Workflow Templates

Your Personal RSS Feed of YouTube Videos! This workflow creates an RSS feed containing the most recent videos published by your favorite channels. Use it in combination with your favorite RSS reader and don't miss out on any of your favorite creators' content without all the distractions of YouTube. You can even play the video right from your RSS reader without ever having to visit YouTube itself! Who's it for This workflow is for everyone who likes to keep updated about videos from their favorite creator through their preferred RSS app. How it works The RSS client triggers the webhook of this workflow The RSS feeds from your selected channels are pulled from YouTube The resulting feeds are filtered so only the normal videos (no shorts), posted in the last week, remain For each video, the video player and the full video description are pulled from the YouTube API For each video, an RSS item is created containing this video player and the video description as the content The RSS items are cached in a Redis database to prevent pulling the same information from the YouTube API on each webhook call A full RSS feed is built and returned to the calling webhook How to set up Follow the steps in the red notes (from 1 to 4) to configure the workflow: Set the IDs of the channels you want to watch Configure your Redis credentials Configure your Google/YouTube API credentials Copy the webhook URL and paste it into your RSS reader Don't forget to activate the workflow! Only the nodes inside a red node need configuration; all other nodes are good to go. You are, however, free to change those nodes to your liking! Requirements This workflow has 2 requirements: A Redis database used to cache the RSS items (see the blue note on how to set up a Redis database yourself) Google API credentials to access the YouTube API Customizing this workflow Add any YouTube channel you want by adding their channel ID in the "Set Channels" node at the start of this workflow. If you aren't afraid of some XML RSS code, you can dive into the code blocks and change the resulting RSS feed. You can change the feed's title, description, or image. Or go all in on text processing and process the video description before it is added to the RSS items (such as removing sponsors or links to social media). You can also extend this workflow by adding RSS items from other feeds or sources.

Title Hackathon Participant Badge Generator with QR Code & Email Delivery Description A fast, reliable, and fully automated workflow that generates professional participant badges for hackathons, tech events, and workshops — complete with unique Badge ID, QR verification, PDF output, and email delivery. This workflow takes any simple registration input and transforms it into a verified, branded participant badge in under 10 seconds. What this workflow does Accepts event registrations via a POST Webhook (name, email, event, team, role). Performs input validation and disposable/fake email detection using VerifiEmail. Creates a unique Badge ID (e.g., HACK-2025-1763560499-AB3XYF). Generates a public verification URL and QR code for check-in. Builds a high-resolution badge (1056×816px) with event branding, logo, gradient background, and QR code. Converts the HTML badge design into a print-ready PDF using PDFMunk (htmlcsstopdf). Sends a beautiful HTML email via Gmail that includes: Inline badge preview (visible immediately) Attached PDF badge Verification URL + Badge ID Logs all badge metadata to Google Sheets for audit and check-in tracking. Returns a clean JSON success response to the caller. Use Cases Ideal for: Hackathons & tech conferences Engineering fests & competitions Workshops, meetups, bootcamps Any event requiring verified digital badges with QR check-in Key Features Real-time email verification** blocks fake/disposable registrations. QR code check-in** powered by a reliable public QR API. Fully customizable badge design** — swap logos, colors, fonts easily. Inline email preview** means participants see their badge instantly. Complete event log** stored in Google Sheets with timestamps, PDF links, and verification URLs. Extendable** (add Slack alerts, Drive uploads, role-based templates, etc.) Setup Instructions (5 Minutes) Add your credentials: VerifiEmail PDFMunk (HTML → PDF) Gmail Google Sheets Update your: Logo URL Verification domain Activate the workflow and start sending POST requests to the Webhook. Badges will be generated and emailed automatically — no manual work needed. Why this workflow is special It’s built for speed, reliability, visual quality, and zero manual overhead. Participants receive a sleek, branded badge instantly, organizers get automated logs, and your event gets a professional identity. Perfect for teams who want enterprise-grade badge automation without writing a single line of code. Tags hackathon, badge, qr-code, pdf, email, gmail, automation, participant, event, check-in, google-sheets

Complete security workflow from vulnerability detection to automated remediation, with severity-based routing and full organizational context from Port's catalog. This template provides end-to-end lifecycle management including automatic Jira ticket creation with appropriate priority, AI-powered remediation planning, and Claude Code-triggered fixes for critical vulnerabilities. The full guide is available here. How it works The n8n workflow orchestrates the following steps: Webhook trigger**: Receives vulnerability alerts from security scanners (Snyk, Wiz, SonarQube, etc.) via POST request. Port context enrichment**: Uses Port's n8n node to query your software catalog for service metadata, ownership, environment, SLA requirements, and dependencies related to the vulnerability. AI remediation planning**: OpenAI analyzes the vulnerability with Port context and generates a remediation plan, determining if automated fixing is possible. Severity-based routing**: Routes vulnerabilities through different paths based on severity level: Critical: Jira ticket (Highest priority) → Check if auto-fixable → Trigger Claude Code fix → Slack alert with fix status High: Jira ticket (High priority) → Slack notification to team channel Medium/Low: Jira ticket only for tracking Jira integration**: Creates tickets with full context including vulnerability details, affected service information from Port, and AI-generated remediation steps. Claude Code remediation**: For auto-fixable critical vulnerabilities, triggers Claude Code via Port action to create a pull request with the security patch, referencing the Jira ticket. Slack notifications**: Sends contextual alerts to the appropriate team channel (retrieved from Port) with Jira ticket reference and remediation status. Prerequisites You have a Port account and have completed the onboarding process. Services and repositories are cataloged in Port with ownership information. Your security scanner (Snyk, Wiz, SonarQube) can send webhooks. You have a working n8n instance (Cloud or self-hosted) with Port's n8n custom node installed. Jira Cloud account with appropriate project permissions. Slack workspace with bot permissions to post messages. OpenAI API key for remediation planning. Setup Register for free on Port.io if you haven't already. Create the Context Retriever Agent in Port following the guide. Import the workflow and configure credentials (Port, Jira, Slack, OpenAI, Bearer Auth). Select your Jira project in each Jira node (Critical, High, Medium/Low). Update default-organization/repository with your default repository for Claude Code fixes. Point your security scanner webhook to the workflow URL. Test with a sample vulnerability payload. ⚠️ This template is intended for Self-Hosted instances only.

Use this template if you’re collecting leads in Google Sheets manually or automatically and need to send them emails daily using any personal or professional email provider. It’s simple yet effective. I’ve kept it easy so that anyone without technical or coding knowledge can still automate their emails and achieve excellent ROI. Setting up the workflow takes only 15 minutes. How it works: We connect Google Sheets with n8n to automatically fetch lead data. Google Sheets is used because it’s easy and widely accessible. Then, n8n sends emails daily at your scheduled times to the respective email addresses, using the subject lines and body text you've configured. It also verifies emails before sending. It checks email availability, deliverability, and updates the Google Sheet/CRM with the respective fields. Requirements: A Google Sheet/Excel/CRM tools with leads (A sample Google Sheet link is provided in the template) A working email account with SMTP information (SMTP info for the top 10 email providers is provided in the template) API key from any email verification tool (We use the Hunter API key in our use case. You can find the link in the template.) Setup Steps: You need a Google Sheet where you're collecting leads. You can replace Google Sheets with your CRM tool. Connect it using your credentials. Replace the manual trigger with a scheduled trigger to automate emails at your preferred time. Replace the email verification tool/Hunter API with your own API key. Add your SMTP credentials to connect the template with your preferred email provider. Using SMTP, you can send emails through Gmail, Outlook, Zoho, or any similar provider. This makes sending emails simple and cost-efficient. Note: SMTP, which stands for Simple Mail Transfer Protocol, is a communication protocol used to send email messages between mail servers. After sending the email, we update the Google Sheet with “Sent”; hence, the email is not sent again the next day.

Automated Certificate Generator with Google Sheets, Slides, and Gmail Delivery 🎓 This workflow is designed for educators, trainers, and event organizers who want to automatically generate and send digital certificates. It takes participant data from Google Sheets, personalizes a Google Slides certificate template, converts it into PDF, saves it in Google Drive, and emails it directly to participants using Gmail. ✅ Setup Instructions Prepare Google Sheets Create a sheet with these required columns: Name → Participant’s full name Email → Recipient email address Score (optional) → For filtering or record keeping Add at least one row of test data. Create Google Slides Template Design your certificate (branding, colors, etc.). Add a placeholder [NAME] where the participant’s name should appear. Set up Google Drive Create a folder to store generated PDF certificates. Copy the folder URL for use in the workflow. Connect Google Services in n8n Add credentials for Google Sheets, Google Slides, Google Drive, and Gmail. Replace placeholders (Sheet ID, Slides template ID, Destination folder ID) in the workflow. Customize Gmail Delivery Update the subject and body of the Gmail node. The certificate PDF will be automatically attached to each email. 🎨 Customization Options Certificate Design**: Modify your Slides template (logos, colors, extra fields). Dynamic Fields**: Add placeholders like [COURSE] or [DATE] and map them from your sheet. Email Body**: Personalize with variables such as {{$json["Name"]}}. File Naming**: Adjust file naming in the "Copy File" and "Download File" nodes. This template streamlines certificate distribution, making it ideal for schools, universities, training programs, and webinars.

📌Who is this for? This workflow is designed for engineering teams, project managers, and IT operations who need consistent visibility into team availability across multiple projects. It’s perfect for organizations that use Odoo for leave management and Redmine for project collaboration, and want to ensure that everyone involved gets timely, automated Slack notifications whenever a team member will be absent the next day. 📌The problem When team members go dark, everything grinds to a halt. You're stuck with: Last-minute meeting reschedules (and frustrated stakeholders) Tasks assigned to people who aren't there No time to redistribute workload Bottlenecks affecting multiple projects 📌How it works Runs daily at 17:15 - Set it and forget it. Executes every afternoon, giving teams time to prepare. Fetches Tomorrow's Approved Leaves from Odoo - Pulls all leave records with tomorrow's start date and "approved" status. Maps Employee & Project Data - Grabs the employee's details and identifies every Redmine project they're assigned to. Finds All Teammates on the Same Projects - Deduplicates across overlapping projects to avoid notification spam. Sends Targeted Slack Notifications - Only notifies people who actually work with the absent member, plus optional manager alerts. 📌Quick setup Before you start, you’ll need: Odoo API key Redmine API key Slack Bot Token (or Incoming Webhook URL) Subflows need to be created within a new flow; the main flow will call these subflows. 📌Results What changes immediately: Zero surprises - teams know absences 24 hours ahead Workload rebalancing happens before the person goes off Managers make proactive decisions, not reactive ones No more wasted Slack messages to irrelevant people This creates a more predictable and transparent workflow across your engineering and project teams. 📌Take it further Ready to supercharge it? Add: Auto-assign backup owners for critical tasks Sync absences to Google Calendar/Outlook Log notifications to a database for auditing Conditional alerts (key roles, high-priority projects only) Daily summary digest of all upcoming absences 📌Need help customizing? Contact me for consulting and support: Linkedin / Website

This workflow automates the process of creating cloned voices in ElevenLabs using audio extracted from YouTube videos. It processes a list of video URLs from Google Sheets, converts them to audio, submits them to ElevenLabs for voice cloning*, and records the generated voice IDs back to the spreadsheet. *ONLY FOR STARTER, CREATOR, PRO PLAN Important Considerations for Best Results: For optimal voice cloning quality with ElevenLabs, carefully select your source YouTube videos: Duration**: Choose videos that are sufficiently long (preferably 1-5 minutes of clear speech) to provide enough audio data for accurate voice modeling. Audio Quality**: Select videos with high-quality audio, minimal background noise, and clear vocal recording. Single Speaker: Use videos featuring only **one primary speaker. Multiple voices in the same audio will confuse the cloning algorithm and produce poor results. Consistent Voice**: Ensure the speaker maintains a consistent tone and speaking style throughout the clip for the most faithful reproduction. Key Features 1. ✅ Fully Automated Voice Creation Workflow No manual downloading, converting, or uploading is required. Just paste the YouTube link and voice name into the sheet—everything else happens automatically. 2. ✅ Seamless Audio Extraction Using RapidAPI ensures: High success rate in extracting audio Support for virtually any YouTube video Consistent output format required by ElevenLabs 3. ✅ Hands-Off ElevenLabs Voice Creation The workflow handles all the steps required by the ElevenLabs API, including: Uploading binary audio Naming voices Capturing and storing the resulting voice ID This is much faster than the manual method inside the ElevenLabs dashboard. 4. ✅ Centralized, Reusable Setup Once the API keys are added: The same workflow can be reused indefinitely Users don’t need technical skills Updating only requires editing the sheet How it works: Data Retrieval: The workflow starts by fetching data from a Google Sheets spreadsheet that contains YouTube video URLs in the "YOUTUBE VIDEO" column and desired voice names in the "VOICE NAME" column. It specifically targets rows where the "ELEVENLABS VOICE ID" field is empty, ensuring only unprocessed videos are handled. Video Processing Pipeline: Video ID Extraction: Each YouTube URL is parsed to extract the unique video identifier using a regular expression. Audio Conversion: The video ID is sent to the RapidAPI "YouTube MP3 2025" service, which converts the YouTube video to an audio file (M4A format). Audio Download: The resulting audio file is downloaded locally for processing. Voice Creation: The downloaded audio file is submitted to ElevenLabs API via a POST request to the /v1/voices/add endpoint. This creates a new voice clone based on the audio sample. The voice name is currently hardcoded as "Teresa Mannino" in the workflow but should be dynamically configured to use the value from the "VOICE NAME" spreadsheet column. Data Update: The workflow captures the voice_id returned by ElevenLabs and writes it back to the corresponding row in the Google Sheets spreadsheet in the "ELEVENLABS VOICE ID" column, completing the processing cycle for that video. Set up steps: Prepare the Data Sheet: Duplicate the provided Google Sheets template. Fill in the "YOUTUBE VIDEO" column with YouTube URLs and the "VOICE NAME" column with your desired names for the cloned voices. Ensure your videos meet the quality criteria mentioned above. Configure APIs: RapidAPI: Sign up for a free trial API key from the "YouTube MP3 2025" service on RapidAPI. Enter this key into the x-rapidapi-key header field in the "From video to audio" node. ElevenLabs: Generate an API key from your ElevenLabs account. Configure the "Create voice" node's HTTP Header Authentication with the name xi-api-key and your ElevenLabs API key as the value. Optional Customization: Modify the "Create voice" node to use the dynamic voice name from your spreadsheet instead of the hardcoded "Teresa Mannino" value for more flexible operation. Execute: Run the workflow. It will automatically process each qualifying row, create voices in ElevenLabs, and populate the spreadsheet with the new Voice IDs. Monitor the workflow execution to ensure successful processing of each video. 👉 Subscribe to my new YouTube channel. Here I’ll share videos and Shorts with practical tutorials and FREE templates for n8n. Need help customizing? Contact me for consulting and support or add me on Linkedin.

This n8n template from Intuz provides a complete solution to automate your order creation process. It seamlessly syncs order data from an Airtable base directly to your Shopify store, creates the official order, and automatically sends a beautiful confirmation email to the customer, closing the loop by updating the status in Airtable. Who's this workflow for? E-commerce Managers Operations Teams Businesses with Custom Order Processes (e.g., B2B, phone orders, quotes) Shopify Store Owners using Airtable as a CRM How it works 1. Triggered from Airtable: The workflow starts instantly when an Airtable Automation sends a signal via a webhook. This happens when you mark an order as ready to be processed in your Airtable base. 2. Fetch Order Details: n8n receives the record ID from Airtable and fetches the complete order details, including customer information and the specific line items for that order. 3. Create Order in Shopify: All the gathered information is used to create a new, official order directly in your Shopify store. 4. Send Confirmation Email: Once the order is successfully created in Shopify, a professionally formatted HTML order confirmation email is sent to the customer via Gmail. 5. Update Airtable Status: Finally, the workflow updates the original order record in Airtable, marking its status as "Done" to prevent duplicate processing and keep your records in sync. Key Requirements to Use This Template 1. n8n Instance: An active n8n account (Cloud or self-hosted). 2. Airtable Base: An Airtable base on a "Pro" plan or higher (required for Airtable Automations). It should contain tables for Orders and Order Line Items. 3. Shopify Store: An active Shopify store with API access permissions. 4. Gmail Account: A Gmail account to send confirmation emails. Setup Instructions 1. Configure the n8n Workflow: Webhook Node: Activate the workflow to get the Production URL from the "Webhook" node. Copy this URL. Airtable Nodes: In the Get a record and Update record nodes, connect your Airtable credentials and select the correct Base and Table IDs. Shopify Node: In the Create an order node, connect your Shopify store using OAuth2 credentials. Gmail Node: In the Send a message node, connect your Gmail account. 2. Set Up the Airtable Automation (Crucial Step): Go to your Airtable base and click on "Automations". Create a new automation. For the trigger, select "When a record meets conditions". Choose your Orders table and set a condition that makes sense for you (e.g., When "Shopify Ordered" is "Pending"). For the action, choose "Run a script". Paste the code below into the script editor: JavaScript const inputConfig = input.config(); const recordId = inputConfig.recordId; const webhookUrl = 'PASTE_YOUR_N8N_PRODUCTION_URL_HERE'; await fetch(webhookUrl, { method: 'POST', headers: { 'Content-Type': 'application/json' }, body: JSON.stringify({ recordId: recordId }), }); ReplacePASTE_YOUR_N8N_PRODUCTION_URL_HERE with the Production URL you copied from n8n. Add an input variable to the script named recordId and set its value to the "Airtable record ID" from the trigger step. Test the script and turn your Airtable Automation ON. Connect with us Website: https://www.intuz.com/services Email: getstarted@intuz.com LinkedIn: https://www.linkedin.com/company/intuz Get Started: https://n8n.partnerlinks.io/intuz For Custom Workflow Automation Click here- Get Started

Schedule appointments from phone calls with AI using Twilio and ElevenLabs This n8n template creates an intelligent phone receptionist that handles incoming calls, answers FAQs, and schedules appointments to Google Calendar. The system uses Twilio for phone handling, ElevenLabs for voice AI and basic conversations, and n8n for complex scheduling logic—keeping responses snappy by only invoking the workflow when calendar operations are needed. Who's it for Businesses that need automated phone scheduling: service companies, clinics, consultants, or any business that takes appointments by phone. Perfect for reducing administrative overhead while maintaining a professional caller experience. Good to know Redis memory is essential—without it, the AI must reparse entire conversations causing severe lag in voice responses Claude 3.5 Sonnet is recommended for best scheduling results Typical response times: ElevenLabs-only responses <1s, n8n tool calls 2-4s All placeholder values must be customized or scheduling will fail How it works Twilio receives incoming calls and forwards to ElevenLabs voice AI ElevenLabs handles casual conversation and FAQ responses instantly When calendar operations are needed, ElevenLabs calls your n8n webhook n8n checks Google Calendar availability using your business rules Claude AI agent processes the request, collects required information, and schedules appointments Redis maintains conversation context across the call Calendar invites are automatically sent to customers How to set up Connect Twilio to ElevenLabs: In Twilio Console, set your phone number webhook to your ElevenLabs agent URL Configure ElevenLabs tools: Add "Client Tools" in ElevenLabs that point to your n8n webhook for checking availability, creating appointments, and updating appointments Set n8n webhook path: Replace REPLACE ME in the "Webhook: Receive User Request" node with a secure endpoint (e.g., /elevenlabs-voice-scheduler) Configure Google Calendar: Replace all REPLACE ME instances with your Calendar ID in the three calendar nodes (Check Availability, Create Appointment, Update Event) Set up Redis: Configure connection details in the "Redis Chat Memory" node Customize scheduling prompt: In the "Voice AI Agent" node, replace all bracketed placeholders with your business details: [TIMEZONE], [START_TIME], [END_TIME], [OPERATING_DAYS], [BLOCKED_DAYS] [MINIMUM_LEAD_TIME], [APPOINTMENT_DURATION], [SERVICE_TYPE] [REQUIRED_FIELDS], [REQUIRED_NOTES_FIELDS] Test: Make a test call to verify availability checking, information collection, and appointment creation Requirements Twilio account with phone number ElevenLabs Conversational AI account Google Calendar with OAuth2 credentials Redis instance (for session management) Anthropic API key (for Claude AI)

✅ What problem does this workflow solve? Manual checking of OMR (Optical Mark Recognition) answer sheets is time-consuming, error-prone, and difficult to scale—especially for schools, coaching institutes, and exam centers. This workflow automates OMR evaluation end-to-end using AI, from reading a scanned answer sheet image to calculating scores and storing structured results in Google Sheets. ⚙️ What does this workflow do? Accepts a scanned OMR answer sheet image via webhook. Uses AI vision to extract only the marked answers from the sheet. Extracts basic student details (Name, Roll Number, Class). Compares extracted answers with a predefined answer key. Calculates: Total questions Correct answers Incorrect answers Score percentage Generates question-wise binary results (1 = correct, 0 = incorrect). Stores the complete result in Google Sheets. Returns a structured JSON response to the calling system. 🧠 How It Works – Step by Step 1. 📥 Webhook Trigger (Student OMR Upload) A client uploads the OMR image via a POST request. Image is received as form-data (key: file). 2. 👁️ AI-Based OMR Image Analysis An AI vision model analyzes the image. Strict rules ensure: Only answer bubbles are considered Multiple markings → darkest option is selected Unmarked questions are skipped No guessing or hallucination Output includes: Student details Question–answer pairs 3. 🔄 Answer Formatting Raw AI output is converted into a clean, structured format: 1:A, 2:B, 3:C, ... Student metadata is preserved separately. 4. 🧮 Answer Key Setup Correct answers are defined inside the workflow (editable anytime). Supports any number of questions. 5. 📊 Result Calculation User answers are compared with the answer key. Generates: Correct / Incorrect counts Percentage score Detailed per-question result Binary output (Q.1 = 1 / 0) for analytics 6. 📄 Google Sheets Logging Results are appended to a Google Sheet with columns such as: Student Name Roll No Class Correct Incorrect Score Percentage Q.1 → Q.n (binary values) 7. 📤 API Response Workflow responds with a JSON payload containing: Student details Full evaluation summary Per-question analysis 📂 Sample Google Sheet Output | Student Name | Roll No | Class | Correct | Incorrect | Score % | Q.1 | Q.2 | Q.3 | ... | |-------------|--------|-------|---------|-----------|---------|-----|-----|-----|-----| | Rahul Shah | 1023 | 10-A | 16 | 4 | 80% | 1 | 0 | 1 | ... | 🛠 Integrations Used 🤖 AI Vision Model – for accurate OMR detection ⚙️ n8n Webhook – to accept image uploads 🧠 Custom Code Nodes – for parsing and evaluation logic 📊 Google Sheets – for persistent result storage 👤 Who can use this? This workflow is ideal for: 🏫 Schools & Colleges 📚 Coaching Institutes 🧪 Online Exam Platforms 🧑‍💻 EdTech Developers 📝 Mock Test Providers If you need fast, reliable, and scalable OMR checking without expensive hardware—this workflow delivers. 🚀 Benefits ⏱ Saves hours of manual checking 🎯 Eliminates human error 📊 Produces analytics-ready data 🔄 Easy to update answer keys 🌐 API-ready for integration with any system 📦 Ready to Deploy? Just configure: ✅ AI model credentials ✅ Google Sheets access ✅ Your correct answer key …and start evaluating OMR sheets automatically at scale.

Overview Businesses and freelancers often struggle with the tedious task of manually processing receipts for expense tracking and tax purposes. This workflow automates the entire receipt processing pipeline, extracting detailed information from receipts (including scanned images, photos, PDFs, JPGs, and PNGs) and intelligently categorizing them for tax deductions. What You Can Do Automatically process receipts from various formats (PDFs, JPGs, PNGs, scanned images) Extract detailed expense information with OCR technology Intelligently categorize expenses for tax deductions Maintain compliance with accounting standards and tax regulations Track expenses efficiently throughout the year Who It's For Accountants, small business owners, freelancers, finance teams, and individual professionals who need to process large volumes of receipts efficiently for expense tracking and tax preparation. The Problem It Solves Manual receipt processing is time-consuming and error-prone, especially during tax season. People struggle to organize receipts, extract accurate data from various formats, and categorize expenses properly for tax deductions. This template automates the entire process while ensuring compliance with accounting standards and tax regulations. Setup Instructions: Configure Google Drive credentials for receipt storage access Install the PDF Vector community node from the n8n marketplace Configure PDF Vector API credentials Set up tax category definitions based on your jurisdiction Configure accounting software integration (QuickBooks, Xero, etc.) Set up validation rules for expense categories Configure reporting and export formats Key Features: Automatic retrieval of receipts from Google Drive folders OCR support for photos and scanned receipts Intelligent tax category assignment based on merchant and expense type Multi-currency support for international transactions Automatic detection of meal expenses with deduction percentages Financial validation to catch calculation errors Audit trail maintenance for compliance Integration with popular accounting software Customization Options: Define custom tax categories specific to your business type Set up automated rules for recurring merchants Configure expense approval workflows for team members Add mileage tracking integration for travel expenses Set up automated notifications for high-value expenses Customize export formats for different accounting systems Add multi-language support for international receipts Implementation Details: The workflow uses advanced OCR technology to extract information from various receipt formats, including handwritten receipts and low-quality scans. It applies intelligent categorization rules based on merchant type, expense amount, and business context. The system includes built-in validation to ensure data accuracy and tax compliance. Note: This workflow uses the PDF Vector community node. Make sure to install it from the n8n community nodes collection before using this template.

This template gives you a complete, automated system for monitoring Reddit and extracting growth insights. It tracks discussions across target subreddits, surfaces what users love, dislike, want changed, and highlights how they compare you to competitors. Paired with the free WeWeb UI template, it prioritizes engagement and organizes everything into a clean, easy-to-use dashboard. So every team gets the insights they need: Leadership** gains clarity on industry trends and emerging shifts Product** can adjust roadmaps and prioritize features or integrations Marketing** gets content angles, competitive messaging, and SEO topics Sales** receives objection insights straight from real conversations Support** spots early patterns in user challenges 🙌 Who this is for Perfect for product teams, founders, and growth marketers who want to build and scale Reddit as a channel without spending hours manually scanning threads. 💫 What Makes This Different Eliminates manual scanning:** Automatically pull product and competitor mentions using F5Bot for free, without the high cost of traditional monitoring tools. Captures full conversations:** Track not just posts, but the entire comment chain where real insights, objections, and frustrations actually surface. AI-powered prioritization:** Every mention is classified by sentiment and topic so you know what to prioritize and why. Cross-team intelligence:** Highlights product insights, competitor signals, sales objections, user frustrations, and industry trends, helping product, marketing, sales, support, and leadership make more customer-centric decisions. ⚙️ How the Workflow Works A cron job runs every hour and scans your Gmail inbox for new F5Bot alert emails. When an alert is found, the workflow extracts all mention data from the email. An AI node processes each mention to: categorize it by topic tag sentiment All data is stored in Supabase. The data is displayed in a WeWeb dashboard where users can browse mentions. If a user wants deeper context, they click “AI Summary.” This triggers a webhook in n8n, which pulls the main Reddit post and its entire comment chain. The AI node summarizes the full thread and highlights: the core discussion competitor comparisons what users like or dislike industry-level signals The workflow returns a clean, actionable summary back to the WeWeb UI. 🧪 Requirements You don’t need any heavy infrastructure. To get started, you’ll need: F5Bot account (free)** - to track Reddit mentions by keywords and trigger email alerts Gmail integration** - so the workflow can parse emails from F5Bot OpenAI API key** - for AI-powered categorization and summarization Supabase project (free)** - to store all mention data WeWeb account (free)** - connects your n8n workflow to a clean, user-friendly dashboard for viewing insights Here's a detailed setup guide. 🔧 Want to Go Further? This setup is beginner-friendly, but you can extend it with: Blog topic generation Full blog post generation Social media posts Competitor benchmarking reports Weekly or monthly email digests Slack alerts for high-signal mentions