Workflow Templates

YNAB Super Budget Ever wish that Y.N.A.B was just a little smarter when auto-categorizing your transactions? Now you can supercharge your YNAB budget with ChatGPT! No more manual categorization. Setup Get a YNAB Api Key Get YNAB Budget ID & Account ID (They are part of the URL) https://app.ynab.com/BUDGETID/accounts/ACCOUNTID Additional information Every transaction that this workflow modifies will be tagged with n8n and color yellow. You can easily review all changes by selecting just that tag. Customization By default it pulls transactions from the last 30 days. This workflow will post a message in a discord channel showing which transactions it modified and what categories it chose. Discord notifications are optional. Considerations YNAB allows for 200 api calls per hour. If you have more than 200 Uncategorized transactions, consider reducing the previous_days value.

Short description Automates collection, technical extraction, and automatic generation of Nuclei templates from public CVE PoCs. Converts verified PoCs into reproducible detection templates ready for testing and distribution. Purpose Provide a reliable pipeline that turns public proof-of-concept data into usable detection artifacts. Reduce manual work involved in finding PoCs, extracting exploit details, validating sources, and building Nuclei templates. How it works (technical summary) Runs a scheduled SSH job that executes vulnx with filters for recent, high-severity PoCs. Parses the raw vulnx output and splits it into individual CVE entries. Extracts structured fields: CVE ID, severity, title, summary, risk, remediation, affected products, POCs, and references. Extracts URLs from PoC sections using regex. Validates each URL with HTTP requests. Invalid or unreachable links are logged and skipped. Uses an AI agent (OpenAI via LangChain) to extract technical artifacts: exploit steps, payloads, endpoints, raw HTTP requests/responses, parameters, and reproduction notes. The prompt forces technical-only output. Sends the extracted technical content to ProjectDiscovery Cloud API to generate Nuclei templates. Validates AI and API responses. Accepted templates are saved to a configured Google Drive folder. Produces JSON records and logs for each processed CVE and URL. Output Nuclei templates in ProjectDiscovery format (YAML) stored in Google Drive. Structured JSON per CVE with metadata and extracted technical details. Validation logs for URL checks, AI extraction, and template generation. Intended audience Bug bounty hunters. Security researchers and threat intel teams. Automation engineers who need reproducible detection templates. Setup & requirements n8n instance with workflow imported. SSH access to a host with vulnx installed. OpenAI API key for technical extraction. ProjectDiscovery API key for template generation. Google Drive OAuth2 credentials for storing templates. Configure schedule trigger and target Google Drive folder ID. Security and usage notes Performs static extraction and validation only. No active exploitation. Processes only PoCs that meet configured filters (e.g., CVSS > 6). Use responsibly. Do not target systems you do not own or have explicit permission to test.

How it works This workflow starts whenever a new lead submits a Typeform. It captures the lead’s details, checks their budget, and routes them based on priority and source. High-budget leads are pushed into HubSpot with a follow-up task for sales. Facebook leads are logged in Google Sheets for marketing, while SurveyMonkey leads are stored in Airtable for campaign tracking. Finally, every lead receives an automated Gmail acknowledgment to confirm receipt and set expectations. Step-by-step Capture Leads The workflow listens for new form responses from Typeform. Each lead’s details — name, email, phone, budget, and message — are captured for processing. Prioritize High-Budget Leads The budget field is checked. If the budget is greater than $5,000 → the lead is flagged as high priority. These leads are added or updated in HubSpot CRM. A priority follow-up task is created in HubSpot for the sales team. Route by Lead Source If the source is Facebook → the lead is logged in a Google Sheet for marketing analysis. If the source is SurveyMonkey → the lead is stored in Airtable for structured campaign tracking. Send Auto-Response After storage, every lead receives an automated Gmail reply. The email thanks them for their interest and assures them that the sales team will follow up within 24 hours. Why use this? Captures and organizes leads from multiple channels in one workflow. Flags and escalates high-budget leads instantly to sales. Routes leads to the right system (HubSpot, Google Sheets, Airtable) based on their source. Automates acknowledgment emails, improving response time and customer experience. Saves manual effort by centralizing lead capture, qualification, and routing in one place.

How It Works This workflow automatically classifies incoming Gmail messages into categories such as High Priority, Inquiry, and Finance/Billing, and then generates professional draft replies using GPT-4. By combining Gmail integration with AI-powered text generation, the workflow helps business owners and freelancers reduce the time spent managing emails while ensuring that important messages are handled quickly and consistently. When a new email arrives, the workflow: Triggers via Gmail. Uses an AI classifier to categorize the message. Applies the appropriate Gmail label. Passes the email body to GPT-4 to generate a tailored draft reply. Saves the draft in Gmail, ready for review and sending. Requirements A Gmail account with API access enabled. An OpenAI API key with GPT-4 access. n8n account or self-hosted instance. Setup Instructions Import this workflow into your n8n instance. Under Credentials, connect your Gmail account and OpenAI API key. Replace placeholder YOUR_LABEL_ID_XXX values with your Gmail label IDs (obtainable via Gmail → List Labels). Execute the workflow and check that draft replies are generated in your Gmail account. Customization Add or edit categories to fit your business needs (e.g., “Sales Leads” or “Support”). Adjust the GPT-4 prompts inside each “Generate Draft” node to match your preferred tone and style. Combine with other workflows (e.g., CRM integration, Slack alerts) for a complete email automation system. This template is especially useful for small businesses and freelancers who want to save time, improve response speed, and maintain professional communication without manually writing every reply.

YouTube Transcript Extractor This n8n template demonstrates how to extract transcripts from YouTube videos using two different approaches: automated Google Sheets monitoring and direct webhook API calls. Use cases: Content creation, research, accessibility, meeting notes, content repurposing, SEO analysis, or building transcript databases for analysis. How it works Google Sheets Integration:** Monitor a sheet for new YouTube URLs and automatically extract transcripts Direct API Access:** Send YouTube URLs via webhook and get instant transcript responses Smart Parsing:** Extracts video ID from various YouTube URL formats (youtube.com, youtu.be, embed) Rich Metadata:** Returns video title, channel, publish date, duration, and category alongside transcript Fallback Handling:** Gracefully handles videos without available transcripts Two Workflow Paths Automated Sheet Processing: Add URLs to Google Sheet → Auto-extract → Save results to sheet Webhook API: Send POST request with video URL → Get instant transcript response How to set up Replace "Dummy YouTube Transcript API" credentials with your YouTube Transcript API key Create your own Google Sheet with columns: "url" (input sheet) and "video title", "transcript" (results sheet) Update Google Sheets credentials to connect your sheets Test each workflow path separately Customize the webhook path and authentication as needed Requirements YouTube Transcript API access (youtube-transcript.io or similar) Google Sheets API credentials (for automated workflow) n8n instance (cloud or self-hosted) YouTube videos How to customize Modify transcript processing in the Code nodes Add additional metadata extraction Connect to other storage solutions (databases, CMS) Add text analysis or summarization steps Set up notifications for new transcripts

Use cases are many: Automate resume screening, candidate scoring, and interview communication in one seamless pipeline. Perfect for HR teams hiring at scale, startups that need quick filtering of applicants, or enterprises like Samsung running multiple roles at once. Good to know At time of writing, each Gemini request is billed per token. See Gemini Pricing for the latest info. The workflow automatically sends acceptance or rejection emails to candidates — be sure to configure your Gmail account and email templates carefully. How it works Form Submission**: Applicants fill out a custom form with their name, email, job role (Executive Assistant, IT Specialist, or Manager), and resume (PDF). Resume Processing**: The PDF resume is extracted into text using the Extract from File node. AI Evaluation**: Gemini-powered AI reviews the resume against the job role and generates: A score (0–10) A status (Accepted/Rejected) A personalized email (acceptance or rejection) Information Extraction**: The AI output is structured into fields: Score, Status, Mail Subject, and Mail Body. Email Sending**: The candidate automatically receives their personalized result via Gmail. Record Keeping**: All candidate details (Name, Job, Score, Status, Email, Email Status) are stored in Google Sheets for tracking. How to use Share the generated form link with applicants. When they submit, the system handles scoring and sends an email instantly. HR teams can review all results directly in Google Sheets. Requirements Google Gemini API key (for resume evaluation) Gmail account with OAuth2 (for sending acceptance/rejection emails) Google Sheets (for candidate tracking) n8n form node (for application collection) Customising this workflow Add more job positions to the form dropdown. Adjust the acceptance threshold (e.g., accept at 8/10 instead of 7/10). Modify email templates for a more formal or branded tone. Extend the pipeline to trigger a Calendly invite for accepted candidates. Integrate with Slack or Teams to notify HR when a candidate is accepted.

This workflow streamlines how employees request equipment/items and how those requests reach the Procurement team. It validates the employee by enrollment number, detects whether a manager exists, and then either requests approval (if the requester has a manager) or routes the request directly to Procurement (if the requester is a manager). All messages are written in a professional tone using an LLM, and emails are sent via Gmail with a built-in approve/deny step for managers. Who’s it for HR/IT/Operations teams that handle equipment requests, need a lightweight approval flow, and want clean, professional emails without manual drafting. How it works Employee submits their enrollment number. Workflow fetches employee (and manager, if any). Employee describes the requested item(s). If a manager exists → an approval email (double opt-in) is sent to the manager. Approved → notify employee and forward a polished request to Procurement. Denied → notify employee. If the requester is a manager → skip approval and send directly to Procurement. End pages confirm the outcome. Requirements MySQL (or compatible DB) with an employees table (id, name, email, enrollment_number, manager). Gmail credentials (OAuth) in n8n. LLM provider (OpenAI or compatible) for message polishing. How to customize Replace the Procurement NoOp nodes with your email, helpdesk, or ERP integration. Adjust email copy and tone in the LLM prompt nodes. Add tracking IDs, SLA text, or CCs for auditing. Style the forms with your brand (CSS blocks provided).

This n8n workflow automatically fetches all interview events scheduled for today from a specified Google Calendar and sends a personalized email to each interviewer. The email contains a formatted HTML table listing their interview details, including meeting times, Google Meet links, and attendees with their response status. This ensures all interviewers are informed daily at 8:00 AM IST without any manual coordination. Who’s it for Interviewers** who want a quick morning packet instead of opening multiple calendar tabs. Recruiters/coordinators** who need a reliable, zero‑friction daily brief for interviewers. Teams** that paste CV/notes links directly into calendar events (no file search required). How it works Cron triggers daily at 08:00 IST. Google Calendar reads today’s events from the Interviews calendar. A Code step parses each event to identify interviewers and extract candidate details, meeting link, and any CV: / Notes: links from the description and create a table to share via Gmail. A grouping step compiles a per‑interviewer list for the day. Email (Gmail) sends one digest to interviewer. How to set up Ensure all interviews are scheduled on the Google Calendar named Interviews and that interviewers are added as attendees. Add CV: <url> and Notes: <url> in the event description when available. Import the workflow and add credentials: Google Calendar (OAuth) SMTP/Gmail for sending the email digests Keep the default 08:00 IST schedule in the Cron node or adjust as needed. Requirements Google Workspace account with access to the Interviews calendar. Gmail sender account for digests (App Password if using 2FA). n8n instance (cloud or self‑hosted). Steps Trigger Schedule Node:** Schedule Trigger Purpose:* Starts the workflow daily at *8:00 AM**. Fetch Interview Events Node:** Google Calendar(Fetch Interview Events) Purpose:** Retrieves all events (interviews) from the configured calendar. Output:** Event details including summary, time, and organizer email. Group & Format Schedule Node:** HTML Table (JavaScript Code Node) Purpose:** Groups events by interviewer email and generates an HTML schedule table. Output:** Formatted fields: interviewer_email subject htmlContent Send Personalized Emails Node:** Gmail Purpose:** Sends the formatted interview schedule to each interviewer’s email address. Send To:** Dynamically set using ={{ $json.interviewer_email }} Subject:** "Interview Reminder" Body:** ={{ $json.htmlContent }} (HTML) How to customize the workflow Parsing rules:** If your event titles follow a pattern (e.g., Onsite – {Candidate} – {Role}), tweak the regex in the Code node. Attendee logic:** Refine how interviewers are detected (e.g., filter only accepted responses, or include tentative). Digest format:** Adjust table columns/order, or add role/team labels from the title. Schedule:** Duplicate the Cron for regional time zones or add a midday refresh. Add-ons to level up the Workflow with additional nodes Reminder pings:** Add 10‑minute pre‑interview reminders via Email or Slack/Teams. Conflict alerts:** Flag if an interviewer is double‑booked within a 15‑minute window. Feedback follow‑up:** After the scheduled time, DM or email a standardized feedback form link. Drive search (optional):** If you later want auto‑attach CVs, add a Google Drive search step (by candidate name) in a designated folder. Common troubleshooting points No events found:* Confirm the calendar name is *Interviews* and that events exist *today**. Missing links:** If CV/notes links aren’t in the email, add CV:/Notes: links to the event description. Email not sent:** Verify SMTP credentials, from‑address permissions, and any sending limits. Time mismatch:* Confirm workflow timezone and Calendar times are set to *Asia/Kolkata** (or adjust). A short note If you need help tailoring the parsing rules, adjusting the schedule or troubleshooting any step, feel free to reach out we will happy to help.

This workflow automates news aggregation and summarization by fetching relevant articles from Gnews.io and using AI to create concise, professional summaries delivered via Slack What Makes This Different: Real-Time News Aggregation** - Fetches current news articles from Gnews.io API based on user-specified topics AI-Powered Summarization** - Uses GPT-4.1 to intelligently select and summarize the most relevant articles Professional Formatting** - Generates clean, readable summaries with proper dates and article links Form-Based Input** - Simple web form interface for topic specification Automated Delivery** - Sends summarized news directly to Slack for immediate consumption Intelligent Filtering** - AI selects the top 15 most relevant articles from search results Key Benefits of Automated News Summarization: Time Efficiency** - Transforms hours of news reading into minutes of focused summaries Comprehensive Coverage** - AI ensures all important financial and business developments are captured Professional Quality** - Generates publication-ready summaries with proper formatting Real-Time Updates** - Always delivers the latest news on any topic Centralized Access** - All news summaries delivered to one Slack channel Customizable Topics** - Search for news on any subject matter Who's it for This template is designed for business professionals, financial analysts, content creators, journalists, and anyone who needs to stay updated on specific topics without spending hours reading through multiple news sources. It's perfect for professionals who want to stay informed about industry developments, market trends, or any specific subject matter while maintaining productivity. How it works / What it does This workflow creates an automated news summarization system that transforms topic searches into professional news summaries. The system: Receives topic input through a simple web form interface Fetches news articles from Gnews.io API based on the specified topic Maps article data to prepare for AI processing Uses AI to select the 15 most relevant articles related to financial advancements, tools, research, and applications Generates professional summaries with clear, readable language and proper formatting Includes article links and current date for complete context Delivers summaries via Slack notification for immediate review Key Innovation: Intelligent News Curation - Unlike basic news aggregators, this system uses AI to intelligently filter and summarize only the most relevant articles, saving time while ensuring comprehensive coverage of important developments. How to set up 1. Configure Form Trigger Set up n8n form trigger with "topic" field (required) Configure form title as "News Search" Test form submission functionality Ensure proper data flow to subsequent nodes 2. Configure Gnews.io API Get your API key**: Sign up at gnews.io and obtain your API key from the dashboard Add API key to workflow**: In the "Get GNews articles" HTTP Request node, replace "ADD YOUR API HERE" with your actual Gnews.io API key Example configuration**: { "q": "{{ $json.topic }}", "lang": "en", "apikey": "your-actual-api-key-here" } Configure search parameters**: Ensure language is set to "en" for English articles Test API connectivity**: Run a test execution to verify news articles are returned correctly 3. Configure OpenAI API Set up OpenAI API credentials in n8n Ensure proper API access and quota limits Configure the GPT-4.1 Model node for AI summarization Test AI model connectivity and response quality 4. Configure Slack Integration Set up Slack API credentials in n8n Configure Slack channel ID for news delivery Set up proper message formatting for news summaries Test Slack notification delivery 5. Test the Complete Workflow Submit test form with sample topic (e.g., "artificial intelligence") Verify Gnews.io returns relevant articles Check that AI generates appropriate news summaries Confirm Slack notification contains formatted news summary Requirements n8n instance** with form trigger and HTTP request capabilities OpenAI API** access for AI-powered news summarization Gnews.io API** credentials for news article fetching Slack workspace** with API access for news delivery Active internet connection** for real-time API interactions How to customize the workflow Modify News Search Parameters Adjust the number of articles to summarize (currently set to 15) Add more search depth options or date ranges Implement language filtering for different regions Add news source filtering or preferences Enhance AI Capabilities Customize AI prompts for specific industries or niches Add support for multiple languages Implement different summary styles (brief, detailed, bullet points) Add content quality scoring and relevance filtering Expand News Sources Integrate with additional news APIs (NewsAPI, Bing News, etc.) Add support for RSS feed integration Implement trending topic detection Add competitor news monitoring Improve News Delivery Add email notifications alongside Slack Implement news scheduling capabilities Add news approval workflows Implement news performance tracking Business Features Add news analytics and engagement metrics Implement A/B testing for different summary formats Add news calendar integration Implement team collaboration features for news sharing Key Features Real-time news aggregation** - Fetches current news articles from Gnews.io API AI-powered summarization** - Uses GPT-4.1 to intelligently select and summarize relevant articles Professional formatting** - Generates clean, readable summaries with proper dates and links Form-based input** - Simple interface for topic specification Automated workflow** - End-to-end automation from topic input to news delivery Intelligent filtering** - AI selects the most relevant articles from search results Slack integration** - Centralized delivery of news summaries Scalable news processing** - Handles multiple topic searches efficiently Technical Architecture Highlights AI-Powered News Summarization OpenAI GPT-4.1 integration** - Advanced language model for intelligent news summarization Content filtering** - AI selects the 15 most relevant articles from search results Professional formatting** - Generates clean, readable summaries with proper structure Quality consistency** - Maintains professional tone and formatting standards News API Integration Gnews.io API** - Comprehensive news search with article extraction Real-time data** - Access to current, relevant news articles Content mapping** - Efficiently processes article data for AI analysis Search optimization** - Efficient query construction for better news results Form-Based Input System n8n form trigger** - Simple, user-friendly input interface for topic specification Data validation** - Ensures required topic field is properly filled Parameter extraction** - Converts form data to search parameters Error handling** - Graceful handling of incomplete or invalid inputs News Delivery System Slack integration** - Professional news summary delivery Formatted output** - Clean, readable summaries with dates and article links Centralized access** - All news summaries delivered to one location Real-time delivery** - Immediate notification of news summaries Use Cases Financial analysts** needing to stay updated on market developments and industry news Business professionals** requiring daily news summaries on specific topics Content creators** needing current information for articles and social media posts Journalists** requiring comprehensive news coverage on specific subjects Research teams** needing to track developments in their field of expertise Investment professionals** requiring real-time updates on market trends Academic researchers** needing to stay informed about industry developments Corporate communications** teams requiring news monitoring for crisis management Business Value Time Efficiency** - Reduces news reading time from hours to minutes Cost Savings** - Eliminates need for manual news monitoring and summarization Comprehensive Coverage** - AI ensures all important developments are captured Scalability** - Handles unlimited topic searches without additional resources Quality Assurance** - AI ensures professional-quality summaries every time Real-Time Updates** - Always delivers the latest news on any topic Research Integration** - Incorporates current information for relevant, timely insights This template revolutionizes news consumption by combining AI-powered summarization with real-time news aggregation, creating an automated system that delivers professional-quality news summaries on any topic from a simple form submission.

How it works This workflow automates the generation of ad-ready product images by combining product and influencer photos with AI styling. It runs on a scheduled trigger, fetches data from Google Sheets, and retrieves product and influencer images from Google Drive. The images are processed with OpenAI and OpenRouter to generate enhanced visuals, which are then saved back to Google Drive. Finally, the result is logged into Google Sheets with a ready-to-publish status. Step-by-step 1. Trigger & Data preparation Schedule Trigger** – Runs workflow automatically on a set schedule. Google Sheets (Get the Raw)** – Retrieves today’s product and model URLs. Google Drive (Download Product Image)** – Downloads the product image. Google Drive (Download Influencer Image)** – Downloads the influencer image. Extract from File (Binary → Base64)** – Converts both product and model images for AI processing. 2. AI analysis & image generation OpenAI (Analyze Image)** – Creates an ad-focused visual description (lighting, mood, styling). HTTP Request (OpenRouter Gemini)** – Generates an AI-enhanced image combining product + influencer. Code Node (Cleanup)** – Cleans base64 output to remove extra prefixes. Convert to File** – Transforms AI output into a proper image file. 3. Save & update Google Drive (Upload Image)** – Uploads generated ad image to target folder. Google Sheets (Append/Update Row)** – Stores the Drive link and updates publish status. Why use this? Automates the entire ad image creation process without manual design work. Ensures product visuals are consistent, styled, and ad-ready. Saves final creatives in Google Drive for easy access and sharing. Keeps campaign tracking organized by updating Google Sheets automatically. Scales daily ad production efficiently for multiple products or campaigns.

How it works This workflow automates the delivery of personalized, AI-generated reports or roadmaps for new leads. When someone submits their information through a form, the workflow: Captures and stores the lead data. Uses an AI model to generate a customized report or roadmap. Formats the output into a professional, email-ready HTML document. Sends the report automatically to the lead via email. Optionally sends internal notifications (e.g., via chat or email) for tracking and follow-up. The process eliminates manual work and ensures every lead receives instant, high-quality output tailored to their input. Setup steps Webhook – Connect your form or website to the webhook endpoint to receive lead data. Data Table – Create or link a table to store incoming leads and track delivery status. AI Configuration – Add your OpenAI (or compatible) API credentials and customize prompts for your desired output. Email Setup – Configure SMTP credentials and define sender/recipient addresses for report delivery. Notifications – Optionally connect a chat or messaging service (e.g., Telegram) for internal alerts. Activation – Test the workflow, confirm the data flow and email delivery, then activate it for live use. This workflow transforms manual lead engagement into a fully automated, AI-driven experience that delivers instant, personalized value to every new contact.

Who’s it for Remote and distributed teams that schedule across time zones and want to avoid meetings landing on public holidays—PMs, CS/AM teams, and ops leads who own cross-regional calendars. What it does / How it works The workflow checks next week’s Google Calendar events, compares event dates against public holidays for selected country codes, and produces a single Slack digest with any conflicts plus suggested alternative dates. Core steps: Workflow Configuration (Set) → Fetch Public Holidays (via a public holiday API such as Calendarific/Nager.Date) → Get Next Week Calendar Events (Google Calendar) → Detect Holiday Conflicts (compare dates) → Generate Reschedule Suggestions (find nearest business day that isn’t a holiday/weekend) → Format Slack Digest → Post Slack Digest. How to set up Open Workflow Configuration (Set) and edit: countryCodes, calendarId, slackChannel, nextWeekStart, nextWeekEnd. Connect your own Google Calendar and Slack credentials in n8n (no hardcoded keys). (Optional) Adjust the Trigger to run daily or only on Mondays. Requirements n8n (Cloud or self-hosted) Google Calendar read access to the target calendar Slack app with permission to post to the chosen channel A public-holiday API (no secrets needed for Nager.Date; Calendarific requires an API key) How to customize the workflow Time window: Change nextWeekStart/End to scan a different period. Holiday sources: Add or swap APIs; merge multiple regions. Suggestion logic: Tweak the look-ahead window or rules (e.g., skip Fridays). Output: Post per-calendar messages, DM owners, or create tentative reschedule events automatically.