Workflow Templates

⚠️ Disclaimer: This workflow uses Google Calendar and Gmail nodes which you will have to configure yourself Who’s it for Anyone who wants an AI-powered personal assistant that can handle Gmail and Google Calendar tasks through a simple webhook. This is useful for developers, small teams, and productivity enthusiasts who want to connect a chatbot (Discord, Telegram, WhatsApp, or custom frontends) to their email and calendar. How it works / What it does This workflow acts as a chat-based AI assistant. You send text requests through a webhook (e.g., from a chatbot), and the AI agent interprets them to take actions like: 📧 Sending emails in Gmail 📥 Reading and summarizing your emails 📅 Checking your Google Calendar events ✅ Checking your availability before booking 📝 Creating new calendar events with Google Meet links ✏️ Updating existing events ⏰ Converting natural time expressions like “tomorrow at 3 PM” into exact timestamps The AI agent is powered by the Google Gemini Chat Model (or any LLM you choose) and follows strict guardrails: Confirms actions before executing Asks for clarification if details are missing Prevents double-booking by checking availability How to set up Import this workflow into n8n. Set up credentials for: Gmail (OAuth2) Google Calendar (OAuth2) AI provider (Gemini, OpenAI, Claude, etc.) Configure the webhook node (/chat) as your chatbot endpoint. You can connect it to Discord, WhatsApp, Telegram, or a frontend app. Customize the AI Agent’s system prompt if you want to tweak tone or rules. Deploy and start sending messages like: “Check my emails from today” “Schedule a meeting with John tomorrow at 3 PM” “Email my team about the deadline extension” Requirements n8n installed and running (cloud or self-hosted) Gmail and Google Calendar accounts with API access API key for your chosen AI provider Webhook Chatbot interface How to customize Swap Google Gemini with another LLM node (e.g., OpenAI GPT or Anthropic Claude). Add more tools (e.g., Slack, Notion, Trello) to extend capabilities. Adjust memory length in the Simple Memory node. Modify sticky notes with instructions tailored to your use case. Disclaimer This workflow uses the community webhook entry point, so it is best suited for self-hosted n8n instances. Do not hardcode API keys or sensitive credentials. Always use n8n’s Credentials system. Other Details Thanks for viewing this automation! Feel Free to contact me at praneel.tech Also Use my Webhook chatbot interface Which is configured perfectly for n8n Automations!

Transform any website into a custom logo in seconds with AI-powered analysis—no design skills required! 📋 What This Template Does This workflow receives a website URL via webhook, captures a screenshot and fetches the page content, then leverages OpenAI to craft an optimized prompt based on the site's visuals and text. Finally, Google Gemini generates a professional logo image, which is returned as a binary response for immediate use. Automates screenshot capture and content scraping for comprehensive site analysis Intelligently generates tailored logo prompts using multimodal AI Produces high-quality, context-aware logos with Gemini's image generation Delivers the logo directly via webhook response 🔧 Prerequisites n8n self-hosted or cloud instance with webhook support ScreenshotOne account for website screenshots OpenAI account with API access Google AI Studio account for Gemini API 🔑 Required Credentials ScreenshotOne API Setup Sign up at screenshotone.com and navigate to Dashboard → API Keys Generate a new access key with screenshot permissions In the workflow, replace "[Your ScreenshotOne Access Key]" in the "Capture Website Screenshot" node with your key (no n8n credential needed—it's an HTTP query param) OpenAI API Setup Log in to platform.openai.com → API Keys Create a new secret key with chat completions access Add to n8n as "OpenAI API" credential type and assign to "OpenAI Prompt Generator" node Google Gemini API Setup Go to aistudio.google.com/app/apikey Create a new API key (free tier available) Add to n8n as "Google PaLM API" credential type and assign to "Generate Logo Image" node ⚙️ Configuration Steps Import the workflow JSON into your n8n instance Assign the required credentials to the OpenAI and Google Gemini nodes Replace the placeholder API key in the "Capture Website Screenshot" node's query parameters Activate the workflow to enable the webhook Test by sending a POST request to the webhook URL with JSON body: {"websiteUrl": "https://example.com"} 🎯 Use Cases Marketing teams prototyping brand assets**: Quickly generate logo variations for client websites during pitches, saving hours on manual design Web developers building portfolios**: Auto-create matching logos for new sites to enhance visual consistency in demos Freelance designers iterating ideas**: Analyze competitor sites to inspire custom logos without starting from scratch Educational projects on AI design**: Teach students how multimodal AI combines text and images for creative outputs ⚠️ Troubleshooting Screenshot fails (timeout/error)**: Increase "timeout" param to 120s or check URL accessibility; verify API key and quotas at screenshotone.com Prompt generation empty**: Ensure OpenAI credential has sufficient quota; test node isolation with a simple query Logo image blank or low-quality**: Refine the prompt in "Generate Logo Prompt" for more specifics (e.g., add style keywords); check Gemini API limits Webhook not triggering**: Confirm POST method and JSON body format; view execution logs for payload details

This n8n template from Intuz provides a complete solution to automate your accounting by instantly creating QuickBooks sales receipts for every new Stripe payment. This workflow automates the process of recording successful payments from Stripe into QuickBooks by creating corresponding Sales Receipts. It ensures payment data is captured accurately, checks whether the customer exists in QuickBooks, and creates a new customer if necessary before generating the receipt. This integration streamlines bookkeeping by eliminating manual data entry and ensuring all payment records are synchronized between systems. Who's this workflow for? Accountants & Bookkeepers Small Business Owners E-commerce Managers Finance Teams How it works 1. Trigger on Successful Payment: The workflow starts instantly when a payment_intent.succeeded event is received from Stripe via a webhook. This means it only runs after a payment is confirmed. 2. Get Customer Details: It uses the customer ID from the payment to fetch the customer's full details (name and email) from Stripe. 3. Check for Customer in QuickBooks: The workflow then searches your QuickBooks account to see if a customer with that name already exists. 4. Create Customer if New: If the customer is not found in QuickBooks, a new customer record is automatically created using the information from Stripe. 5. Generate Sales Receipt: Finally, using the correct customer record (either existing or newly created) and the payment amount, the workflow creates and saves a new sales receipt in QuickBooks, perfectly matching the Stripe transaction. Key Requirements to Use This Template 1. n8n Instance: An active n8n account (Cloud or self-hosted). 2. Stripe Account: An active Stripe account with API access. You must be able to create and manage webhooks. 3. QuickBooks Online Account: An active QuickBooks Online account with API access to manage customers and sales receipts. Setup Instructions 1. Configure the Webhook Trigger: Copy the webhook URL from the Capture Payment (Webhook) node in n8n. In your Stripe dashboard, go to Developers > Webhooks and add a new endpoint. Paste the n8n webhook URL and have it listen for the payment_intent.succeeded event. 2. Connect Stripe: In the Get a customer node, connect your Stripe account credentials. 3. Connect QuickBooks: In all three QuickBooks nodes (Find Customer, Create a customer, and Create a payment), connect your QuickBooks Online account using OAuth2 credentials. 4. Activate Workflow: Save the workflow and toggle the "Active" switch to ON. Your accounting automation is now live! Connect with us Website: https://www.intuz.com/services Email: getstarted@intuz.com LinkedIn: https://www.linkedin.com/company/intuz Get Started: https://n8n.partnerlinks.io/intuz For Custom Worflow Automation Click here- Get Started

What does this workflow do? This workflow exports the names of all Dialogflow intents from your agent, together with their priority levels, directly into a Google Sheets spreadsheet. It is triggered via Telegram and includes visual indicators (emojis) for priority levels. 📜 Overview 🔔 Activation**: Triggered when a validated user sends the keyword (e.g. "backup") via Telegram. 📥 Data Retrieval**: Fetches all intents of the specified Dialogflow agent using the Dialogflow API. ⚙️ Processing**: Transforms each intent into an n8n-compatible item. Extracts the displayName and priority of each intent. Assigns an emoji and descriptive label based on priority tier: 🔴 Highest, 🟠 High, 🔵 Normal, 🟢 Low, 🚫 Ignore. 📑 Storage**: Appends each intent (name, priority number, emoji, and description), along with current date and time, to a Google Sheets document. 📩 Notification**: Sends a single confirmation message to the Telegram user once insertion is complete (using Execute Once). 🛠️ How to install and configure Import the workflow: Upload the .json into your n8n instance. Connect Telegram: Add your Telegram bot credentials and configure the node Validación de usuario por ID with your Telegram ID. Configure Dialogflow: Authenticate using a Google Service Account API Credential. Then, in the Obtiene datos de los intents node, replace the example project ID (TU_PROJECT_ID) with your actual Dialogflow agent's project ID. Connect Google Sheets: Authorize Google Sheets via OAuth2 and select your destination document/sheet in the node Añadir fila en la hoja. Customize trigger keyword: Adjust the command text (default "backup") if needed. Activate workflow: Ensure the webhook is correctly set up in Telegram before enabling the workflow. 👥 Who is this for? 🤖 Bot administrators who need quick backups of Dialogflow intent names. 🌐 Teams managing multilingual or multi-intent agents wanting priority oversight. 💻 Development teams needing an automated way to audit or version intent configurations regularly. 💡 Use Cases ⚙️ Backup intents periodically to monitor changes over time. 📊 Visualize priority assignment in a spreadsheet for analysis or team discussion. 📖 Document conversational structure for onboarding or knowledge transfer.

This Telegram workflow batches rapid-fire messages from the same user into one prompt (20–30s debounce), then sends a single AI reply. It uses two Google Sheets: Message Retention** (date | user_id | message) — queues incoming messages. Message Checkup** (user_id | is_waiting | last_updated) — debounces per user. Flow per message: Log to Message Retention. Read Message Checkup for that user_id. If empty, synthesize { is_waiting:false }. IF (OR): last_updated is older than 30s, or is_waiting is false → Start wait window: set is_waiting=true, update last_updated, Wait (e.g., 30s). After Wait: fetch all queued messages for the user, merge them, delete those rows, send one AI answer to Telegram, then clear the Waiting row. If a new message arrives while waiting, we only refresh last_updated (extend the window) — we do not start another wait. Copy/paste: Older-than-30s: {{ new Date(Date.now() - 30000).toISOString() }} “No Rows” normalizer (Code node) ensures the IF always has data to check. Supports text and voice (voice via Whisper). Works reliably on Telegram once the webhook is registered and Sheets are shared with the service account.

Description Automates the forwarding of messages from WhatsApp (via Evolution API) to Chatwoot, enabling seamless integration between external WhatsApp users and internal Chatwoot agents. It supports both text and media messages, ensuring that customer conversations are centralized and accessible for support teams. What Problem Does This Solve? Managing conversations across multiple platforms can lead to fragmented support and lost context. This subworkflow bridges the gap between WhatsApp and Chatwoot, automatically forwarding messages received via the Evolution API to a Chatwoot inbox. It simplifies communication flow, centralizes conversations, and enhances the support team's productivity. Features Support for plain text messages Support for media messages: images, videos, documents, and audio Automatic media upload to Chatwoot with proper attachment rendering Automatic contact association using WhatsApp number and Chatwoot API Designed to work with Evolution API webhooks or any message source Prerequisites Before using this automate, make sure you have: Evolution API credentials with incoming message webhook configured A Chatwoot instance with access token and API endpoint An existing Chatwoot inbox (preferably API channel) A configured HTTP Request node in n8n for Chatwoot API calls Suggested Usage This subworkflow should be attached to a parent workflow that receives WhatsApp messages via the Evolution API webhook. Ideal for: Centralized customer service operations WhatsApp-to-CRM/chat routing Hybrid automation workflows where human agents need to reply from Chatwoot It ensures that all incoming WhatsApp messages are properly converted and forwarded to Chatwoot, preserving message content and structure.

This n8n workflow automates WooCommerce order processing by capturing order updates via webhook and converting them into Discord notifications and Google Sheets entries. What This Workflow Does Automatically captures WooCommerce orders and sends real-time Discord notifications while logging paid orders to Google Sheets for tracking and reporting. Key Benefits Save 90% Time**: Eliminates manual order logging and monitoring Never Miss Orders**: Instant Discord alerts for all order activities 80% Faster Response**: Team gets structured order info immediately Dual Tracking**: Real-time alerts + permanent spreadsheet records Perfect For Ecommerce Teams**: Monitor orders without constantly checking admin panel Small Business Owners**: Professional order tracking without extra staff Fulfillment Teams**: Get organized order data for quick processing How It Works WooCommerce sends order webhook to n8n Order data is parsed and formatted beautifully All orders trigger Discord notifications (color-coded by status) Paid orders (PROCESSING status) are logged to Google Sheets Webhook confirms successful receipt to WooCommerce Features Smart Status Colors**: Yellow (pending), Blue (processing), Green (completed), Gray (cancelled) Rich Discord Embeds**: Customer info, items, shipping, totals - all formatted nicely Flexible Data Parsing**: Handles various WooCommerce webhook structures Indonesian Currency**: Proper IDR formatting for local businesses Product Thumbnails**: Shows product images in Discord notifications Setup Requirements n8n instance (self-hosted or cloud) Discord server with bot access Google account for Sheets WooCommerce admin access Quick Setup Import workflow JSON to n8n Add Discord bot token Connect Google Sheets OAuth Set WooCommerce webhook to n8n endpoint Create Google Sheet with required columns Test with a sample order Customization Options Change Discord embed colors for your brand Modify which order statuses get logged Add custom fields to Google Sheets Adjust currency and language settings Filter orders by specific conditions Google Sheets Columns Month (order date) Brand Name Web Order Number Expedition (shipping method) Tracking Number Status Future Enhancement Ideas Add SMS/WhatsApp customer notifications Connect to shipping label services Integrate with CRM for customer insights Add inventory management triggers Create sales analytics dashboard Support Created by Khmuhtadin Need customization? Contact us!

Multi-Source RAG System with GPT-4 Turbo, News & Academic Papers Integration This workflow provides an enterprise-grade RAG (Retrieval-Augmented Generation) system that intelligently searches multiple sources and generates AI-powered responses using GPT-4 Turbo. How it works This workflow provides an enterprise-grade RAG (Retrieval-Augmented Generation) system that intelligently searches multiple sources and generates AI-powered responses using GPT-4 Turbo. Key Steps Form Input - Collects user queries with customizable search scope, response style, and language preferences Intelligent Search - Routes queries to appropriate sources (web, academic papers, news, internal documents) Data Aggregation - Unifies and processes information from multiple sources with quality scoring AI Processing - Uses GPT-4 Turbo to generate context-aware, source-grounded responses Response Enhancement - Formats outputs in various styles (comprehensive, concise, technical, etc.) Multi-Channel Delivery - Delivers results via webhook, email, Slack, and optional PDF generation Data Sources & AI Models Search Sources Web Search**: Google, Bing, DuckDuckGo integration Academic Papers**: arXiv, PubMed, Google Scholar News Articles**: News API, RSS feeds, real-time news Technical Documentation**: GitHub, Stack Overflow, documentation sites Internal Knowledge**: Google Drive, Confluence, Notion integration AI Models GPT-4 Turbo**: Primary language model for response generation Embedding Models**: For semantic search and similarity matching Custom Prompts**: Specialized prompts for different response styles Set up steps Setup time: 15-20 minutes Configure API credentials - Set up OpenAI API, ScrapeGraphAI, Google Drive, and other service credentials Set up search sources - Configure academic databases, news APIs, and internal knowledge sources Connect analytics - Link Google Sheets for usage tracking and performance monitoring Configure notifications - Set up Slack channels and email templates for automated alerts Test the workflow - Run sample queries to verify all components are working correctly Keep detailed configuration notes in sticky notes inside your workflow

Who's it for This template is perfect for business owners, developers, and marketers who want to add a professional, branded AI chatbot to their website. Whether you're running an e-commerce site, a SaaS platform, or a corporate website, this template gives you a fully customizable chat widget that integrates seamlessly with your brand. How it works The template creates a webhook endpoint that receives chat messages and processes them through an AI agent powered by DeepSeek. The workflow includes: Webhook endpoint** that accepts POST requests from your website AI Agent** that processes user messages and maintains conversation context Memory buffer** that remembers conversation history for each user session Response formatting** that sends AI replies back to your chat widget The chat widget itself is a vanilla JavaScript component that you embed on your website. It features: Customizable colors, branding, and positioning Light/dark theme support Mobile-responsive design Local conversation history Session management with expiration WordPress plugin integration How to set up Import the workflow into your n8n instance Configure your DeepSeek API credentials in the DeepSeek Chat Model node Activate the workflow to generate your webhook URL Copy the webhook URL from the Webhook node Embed the chat widget on your website using the provided JavaScript files Requirements n8n instance** (self-hosted or cloud) DeepSeek API account** and API key Website** where you want to embed the chatbot Basic HTML/JavaScript knowledge** for customization How to customize the workflow AI Agent Configuration Modify the AI Agent prompt to change how the bot responds Adjust the memory buffer settings for conversation context Change the AI model parameters for different response styles Webhook Customization Add authentication headers if needed Modify the response format to match your requirements Add additional processing nodes before the AI Agent Chat Widget Styling Change brandColor and accentColor to match your brand Customize the bot name, avatar, and welcome message Adjust positioning and launcher style Enable dark mode or HTML responses as needed Advanced Features Add user authentication integration Implement rate limiting Connect to your CRM or support system Add analytics and tracking Template Features ✅ No hardcoded API keys - uses n8n credential system ✅ Sticky notes included - explains the entire workflow ✅ Professional branding - fully customizable appearance ✅ WordPress ready - includes plugin and shortcode support ✅ Mobile responsive - works on all devices ✅ Session management - remembers conversations per user Use Cases Customer Support**: Provide instant AI-powered assistance Lead Generation**: Engage visitors and collect contact information Product Guidance**: Help customers find the right products/services FAQ Automation**: Answer common questions automatically Booking Assistant**: Help with appointments and reservations E-commerce Support**: Guide customers through purchases Technical Details The workflow uses the LangChain AI Agent with DeepSeek as the language model and includes a Memory Buffer for conversation context. The webhook response format is optimized for the chat widget. Live Demo Try it online: Live Demo Experience the chatbox widget in action with a working n8n webhook integration. The demo showcases all features including light/dark themes, HTML responses, and session management. Note: This template includes a complete JavaScript chat widget and WordPress plugin, making it ready for immediate use on any website. The workflow is designed to be production-ready with proper error handling and security considerations.

Simplify event planning with this automated n8n workflow. Triggered by incoming requests, it fetches speaker and audience data from Google Sheets, analyzes profiles and preferences, and generates optimized session recommendations. The workflow delivers formatted voice responses and updates tracking data, ensuring organizers receive real-time, tailored suggestions. 🎙️📊 Key Features Real-time analysis of speaker and audience data for personalized recommendations. Generates optimized session lineups based on profiles and preferences. Delivers responses via voice agent for a seamless experience. Logs maintain a detailed recommendation history in Google Sheets. Workflow Process The Webhook Trigger node initiates the workflow upon receiving voice agent or external system requests. Parse Voice Request** processes incoming voice data into actionable parameters. Fetch Database** retrieves speaker ratings, past sessions, and audience ratings from Google Sheets. Calculate & Analyze** combines voice request data with speaker profiles and audience insights for comprehensive matching. AI Optimization Engine** analyzes speaker-audience fit and recommends optimal session lineups. Format Recommendations** structures the recommendations for voice agent response. Voice Agent Response** returns formatted recommendations to the user with natural language summary and structured data. Update Tracking Sheet** saves recommendation history and analytics to Google Sheets. If errors occur, the Check for Errors node branches to: Format Error Response prepares an error message. Send Error Response delivers the error notification. Setup Instructions Import the workflow into n8n and configure Google Sheets OAuth2 for data access. Set up the Webhook Trigger with your voice agent or external system's API credentials. Configure the AI Optimization Engine node with a suitable language model (e.g., Anthropic Chat Model). Test the workflow by sending sample voice requests and verifying recommendations. Adjust analysis parameters as needed for specific event requirements. Prerequisites Google Sheets OAuth2 credentials Voice agent API or integration service AI/LLM service for optimization (e.g., Anthropic) Structured speaker and audience data in a Google Sheet Google Sheet Structure: Create a sheet with columns: Speaker Name Rating Past Sessions Audience Rating Preferences Updated At Modification Options Customize the Calculate & Analyze node to include additional matching criteria (e.g., topic expertise). Adjust the AI Optimization Engine to prioritize specific session formats or durations. Modify voice response templates in the Voice Agent Response node with branded phrasing. Integrate with event management tools (e.g., Eventbrite) for live data feeds. Set custom error handling rules in the Check for Errors node. Discover more workflows – Get in touch with us

Who's it for Content creators, social media managers, and marketing teams who want to automate image editing and Instagram posting workflows using AI-powered image analysis and generation. What it does This workflow automatically processes images stored in Airtable, analyzes them using AI vision models, generates optimized editing prompts, creates new variations using Google's Gemini AI, and posts the results directly to Instagram. The entire process is triggered via webhook and includes comprehensive error handling and status tracking. How it works The workflow begins when triggered via webhook with an Airtable record ID. It fetches the original image, analyzes its visual elements using GPT-4 Vision, then uses that analysis along with user-specified editing parameters (composition, lighting, style, atmosphere, color palette, text overlay) to generate an optimized prompt. Google Gemini AI then creates a new image based on these specifications, which gets uploaded back to Airtable and posted to Instagram via the Graph API. Requirements Airtable account with configured base and tables OpenAI API key for image analysis Google Gemini API key for image generation Meta Developer account with Instagram Graph API access Instagram Business account connected to Facebook Page How to set up Configure your Airtable base with the required fields: Status, Picture, Core Subject, Setting, Composition, Lighting, Style, Atmosphere, Color Palette, Text Overlay, Post Description Set up OpenAI credentials in n8n for the image analysis node Configure Google Gemini API credentials for image generation Set up Meta Graph API credentials for Instagram posting Update the Airtable base IDs and table IDs in all Airtable nodes Configure your Instagram Business Account ID in the Instagram posting nodes Test the webhook URL and ensure proper connectivity How to customize Modify the image analysis prompt in the "Analyze image" node to focus on different visual elements Adjust the Gemini generation parameters (temperature, max tokens) for different creative outputs Add additional social media platforms by duplicating the Instagram posting logic Customize error handling and status updates based on your workflow needs Add image format conversion or resizing nodes if needed for Instagram requirements

Enterprise Knowledge Search with GPT-4 Turbo, Google Drive & Academic APIs This workflow provides an enterprise-grade RAG (Retrieval-Augmented Generation) system that intelligently searches multiple sources and generates AI-powered responses using GPT-4 Turbo. How it works This workflow provides an enterprise-grade RAG (Retrieval-Augmented Generation) system that intelligently searches multiple sources and generates AI-powered responses using GPT-4 Turbo. Key Steps Form Input - Collects user queries with customizable search scope, response style, and language preferences Intelligent Search - Routes queries to appropriate sources (web, academic papers, news, internal documents) Data Aggregation - Unifies and processes information from multiple sources with quality scoring AI Processing - Uses GPT-4 Turbo to generate context-aware, source-grounded responses Response Enhancement - Formats outputs in various styles (comprehensive, concise, technical, etc.) Multi-Channel Delivery - Delivers results via webhook, email, Slack, and optional PDF generation Data Sources & AI Models Search Sources Web Search**: Google, Bing, DuckDuckGo integration Academic Papers**: arXiv, PubMed, Google Scholar via Crossref API News Articles**: News API, RSS feeds, real-time news Technical Documentation**: GitHub, Stack Overflow, documentation sites Internal Knowledge**: Google Drive, Confluence, Notion integration AI Models GPT-4 Turbo**: Primary language model for response generation Embedding Models**: For semantic search and similarity matching Custom Prompts**: Specialized prompts for different response styles Set up steps Setup time: 15-20 minutes Configure API credentials - Set up OpenAI API, News API, Google Drive, and other service credentials Set up search sources - Configure academic databases, news APIs, and internal knowledge sources Connect analytics - Link Google Sheets for usage tracking and performance monitoring Configure notifications - Set up Slack channels and email templates for automated alerts Test the workflow - Run sample queries to verify all components are working correctly Keep detailed configuration notes in sticky notes inside your workflow