Workflow Templates

This template transforms your sales and outreach process by automating deep, personalized research on any contact. Go beyond simple data enrichment; this workflow acts as an AI research assistant. Starting with just a name and company, it finds the person's professional profile, analyzes it through the lens of your specific business offering, and returns actionable insights to prepare for the perfect outreach. Stop spending hours manually researching prospects. With this template, you get a synthesized report in seconds, highlighting a contact's potential pain points and exactly how your solution can provide value, setting the stage for more meaningful and effective conversations. Who is this for? Sales Development & Business Development Reps (SDRs/BDRs):** Drastically cut down on research time and increase the quality and personalization of your outreach efforts. Account Executives:** Prepare for meetings with a deep, relevant understanding of a prospect's background and potential needs. Founders & Solopreneurs:** Handle your own sales and lead generation efficiently by automating the research phase. Marketing Teams:** Power your Account-Based Marketing (ABM) campaigns with tailored insights for key accounts. What problem does this solve? Eliminates time-consuming manual research:** Automates the entire process of finding a person, reading their profile, and connecting the dots back to your business. Prevents generic outreach:** Provides you with specific, synthesized talking points, moving you beyond "I saw your profile on LinkedIn" to a message that shows you've done your homework. Solves "writer's block":** Delivers a clear summary of a prospect's potential challenges and how you can help, making it much easier to start writing a compelling message. Creates actionable intelligence, not just data:** Instead of just returning a list of job titles and skills, it synthesizes that information into strategic summaries ready to be used. How it works Input contact details: The workflow is triggered by a form where you enter the first name, last name, and company of the person you want to research. Find the person with Apollo: The workflow uses the Apollo.io API to find the contact's professional data, including their verified LinkedIn profile URL. Define your business context: This is the "smart" part. The workflow injects information you provide about your offering and the typical pain points your customers face. Analyze profile with Linkup: Using the Linkup API, the workflow reads the person's public LinkedIn profile. Crucially, it analyzes the profile through the lens of your business context. Get synthesized insights: Linkup's AI returns three structured summaries: a general overview of the person, their potential pain points relative to your business, and a concise explanation of how your offering could bring them value. Consolidate results: The final node gathers all the enriched data and AI-generated summaries into a single, clean output, ready for your CRM or next action. Setup Define your business context (Critical Step): This is the most important part. In the Define our business context node, fill in the two fields: Area for which the prospect could experience pain points: Describe the general problems your customers face. My offering: Briefly describe your product or service. This context is what makes the AI analysis relevant to you. Connect your accounts: Apollo: Add your Apollo API key to the Enrich contact with Apollo HTTP node. Linkup: Add your Linkup API key to the Find Linkedin profile information with Linkup HTTP node. Their free plan offers €5 of credits, enough for ~1,000 runs. Activate the workflow: Toggle the workflow to "Active". You can now run it by filling out the form trigger! Taking it further Automate CRM enrichment:* Connect the final *Consolidate results* node to a *HubSpot, **Attio, or Salesforce node to automatically save these rich insights to your contact records. Generate AI-powered outreach:* Add an *OpenAI** node after this workflow to take the synthesized insights and generate a first draft of a personalized outreach email or LinkedIn message. Process leads in bulk:* Replace the *Form Trigger* with a *Google Sheets* or *Airtable** trigger to run this enrichment process for an entire list of new leads automatically.

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This workflow is a powerful reputation management tool designed to proactively filter customer reviews. It helps you encourage positive reviews on Google while capturing negative feedback privately before it impacts your public rating. By using an incentive, it maximizes the number of customers who enter this review funnel, giving you control over your online reputation. Who’s it for? This template is essential for any business where Google Reviews are critical: restaurants, clinics, retail stores, local services, and more. If you want to improve your Google star rating by systematically encouraging happy customers to post public reviews and addressing unhappy customers privately, this is the perfect solution. How it works / What it does The main job of this workflow is to send customers to a special review landing page. On this page, only reviews of 4 stars or more are directed to your Google Review page, while lower-rated feedback is captured in a private form. Trigger: A customer scans a QR code (e.g., in your store) and sends a message to your Telegram bot. Incentivize: The bot checks if the user is new. If so, it sends them a small discount or offer as a thank-you for their business and to encourage them to provide feedback. Send to Filter Page: After a short delay, the workflow sends a message with a link to your review filtering webpage. Track & Follow Up: The workflow tracks whether the link has been clicked (updating the status in a Google Sheet). If a user doesn't click the link after 23 hours, an automated reminder is sent to maximize engagement. How to set up Crucial Prerequisite: This workflow sends users to a review-filtering webpage. You must have this webpage already built. The page should have logic to send 4+ star reviewers to Google and capture other feedback internally. code Create a Telegram Bot: Use the BotFather on Telegram to create a bot and get your API token. Google Sheet: Create a Google Sheet with columns like: ID, First Name, Status, Feedback Message, Timestamp. Credentials: Add your Google Sheets API and Telegram Bot API credentials to n8n. Configure Nodes: In all Google Sheets nodes, select your credential and paste your Sheet ID. In all Telegram nodes, select your Telegram credential. In the "Send Review Page Link" and "Send Review Link Reminder" nodes, update the URL to point to your review filtering page. Create a QR Code: Generate a QR code for your bot's link (e.g., https://t.me/YOUR_BOT_USERNAME) and display it for your customers. Activate Workflow: Save and activate the workflow. Requirements A pre-built review filtering webpage. code An active n8n instance. Google Sheets API credentials. A Telegram Bot and its API token.

AI Influencer Ad Creative Generator Generate authentic-looking influencer marketing content by automatically combining your product images with reference photos of potential brand ambassadors. This workflow uses Google's Gemini AI to create realistic promotional images showing influencers naturally using your products in casual settings, perfect for social media campaigns and marketing materials. How it works Upload your product image** through a simple web form interface Automatically processes reference influencer photos** stored in your Google Drive folder AI generates realistic promotional images** using Gemini 2.5 Flash, showing each influencer naturally holding/using your product in cafe settings Saves all generated images** to your designated Google Drive output folder with organized naming Batch processes multiple influencer images** to create a complete campaign asset library The workflow creates candid, authentic-looking photos that appear as if a friend took a picture of the influencer enjoying your product - perfect for social media advertising that doesn't look overly promotional. Set up steps Connect Google Drive account to n8n for accessing influencer reference images and saving outputs Set up Google Gemini API credentials for AI image generation capabilities Create two Google Drive folders: one for storing your reference influencer photos, another for generated campaign assets Configure folder IDs in the workflow nodes to point to your specific Drive locations Upload reference influencer images to your source folder (headshots or casual photos work best) Deploy the form trigger to get your webhook URL for product image uploads Requirements: Google Drive account, Google Cloud account with Gemini API access, collection of reference influencer photos.

How It Works This sub-workflow uploads files to Dropbox and returns a direct download link: Upload file - Receives file from parent workflow and uploads to Dropbox Check for existing link - Queries Dropbox API to see if a shared link already exists for this file Create or reuse link - If no link exists, creates a new public shared link; otherwise uses existing one Convert to direct link - Transforms Dropbox's standard sharing URL (dropbox.com) into a direct download URL (dl.dropboxusercontent.com) Return URL - Outputs the final direct download link for use in other workflows Important: File names must be unique, or you'll get links to old files with the same name. **Setup Steps Time estimate: ~25-30 minutes (first time)** Create Dropbox app - Register at https://www.dropbox.com/developers/apps and get App Key + App Secret. Grant "Files and folders" + "Collaboration" permissions Configure OAuth2 credentials - Add Dropbox OAuth2 credentials in n8n (2 places: "Upload a file" and "List Shared Links" nodes). Set redirect URI to your n8n instance Create data table - Make a table called "cred-Dropbox" with columns: id (value: 1) and token (your access token) Set up token refresh - Deploy the companion "Dropbox Token Refresher" workflow (referenced but not included as its a paid workflow) to auto-refresh tokens Customize upload path - Update the path in "Upload a file" node (currently /Automate/N8N/host/) Test with form - Use the included test workflow to verify everything works Pro tip: Generate your first access token manually in the Dropbox app console to test uploads before setting up auto-refresh.

Community Node Disclaimer: This workflow uses KlickTipp community nodes. Introduction This workflow listens to Zoom webinar.ended events, validates the webhook (HMAC), fetches the past webinar details/participants, and tags each participant in KlickTipp based on attendance thresholds (e.g., ≥90%, ≥60%). It supports routing by webinar topic (Anfänger vs. Experten) so you can run differentiated follow-ups automatically. Benefits Hands-off segmentation** based on real attendance Accurate follow-ups** (full, partial, or no attendance) Scales to multiple webinars** with simple rule extensions Key Features Webhook validation** for Zoom URL registration (HMAC SHA256) Zoom API calls** to retrieve past webinar & participants by UUID Routing by webinar name** (Beginner/Expert) Attendance thresholds** via IF nodes (≥90% full, 60–89% partial) KlickTipp tagging** for engagement-driven campaigns Tags (KlickTipp Setup) Zoom webinar E-Mail Zustellung für Anfänger Zoom webinar E-Mail Zustellung für Anfänger attended Zoom webinar E-Mail Zustellung für Anfänger attended fully Zoom webinar E-Mail Zustellung für Anfänger not attended Zoom webinar E-Mail Zustellung für Experten Zoom webinar E-Mail Zustellung für Experten attended Zoom webinar E-Mail Zustellung für Experten attended fully Zoom webinar E-Mail Zustellung für Experten not attended Important Note This workflow is based on the companion workflow “Automate Webinar Registration with Zoom & KlickTipp Form Integration”. ➡️ Both workflows must be activated together for the automations to function correctly. In KlickTipp you should: Create a landing page for webinar registration. Set up an email campaign for invitations and follow-ups. Manually create the necessary tags based on list above** Testing & Deployment End a Zoom webinar tied to this flow. Confirm the webhook triggers and participants are fetched. Verify the correct attendance tags appear on contacts in KlickTipp. > 💡 Tip: Use test emails and tweak duration to simulate different attendance bands. Customization Adjust thresholds (e.g., 80% for “full”) in IF nodes. Duplicate routing/tag blocks to support more webinar topics. Add error handling (e.g., retries or alerts) for API edge cases. Resources: Use KlickTipp Community Node in n8n Automate Workflows: KlickTipp Integration in n8n

Attendance Telegram App with Google Sheets Manage employee attendance directly through Telegram with seamless Google Sheets integration. Employees can check in, check out, and view their daily attendance status from a Telegram bot. All records are stored in Google Sheets for easy tracking and reporting. 👉 Includes a Google Sheets template to get started quickly. ✨ Features 🕘 Check-in & Check-out via Telegram bot 📊 View daily attendance status (Check-in/Check-out done or not) 🔒 Employee validation – only registered employees can log attendance ⚠️ Duplicate prevention – prevents multiple check-ins/outs on the same day 📂 Google Sheets integration – easy to manage, export, and share data 🛠 Requirements n8n (Cloud or Self-hosted) A Telegram Bot (create via BotFather) Google Sheets account 🚀 Setup Instructions 1. Import Workflow Download and import Attendance Telegram App.json into n8n. Configure your Telegram API credentials. Configure your Google Sheets credentials. 2. Use Provided Google Sheets Template We provide a template with two sheets: Employee** → List of registered employees (id_employee, full_name, username_telegram) Attendance** → Attendance logs (date, time, attendance_type, etc.) 👉 Copy the Google Sheets Template Update the Employee sheet with your employee data before running the workflow. 3. Configure Telegram Bot Create a bot with BotFather on Telegram. Copy the API token. Add it into n8n’s Telegram credentials. 4. Run the Workflow Start the workflow. Open your Telegram bot and type /start or /menu. Available options: ✅ Check-in (⏰) 🚪 Check-out (🏁) 📊 View Today’s Attendance Status 📋 Example Flow User types /menu in Telegram. Bot displays menu with Check-in/Check-out and Today’s Attendance Status. If user taps Check-in: Workflow validates if they are a registered employee. Checks if attendance already exists for today. If valid → record in Google Sheets. Bot replies: “Check-in recorded. ⏰”

Master Outbound WhatsApp: Baserow & WasenderAPI This workflow integrates with your Baserow 'Messages' table, triggering on 'Sent' status. Messages fire via WasenderAPI, rigorously logged as 'Outbound' in Baserow. Gain total control; drive results. How it works Monitors Baserow 'Messages' table for 'Sent' status. Sends messages via WasenderAPI. Logs outbound details in Baserow. Who's it for For teams dominating outbound WhatsApp and centralizing Baserow logging. Demand communication efficiency? This is your solution. Setup Steps Rapid implementation. Action plan: Activate all critical workflow nodes. Copy Sent_whatsapp webhook URL. Configure Baserow automation (on 'Sent' status) to trigger webhook. Ensure Baserow 'Messages' table includes 'Status' ('Sent' option), linked 'WhatsApp Number', and 'Message Content' fields. (Optional: Baserow Message Form for input). Embed WasenderAPI and Baserow API tokens in n8n Credentials. Security is non-negotiable. Requirements Active n8n instance (self-hosted/cloud). WasenderAPI.com trial/subscription. Baserow account with pre-configured 'Contacts' (link) and 'Messages' (link) tables.

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