Workflow Templates

This workflow is a building block designed to be called from other workflows via an Execute workflow node. When called from another workflow, and given the JSON input of a "pulse" field with the ID to pull from monday, this workflow will return: The items name and ID All column data, indexable by the column name All column data, indexable by the column's ID string All board relation columns, with their data and column values All subitems, with their data and column values For example: ++Prerequisites++ A monday.com account and credential A workflow that needs to get detailed data from a monday.com row The pulse id of the monday.com row to retreive data from. ++Setup++ Import the workflow Configure all monday nodes with your credentials and save the workflow Copy the workflow ID from it's URL In a different workflow, add an Edit Fields node, to output the field "pulse", with the monday item you want to retrieve. Feed the Edit Fields node with your pulse into an Execute workflow node, and paste the workflow ID from above into it This "pulse" field will tell the workflow what pulse to retreive. This can be populated by an expression in your workflow There is an example of the Edit Fields and Execute Workflow nodes in the template

Purpose This ensures that executions of scheduled workflows do not overlap when they take longer than expected. How it works This is a separate workflow which monitors the execution of the main workflow Stores a flag in Redis (key dynamically named after workflow ID) which indicates if the main workflow is running or idle Only calls the main workflow if the last execution has finished Setup Update the credentials suitable for your Redis instance Replace the Schedule Trigger of your main workflow by an Execute Workflow Trigger Copy the workflow ID from the URL Paste the workflow ID in the Execute Workflow Node of this workflow Configure the Schedule Trigger Node

Who is this template for? This workflow template is designed for Marketing and pre-Sales to get prospects from a form like Tally, decline data in the famous opensource CRM (SuiteCRM), synchronize contact in Brevo with linking the id from CRM, and then notify in NextCloud. Bonus : validate email with ++CaptainVerify++ and notify in NextCloud depending on response How it works For each submission in the form, a webhook is triggered. A check of the email is done with CaptainVerify. Depending on the response, and if it is ok, then a Lead is created in SuiteCRM. Else, a message in your selected discussion is sent. As the lead has been created, we can create a contact in Brevo (for future campain), ank link this contact with the lead_id from the CRM in a dedicated field. Finaly, a message in your selected discussion in NextCloud informs you about the lead. Set up instructions Complete the Set up credentials step when you first open the workflow. You'll need a CaptainVerify account (Api Key), a dedicated SuiteCRM user with Oauth, a Brevo account (Api Key) and a Nextcloud account. Set up the Webhook in the form's tool of your choice (why not Tally ?). Set each node with the explanations in sticky Notes. Enjoy ! Template was created in n8n v1.44.1

Overview This template integrates an IOT multi-button switch (meant for controlling a dimmable light) with Spotify playback functions, via MQTT messages. This isn't likely to work without some tinkering, but should be a good head start on receiving/routing IOT/MQTT messages and hooking up to a Spotify-like API. Requirements An IOT device capable of generating events that can be delivered as MQTT messages through an MQTT Broker e.g. Ikea Strybar remote An MQTT Broker to which n8n can connect and consume messages e.g. Zigbee2MQTT in HomeAssistant A Spotify developer-account (which provides access to API functions via OAuth2 authorization) A Spotify user-account (which provides access to Spotify streamed content, user settings, etc.) Setup Create an MQTT Credential item in n8n and assign it to the MQTT Trigger node Modify the MQTT trigger node to match the topic for your IOT device messages Modify the switch/router nodes to map to the message text from your IOT button (e.g. arrow_left_click, brightness_up_click, etc.) Create a Spotify developer-account (or use the login for a user-account) Create an "App" in the developer-account to represent the n8n workflow Chicken/Egg ALERT: The n8n Spotify Credentials dialog box will display the "OAuth Redirect URL" required to create the App in Spotify, but the n8n Credential item itself cannot be created until AFTER the App has been created. Create a Spotify Credentials item in n8n Open the Settings on the Spotify App to find the required Client ID and Client Secret information. ALERT: Save this before proceeding to the Connect step. Connect the n8n Spotify Credential item to the Spotify user-account ALERT: Expect n8n to open a separate OAuth2 window on authorization.spotify.com here, which may require a login to the Spotify user-account Open each of the HTTP and Spotify nodes, one by one, and re-assign to your Spotify Credential (try not to miss any). (Then, probably, upvote this feature request: https://community.n8n.io/t/select-credentials-via-expression/5150 Modify the variable values in the Globals node to match your own environment. target_spotify_playback_device_name - The name of a playback device available to the Spotify user-account favorite_playlist_name - The name of a playlist to start when one of the button actions is indicated in the MQTT message. Used in example "Custom Function 2" sequence. Notes You're on your own for getting the multi-button remote switch talking to MQTT, figuring out what the exact MQTT topic name is, and mapping the message parts to the workflow (actions, etc.). The next / previous actions are wired up to not transfer control to the target device. This alternative routing just illustrates a different behavior than the remaining actions/functions, which include activation of the target device when required. Some of the Spotify API interactions use the Spotify node in n8n, but many of the available Spotify API functions are limited or not implemented at all in the Spotify node. So, in other cases, a regular HTTP node is used with the Spotify OAuth2 API credential instead. By modifying one of the examples included in the template, it should be possible to call nearly anything the Spotify API has to offer. Spotify+n8n OAuth Mini-Tutorial Definitions The developer-account is the Spotify login for creating a spotify-app which will be associated with a client id and client secret. The user-account is the Spotify login that has permission to stream songs, set up playback devices, etc. ++A spotify-login allows access to a Spotify user-account, or a Spotify developer-account, OR BOTH++ The spotify-app, which has a client id and client secret, is an object created in the developer-account. The app-implementation (in this case, an ++n8n workflow++) uses the spotify-app's credentials (client id / client secret) to call Spotify API endpoints on behalf of a user-account. Using One Spotify Login as Both User and Developer When an n8n Spotify-node or HTTP-node (i.e. an app-implementation) calls a Spotify API endpoint, the Credentials item may be using the client id and client secret from a spotify-app, which was created in a developer-account that is ++one and the same spotify-login as the user-account++. However, it helps to remind yourself that from the Spotify API server's perspective, the developer-account + spotify-app, and the user-account, are ++two independent entities++. n8n Spotify-OAuth2-API Credential Authorization Process The 2 layers/steps, in the process of authorizing an n8n Spotify-OAuth2-API credential to make API calls, are: n8n must identify itself to Spotify as the app-implementation associated with the developer-account/spotify-app by sending the app's credentials (client id and client secret) to Spotify. The Client ID and Client Secret are supplied in the n8n Spotify OAuth2 Credentials UI/dialog-box Separately, n8n must obtain an authorization token from Spotify to represent the permissions granted by the user to execute actions (call API endpoints) on behalf of the user (i.e. access things that belong to the user-account). This authorization for the user-account access is obtained when the "Connect" or "Reconnect" button is clicked in the n8n Spotify Credentials UI/dialog-box (which pops up a separate authorization UI/browser-window managed by Spotify). The Authorization for a given spotify-app stays "registered" in the user-account until revoked. See: https://support.spotify.com/us/article/spotify-on-other-apps/ Direct Link: https://www.spotify.com/account/apps/ More than one user-account can be authorized for a given spotify-app. A particular n8n Spotify-OAuth2-API credential item appears to cache an authorization token for the user-account that was most recently authorized. Up to 25 users can be allowed access to a spotify-app in Developer-Mode, but any user-account other than the one associated with the developer-account must be added by email address at https://developer.spotify.com/dashboard/{{app-credential-id}}/users ALERT: IF the browser running the n8n UI is ALSO logged into a Spotify account, and the spotify-app is already authorized for that Spotify account, the "reconnect" button in the Spotify-OAuth2-API credential dialog may automatically grab a token for that logged in user-account, offering no opportunity to select a different user-account. This can be managed somewhat by using "incognito" browser windows for n8n, Spotify, or both. References n8n Spotify Credentials Docs Spotify Authorization Docs

Who is this for? This template is ideal for DevOps engineers, automation specialists, and n8n users who manage multiple workflows and want a reliable version control system for backups. It’s especially useful for teams collaborating via GitHub. What problem is this workflow solving? Manually backing up n8n workflows to GitHub can be time-consuming and error-prone. This workflow solves that by automating the backup of new and updated n8n workflows, ensuring your GitHub repository always reflects the latest changes. What this workflow does Retrieves all workflows from your local n8n instance. Decodes their content and compares it with existing GitHub files. Detects newly created or updated workflows. Creates a new Git branch and commits changes. Opens a pull request (PR) to the main branch. Sends a Slack notification when the PR is created. The system uses GitHub API, n8n, Merge, Set, and Slack nodes for full automation. Setup GitHub credentials: Add your GitHub API credentials in n8n. Slack integration: Connect your Slack Bot token if you want PR notifications. Repository details: Update github_owner, repo_name, and workflow directory path in the “Define Local Variables” node. n8n API key - Check this doc How to customize this workflow to your needs Change the workflow directory from workflows/ to a custom path. Modify the Slack message or add email notification support. Add filters to back up only specific workflows based on naming or tags. Adjust branch naming conventions or use different GitHub base branches. This workflow provides a seamless backup and versioning pipeline, minimizing manual Git interactions and supporting collaborative automation development.

What problem does it solve? Manual candidate screening is time-consuming and inconsistent. This workflow automates initial interviews, providing 24/7 availability, consistent questioning, and objective assessments for every candidate. Who is it for? HR teams handling high-volume recruiting Small businesses without dedicated recruiters Companies scaling their hiring process Remote-first organizations needing asynchronous screening What this workflow does Creates AI interviewers from job descriptions that conduct natural conversations with candidates via BeyondPresence Agents. Automatically analyzes interviews and saves structured assessments to Google Sheets. Setup Copy template sheet: BeyondPresence HR Interview System Template Add credentials: BeyondPresence API Key OpenAI API Google Sheets Configure webhook in BeyondPresence dashboard: https://[your-n8n-instance]/webhook/beyondpresence-hr-interviews Paste job description and run setup Share generated link with candidates How it works Agent Creation: Converts job description into conversational AI interviewer Interview Conduct: Candidates chat naturally with AI via shared link Webhook Trigger: Completed interviews sent to n8n AI Analysis: OpenAI evaluates responses against job requirements Results Storage: Assessments saved to Google Sheets with scores and recommendations Resources Google Sheets Template BeyondPresence Documentation Webhook Setup Guide Example Use Case Tech startup screens 200 applicants for engineering role. Creates AI interviewer in 2 minutes, sends link to all candidates. Receives structured assessments within 24 hours, identifying top 20 candidates for human interviews. Reduces initial screening time from 2 weeks to 2 days.

This n8n workflow processes incoming Telegram messages, differentiating between text and voice messages. How it works: Message Trigger: The workflow initiates when a new message is received via the Telegram "Message Trigger" node. Switch Node: This node acts as a router. It examines the incoming message: If the message is text, it directs the flow along the "text" branch. If the message contains voice, it directs the flow along the "voice" branch. Get Audio File: For audio messages, this node downloads the audio file from Telegram. Transcribe Audio: The downloaded audio file is then sent to an "OpenAI Transcribe Recording" node, which uses OpenAI's whisper-1 speech-to-text model to convert the audio into a text transcript. Send Transcription Message: Regardless of whether the original message was text or transcribed audio, the final text content is then passed to a "Send transcription message" node. Setup Requirements: Telegram Bot Token**: You will need a Telegram bot token configured in the "Message Trigger" node to receive messages. OpenAI API Key**: An OpenAI API key is required for the "Transcribe audio" node to perform speech transcription. Additional Notes: This workflow provides a foundational step for building more complex AI-driven applications. The transcribed text or original text message can be easily piped into an AI agent (e.g., a large language model) for analysis, response generation, or interaction with other tools, extending the bot's capabilities beyond simple message reception and transcription. 👉 Need Help? Feel free to contact us at 1 Node. Get instant access to a library of free resources we created.

What problem does this workflow solve? Capture leads from your website, enrich them via Apollo, store them in HubSpot, send a personalized thank-you email, and notify your team—all automatically. What does this workflow do? Capture leads from website forms automatically. Send a personalized thank-you email to each new lead. Enrich lead data using Apollo for deeper insights. Create or update a contact/lead in HubSpot CRM. Notify the internal team via email about the new lead. Setup Gmail Setup Create Gmail Credentials by creating a project in Google Cloud Console. Hubspot Setup Create Hubspot Credentials with App Token. How it Works: This workflow automates your lead capture, enrichment, and follow-up process to ensure no opportunity is missed. Here's how it works: 1. Website Form Submission A visitor submits a lead form on your website. Lead details like name, email, company, and message are captured instantly. 2. Personalized Thank-You Email A customized thank-you email is automatically sent to the lead, building trust and confirming receipt of their inquiry. 3. Apollo Lead Enrichment The captured data is enriched using Apollo to fetch additional information like job title, LinkedIn profile, and other details. This helps you better understand and qualify your leads. 4. Create Lead in HubSpot The enriched lead information is pushed into HubSpot as a new contact or lead. Duplicate checks ensure that there are no repeat entries. 5. Internal Notification An email notification with enriched lead details is sent to your team. Your team can follow up immediately with a complete profile. Who can use it? This workflow can be used by any website owner with a "Get In Touch" or "Contact Us" button.

🔥 Daily Web Scraper & AI Summary with Firecrawl + Email Automation Need to extract and summarize web content from a site that doesn’t have an API? This workflow runs daily to scrape a web page using Firecrawl, summarize the content with OpenAI, and send it directly to your email — fully automated. Watch Full Video Step-by-step Tutorial Here: https://www.youtube.com/@Automatewithmarc 🔧 How It Works Daily Trigger – Starts the workflow every 24 hours. Firecrawl Node – Crawls and extracts structured data from any web page you specify. OpenAI Node (Optional) – Processes and summarizes the raw content using a prompt you control. Gmail Node – Sends the final summary or content snapshot to your email inbox. ✅ Perfect For Business analysts tracking daily market or industry news Researchers and founders automating competitive intelligence Anyone who wants web data delivered without coding or scraping scripts 🪜 Setup Instructions Firecrawl API Key – Sign up and insert your key in the credentials. Update Target URL – Edit the URL in the Firecrawl node to your desired site. Customize the Prompt – Tailor the OpenAI prompt to extract the insights you want. Connect Gmail – Add your Gmail credentials and set your recipient email. 🧰 Built With Firecrawl (Web scraping without code) OpenAI (For summarizing and insight extraction) Gmail (Automated notifications) n8n (Workflow automation engine)

This workflow contains community nodes that are only compatible with the self-hosted version of n8n. Automate your entire video content creation pipeline with this AI-powered, no-code workflow built in n8n. Watch Step-by-step video guide here: https://www.youtube.com/watch?v=x7nHpcggpX8&t=5s This template connects a suite of smart tools to help you generate scroll-stopping short video ideas based on daily trending topics and auto-deliver them via email—ready for production in Veo 3. 🔧 How it works: Scheduled Trigger (Daily) Kicks off the process each day at your chosen time. Tavily Agent (Web Search) Searches the latest trends, viral moments, or market news based on your e-commerce brand (e.g. “Sally’s Closet”). OpenAI GPT-4 Agent (Creative Brainstorming) Generates high-conversion marketing video ideas based on your brand’s tone and what’s trending. Prompt Formatter for Veo 3 Converts the idea into a cinematic-style prompt, optimized for Veo’s video generation engine (via FAL API). Send via Gmail The final Veo 3 prompt is emailed to you or your creative team for immediate use or manual refinement. Watch full step-by-step Tutorial Build Video: https://youtu.be/x7nHpcggpX8 🧠 Use Cases: E-commerce brands that need fresh daily content Marketing teams looking to automate creative ideation Solopreneurs building a lean video production engine Anyone experimenting with Veo 3 prompt-based storytelling 🛠️ Tools used: n8n Scheduled Trigger Tavily Node (for real-time web search) Langchain Agent (GPT-4 via OpenAI) FAL API (Veo 3 prompt delivery) Gmail Node (send final output) ⚡️ Ready-to-use. Fully editable. Zero coding required. 💡 Pro Tip: You can hook this up with the Veo 3 generation API (FAL) to complete the automation end-to-end!

Transform your lead generation process with this powerful n8n workflow that automatically captures form submissions from Google Forms and creates organized lead cards in Trello. 🎯 Who Is This For? This workflow is perfect for: Sales teams who need to quickly organize and track incoming leads. Marketing professionals running lead generation campaigns Small business owners wanting to streamline their customer acquisition process Consultants and service providers collecting client information through forms Anyone who wants to eliminate manual data entry between forms and project management tools 🛠️ Tools Involved & Prerequisites Required Tools: n8n Google Forms - for lead capture forms Trello - for lead management and organization Prerequisites: Active Google account with Forms access Trello account with board creation permissions ⚙️ How It Works This workflow automatically transforms Google Form submissions into organized Trello cards for lead management: Form Trigger: When someone submits your Google Form, the workflow instantly captures all their information Data Mapping: The system takes the form responses and maps them to the appropriate Trello card fields Trello Card Creation: Each lead becomes a structured Trello card with the person's name and company as the title, plus all form data organized in custom fields 🚀 Setup Instructions Import the workflow template into your n8n instance Access the set up instructions here: https://www.notion.so/Google-Forms-to-Trello-Automation-Setup-Instructions-213718e8c6ba807f9972ff2f81f1057a?source=copy_link

Google Maps Business Phone No Scraper with Bright Data & Sheets Overview This n8n workflow automates the process of scraping business phone numbers and information from Google Maps using the Bright Data API and saves the results to Google Sheets. Workflow Components 1. Form Trigger - Submit Location and Keywords Type: Form Trigger Purpose: Start the workflow when a form is submitted Fields: Location (required) Keywords (required) Configuration: Form Title: "GMB" Webhook ID: 8b72dcdf-25a1-4b63-bb44-f918f7095d5d 2. Bright Data API - Request Business Data Type: HTTP Request Purpose: Sends scraping request to Bright Data API Method: POST URL: https://api.brightdata.com/datasets/v3/trigger Query Parameters: dataset_id: gd_m8ebnr0q2qlklc02fz include_errors: true type: discover_new discover_by: location limit_per_input: 2 Headers: Authorization: Bearer BRIGHT_DATA_API_KEY Request Body: { "input": [ { "country": "{{ $json.Location }}", "keyword": "{{ $json.keywords }}", "lat": "" } ], "custom_output_fields": [ "url", "country", "name", "address", "description", "open_hours", "reviews_count", "rating", "reviews", "services_provided", "open_website", "phone_number", "permanently_closed", "photos_and_videos", "people_also_search" ] } 3. Check Scraping Status Type: HTTP Request Purpose: Check if data scraping is completed Method: GET URL: https://api.brightdata.com/datasets/v3/progress/{{ $json.snapshot_id }} Query Parameters: format: json Headers: Authorization: Bearer BRIGHT_DATA_API_KEY 4. Check If Status Ready Type: Conditional (IF) Purpose: Determine if scraping is ready or needs to wait Condition: {{ $json.status }} equals "ready" 5. Wait Before Retry Type: Wait Purpose: Pause 1 minute before checking status again Duration: 1 minute Webhook ID: 7047efad-de41-4608-b95c-d3e0203ef620 6. Check Records Exist Type: Conditional (IF) Purpose: Proceed only if business records are found Condition: {{ $json.records }} not equals 0 7. Fetch Business Data Type: HTTP Request Purpose: Get business information including phone numbers Method: GET URL: https://api.brightdata.com/datasets/v3/snapshot/{{ $json.snapshot_id }} Query Parameters: format: json Headers: Authorization: Bearer BRIGHT_DATA_API_KEY 8. Save to Google Sheets Type: Google Sheets Purpose: Store business data in Google Sheets Operation: Append Document ID: YOUR_GOOGLE_SHEET_ID Sheet Name: GMB Column Mapping: Name:** {{ $json.name }} Address:** {{ $json.address }} Rating:** {{ $json.rating }} Phone Number:** {{ $json.phone_number }} URL:** {{ $json.url }} Workflow Flow Start: User submits form with location and keywords Request: Send scraping request to Bright Data API Monitor: Check scraping status periodically Wait Loop: If not ready, wait 1 minute and check again Validate: Ensure records exist before proceeding Fetch: Retrieve the scraped business data Save: Store results in Google Sheets Setup Requirements API Keys & Credentials Bright Data API Key:** Replace BRIGHT_DATA_API_KEY with your actual API key Google Sheets OAuth2:** Configure with your Google Sheets credential ID Google Sheet ID:** Replace YOUR_GOOGLE_SHEET_ID with your actual sheet ID Google Sheets Setup Create a Google Sheet with a tab named "GMB" Ensure the following columns exist: Name Address Rating Phone Number URL Workflow Status Active:** No (currently inactive) Execution Order:** v1 Version ID:** 0bed9bf1-00a3-4eb6-bf7c-cf07bee006a2 Workflow ID:** Hm7iTSgpu2of6gz4 Notes The workflow includes a retry mechanism with 1-minute waits Data validation ensures only successful scrapes are processed All business information is automatically saved to Google Sheets The form trigger allows easy initiation of scraping jobs For any questions or support, please contact: info@incrementors.com or fill out this form: https://www.incrementors.com/contact-us/