can enhance or manipulate input/output. Why It’s Cool**: A great way to show chaining tools to AI agents. 6️⃣ Output Table Node**: Output Table (Set) Purpose**: Combines original ideas and generated captions into final structure. Fields**: idea: ={{ $('Create Random Data').item.json.idea }} output: ={{ $json.output }} 💡 Educational Value This workflow demonstrates: Creating dynamic inputs with the Code node Using SplitInBatches to simulate looping Sending dynamic prompts to an AI model Using Set to structure the output data Beginners will understand how item-level processing works in n8n and how powerful looping combined with AI can be. 📬 Need Help or Want to Customize This? Robert Breen Automation Consultant | AI Workflow Designer | n8n Expert 📧 robert@ynteractive.com 🌐 ynteractive.com 🔗 LinkedIn 🏷️ Tags n8n loops OpenAI LangChain workflow training beginner LinkedIn automation caption generator

How it works This workflow runs on a daily schedule and automatically sends follow-up reminders to candidates who have received an application link but have not yet applied. It checks Airtable for eligible records, calculates how much time has passed since outreach was sent, and decides whether to send a first reminder, second reminder, or no message. All decision logic is handled in a single Code node, which outputs a simple routing value. This makes the workflow easy to understand and prevents fragile conditional logic. Each reminder is sent only once. After a reminder is sent, the workflow updates Airtable with a corresponding “sent” flag so the same reminder cannot be sent again on future runs. Setup steps Connect your Airtable account and select the table containing candidate records. Ensure Airtable includes a timestamp field indicating when outreach was sent. Ensure checkbox fields exist for each reminder (for example, “Reminder 1 Sent” and “Reminder 2 Sent”). Connect your email provider (Brevo) and SMS provider. Set the Cron node to run once per day at your preferred time. Initial setup typically takes 10–15 minutes. When to use this template You want automated follow-ups without manual chasing You need to avoid sending duplicate reminders You want Airtable to remain the source of truth

AI Portfolio Generator for Freelancers Automatically transform any website URL into a complete portfolio entry with professional screenshots and AI-generated Upwork project descriptions. 🎯 Perfect For Freelancers** building their Upwork/portfolio from past projects Agencies** documenting client work at scale Web developers** showcasing their websites professionally Anyone** who needs consistent, high-quality website screenshots ✨ What It Does Submit a URL via simple web form AI analyzes the website (structure, niche, audience, services) Smart screenshots capture hero, fullpage, individual sections, and mobile views AI writes compelling Upwork portfolio description with title, role, and skills Auto-saves everything to Google Drive + Sheets + sends Telegram notification 🔥 Key Features JavaScript Rendering** — Works with React, Vue, Next.js, and any SPA (via Firecrawl) Intelligent Section Detection** — AI identifies real content sections, not utility elements Multiple Screenshot Types** — Hero (1920×1080), fullpage, custom sections, mobile (375×812) Retina Quality** — 2x device scale factor for crisp images Smart Error Handling** — Retries failed screenshots, filters invalid results Rate Limit Protection** — Built-in delays to respect API limits Complete Logging** — Every run logged to Google Sheets with all metadata 📸 Screenshots Captured | Type | Resolution | Description | |------|------------|-------------| | Hero | 1920×1080 @2x | Above-the-fold view | | Fullpage | 1920×auto @2x | Entire scrollable page | | Sections | 1920×1080 @2x | Each detected content section | | Mobile | 375×812 @2x | iPhone-style mobile view | 🤖 AI-Generated Upwork Content Project Title** (max 50 chars) Your Role** (e.g., "Full-Stack Developer", "Lead Designer") Project Description** (goals, solution, impact — max 600 chars) Skills** (5 relevant technical skills) 🔧 Services Used | Service | Purpose | Free Tier | |---------|---------|-----------| | Firecrawl | JavaScript rendering | ✅ 500 pages/month | | ScreenshotOne | Screenshot API | ✅ 100 screenshots/month | | OpenAI | GPT-4o-mini analysis | Pay-as-you-go | | Google Drive | Image storage | ✅ 15GB free | | Google Sheets | Results logging | ✅ Free | | Telegram | Notifications | ✅ Free | 📋 Setup Checklist ✅ Import workflow ✅ Add Firecrawl API key ✅ Add ScreenshotOne API key ✅ Connect OpenAI credentials ✅ Connect Google Drive (+ set your folder) ✅ Connect Google Sheets (+ set your spreadsheet) ✅ Set up Telegram bot + chat ID ✅ Activate & share the form URL! 💡 Pro Tips Test with simple sites first** before complex SPAs Increase delay** in Wait node if hitting rate limits Change AI model** to gpt-4o for better analysis quality All instructions included** as Sticky Notes inside the workflow! 📊 Output Example After processing example.com: 📁 5 PNG screenshots in Google Drive 📊 Full analysis row in Google Sheets 📱 Telegram message with all links and AI-generated Upwork content Built for freelancers, by a freelancer. Stop wasting hours on manual portfolio creation — let AI do the heavy lifting! 🚀 #portfolio, #screenshots, #upwork, #freelancer, #ai, #gpt, #automation, #firecrawl, #screenshotone, #google-drive, #google-sheets, #telegram, #website-analysis, #form-trigger

Who’s it for This template is built for WooCommerce store owners, eCommerce managers, and automation agencies who want to manage store operations directly from Telegram using an AI assistant. It’s ideal for users looking to save time, automate support, and access store data conversationally. How it works When a user sends a message via Telegram, the workflow triggers an AI agent that understands the request using a chat model with memory. Based on the intent, the agent executes the appropriate action such as retrieving orders, fetching product data, updating product information, logging data into Google Sheets, or sending email notifications. How to set up Connect your Telegram bot credentials Add your WooCommerce API keys Connect Google Sheets for data storage Connect your Gmail account Configure your OpenRouter or OpenAI API key Test the workflow via Telegram commands Requirements WooCommerce store with API access Telegram bot token Google Sheets account Gmail credentials OpenRouter or OpenAI API key How to customize You can expand this agent by adding tools like order creation, refund processing, CRM integrations, shipping updates, or advanced reporting. The AI prompt can also be modified to match your store operations.

This n8n workflow runs daily to analyze active customer behavior, engineers relevant features from usage and transaction data, applies a machine learning or AI-based model to predict churn probability, classifies risk levels, triggers retention actions for at-risk customers, stores predictions for tracking, and notifies relevant teams. Key Insights Prediction accuracy heavily depends on feature quality — ensure login frequency, spend trends, support interactions, and engagement metrics are consistently captured and up-to-date. Start with simple rule-based scoring or AI prompting (e.g., OpenAI/Claude) before integrating full ML models for easier testing and faster value. High-risk thresholds (e.g., >70%) should be tuned based on your actual churn data to avoid alert fatigue or missed opportunities. Workflow Process Initiate the workflow with the Daily Schedule Trigger node (runs every day at 2 AM). Query the customer database to fetch active user profiles, recent activity logs, login history, transaction records, and support ticket data. Perform feature engineering: calculate metrics such as login frequency (daily/weekly), average spend, spend velocity, days since last activity, number of support tickets, NPS/sentiment if available, and other engagement signals. Feed engineered features into the prediction step: call an ML model endpoint, run a Python code node with a lightweight model, or use an AI agent/LLM to estimate churn probability (0–100%). Classify each customer into risk tiers: HIGH RISK, MEDIUM RISK, or LOW RISK based on configurable probability thresholds. For at-risk customers (especially HIGH), trigger retention actions: create personalized campaigns, add to nurture sequences, generate discount codes, or create tasks in CRM. Store predictions, risk scores, features, and actions taken in an analytics database for historical tracking and model improvement. Send summarized alerts (e.g., list of high-risk customers with scores and recommended actions) via Email and/or Slack to customer success or retention teams. Usage Guide Import the workflow into n8n and configure credentials for your customer database (PostgreSQL/MySQL), ML API (if external), analytics DB, Slack webhook, SMTP/email, and CRM/retention platform. Define feature extraction queries and thresholds carefully in the relevant nodes — test with a small customer subset first. If using AI/LLM for prediction, refine the prompt to include clear examples of churn signals. Run manually via the Execute workflow button with sample data to validate data flow, scoring logic, and notifications. Once confident, activate the daily schedule. Prerequisites Customer database with readable tables for users, activity logs, transactions, and support interactions ML integration option: either an external ML API endpoint, Python code node with scikit-learn/simple model, or LLM node (OpenAI, Claude, etc.) for probabilistic scoring Separate analytics database (or same DB) with a table ready for churn predictions (customer_id, date, churn_prob, risk_level, etc.) SMTP credentials or email service for alerts Slack webhook URL (optional but recommended for team notifications) CRM or marketing automation API access (e.g., HubSpot, ActiveCampaign, Klaviyo) for creating retention campaigns/tasks Customization Options Adjust the daily trigger time or make it hourly for near real-time monitoring of high-value accounts. Change risk classification thresholds or add more tiers in the scoring logic node. Enhance the prediction step: switch from LLM-based to a trained ML model (via Hugging Face, custom endpoint, or Code node). Personalize retention actions: use AI to generate custom email content/offers based on the customer's behavior profile. Add filtering (e.g., only high-value customers > certain MRR) to focus retention efforts. Extend notifications: integrate with Microsoft Teams, Discord, or create tickets in Zendesk/Jira for follow-up. Build feedback loop: after actual churn occurs, update a training dataset or adjust weights/rules in future runs.

Retail Price Sync Automation for Shopify & WooCommerce This workflow automates the synchronization of product prices across Shopify and WooCommerce platforms to ensure retail consistency. It triggers when a price change is detected in either system, applies platform-specific pricing rules (such as psychological rounding) and updates the secondary platform. The workflow also includes a threshold-based alerting system via Gmail for major price drops and logs every change to a Google Sheets master file for auditing. Quick Implementation Steps Set the priceChangeThreshold in the Shopify Configuration and WooCommerce Configuration nodes. Connect your Shopify Access Token credentials to the Shopify trigger and update nodes. Connect your WooCommerce API credentials to the WooCommerce trigger and update nodes. Link your Google Sheets OAuth2 and Gmail OAuth2 credentials for logging and notifications. Specify the documentId for your pricing log in the Log Price Changes node. What It Does This workflow acts as a bridge between two major e-commerce platforms, ensuring that a price update in one is intelligently reflected in the other. It goes beyond simple mirroring by: Threshold Monitoring: Detecting if a price change exceeds a set limit (e.g., $150 or $500) to trigger immediate management alerts. Platform-Specific Logic: Automatically formatting prices for different environments—for example, rounding WooCommerce prices to the nearest .99 for psychological pricing while using standard rounding for Shopify. Audit Trail Creation: Maintaining a centralized record of all price migrations in Google Sheets, including SKUs, old vs. new prices and timestamps. Team Communication: Sending automated email notifications to ensure the team is aware of successful syncs or critical price volatility. Who’s It For Multi-Channel Retailers who need to keep pricing in sync across Shopify and WooCommerce storefronts. Inventory Managers looking to automate price adjustments without manual data entry. Finance & Operations Teams requiring an automated audit log of all pricing modifications. Technical Workflow Breakdown Entry Points (Triggers) Shopify Price Update: Triggers on the orders/updated topic (or product updates) to capture new price data from Shopify. WooCommerce Price Update: Triggers on product.updated to capture changes originating from the WooCommerce store. Processing & Logic Configuration Nodes: Define the source system and set the specific threshold for what constitutes a "major" price change. Apply Platform-Specific Rules: A custom code block that calculates psychological pricing (e.g., forcing a .99 ending) and ensures prices never drop below a minimum safety floor (e.g., $1.00). Check Price Change Threshold: An internal filter that routes the workflow based on the magnitude of the price shift. Output & Integrations Update Nodes: Pushes the formatted price data to the target platform (Shopify or WooCommerce). Log Price Changes: Appends a new row to a Google Sheet with detailed metadata. Notifications: Uses Gmail to send high-priority alerts for major drops and routine confirmations for successful syncs. Customization Adjust Pricing Strategy Modify the Apply Platform-Specific Rules (Code Node) to change rounding logic, add currency conversion factors or implement different psychological pricing tiers. Change Alert Thresholds Update the priceChangeThreshold value in the Shopify Configuration or WooCommerce Configuration nodes to make alerts more or less sensitive. Expand Logging The Log Price Changes node is set to autoMapInputData. You can add custom columns to your Google Sheet and the workflow will automatically attempt to fill them if the data exists in the workflow. Troubleshooting Guide | Issue | Possible Cause | Solution | | :--------------------------------------- | :----------------------------------- | :----------------------------------------------------------------------------------------------------------------- | | Sync Not Triggering | Webhook not registered correctly. | Check the webhookId in the Shopify/WooCommerce trigger nodes and ensure the apps have permission to send events. | | Google Sheets Error | Sheet ID or Column names mismatched. | Verify the documentId and ensure the id column exists in your Sheet for matching. | | Prices Not Rounding Correct/Expected | Code node logic error. | Review the JavaScript in Apply Platform-Specific Rules to ensure the Math functions match your strategy. | | Emails Not Sending | Gmail OAuth2 expired. | Re-authenticate your Gmail credentials in the n8n settings. | Need Help? If you need assistance adjusting the psychological pricing code, adding more platforms (like Amazon or eBay) or setting up advanced Slack notifications, please reach out to our n8n automation experts at WeblineIndia. We can help scale this workflow to manage thousands of SKUs with high precision.

📊 Description This workflow automates interview scheduling by orchestrating Calendly, Zoom, Asana, and Gmail into a single, reliable hiring pipeline. When a candidate books an interview, the automation ensures the interview is properly scheduled, tracked, assigned, and communicated — without any manual follow-ups. The workflow listens for new Calendly bookings, normalizes scheduling data, creates a Zoom meeting, assigns a structured interview task in Asana, and notifies the appropriate interviewer via email. Conditional routing ensures the right stakeholders are involved while keeping candidate communications separate. Designed for real-world hiring operations, this automation provides consistency, accountability, and scalability as interview volume grows. 🔁 What this template does Receives interview booking events from Calendly via webhook. Normalizes and structures scheduling details such as time, timezone, and invitee information. Creates a Zoom meeting automatically for the scheduled interview. Routes the interview based on type (for example, HR or Technical). Creates a structured Asana task assigned to the appropriate interviewer. Stores interview context and Zoom meeting links directly in the Asana task. Sends automated email notifications to interviewers with complete interview details. Ensures interviewer-side visibility without exposing candidate-facing communications. Executes fully automatically with no manual intervention. ⭐ Key benefits Eliminates manual interview coordination and follow-ups Ensures every interview has a correctly configured Zoom meeting Keeps interviewers aligned through structured Asana task tracking Provides reliable, role-based notifications Reduces scheduling errors and missed interviews Production-ready automation for growing hiring teams 🧩 Features Calendly webhook-based trigger Normalized interview data handling Automated Zoom meeting creation Interview-type routing and interviewer assignment Interview-focused Asana task management Automated Gmail notifications Clean, interviewer-only communication flow Scalable interview orchestration design 🔐 Requirements Calendly account with webhook access enabled Zoom API credentials Asana OAuth2 credentials Gmail OAuth2 credentials n8n (cloud or self-hosted) 🎯 Target audience Hiring managers Technical interviewers HR and recruitment teams Startups and SaaS companies Automation engineers building internal hiring pipelines

🖥️ Automated Website Uptime Monitor with Email Alerts & GitHub Status Page Update This n8n workflow continuously monitors your website’s availability, sends email alerts when the server goes down, and automatically updates a status page (index.html) in your GitHub repository to reflect the live status. 📌 Good to Know The workflow checks your website every 2 minutes (interval configurable). If the website is down (503, bad response, or error) → it sends an email alert and updates the GitHub-hosted status page to show Down. If the website is up (200) → it updates the GitHub-hosted status page to show Up. The email notification includes an HTML-formatted alert page. You can use GitHub Pages to host the status page publicly. ℹ️ What is GitHub Pages? GitHub Pages is a free hosting service provided by GitHub that lets you publish static websites (HTML, CSS, JS) directly from a GitHub repository. You can use it to make your index.html status page publicly accessible with a URL like: ⚡ How to Set Up GitHub Pages for Your Status Page Create a new repository on GitHub (recommended name: status). Add a blank index.html file (n8n workflow will later update this file). Go to your repository → Settings → Pages. Under Source, select the branch (main or master) and folder (/root). Save changes. Your status page will now be live at: https://<USERNAME>.github.io/status ✅ Prerequisites An n8n instance (self-hosted or cloud). A GitHub account & repository (to host the status page). A Gmail account (or any email service supported by n8n – example uses Gmail). Access to the target website URL you want to monitor. ⚙️ How it Works Schedule Trigger → Runs every 2 minutes. HTTP Request → Pings your website URL. Switch Node → Evaluates the response status (200 OK vs error/503). Code Node → Generates a dynamic HTML status page (Up/Down). GitHub Repo & File → Github Repo Name Should be https://github.com/<OWNER_NAME>/status (recommended) & Must have(required) a blank file named as index.html before triggering this flow. GitHub Node → Updates/commits the index.html file in your repository. Gmail Node → Sends an email alert if the site is down. 🚀 How to Use Import the workflow JSON into your n8n instance. Configure credentials for: GitHub (Personal Access Token with repo permissions). Gmail (or your preferred email service). Replace the following: https://app.yourdomain.com/health → with your own website URL. example@gmail.com → with your email address (or distribution list). GitHub repo details → with your repository where index.html will live. Deploy the workflow. (Optional) Enable GitHub Pages on your repo to serve index.html as a live status page. 🛠 Requirements n8n v1.0+ GitHub personal access token Gmail API credentials (or SMTP/email service of your choice) 🎨 Customising this Workflow Interval** → Change schedule from 2 minutes to any desired frequency. Email Content** → Modify HTML alert template in the Gmail node. Status Page Styling** → Edit the HTML/CSS in the Code node to match your branding. Error Handling** → Extend Switch node for other status codes (e.g., 404, 500). Multiple Websites** → Duplicate HTTP Request + Switch nodes for multiple URLs. 👤 Who Can Use It? DevOps & SRE Engineers** → For automated uptime monitoring. Freelancers/Developers** → To monitor client websites. Startups & SMEs** → For a free, lightweight status page without paid tools. Educators/Students** → As a hands-on learning project with n8n. 🌟 Key Features 🔄 Automated uptime checks (configurable interval). 📧 Email notifications on downtime. 📝 Dynamic HTML status page generation. 🌍 GitHub Pages integration for public visibility. ⚡ Lightweight & cost-effective (no paid monitoring tool needed). 🔗 Tools Integration n8n** – Orchestration & automation. GitHub** – Version control + hosting of status page. Gmail** – Email notifications. HTTP Request** – Website availability check. 📈 Example Use Cases Personal website monitoring with public status page. Monitoring SaaS apps & notifying support teams. Internal company services uptime dashboard.

Eliminate weeks of waiting and mountains of paperwork with intelligent expense automation that processes reimbursements in 72 hours instead of 2–3 weeks — delivering 90% reduction in manual processing time. What This Workflow Does Transforms your expense reimbursement process from bureaucratic nightmare to seamless automation: 📝 Captures Expenses – Jotform intake with receipt upload and expense details ⚙️ Policy Validation – Automatically validates against company rules (categories, amount limits) 🚦 Smart Routing – Intelligent approval workflow based on expense amount: < $100 → Auto-approve instantly (compliant expenses only) $100–$500 → Manager approval via Slack notification $500+ → Finance Director approval via Slack notification 🚫 Violation Detection – Flags policy violations with clear rejection reasons 📊 Audit Trail – Complete expense history logged to Google Sheets ✉️ Automated Communication – Professional approval/rejection emails automatically sent Key Features Policy Compliance Engine – Configurable rules for expense categories and amount limits Three-Tier Approval System – Auto-approve, manager review, and director approval paths Real-Time Violation Flagging – Instant detection of non-compliant expenses Comprehensive Audit Logging – Every expense tracked with timestamps and approver details Professional Email Templates – Branded communication for every outcome Slack Integration – Real-time notifications with expense context for quick decisions Zero Manual Processing – Seamless automation from submission to reimbursement Perfect For Finance Teams – Processing 50–200+ expense reports monthly Growing Startups – Scaling operations without adding finance headcount Remote-First Companies – Distributed teams needing async approval workflows Compliance-Focused Organizations – Requiring complete audit trails and policy enforcement SMBs & Enterprises – Companies spending 10–20 hours/week on manual expense processing What You’ll Need Required Integrations Jotform – Expense submission form (free tier works) Create your form for free on Jotform using this link Google Sheets – Audit trail and expense database Gmail – Automated approval/rejection email communication Slack – Manager and Director approval notifications Optional Enhancements QuickBooks/Xero – Automatic expense posting for approved items Google Cloud Vision – OCR for automatic receipt data extraction OpenAI – AI-powered receipt parsing and merchant detection Payment APIs – Direct deposit or check issuance automation Quick Start Import Template – Copy JSON and import into n8n Create Jotform – Build form with fields: Employee name, email, ID, amount, category, merchant, date, description, receipt upload Add Credentials – Jotform, Google Sheets, Gmail, Slack Configure Google Sheet – Replace YOUR_GOOGLE_SHEET_ID with your spreadsheet ID Set Slack Channels – Update manager and director channel IDs in Slack nodes Customize Policies – Edit “Validate Policy” node with your company’s rules: Category limits (meals: $75, travel: $500, office supplies: $200, etc.) Auto-approve threshold (default: $100) Manager approval threshold (default: $500) Test Workflow – Submit test expenses for all scenarios (auto-approve, manager, director, rejection) Deploy & Share – Activate workflow and distribute Jotform link to employees Customization Options 1.Adjust Approval Thresholds – Modify auto-approve limits and escalation amounts 2.Add Approval Levels – Insert additional routing nodes for VP or C-suite approvals 3.Department-Based Routing – Route to different managers based on department 4.Receipt OCR Integration – Add Google Vision + OpenAI for receipt data extraction 5.Accounting System Sync – Connect QuickBooks/Xero for automatic expense posting 6.Duplicate Detection – Flag potential duplicate submissions 7.Budget Monitoring – Add monthly/quarterly budget checks 8.Multi-Currency Support – Add conversion & validation for international expenses 9.Mobile-Optimized Forms – Enhance Jotform for easy phone camera uploads 10.Custom Email Branding – Update templates with your company’s logo and styling Expected Results ⏱️ 72-hour reimbursement vs 2–3 weeks 📉 90% reduction in manual processing time 🧾 100% audit compliance with timestamps & approvers 🗂️ Zero lost receipts – all stored digitally 🧠 Instant policy enforcement – violations caught automatically 😀 Happier employees – fast and transparent reimbursement 🕒 10–15 hours saved weekly for finance teams 🏆 Use Cases 🧑‍💻 Technology Companies Process developer or engineering expenses (software, conferences) with auto-approval under $100. 💼 Sales Organizations Handle high-volume travel expenses — auto-approve meals under $75, route hotels/flights for approval, flag entertainment violations. 🧾 Consulting Firms Manage client reimbursables with project-based routing and full audit trails for client invoicing. 🏥 Healthcare Organizations Track medical reimbursements with department-specific approvals and compliance documentation. 🌍 Remote-First Teams Process global expenses 24/7 with async Slack approvals and instant notifications. Pro Tips Start Conservative – Begin with $50 auto-approve limit, raise later Monthly Policy Reviews – Adjust limits based on expense trends Employee Training – Include policy link in all automated emails Enhanced Slack Approvals – Use Block Kit for approve/reject buttons Receipt Quality Standards – Enforce minimum image resolution Backup Approvers – Add fallback if manager unavailable Executive Dashboard – Connect Sheets → Looker/Tableau Tax Categorization – Align with tax reporting for year-end Benchmark Data – Track average processing time & approval rates Learning Resources This workflow demonstrates: Multi-condition routing with nested IF nodes Policy enforcement using JavaScript logic Audit logging with Google Sheets append/update Async Slack approvals with messaging nodes Email automation using dynamic HTML templates Data normalization for varied Jotform inputs Error handling for invalid submissions Perfect for learning enterprise-grade n8n automation patterns 🎯 Workflow Structure Visualization 📝 Jotform Submission ↓ 🧾 Parse Form Data (Normalize fields) ↓ ⚙️ Validate Against Policy (Check rules) ↓ 🚫 Check Violations? ├─ YES → Set Rejection → Log to Sheets → 📧 Send Rejection Email └─ NO → Route Auto-Approve? ├─ YES (< $100) → ✅ Auto Approve → Log to Sheets → 📧 Send Approval Email └─ NO → Route Manager? ├─ YES ($100-$500) → 📱 Slack Manager → Log to Sheets → ⏳ Await Approval └─ NO ($500+) → 📱 Slack Director → Log to Sheets → ⏳ Await Approval Compliance & Security Features 🧾 Complete Audit Trail – Every expense logged with timestamps 🛡️ Policy Enforcement – Non-compliant submissions blocked early 🔒 Data Privacy – PII secured via n8n credential system ☁️ Receipt Storage – SOC 2–compliant Jotform cloud 👥 Role-Based Access – Slack channel permissions enforced ⚖️ Separation of Duties – Multi-level approval reduces fraud 🚀 Advanced Features to Add 🧠 Receipt OCR with AI – Google Vision + OpenAI for merchant/amount extraction 💵 Accounting Integration – QuickBooks/Xero for GL posting 🏦 Payment Automation – ACH/direct deposit API integration 📱 Mobile App Interface – On-the-go submissions 📈 Budget Monitoring – Real-time spending alerts 📊 Expense Analytics – Automated monthly summaries 🧾 Vendor Management – Flag new vendors for approval 🚗 Mileage Calculator – IRS-compliant reimbursement 💳 Corporate Card Sync – Match credit card transactions 🌐 Per Diem Automation – Geo-based per diem calculation Ready to Transform Your Expense Process? Import this template and start processing reimbursements in hours instead of weeks. Your finance team and employees will thank you! 🎉 Questions or customization needs? The workflow includes detailed sticky notes explaining each section and decision point.