Workflow Templates

This automated n8n workflow streamlines the process of receiving, processing, and delivering patient-friendly lab reports with precautionary advice. 🏆 Minimal But Complete Design: Node Flow: 📧 Email Trigger → Monitors inbox for lab reports 📄 PDF Extract → Processes attachments & extracts content 🤖 AI Simplify → Converts medical jargon to simple language ✨ Format Response → Creates beautiful patient-friendly layout 📤 Send Report → Delivers simplified report via email 🚀 Key Features: ✅ Automatic Processing: Monitors email for lab report PDFs Extracts content from attachments No manual intervention needed ✅ AI-Powered Simplification: Converts complex medical terms to plain English Explains what each test result means Adds ✅/⚠️ indicators for normal/abnormal results ✅ Patient-Friendly Output: Professional HTML email formatting Clear sections: Summary, Results, Precautions Includes next steps and follow-up advice ✅ Built-in Safety: Always includes medical disclaimers Encourages consulting healthcare providers Handles edge cases with fallbacks 🛠️ Setup Requirements: APIs Needed: IMAP Email** (Gmail, Outlook, etc.) Ollama AI Model** (Local medical AI) SMTP Email** (Sending service) Quick Configuration: Import the JSON into n8n Set up email credentials (IMAP + SMTP) Configure Ollama medical model Test with a sample lab report 📋 Sample Output: 🩺 Your Lab Report - Simplified ✅ CHOLESTEROL: 180 mg/dL - Normal! Good job maintaining healthy levels. ⚠️ BLOOD SUGAR: 126 mg/dL - Slightly high Normal is under 100. Consider reducing sugar intake. 🔬 VITAMIN D: 25 ng/mL - Low You may need supplements. Ask your doctor. 📋 PRECAUTIONS: • Eat more fruits and vegetables • Exercise 30 minutes daily • Schedule follow-up in 3 months • Watch for: excessive thirst, fatigue

Who it's for Construction and renovation businesses that need to generate detailed quotes from customer inquiries—plasterers, painters, contractors, renovation specialists, or any construction service provider handling quote requests through online forms. What it does Automatically transforms JotForm submissions into professional, itemized construction quotes with complete CRM tracking—no subscription needed (saving €200-500/year). When a customer fills your project request form (specifying wall/ceiling areas, finish types, ceiling heights, wet areas, prep work), the workflow extracts measurements, normalizes service selections, applies intelligent pricing rules from your Supabase catalog, calculates line items with material and labor costs plus proper VAT handling, stores everything in a structured CRM pipeline (customer → project deal → estimate), and generates a branded HTML email ready for delivery. This self-hosted pricing engine replaces paid invoicing software for quote generation, saving thousands over time while eliminating manual takeoffs and quote preparation— from 30-60 minutes to under 30 seconds. How it works Stage 1: JotForm webhook triggers → Parser extracts project data (m² measurements, service types, property details) → Normalize Dutch construction terms to database values → Save raw submission for audit trail Stage 2: Upsert customer record (idempotent on email) → Create project deal → Link to form submission Stage 3: Fetch active pricing rules → Calculate line items based on square meters, service type (smooth plaster vs decorative), ceiling height premiums, property status (new build vs renovation), wet area requirements → Apply conditional logic (high ceilings = price multiplier, prep work charges, finish level) → Group duplicate items → Save estimate header + individual lines Stage 4: Query optimized view (single call, all data) → Generate professional HTML email with logo, itemized services table (description, m², unit price, totals), VAT breakdown, CTA buttons, legal disclaimer Setup requirements Supabase account** (free tier sufficient) - Database for CRM + pricing catalog JotForm account** (free tier works) - Form builder with webhook support Email service** - Gmail, SendGrid, or similar (add your own email node) How to set up 1. Database setup (2 minutes): Run this workflow's "SQL Generator" node to output complete schema Copy output → Paste in Supabase SQL Editor → Click Run Creates 9 tables + 1 optimized view + sample construction services (plastering €21-32/m², painting €12-15/m², ornamental work, ceiling finishes) 2. Credentials: Add Supabase credentials to n8n (Project URL + Service Role Key from Supabase Settings → API) No JotForm credentials needed (uses webhook) 3. JotForm webhook: Clone demo construction form: [jotform stucco planet demo](https://form.jotform.com/252844786304060 )- Form fields: Property type, postcode, services needed, wall/ceiling m², finish level, ornament quantities, molding meters, wet areas, ceiling heights, prep removal, start date, customer contact Settings → Integrations → Webhooks → Add your n8n webhook URL Test with preview submission 4. Customize email: Update company info in "Generate Email HTML" node (logo, business address, contact details, Chamber of Commerce number, VAT number) Adjust colors/branding in HTML template Available in Dutch and English versions How to customize Add your construction services: Edit price_catalog table in Supabase (no code changes): INSERT INTO price_catalog (item_code, name, unit_price, vat_rate, unit_type) VALUES ('DRYWALL_INSTALL', 'Drywall Installation', 18.50, 9, 'm²');

Who’s it for This template is perfect for SEO writers, niche bloggers, and content marketers who want to generate high-quality blog posts from a single keyword without spending hours on research and writing. If you often find yourself stuck at the research stage or manually drafting blog content, this workflow automates the entire process from topic discovery to publication. What it does The workflow takes a keyword, performs a Google search using Dumpling AI, analyzes the top-ranking pages and People Also Ask (PAA) questions, and then uses GPT-4 to generate a detailed blog post based on the most valuable question. The blog draft is sent for approval via email, and once approved, it’s automatically published to WordPress. Here’s what happens step by step: Receives a keyword through a simple form Uses Dumpling AI to perform a Google search and extract: Top 2 organic search results People Also Ask (PAA) questions and answers Top related searches Filters for insightful PAA questions Sends the data to GPT-4 to generate a blog post in JSON format Emails the draft blog post for manual review and approval If approved, publishes the post automatically to WordPress How it works Form Trigger: Captures the keyword input Dumpling AI: Searches Google and extracts SEO data including top results, PAA, and related searches Code Node: Processes the raw search data into a structured format for GPT-4 Filter Node: Checks if PAA questions are available GPT-4: Chooses a strong PAA question and writes the blog post Gmail: Sends the draft blog post to your inbox for review Approval Node: Waits for manual approval WordPress: Publishes the approved post automatically Requirements ✅ Dumpling AI API key stored securely as credentials ✅ OpenAI GPT-4 credentials ✅ Gmail account with OAuth2 connected to n8n ✅ WordPress account with API credentials configured How to customize Edit the GPT-4 prompt to control the blog structure, tone, or style Add extra filters to select specific types of PAA questions (e.g., how-to, guides) Change the review recipient email in the Gmail node Add additional formatting or SEO optimization steps before publishing Integrate with Notion, Airtable, or Slack to log or notify team members after publication > This workflow turns a single keyword into a fully researched, GPT-4 generated, and auto-published blog post — helping you scale content creation efficiently while maintaining quality.

Simple Coupon Points Tracker with Google Sheets and Weekly Summary Email Take full control of your expected loyalty points. This workflow helps you log every coupon and the points you should receive, store proof of purchase, and get a weekly summary so you can quickly spot any points that haven’t been credited and follow up with the program if needed. Who’s it for Ideal for frequent coupon users or anyone collecting loyalty points from programs like Payback, Miles & More, or similar reward systems. If you want a centralized, reliable way to track expected points, organize screenshots, and make sure nothing goes missing, this workflow is built for you. How it works Log coupon details and screenshots: Submit your coupon info via an n8n form. Screenshots are automatically saved in a Google Drive folder, and coupon data is appended to a Google Sheet. Weekly points summary: Every week, a scheduled trigger scans your sheet for coupons that are due to have points credited. It generates a clear summary email via Gmail so you can easily see which points are expected and follow up if the program hasn’t credited them. How to set up Google credentials: Configure OAuth2 credentials in n8n for Google Drive, Sheets, and Gmail. Google Drive: Create a folder for storing screenshots and link it in the workflow. Google Sheets: Create a sheet with these columns, or use the Google Sheets Template and then set the sheet ID and name in the workflow nodes. Coupon Name | Account Used to Buy | Program | Points | Bonus Points | Purchase Date | Redeem Delay (days) | Claimable Date | Coupon Screen Email node: Configure Gmail credentials and recipient address for weekly summaries. Form trigger: Open the form URL to submit coupon data from any device. Schedule trigger: Runs weekly to send the summary; timing can be adjusted. Requirements n8n instance with Google OAuth2 credentials for Drive, Sheets, and Gmail Google Drive folder ID for screenshots Google Sheets ID and sheet name for logging points Gmail account for sending summary emails Stay on top of your expected points, ensure no reward slips through the cracks, and keep proof safely stored automatically. Happy tracking!

Description Keep your product and project teams perfectly aligned by automatically syncing task dependencies between Jira and Monday.com. This workflow ensures real-time visibility into cross-platform blockers and dependencies, allowing smoother delivery across multiple teams and tools. 🔄📅💼 What This Template Does Step 1: Trigger the workflow on a schedule or manual run. Step 2: Fetch project tasks and dependencies from Jira. Step 3: Retrieve matching items from Monday.com based on linked project IDs or issue keys. Step 4: Compare dependencies between both systems. Step 5: Identify mismatched or missing dependencies across platforms. Step 6: Send summarized reports to Slack or Gmail for team visibility. Step 7: Optionally update Monday.com or Jira items with dependency status tags. Key Benefits ✅ Maintain alignment across multiple projects and teams. ✅ Detect and resolve dependency conflicts before they cause delays. ✅ Automate visibility — no more manual cross-checking. ✅ Simplify multi-tool management for product and engineering leads. Features Integration between Jira Cloud and Monday.com API Cross-dependency comparison logic Scheduled or manual execution Slack/Gmail notifications for updates or conflicts Custom mapping for project and issue identifiers Requirements Jira Cloud account with API credentials Monday.com API key or OAuth2 token Optional: Slack or Gmail credentials for notifications n8n instance (cloud or self-hosted) Target Audience Product and Project Managers coordinating across tools 🧩 Engineering Leads overseeing multi-platform sprints ⚙️ PMOs managing dependencies across cross-functional teams 📊 Operations teams aiming for unified delivery visibility 📈 Step-by-Step Setup Instructions Connect your Jira and Monday.com credentials in n8n. Map project identifiers or keys between Jira and Monday.com. (Optional) Configure Slack or Gmail for daily status alerts. Adjust the cron expression to match your monitoring schedule. Run the workflow once manually to validate mappings. Activate the workflow for ongoing dependency tracking. ✅

Automatically BackUp Your n8n Workflows to OneDrive This workflow automates the backup of your self-hosted n8n instance by exporting all workflows and saving them as individual .json files to a designated OneDrive folder. Each file is timestamped for easy versioning and audit tracking. After a successful backup, the workflow optionally cleans up old backup files and sends a confirmation email to notify you that the process completed. How it works Uses the HTTP Request node to fetch all workflows via the /rest/workflows API. Iterates through each workflow using SplitInBatches. Converts each workflow to a .json file using Set and Function nodes. Uploads each file to a target Microsoft OneDrive folder using OAuth2. Deletes old backup files from OneDrive after upload, with the option to keep backups for a configurable number of time. Sends an email notification once all backups have completed successfully. Setup instructions Enter your n8n Base URL and authentication details in the HTTP Request node. Set up Microsoft OneDrive OAuth2 credentials for cloud upload. Configure the Email node with SMTP credentials to receive backup confirmation. (Optional) Adjust the file retention logic to keep backups for a set duration. A Cron trigger to schedule the workflow automatically (e.g., daily or weekly). 👉 Sticky notes inside the workflow explain each step for easy setup. Need Help Need Help 🔗 LinkedIn – Wessel Bulte

Automate Google News Digests with AI & Gmail Approval Workflow in n8n Overview This n8n automation template shows how to automatically collect and format daily Google News digests on your chosen topics, send them to your Gmail inbox for quick approval, and—if declined—generate the next set of curated news articles until you approve. ⚠️ Disclaimer: This workflow template uses community nodes and works only on n8n self-hosted instances. == Use case Streamline content curation for social media, newsletters, or blog posts by scheduling an AI-formatted Google News workflow that saves time in finding trending stories. How to use ⏰ Schedule the automation to run at your preferred time. 🔎 Fetch the latest trending Google News on your selected topic with SerpApi integration. 🤖 Send articles in batches of 10 to an AI content formatter that generates clean HTML output. 📧 Receive an approval email in your Gmail inbox with the AI-formatted news digest. ❌ Decline the digest to trigger the next batch of 10 curated news articles until you approve. 📊 Workflow logic uses AirTable counters and a custom Code node to manage batching. Setup instructions Connect your SerpApi, AirTable, OpenAI, and Gmail accounts. In the Gmail node, set the variable $env.EMAIL_ADDRESS_ME or replace the “To” field with your email. In AirTable, create a free-tier base with two columns: WorkflowID and Counter. The workflow will manage row creation and deletion automatically. Define your news topic or keyword in the SerpApi “Search Query (q)” field. Run the workflow and check your Gmail inbox for your curated AI-powered news digest. Requirements AirTable account Gmail account SerpApi account OpenAI account Customising this workflow ⏱ Adjust the schedule in the “Schedule Trigger” node for daily, weekly, or custom timing. 🔑 Enter your niche news keyword in the “Search Query (q)” field of the SerpApi node. 📦 Change the batch size (default 10) inside the Code node “Extract Details.” 🎨 Personalize the Gmail approval email template inside the AI Agent node “Prepare Content Review Email” for branding or formatting preferences.

How it works This workflow automatically extracts specific data from received emails and saves it into a Google Sheets document for easy tracking and analysis. It connects to a Gmail account, searches for emails received within a defined date range from a specific sender, opens links inside those emails, extracts data from the linked pages (such as case ID, patient name, birth date, complaint, and location), processes and cleans the information using custom JavaScript logic, and finally saves the structured results into a Google Sheet. Setup steps Connect Gmail using OAuth2 credentials. Adjust the date filters and sender email in the “Search Emails” node. Customize the CSS selectors in the HTML extraction nodes to match the desired elements from your email or linked page. Open the Code node and modify the logic if you need to calculate or transform additional fields. Link your Google Sheets account and specify the spreadsheet and sheet name where the results will be appended.

Automatically track your Android app’s keyword rankings on Google Play. This workflow checks ranks via SerpApi, updates a Baserow table, and posts a heads-up in Slack so your team can review changes quickly. 💡 Perfect for ASO teams tracking daily keyword positions Growth & marketing standups that want quick rank visibility Lightweight historical logging without a full BI stack 🧠 What it does Runs on a schedule (e.g., weekly) Queries SerpApi for each keyword’s Play Store ranking Saves results to Baserow: Current Rank, Previous Rank, Last modified Sends a Slack alert: “Ranks updated — review in Baserow” ⚡ Requirements SerpApi account & API key Baserow account + API token Slack connection (bot/app or credential in n8n) ⚙️ Setup Instructions 1) Create a Baserow table Create a new table (any name). Add user-field names exactly: Keywords (text) Current Rank (number) Previous Rank (number) Last modified (date/time) Optional fields you can add later: Notes, Locale, Store Country, App Package ID. 2) Connect credentials in n8n Baserow: add your API token and select your Database and Table in the Baserow nodes. Slack: connect your Slack account/workspace in the Slack node. SerpApi: open the HTTP Request node and put your API key under Query Parameters → api_key = YOUR_KEY. 3) Verify field mapping In the Baserow (Update Row) node, map: Row ID → {{$json.id}} Current Rank → {{$json["Current Rank"]}} Previous Rank → your code node should set this (the template copies the old “Current Rank” into “Previous Rank” before writing the new one) Last modified → {{$now}} (or the timestamp you compute) 🛟 Notes & Tips If you prefer a single daily Slack summary instead of multiple pings, add a Code node after updates to aggregate lines and send one message. Treat 0 or missing ranks as “not found” and flag them in Slack if helpful. For multi-country tracking, include hl/gl (locale/country) in your SerpApi query params and store them as columns. 🤝 Need a hand? I’m happy to help you get this running smoothly—or tailor it to your brand. Reach out to me via email: imarunavadas@gmail.com

This n8n workflow template creates an intelligent data analysis chatbot that can answer questions about data stored in Google Sheets using OpenAI's GPT-5 Mini model. The system automatically analyzes your spreadsheet data and provides insights through natural language conversations. What This Workflow Does Chat Interface**: Provides a conversational interface for asking questions about your data Smart Data Analysis**: Uses AI to understand column structures and data relationships Google Sheets Integration**: Connects directly to your Google Sheets data Memory Buffer**: Maintains conversation context for follow-up questions Automated Column Detection**: Automatically identifies and describes your data columns 🚀 Try It Out! 1. Set Up OpenAI Connection Get Your API Key Visit the OpenAI API Keys page. Go to OpenAI Billing. Add funds to your billing account. Copy your API key into your OpenAI credentials in n8n (or your chosen platform). 2. Prepare Your Google Sheet Connect Your Data in Google Sheets Data must follow this format: Sample Marketing Data First row** contains column names. Data should be in rows 2–100. Log in using OAuth, then select your workbook and sheet. 3. Ask Questions of Your Data You can ask natural language questions to analyze your marketing data, such as: Total spend** across all campaigns. Spend for Paid Search only**. Month-over-month changes** in ad spend. Top-performing campaigns** by conversion rate. Cost per lead** for each channel. 📬 Need Help or Want to Customize This? 📧 rbreen@ynteractive.com 🔗 LinkedIn 🔗 n8n Automation Experts

Sign up for Decodo — get better pricing here Who’s it for This workflow is designed for e-commerce operators, pricing analysts, retail founders, and procurement teams who need reliable, automated price intelligence without manual tracking. If you manage competitive pricing across Amazon or multiple product URLs stored in Google Sheets, this workflow gives you consistent monitoring and automated alerts. What it does This automation checks product prices on a schedule, scrapes real-time Amazon data using Decodo, compares it with your baseline price, and routes alerts depending on whether the price increases, stays normal, or drops. High increases trigger Telegram alerts and automatically create a Google Calendar meeting. Price drops send a rich HTML email to stakeholders. All items are processed in controlled batches to avoid rate limits. How it works Reads product URLs + baseline prices from Google Sheets Uses Decodo to extract current Amazon price, title, and product data Calculates percentage difference via Code node Routes items through the Switch node (High / Normal / Low) Sends alerts or emails accordingly Loops continuously until all rows are processed Requirements Google Sheets, Gmail, Google Calendar, and - Telegram credentials Active Decodo API credentials A sheet containing URL + baseline columns How to customize You can adjust alert thresholds, add more channels (Slack, WhatsApp, Notion), change batch size, modify email templates, or extend the Google Sheet with additional product metadata. The routing logic is easily expandable for more pricing scenarios.

Advanced AI Lead Enrichment & Cold Email Personalization with n8n, Airtable, Apify, and LLMs Automated B2B Lead Nurturing: Hyper-Personalization for High-Converting Cold Email Campaigns This powerful n8n automation workflow is designed to execute advanced B2B lead enrichment and hyper-personalization for cold email outreach. By orchestrating a complex chain of data scraping, AI analysis (via LLMs/GPT-4.1), and CRM synchronization (using Airtable), this workflow ensures every lead receives a highly tailored and relevant outreach message, maximizing conversion rates and minimizing manual effort. Workflow Execution & Key Features Airtable Trigger & Lead Qualification: The workflow is triggered by an Airtable webhook, pulling a new lead record (including name, email, and company URLs). Email Validation* is performed using *NeverBounce** to filter out invalid contacts. Initial Lead Filtering screens for key demographic criteria (e.g., US: Yes or No? and target Headcount: >5, <30?). Only qualified B2B leads proceed, ensuring optimal resource allocation. Deep Web & Social Scraping (Apify Integration): LinkedIn Company Scraper* and a *LinkedIn Profile Scraper* (via *Apify**) extract raw data from the lead's company and personal profiles. Company Homepage Scraper** pulls the main website content for analysis. Scrape Personal LinkedIn Posts** node retrieves recent activity for the ultimate personalization hook. AI-Powered Data Synthesis & Variable Determination: Multiple OpenAI (GPT-4.1-mini/4.1) nodes analyze and structure the raw, cleaned text (Remove HTML nodes ensure clean inputs). Determine Valuable URLs** uses an LLM to smartly categorize and select key company pages (e.g., ==/about==, ==/solutions==, ==/case-studies==) for deeper scraping. Analyze Company/Mission, Analyze Offerings & Positioning, Analyze Process & Differentiation, and **Analyze Proof of Success nodes create factual, structured business summaries for the ultimate ICP research. Determine Variables* nodes create *pre-written, personalized cold email variables** (==company_specialty==, ==ICPofLead==, ==PainPointLeadSolves==, etc.) for different outreach strategies. LinkedIn Post Personalization: An LLM (Craft Opening Line - Posts) analyzes recent LinkedIn activity to generate a hyper-specific, conversation-starting opener (e.g., "Saw your LinkedIn post about..."). Conditional logic (Posts Available?) determines whether to use the post-based opener or fall back to the standard, company-based personalization. CRM Update & Campaign Launch (Instantly.ai): Finalized, enriched lead data and the crafted personalization variables are synchronized back to the Airtable CRM for record-keeping and lead status updates (Update Lead W/ Enrichment). The lead is then seamlessly pushed to the Instantly.ai outbound platform, injecting the AI-generated custom variables directly into the cold email sequence for mass deployment. This blueprint automates the tedious, high-effort task of prospect research and personalization, providing a scalable lead generation solution that increases both outreach quality and sales velocity. Stop sending generic emails—start leveraging AI automation today.